SOURCE FORM LONG DESC Finance Warehouse User …BI Model Attribute Name Attribute Hint ... (Staff -Classified Salaries ... Chart of Accounts code for the universities and the Chancellor's

LONG_DESCSOURCE_FORMFinance Warehouse User Guide

BI Model Attribute Name Attribute Hint Description Banner Form

Code to classify asset, liability, equity, revenue, etc. Part of FOAPAL

Designation for classification of asset, liability, equity, revenue, expenditure and/or transfer accounts. Part of FOAPAL-Fund, Organization, Account, Program, Activity, Location. Ex: 10301 (Staff-Classified Salaries)

FTMACCTAccount Code

Description or title of the account code. Description or title of the account code. Example: Staff-Classified Salaries

FTMACCTAccount Description

The Account Level hierarchy. The account level within the account hierarchy.Account Level

Finance level 1 account code for this hierarchy.

Finance level 1 account code for this hierarchy. FTMACCTAccount Level 1 Code

Finance level 1 account description for this hierarchy.

Finance level 1 account description for this hierarchy. FTMACCTAccount Level 1 Description







11 Oct 2007 Page 1 of 121Account

Account Account









The predecessor or next higher level account code in the account code hierarchy.

The predecessor or next higher level account code in the account code hierarchy unless the level is 1.

FTMACCTAccount Predecessor

Code that classifies an account type (asset, revenue, etc.) used for reporting.

The code that classifies an account type e.g., asset, revenue, etc. whichis used for reporting purposes.

FTMACCTAccount Type Code

The description or title of the account type code.

The description or title of the code that classifies an account type i.e., asset, revenue, etc. which is used for reporting purposes.

FTMACCTAccount Type Description

The account type level within the account type hierarchy.

The account type level within the account type hierarchy.Account Type Level

Account type code corresponding to the account type level one.

The account type code corresponding to the account type level one within the account type hierarchy.

FTMACCTAccount Type Level 1 Code

Account type description correspondingto the account type level one.

The account type description corresponding to the account type level one within the account type hierarchy.

FTMACCTAccount Type Level 1 Description




Account type code corresponding to the account type level two.

The account type code corresponding to the account type level two within the account type hierarchy.

FTMACCTAccount Type Level 2 Code

Account type description correspondingto the account type level two.

The account type description corresponding to the account type level two within the account type hierarchy.

FTMACCTAccount Type Level 2 Description

Account where asset will be capitalized.

General ledger asset account where the asset resulting from a capital expenditure will be capitilized.

FTMACCTAsset Account Code

The organization's one character chart of account value.

Chart of Accounts code for the universities and the Chancellor's Office: B (UO), C (OSU), D (PSU), E (WOU), F (SOU), G (EOU), H (OIT), K (CO). Example: E.

FTMCOASCOAS Code

Indicates if this account is to be used for data entry or reporting.

Indicates if this account is to be used for data entry (Y), budget entry only (B), or for reporting only (N). The default is (Y).

FTMACCTData Entry Indicator

Code indicating if the account code normal balance is a debit or credit.

Code indicating if the account code normal balance is a debit (D) or credit (C).

FTMACCTDebit/Credit Indicator

The effective date of this particular record.

The effective date of this particular record. FTMACCTEffective Date

An indicator (Y or blank) used to display the latest fiscal year.

An indicator (Y or blank) which will identify the latest fiscal year for a given effective date for each account and institution. The field is used toidentify which rows are displayed, but the indicator is NOT displayed in the model

Effective Date View Indicator

Fiscal year in which transaction is effective.

Fiscal year in which transaction is effective. Expressed as the 2nd year. Example: FY 2000-01 would be represented as 2001.

FTMFSYRFiscal Year




An indicator (Y or blank) used to display the latest effective date for each FY.

An indicator (Y or blank) which will identify the latest effective date for a given fiscal year for each account and institution. The field is used to identify which rows are displayed, but the indicator is NOT displayed in the model.

Fiscal Year View Indicator

The change date for this particular record.

The change date for this particular record. Indicates more records exist for a particular account code. I.E.,if the record included a termination date, the next change date would reflect the date that the termination date was entered.

FTMACCTNext Change Date

The usual balance in the account as established by GAAP. Account examples include asset-debit, liability-credit, control-zerofund balance credit, revenues-credit, expenditure-debit.

FTMACCTNormal Balance

The status of the account code record. The status of the account code record. Ex: A (Active), I (Inactive). FTMACCTStatus Indicator

The date when this particular account code record is terminated.

The date when this particular account code record is terminated. FTMACCTTermination Date





The code that classifies an account type e.g., asset, revenue, etc. whichis used for reporting purposes.

FTMATYPAccount Type Code


The description or title of the code that classifies an account type e.g., asset, revenue, etc. which is used for reporting purposes.

FTMATYPAccount Type Description

The account type level within the account type hierarchy.

The account type level within the account type hierarchy.Account Type Level

Account type code corresponding to the account type level one.

