Souper Friends Weekly Report

To begin, the report will be reflecting the actions that have been taken from, (18/10/2013) until

(6/11/2013).

We have made a complete confirmation that we will be working with “Armee du Salut”. We had our

second visit with the charity group where we brought more of our colleagues. We took this chance to

photograph the area and analyze how we will be planning out our events that will be taking place on the

premise of the food distribution center.

As for our recent work, due to the vacation there has been a slight slump in the physical activities and

meetings within the association. That given, the company is still moving in a forward direction with a

positive morale.

Issues Actions

IT/Media

1. Create awareness online 2. Create a visual form of advertising

that is effective and aesthetically pleasing

3. Create easy access to information on out company

4. Updating the community on the actions already taken by Souper Friends

The website is published and edited, being updated on a weekly basis with the upcoming events and news

Photos of recent events have been published online in multiple forums of media networking

Bankies and Ulule – Fundraising online reaching deadline soon

Video based advertising – first filming has been taken at the soup kitchen

Second filming will begin on the 7th November morning

Facebook likes: 560+

Event poster being redesigned for our upcoming new bake sale

Sponsorship & Finance

1. Create a financial documentation of the company

2. Get feedback on the current company’s standpoint

3. Create a relationship with local businesses

4. Budget the association (in accordance with each department)

The company profile is completed and in French as to be given to the sponsors

Incentives and reasons to invest have been discussed with the Armee du Salut, with positive feedback

There has been several positive responses from the contacted smaller businesses that show promise for donating food produce

Bankies and Ulule – Fundraising online reaching the deadline

Public access to accounting information

Logistics

1. Work on the transportation on produce to the venue and for the events

2. Assist Sponsorship and Finance

Currently having a stagnant situation

Highly reliant on sponsorship and finance

Now they will be working with events and will be in charge of transportation and purchasing of the materials needed

They are currently looking for sponsors for

PR/Events

1. Managing the upcoming events: Especially the upcoming bake sale

2. Create awareness around community (currently targeting ESCE students)

3. Staffing the events being held 4. Develop a system of sending people

to La Maison du Partage to assist

The first event on the 23/10/2013 completed with very positive reactions from the community.

The handprint (“Give A Hand”) caused a lot of attention and awareness about the Souper Friend’s campaign

List of interested students with names and contact information have been collated

The development of the next “Give A Hand” has been competed, necessary changes have been made and it is scheduled for the following Monday

More advertising on our actions so far will be displayed on the walls of the bake sale area. This will allow us to demonstrate our sincerity for the campaign

The department is developing a form where people will be able to sign up to visit and help out at the Soup Kitchen we have selected (the visits will start after 7/11/2013)

Creating a newspaper – distribution will be given to anyone who put their hand on “Give a Hand”

Human Resources

1. Ensure that all the people within the association are happy

2. Keep record of any conflict 3. Create Synergy

One on one interviews were held with each member of the association

They have communicated with people who have shown disinterest in the company and explained the importance of their participation

With 360 they created a newsletter for spread information

360 Degrees

Below is the 360 Degrees report sent to me. I have included this as they have completed a lot of work within the week vacation.

Name of Department

360°C

Date

26/09/13 What has been done

Meeting with Davila to

discuss the objectives of

360° department

Meeting with the team to

discuss our objectives

Objectives for next time

Create mission & vision

statement and action plan

29/09/13 What has been done

Create mission & vision

statement and action plan

Objectives for next time

Create 360°C website

Meeting with HR department

04/10/13 What has been done

Meeting with the 360°C

team on Thursday to start

creating 360°C website

Objectives for next time

From Friday to Wednesday,

going on the creation of the

website : Emilie (texts) and

Nicolas & Sandra (design)

Next Thursday, meeting with

the team to evaluate what has

to be accomplished before

publishing the website

10/10/13 What has been done

Meeting with the 306°C

team

Website almost achieved

What we need to achieve

is:

o A picture of the

soup kitchen site

o Souper friends’

website address

Objectives for next time

Create the evaluation tool

(and codes for

confidentiality)

Make the 360°C website

public after the creation of

the evaluation tool

17/10/13 What has been done

Meeting with 360°C

team

Creation of the

evaluation tool

Souper friends’ website

added to 360°C website

What we need to achieve

is:

o A picture of the

soup kitchen site

Meeting with some

Erasmus students so as to

build trustworthy

relationships (with HR

Objectives for next time

Create google questionnaire

for the evaluation tool to be

at disposal on 25th

Make the 360°C website

public after the creation of

the evaluation tool

department)

24/10/13 What has been done

Add every member of the

organization on facebook

(build relationships)

Meeting with 360°C

team

Creation of the

evaluation tool

360°C website on line

with links to the

evaluation tool

Show the online

evaluation tool to Davila

Send process

explanation, codes and

people in charge of

whom on facebook

Meeting with HR

department

Objectives for next time

Find out the format to be

used for feedback reports

Make sure all members have

done their own evaluation

and the ones of their peers

31/10/13 What has been done

Follow up of the

evaluation tool answers

Contacting members who

haven’t yet answered

Objectives for next time

Make sure everybody

answered the evaluation tool

before Sunday noon