SOS Representative (SR) Training

UC Irvine’s Injury and Illness Prevention Program

www.ehs.uci.edu

Overview

Purpose of SOS

Roles and Responsibilities

Training and UC Learning Center

Hazard Assessment & Corrections Tool

Tools and Resources

SOS Rewards

What is SOS & why do we need it?

UCI program that meets Cal/OSHA’s Injury & Illness Prevention Standard

Integrates Safety into our Workplace Injury MinimizationWorkers’ Compensation Cost ReductionCreation of a Safety Culture

Why am I here?

Implement UCI’s IIPP into your work unit

Point of contact between EH&S and your work unit

Learn how to integrate safety into your daily activities

Chancellor’s Safety MessageWork together to create safe environmentParticipate in safety training Discuss workplace risksConduct workplace hazard assessmentsEmpower employees to report near missesSafety is a shared responsibilityIntegrate Health, Safety and Environment into all activitiesPrevent workplace injuries and illnesses

SOS Representative Responsibilities

1. Communicate SOS program elements to work unit members

2. Ensure work unit members have taken the self-assessment in UC Learning Center and EH&S required training

3. Complete the Hazard Assessment and Corrections Tool

4. Complete work unit specific training5. Communicate completion of steps and

safety related activities to EH&S

                       

   

How can my work unit meet the requirements?

Ensure appropriate training and awareness of hazards

Ongoing participation in safety activities

Encourage individual accountability for safety

UC Learning CenterUC Learning Center Ensure that work unit members log into UC Learning Center and complete the Self-Assessment

Questions evaluate job categories/activitiesResponses determine required & recommended

trainingSupervisors/PI’s have access to transcriptsUpdate whenever new hazards arise

Required Training

Ensure that new employees complete required training in UC Learning Center: Core/Lab Core Safety within one month of hire All other EH&S training within 3 months, if

reasonable

Participate in work unit specific training

Remain current on all training

Hazard Assessment & Corrections Tool

Identify HazardsConsider daily tasks and activities that your

work unit must performConsider tools, materials, and equipment

Correct HazardsDevelop Standard Operating Procedures Include in work unit specific training and

refer staff to EH&S training

Documents work unit specific training

How do I use this tool?

1. Identify Hazards (column 1)

2. Identify Follow-up Actions and Corrections or Controls (column 2)

Safety Representative:•  Assess each item below by walking through work unit and/or surveying employees.

•  Check all that apply. •  Add additional information, if applicable.

Identify follow-up actions, if necessary: •  Fix problem•  Refer staff to EH&S training•  Create workgroup to solve issue•  Develop work unit specific Standard Operating Procedures (SOP)•  Include in work unit specific training

How do I use this tool?

3. Document and Date Completed Corrections (column 3)

Enter date follow-up action is complete.

Hazard Assessment & CorrectionsWork Unit Safety

Emergency Preparedness

SOS Representative:•  Assess each item below by walking through work unit and/or surveying employees.•  Check all that apply. •  Add additional information, if applicable.

Identify follow-up actions, if necessary: •  Fix problem•  Refer staff to EH&S safety training•  Create workgroup to solve issue•  Develop work unit specific Standard Operating Procedures (SOP)•  Include in work unit specific training

Enter date follow-up action is complete.

[  ]  We have reviewed the emergency evacuation assembly locations for our site on the Emergency Procedures poster located on our floor.

   

[  ]  We have a work unit emergency call list available.    

[  ]  We have a plan to contact staff after hours in the event of an emergency.

   

[  ]  We have an UCI Emergency Procedures Blue Flipchart posted in a prominent location in the work unit and are familiar with its contents.

   

[  ]  We have reviewed the What to do in a Medical Emergency flyer.    

[  ]  Staff know what number to call in an emergency.Campus - 9-1-1UCI Medical Center - (714) 456-6123

   

[  ]  We know the purpose of the Emergency Notification Information (ENI) postings and keep them current.

   

[  ]  We check for monthly performance and flush tests on emergency equipment.

   

Frequency: Hazard Assessment & Corrections Tool

Complete tool every three years

Complete earlier if:Significant change to environmentSignificant change to operationNew employeesNew hazards

Maintain SOS Records Indefinitely

Types and Examples of Corrections

Engineering Controls

Safe Work Practices

Administrative

Personal Protective Equipment (PPE)

Standard Operating Procedures (SOP’s)

Includes safe procedures and steps for hazardous work processes

Examples:Emergency exit proceduresUsing a highly hazardous chemicalPerforming an operation around high

voltage equipment

Tools and ResourcesSOS Representative ToolsUC Learning CenterHazard Assessments & Corrections ToolsWorkplace Survey Tools Safety Training ResourcesFrequently Asked Questions (FAQ)

Support NetworkSR ListserveSOS Blog

Work Unit Specific Training

Beyond the standard EH&S course offerings

Address hazards and processes found only in your work unitUse Hazard Assessment and Corrections ToolReview SOP’s

Discuss specific work unit hazards at meetings

Safety Training Resources

EH&S “Coach” Guard

EH&S Liaisons/Academic CoordinatorsAsk questions, we’re here to help!

                               

Lookout for Changes

Ensure that when new hazards arise and when employees change job duties they: Retake self-assessment Enroll in additional required EH&S classes Update Hazard Assessment and Corrections Tool Receive work unit specific training

Ensure that employees who change supervisors: Update supervisor’s name (My Desktop>Update Profile)

RewardsLevel 1:

SOS Representative has completed safety self-assessment and has taken SOS Representative training

$5 EH&S Safety Dollars

Level 2: SOS Representative has completed all hazard assessments and corrective action items under the work unit’s control

$25 EH&S Safety Dollars

Level 3:Work unit members have taken EH&S required & work unit specific training and are current on all re-training requirements

All work unit members receive $5 Starbucks gift cards andchoice of SOS items

                                

  

Individual Participation Activities

Eligible safety participation activities

For each 2 activities completed, each member of the work unit will receive 1 entry in an annual raffle to win an iPod or similar device

• Raffle will be held each January and SOS Incentive Level 3 must be

completed

For Smooth Sailing,Remember:

YOU have a critical role in SAFETY at UC Irvine

Involve your entire work unit

Seek results beyond compliance

Create a culture of safety awareness

Utilize EH&S as a technical resource

Safety = SHARED RESPONSIBILITY!

In Summary1. Ensure all employees in work unit have

taken self-assessment and completed EH&S required training in UC Learning Center.

2. Complete Hazard Assessment and Corrections Tool

3. Complete work unit specific training.4. Participate in at least 2 safety activities

per calendar year.5. Communicate progress to EH&S.