The account type code corresponding to the account type level one within the account type hierarchy.

FTMATYPAccount Type Level 1 Code

Account type description correspondingto the account type level one.

The account type description corresponding to the account type level one within the account type hierarchy.

FTMATYPAccount Type Level 1 Description

Account type code corresponding to the account type level two.

The account type code corresponding to the account type level two within the account type hierarchy.

FTMATYPAccount Type Level 2 Code

Account type description correspondingto the account type level two.

The account type description corresponding to the account type level two within the account type hierarchy.

FTMATYPAccount Type Level 2 Description

The higher level account type (there are only two levels of account types).

The higher level account type (there are only two levels of account types).

FTMATYPAccount Type Predecessor

11 Oct 2007 Page 5 of 121Account Type

Account Type Account Type





FTMCOASCOAS Code



FTMATYPDebit/Credit Indicator


The effective date of this particular record. FTMATYPEffective Date


An indicator (Y or blank) which will identify the latest fiscal year for a given effective date for each account type and institution. The field is used to identify which rows are displayed, but the indicator is NOT displayed in the model.




FTMFSYRFiscal Year


An indicator (Y or blank) which will identify the latest effective date for a given fiscal year for each account type and institution. The field is used to identify which rows are displayed, but the indicator is NOT displayed in the model.



The change date for this particular record. Indicates more records exist for a particular account type code. I.E., if the record included a termination date, the next change date would reflect the date that the termination date was entered.

FTMATYPNext Change Date

The status of the account type code record.

The status of the account type code record. Ex: A (Active), I (Inactive). FTMATYPStatus Indicator

The date when this particular account type code record is terminated.

The date when this particular account type code record is terminated. FTMATYPTermination Date

11 Oct 2007 Page 6 of 121Account Type



Accounting element for tracking non-budget-control activities. Part of FOAPAL.

Alphanumeric designation for temporary units of work, subsidiary functional classifications, or short duration projects. Part of FOAPAL-Fund, Organization, Account, Program, Activity, Location. Ex: P342 (Front Desk - Housing)

FTMACTVActivity Code

Description or title of the activity code. Description or title of the activity code. Example: Front Desk - Housing FTMACTVActivity Description



FTMCOASCOAS Code


The effective date of this particular record. FTMACTVEffective Date


An indicator (Y or blank) which will identify the latest fiscal year for a given effective date for each activity and institution. The field is used to identify which rows are displayed, but the indicator is NOT displayed in the model.




FTMFSYRFiscal Year


An indicator (Y or blank) which will identify the latest effective date for a given fiscal year for each activity and institution. The field is used to identify which rows are displayed, but the indicator is NOT displayed in the model.



The change date for this particular record. Indicates more records exist for a particular activity code. I.E.,if the record included a termination date, the next change date would reflect the date that the termiantion date was entered.

FTMACTVNext Change Date

11 Oct 2007 Page 7 of 121Activity

Activity Activity History



The status of the activity code record. The status of the activity code record. Ex: A (Active), I (Inactive). FTMACTVStatus Indicator

The date when this particular activity code record is terminated.

The date when this particular activity code record is terminated. FTMACTVTermination Date

11 Oct 2007 Page 8 of 121Activity





Account Code





Activity Code

The date when the information for this record was entered or last updated.

The date when the information for this record on the table was entered or last updated.

Activity Date


The unique user-defined or system generated adjustment document code.


FFIADJFAdjustment DocumentCode

Adjustmt. dollar amt. used with functions for Write-offs, write-ups, write-downs

Adjustment dollar amt. used with functions for Write-offs, write-ups, write-downs and Sale of Assets

FFIADJFAdjustment Transaction Amount

Code which identifies the bank associated with the fund used in this transaction

Code which identifies the bank associated with the fund used in this transaction

Bank Code

11 Oct 2007 Page 9 of 121Adjustment Accounting

Adjustment Accounting

Adjustment Accounting





FTMCOASCOAS Code

The account to which the offset for the automatic capitalization entry is posted

The account to which the offset for the automatic capitalization entry is posted.

FFIMASTCapitalization Equity Account Code

Percentage assigned to this accountingdistribution.

Percentage assigned to this accounting distribution. FFIADJFDistribution Percentage

Fiscal period in which transaction is posted. Example: 01 represents July.

Fiscal period (usually coincides with a calendar month) in which transaction is posted. Example: 01 represents July, 12 represents Juneof the following calendar year.

Fiscal Period

Fiscal year in which transaction is posted.

Fiscal year in which transaction is posted. Expressed as the 2nd year. Example: FY 2000-01 would be represented as 2001.

FFIADJFFiscal Year

A code which identifies a fiscal and accounting entity. Part of FOAPAL.

Designation for fiscal, accounting entity with self-balancing set of accounts in which transactions are recorded and segregated. Part of FOAPAL-Fund, Organization, Account, Program, Activity, Location. Ex: 120400 (Athletics Concessions)

Fund Code

Description or title of the fund code. Description or title of the fund code. Example: Athletics Concessions FTMFUNDFund Description

The value representing a summerization of any combination of FOAPAL elements.

The value representing a summarization of any combination of FOAPAL elements. It usually defaults from the asset master accounting record FFRMASA.

FFIADJFIndex Code

The description or title of the index code

The description or title of the index code FTMACCIIndex Description




An indicator which permits authorized users to by-pass funding deficiencies.

An indicator which permits authorized users to by-pass funding deficiencies. A (Y) indicates by-pass funding deficiencies.

Insufficient Funds Override Indicator

A system-generated one-up number associated with an asset that is being adjusted

A system-generated one-up number associated with an asset that is being adjusted in this document.

FFIADJFItem Number

A code designating the physical location of a land parcel, building, etc.

A code designating the physical location of a land parcel, building or location within a building. It is Primarily used for physical location of assets and tracking expendtures of captial construction.

Location Code

The title or description of the location code

The title or description of the location code. Ex: RM B236 ADMIN SERVBLDG OSU

FTMLOCNLocation Description

A system maintained number related totransactions with FFRMASA table.

A system maintained number related to transactions with FFRMASA table.

Master Accounting Sequence Number

An indicator showing a transaction has been suspended.

An indicator used to inform the user that a transaction has been suspended. A (Y) indicates that the transactions has been suspended.

Nonsufficient Funds Suspense Indicator

Alphanumeric code of a distinct organization/department within the institution.

Alphanumeric designation for departmental/budgetary subdivisions within the larger institution. Part of FOAPAL-Fund, Organization, Account, Program, Activity, Location. Example: 333510 (Mathematics Department)

Organization Code

Description or title of the organization code.

Description or title of the organization code. Example: Mathematics Department

FTMORGNOrganization Description

Alphanumeric designation for group activities, operations, etc. Part of FOAPAL.

Alphanumeric designation for group activities, operations, or other units. Part of FOAPAL-Fund, Organization, Account, Program, Activity, Location. Example: 30600 (Academic Administration)

Program Code




Description or title of the program code. Description or title of the program code. Example: Academic Administration

FTMPROGProgram Description

A unique code to identify a cost accounting project.

A unique code to identify a cost accounting project. Strictly informational and optional. This field defaults from the asset master accounting record ffrmasa and cannot be changed.

Project Code

Code identifies an accounting transaction rule to post to the ledgers.

Code identifies an accounting transaction rule to post to the ledgers.Rule Class Code

A system-generated one-up number related to transactions within this document.

A system-generated one-up number related to transactions within this document.

FFIADJFSequence Number

An indicator used to inform the user that a document is being held in suspense

An indicator used to inform the user that a document is being held in suspense due to missing or erroneous data. This indicator is checked at time of completion to ensure data validity.

FFIADJFSuspense Indicator

Transaction amt associated with this particular accounting distribution.

Transaction amt associated with this particular accounting distribution. FFIADJFTransaction Amount




The description appropriate for this acquisition method.

The description appropriate for this acquisition method. FFVACQMAcquisition Description

A code that identifies the method used to acquire the asset.

A code that identifies the method used to acquire the asset. FFIADJFAcquisition Method Code



Activity Date




The dollar amount by which the value of the asset is adjusted by.

The dollar amount by which the value of the asset is adjusted by. FFIADJFAmount



FTMCOASCOAS Code

A code that identifies the method of disposal of the asset.

A code that identifies the method of disposal of the asset. FFIADJFDisposal Code

A description or title of the disposal method code.

A description or title of the disposal method code. FFVDISPDisposal Description

11 Oct 2007 Page 13 of 121Adjustment Detail

Adjustment Detail Adjustment Detail



A system-generated one-up number associated with an asset that is being adjusted

A system-generated one-up number associated with an asset that is being adjusted in this document.

FFIADJFItem Number

Original or historical cost of asset, + or - adjust., less accum. depreciation

The original or historical cost of the asset plus or minus any adjustmentsless accumulated depreciation.

FFIADJFNet Book Value Amount

The unique system assigned identifier code of the asset.

The unique system assigned identifier code of the asset. When the PTAG is entered in the online system, its equivalent OTAG is stored in the database.

OTAG - Origination Tag

An indicator used to inform the user that a document is being held in suspense

An indicator used to inform the user that a document is being held in suspense due to missing or erroneous data content. This indicator is checked at completion to ensure data validity.

FFIADJFSuspense Indicator

11 Oct 2007 Page 14 of 121Adjustment Detail





Activity Date

A brief description to identify the adjustment being made.

A brief description to identify the adjustment being made. FFIADJFAdjustment Description




An indicator that indicates if the document has met final approval.

An indicator that indicates if the document has met final approval. This indicator is set to Y on final approval.

FFIADJFApproval Indicator



FTMCOASCOAS Code

Indicates if the document has been completed.

Indicates if the document has been completed. The indicator is set to Y upon completion.

FFIADJFComplete Indicator

Defaults from the adjustment transfaction date for depreciation adjustments proc

Defaults from the adjustment transfaction date for depreciation adjustments processed.

FFIADJFDepreciation Adjustment Date

Provides a cross-reference to another document. Maybe a banner or an external d

Provides a cross-reference to another document. Maybe a banner or anexternal document.

FFIADJFDocument Reference Number

11 Oct 2007 Page 15 of 121Adjustment Header

Adjustment Header Adjustment Header



The function code of the adjustment action used in the document.

The function code of the adjustment action used in the document. FFIADJFFunction Code

If Y, available balance checking will be done at entry time for this adjustment.

If Y, available balance checking will be done at entry time for this adjustment.

Non-Sufficient Funds Indicator

The date the transaction was processed and posted to the general ledger.

The date the transaction was processed and posted to the general ledger if this adjustment required a general ledger posting.

Transaction Date

The unique indentification code of the last user to create or modify this record

The unique indentification code of the last user to create or modify this record.

User ID

11 Oct 2007 Page 16 of 121Adjustment Header



ID number associated with the agency. ID number associated with the agency. PPAIDENAgency ID

The agency hierarchy level. The agency level within the agency hierarchy.Agency Level

Agency code corresponding to the agency level one hierarchy.

The agency code corresponding to the agency level one within the agency level hierarchy.

PPAIDENAgency Level 1

Agency description corresponding to the agency level one hierarchy.

The agency description corresponding to the agency level one within theagency level hierarchy.

PPAIDENAgency Level 1 Description

Agency code corresponding to the agency level two hierarchy.

The agency code corresponding to the agency level two within the agency level hierarchy.


Agency description corresponding to the agency level two hierarchy.

The agency description corresponding to the agency level two within theagency level hierarchy.


Agency code corresponding to the agency level three hierarchy.

The agency code corresponding to the agency level three within the agency level hierarchy.


Agency description corresponding to the agency level three hierarchy.

The agency description corresponding to the agency level three within the agency level hierarchy.


11 Oct 2007 Page 17 of 121Agency

Agency Agency



Agency code corresponding to the agency level four hierarchy.

The agency code corresponding to the agency level four within the agency level hierarchy.


Agency description corresponding to the agency level four hierarchy.

The agency description corresponding to the agency level four within theagency level hierarchy.


The title or name of the agency. The title or name of the agency. PPAIDENAgency Name

The predecessor or next higher level agency ID in the agency hierarchy.

The predecessor or next higher level agency ID in the agency hierarchy unless the level is 1.

PPAIDENAgency Predecessor



FTMCOASCOAS Code

The status of the agency record. The status of the agency record. Ex: A (Active), I (Inactive). FTMAGCYStatus Indicator

11 Oct 2007 Page 18 of 121Agency



The unique indentification code of the approver.

The unique indentification code of the approver. FTMAPPQApprover ID

The name associated with the approverID.

The name associated with the approver ID. FOMPROFApprover Name



FTMCOASCOAS Code

Title or description of the approval queue ID.

Title or description of the approval queue ID. FTMAPPQQueue Description

The unique identification code of an approval queue.

The unique identification code of an approval queue. FTMAPPQQueue ID

A numeric code indicating an approverslevel within an approval queue.

A numeric code indicating an approvers level within an approval queue. FTMAPPQQueue Level

The upper dollar amount limit for an approver within an approval queue.

The upper dollar amount limit for an approver within an approval queue. FTMAPPQQueue Limit

The date when this particular approval members record is terminated.

The date when this particular approval members record is terminated.Termination Date

11 Oct 2007 Page 19 of 121Approval Queue Members

Approval Queue Members

Approval Queue Members





FOMAQRCAccount Code





FOMAQRCAccount Type Code


The description or title of the account type code. FTMATYPAccount Type Description



FTMCOASCOAS Code

An alpha code indicating the type of document.

An alpha code indicating the type of document (ie. INV = invoice, JV = journal voucher)

FOMAQRCDocument Type



FOMAQRCFund Code


11 Oct 2007 Page 20 of 121Approval Queue Routing

Approval Queue Routing

Approval Queue Routing



The user-defined value assigned to level one and two fund types.

The user-defined value assigned to level one and two fund types. FOMAQRCFund Type Code

Description or title of the fund type code

Description or title of the fund type code FTMFTYPFund Type Description



FOMAQRCOrganization Code






FOMAQRCProgram Code



The unique identification code of an approval queue.

The unique identification code of an approval queue. FOMAQRCQueue ID

Set of criteria indicating which approvalqueue a document will be placed in.

Set of criteria indicating which approval queue a document will be placed in. Criteria include document type, rule group, fund, organization, etc.

FTMAPPQRouting Description

Four character alphanumeric code representing a group of rules

A four character alphanumeric code representing a group of rules assigned to the particular rule group code in the Rule Group Maintenance Form.

Rule Group

11 Oct 2007 Page 21 of 121Approval Queue Routing



User specified code which describes asset category for depreciation purposes

User specified code which describes an asset category for depreciation purposes, i.e., 'CE' for Classroom Equipment.

FTMASTYAsset Type Code

The long version of the title or description of the Asset Type Code.

The long version of the title or description of the Asset Type Code. FTMASTYAsset Type Long Description

The short version of the title or description of the Asset Type Code.

The short version of the title or description of the Asset Type Code. FTMASTYAsset Type Short Description



FTMCOASCOAS Code

One character field which indicates if depreciation should be calculated

One character field which indicates whether or not depreciation shouldbe calculated for this type of asset.

FTMASTYDepreciation Allowed Indicator

User specified code which describes the depreciation method.

User specified code which describes the depreciation method appropriate for this type of asset, i.e., 'SL' for Straight Line.

FTMASTYDepreciation Code


The effective date of this particular record. FTMASTYEffective Date


The change date for this particular record. Indicates more records exist for a particular asset type code. I.E., if the record included a termination date, the next change date would reflect the date that the termination date was entered

FTMASTYNext Change Date

11 Oct 2007 Page 22 of 121Asset Type

Asset Type Asset Type



The standard life of the asset category in years

The standard life of the asset category in years to be used in calculating depreciation.

FTMASTYStandard Life

The status for this asset type record. 'A' for Active,'I' for Inactive.

The status for this asset type record. 'A' for Active,'I' for Inactive. FTMASTYStatus Indicator

The date when this particular asset type code record is terminated.

The date when this particular asset type code record is terminated.Termination Date

11 Oct 2007 Page 23 of 121Asset Type



The name of the bank account. The name of the bank account. GXRBANKBank Account Name

The number of the bank account. The number of the bank account. GXRBANKBank Account Number

Two digit alphanumeric code which relates to a bank account at Treasury.

Two digit alphanumeric code which relates to a bank account at Treasury.

GXRBANKBank Code



GXRBANKBank Fund Code



FTMCOASCOAS Code

This is the account number associated with the cash balances in the bank fund.

This is the account number associated with the cash balances in the bank fund.

GXRBANKCash Account Code


The effective date of this particular record. GXRBANKEffective Date


An indicator (Y or blank) which will identify the latest fiscal year for a given effective date for each bank and institution. The field is used to identify which rows are displayed, but the indicator is NOT displayed in the model.


11 Oct 2007 Page 24 of 121Bank

Bank Bank





FTVFSYRFiscal Year


An indicator (Y or blank) which will identify the latest effective date for a given fiscal year for each bank and institution. The field is used to identify which rows are displayed, but the indicator is NOT displayed in the model.


This is the acount number and title of the installments cash balance.

This is the acount number and title of the installments cash balance in each operating ledger.

GXRBANKInterfund Cash Account Code


The change date for this particular record. Indicates more records exist for a particular bank code. I.E., if the record included a termination date,the next change date would reflect the date that the termination date was entered.

GXRBANKNext Change Date

The status of the bank code record. The status of the bank code record. Ex: A (Active), I (Inactive). GXRBANKStatus Indicator

The date when this particular bank code record is terminated.

The date when this particular bank code record is terminated. GXRBANKTermination Date

11 Oct 2007 Page 25 of 121Bank



A unique code which identifies the buyer.

A unique code which identifies the buyer. Ex: AP FTMBUYRBuyer Code

A name of the person or department which identifies the buyer.

A name of the person or department which identifies the buyer. Ex: Accounts Payable Department

FTMBUYRBuyer Name

The area code of the phone number forthe buyer.

The area code of the phone number for the buyer. FTMBUYRBuyer Phone Area Code

The extension of the phone number for the buyer.

The extension of the phone number for the buyer. FTMBUYRBuyer Phone Extension

The seven digit phone number for the buyer.

The seven digit phone number for the buyer. FTMBUYRBuyer Phone Number



FTMCOASCOAS Code


The effective date of this particular record. FTMBUYREffective Date

The date when this particular buyer code record is terminated.

The date when this particular buyer code record is terminated. FTMBUYRTermination Date

11 Oct 2007 Page 26 of 121Buyer

Buyer Buyer



Account used to record accumulated depreciation for this asset.

Account used to record accumulated depreciation for this asset. FFIMASTAccumulated Depreciation Account

The total depreciation dollar amount taken to-date during the life of the asset

The total depreciation dollar amount taken during the life of the asset as of this date.

FFIMASTAccumulated Depreciation Amount

Date the information for this record on the table was entered or last updated.

Date the information for this record on the table was entered or last updated.

Activity Date

GL acct. where asset resulting from capital expenditure will be capitalized.

General ledger account where asset resulting from a capital expenditurewill be capitalized.

FFIMASTAsset Account Code

The Origination code of an attachment on a parent record.

The Origination code of an attachment on a parent record. FFIMASTAttachment Origination Code

Bank code used to default the correct cash account & interfund entries.

Bank code which will be used by the system to default the correct cash account and interfund entries to record the proceeds of a sale of the asset.

FFIMASTBank Code



FTMCOASCOAS Code

Account code where asset equity is recorded.

Account code to record asset equity. Defaults from the capitalization (plant) funds equity account in table ftvfund or else from the Fixed Assets system control table.

FFIMASTCapitalization Equity Account Code

11 Oct 2007 Page 27 of 121Capitalization and Depreciation

Capitalization and Depreciation

Capitalization and Depreciation



Fund where capitalization of the asset is recorded.

Fund where capitalization of the asset is recorded. FFIMASTCapitalization Fund Code

one-up number tracks historical changes in assets accounting changes.

one-up number tracks historical changes in assets accounting changes. Begins with change sequence number of 00. The latest change is the highest change sequence number. For details see Banner comments.

FFIMASTChange Sequence Number

Account where depreciation is recordedfor this asset.

Account where depreciation is recorded for this asset. FFIMASTDepreciation Account Code

Activity code associated with the index where depreciation is recorded for this

Activity code associated with the index where depreciation is recorded for this asset.

FFIMASTDepreciation Activity Code

quick key method to default one or more of the six foapal elements into theacco

quick key method to default one or more of the six foapal elements into the account distribution line. For details see Banner comments.

Depreciation Index Code

Location code associated with the index where depreciation is recorded for this

Location code associated with the index where depreciation is recorded for this asset.

FFADEPRDepreciation Location Code

Organization code associated with the index where depreciation is recorded for t

Organization code associated with the index where depreciation is recorded for this asset.

FFADEPRDepreciation Organization Code

Code indicates how the depreciation amount will be recorded.

Code indicates how the depreciation amount will be recorded. FFIMASTDepreciation Posting Code

Program code associated with the index where depreciation is recorded for this a

Program code associated with the index where depreciation is recorded for this asset.

FFADEPRDepreciation Program Code




Indicates the asset is capitalized directly from an invoice.

Indicates the asset is capitalized directly from an invoice (ie. Invoice used a fixed asset account code).

FFIMASTDirect Asset Indicator

Amount received when an asset is sold.

Amount received when an asset is sold. Disposal Sale Amount

Percentage of the asset transaction amt. assigned to this accounting distribtion

The percentage of the amount of the transction for this asset assigned to this accounting distribution. Copied from the invoice accounting record farinva if the asset was created during the asset extract process.

FFIMASTDistribution Percentage

This amount is calculated in the depreciation process

This amount is calculated in the depreciation process based upon type of depreciation being used and is updated into the most recent set of ffrmasa records for this asset.

FFADEPRNew Net Depreciation Amount

The unique identifier for the temporary master record for any fixed asset.

The unique identifier for the temporary master record for any fixed asset. FFIMASTOTAG - Origination Tag

The depreciation process updates this field with the last new_net_depr_amt.

The depreciation process updates this field with the last new_net_depr_amt. Useful if posting has to roll back the transactions created through the depreciation process.

FFADEPROld Net Depreciation Amount

One-up sequential number assigned bythe system for each capitalization account

One-up sequential number assigned by the system for each capitalization account distribution within a set or change sequence.

FFIMASTSequence Number

Adjusted Cost System calculated amount which equals original cost, plus attachments, plus or minus any adjustments.

FFIMASTTransaction Adjustment Amount

Cost Unadjusted historical cost of the asset. FFIMASTTransaction Amount




The unique indentification code of the last user to create or modify this record

The unique indentification code of the last user to create or modify this record.

User ID






FTMCOASCOAS Code

Indicates if the period is the ending period of a three month period or quarter.

Indicates if the period is the ending period of a three month period or quarter. Ex: Y (Yes) or N (No).

FTMFSYREnd of Quarter

Fiscal period in which transaction is effective. Example: 01 represents July.

Fiscal period (usually coincides with a fiscal month) in which transaction is effective. Example: 01 represents July, 12 represents June of the following calendar year.

FTMFSYRFiscal Period

The month, day, and year (MM/DD/YYYY) of the end of the given fiscal period.


FTMFSYRFiscal Period End Date

The month, day, and year (MM/DD/YYYY) of the start of the givenfiscal period.

The month, day, and year (MM/DD/YYYY) of the start of the given fiscal period.

FTMFSYRFiscal Period Start Date

Refers to the accounting period's abilityto accept posting activity.

Refers to the accounting period's ability to accept posting activity. Ex: C (Closed), O (Open), N (No).

FTMFSYRFiscal Period Status

The fiscal year associated with a particular fiscal period


FTMFSYRFiscal Year

The month, day, and year (MM/DD/YYYY) of the end of the given fiscal year.


FTMFSYRYear End Date

11 Oct 2007 Page 31 of 121Current Period

Current Period Current Period



The month, day, and year (MM/DD/YYYY) of the start of the givenfiscal year.

The month, day, and year (MM/DD/YYYY) of the start of the given fiscal year.

FTMFSYRYear Start Date

11 Oct 2007 Page 32 of 121Current Period



Date that information for this record on the table was entered or last updated.

Date that information for this record on the table was entered or last updated.

Activity Date



FTMCOASCOAS Code

User specified code which designates the depreciation method.

User specified code which designates the depreciation method, i.e. 'SL' for Straight Line.

FTMDEPRDepreciation Code


The effective date of this particular record. FTMDEPREffective Date

Code indicating how depreciation will be handled for asset purchased mid-year.

Code indicating how depreciation will be handled for asset purchased mid-year.

FTMDEPRFirst/Last Year

Predefined codes representing the method of depreciation employed.

Predefined codes representing the method of depreciation employed such as double declining balance, straight line, or sum of the years digits methods.

FTMDEPRInternal Depreciation Code

The title or description of the Depreciation code.

The title or description of the Depreciation code. FTMDEPRLong Description

Factor to be used for multiplying in declining balance method of depreciation.

Factor to be used for multiplying in the declining balance method of depreciation.

Multiplier

11 Oct 2007 Page 33 of 121Depreciation

Depreciation Depreciation



The change date for this particular record

The change date for this particular record. Indicates more records exist for a particular depreciation code. I.E, if the record included a termination date, the next change date would reflect the date that the termination was entered.

FTMDEPRNext Change Date

The rate to be used for the equipment use method of depreciation.

The rate to be used for the equipment use method of depreciation.Rate

A shortened version of the Long Description (20 characters).

A shortened version of the Long Description (20 characters).Short Description

The status of the deprciation code record. Ex: A (Active), I (Inactive).

The status of the deprciation code record. Ex: A (Active), I (Inactive). FTMDEPRStatus Indicator

The date when this particular buyer code record is terminated.

The date when this particular depreciation record is terminated. FTMDEPRTermination Date

The unique identification code of the user.

The unique identification code of the user.User ID

11 Oct 2007 Page 34 of 121Depreciation





FTMCOASCOAS Code

Indicates if the period is the ending period of a three month period or quarter.

Indicates if the period is the ending period of a three month period or quarter. Ex: Y (Yes) or N (No).

FTMFSYREnd of Quarter

Fiscal period in which transaction is effective. Example: 01 represents July.

Fiscal period (usually coincides with a fiscal month) in which transaction is effective. Example: 01 represents July, 12 represents June of the following calendar year.

FTMFSYRFiscal Period

The date when this particular fiscal period was actually closed.

The date when this particular fiscal period was actually closed.Fiscal Period Close Date



FTMFSYRFiscal Period End Date

The month, day, and year (MM/DD/YYYY) of the start of the givenfiscal period.

The month, day, and year (MM/DD/YYYY) of the start of the given fiscal period.

FTMFSYRFiscal Period Start Date

Refers to the accounting period's abilityto accept posting activity.

Refers to the accounting period's ability to accept posting activity. Ex: C (Closed), O (Open), N (Not Open).

FTMFSYRFiscal Period Status



FTMFSYRFiscal Year

11 Oct 2007 Page 35 of 121Fiscal Period

Fiscal Period Fiscal Period





FTMFSYRYear End Date

The month, day, and year (MM/DD/YYYY) of the start of the givenfiscal year.

The month, day, and year (MM/DD/YYYY) of the start of the given fiscal year.

FTMFSYRYear Start Date

11 Oct 2007 Page 36 of 121Fiscal Period



The date on which the asset was acquired.

The date on which the asset was acquired. FFIMASTAcquisition Date

A code which describes the method by which an asset was acquired.

A code which describes the method by which an asset was acquired. FFIMASTAcquisition Method Code

A description of the Acquisition MethodCode.

A description of the Acquisition Method Code. FFVACQMAcquistion Method Description

The date that information for this recordwas entered or last updated.

The date that information for this record in the table was entered or last updated.

Activity Date

The system maintained life of the assetafter cost is adjusted.

The system maintained life of the asset after cost is adjusted. FFIMASTAdjusted Estimated Life Quantity

The last date on which adjustment information for this asset was entered.

The last date on which adjustment information for this asset was entered.

FFIMASTAdjustment Date

The description of the asset. The description of the asset. FFIMASTAsset Description

A code which describes an asset category for depreciation purposes.

A code which describes an asset category for depreciation purposes. FFIMASTAsset Type Code

11 Oct 2007 Page 37 of 121Fixed Assets

Fixed Assets Fixed Assets



The title or description of the asset typecode.

The title or description of the asset type code. FFIMASTAsset Type Description

The barcode number assigned to this asset.

The barcode number assigned to this asset. FFIMASTBarcode Number

The book value in dollars of the fixed asset.

The book value in dollars of the fixed asset. FFIMASTBook Amount



FTMCOASCOAS Code

The date on which the capitalization amount is posted to in the general ledger.

The date on which the capitalization amount is posted to in the general ledger either after invoice or adjustment occurs.

FFIMASTCapitalization Date

The unique code of the commodity which describes this asset.

The unique code of the commodity which describes this asset. FFIMASTCommodity Code

The code which describes the asset condition category.

The code which describes the asset condition category. FFIMASTCondition Code

The description or title of the condition code.

The description or title of the condition code. FFVACONCondition Description

The unadjusted historical cost of the asset.

The unadjusted historical cost of the asset.Cost




An indicator specifying if this record created from invoice or credit memo.

An indicator specifying if this record is created from regular invoice or credit memo. (Y) = created from cedit memo. (N) from Invoice.

FFIMASTCredit Memo Indicator

The name of the custodian of the asset.

The name of the custodian of the asset.Custodian Name

The depreciation method code associated with the asset.

The depreciation method code associated with the asset. FFIMASTDepreciation Code

The title or description of the Depreciation code.

The title or description of the Depreciation code. FTMDEPRDepreciation Description

Code indicating how frequently depreciation will be charged to the asset.

Code indicating how frequently depreciation will be charged to the asset. FFIMASTDepreciation Frequency

The date on which the asset starts to depreciate.

The date on which the asset starts to depreciate. FFIMASTDepreciation Start Date

The date on which the asset is disposed.

The date on which the asset is disposed. FFIMASTDisposal Date

Description or title of the asset disposalmethod code.

Description or title of the asset disposal method code. FFVDISPDisposal Description


A code that identifies the method of disposal of the asset. FFIMASTDisposal Method Code




Code indicating if the fixed asset document has document or commodity accounting

Code indicating if the document associated with the fixed asset has accounting distributions for the document only or for specific commodities.

FFIMASTDocument Commodities

The name of the equipment manager responsible for the fixed asset.

The name of the equipment manager responsible for the fixed asset.Equipment Manager Name

The estimated life of the asset in years. The estimated life of the asset in years. FFIMASTEstimated Life Years

A number used for ad-hoc referencing purposes providing additional id.

A number used for ad-hoc referencing purposes providing additional id. FFIMASTExternal Reference Number

Indicates whether the asset is a donated asset or not.

Indicates whether the asset is a donated asset or not. It is set to Y if it isa Donated or Gift item.

FFIMASTGift Indicator

The code of the grant which paid for the asset.

The code of the grant which paid for the asset. FFIMASTGrant Code

The title or description of the grant code.

The title or description of the grant code.Grant Description

The date on which this asset is put in service.

The date on which this asset is put in service. FFIMASTIn Service Date

The insurable value of the asset. The insurable value of the asset. FFIMASTInsurance Amount




The date on which the invoice cancellation occurs.

The date on which the invoice cancellation occurs. FFIMASTInvoice Cancel Date

Invoice document date. Invoice document date. FFIMASTInvoice Date

The invoice number associated with this asset is purchased through accounts paya

The invoice number associated with this asset is purchased through accounts payable.

FFIMASTInvoice Number

The line item number of the commodity in the invoice number.

The line item number of the commodity in the invoice number associatedwith this asset.

FFIMASTInvoice Number Line Item

The most recent submission number of the invoice.

The most recent submission number of the invoice. FFIMASTInvoice Submission Number

The system updated date on which the depreciation calculation is last performed.

The system updated date on which the depreciation calculation is last performed.

FFIMASTLast Depreciation Date

The date on which this asset was last inventoried.

The date on which this asset was last inventoried. FFIMASTLast Inventory Date

The make of the asset. The make of the asset. FFIMASTMake

The manufacturer of the asset. The manufacturer of the asset. FFIMASTManufacturer




The market value in dollars of the fixed asset.

The market value in dollars of the fixed asset. FFIMASTMarket Amount

The model number of the asset. The model number of the asset. FFIMASTModel

Orig. or historical cost of asset, + or - adjustments, less accum. depreciation.

The original or historical cost of the asset plus or minus any adjustmentsless accumulated depreciation.

Net Book Amount


The unique identifier for the temporary master record for any fixed asset. FFIMASTOTAG - Origination Code

The date on which the OTAG was created.

The date on which the OTAG was created. FFIMASTOTAG Date - Origination Tag Date

The system maintained adjusted life of the asset for posting rollback purposes.

The system maintained adjusted life of the asset for posting rollback purposes.

Old Adjusted Estimated Life

Old system updated date on which the depreciation calculation is last performed.

The old system updated date on which the depreciation calculation is last performed.

Old Last Depreciation Date

Old OTAG of the asset for posting rollback purposes.

Old OTAG of the asset for posting rollback purposes. FFIMASTOld OTAG - Old Origination Code

Old remaining life of the asset in case of depreciation rollback.

The system maintained old remaining life of the asset in case of depreciation rollback.

Old Remaining Life Quantity




Unique user defined or system generated permanent tag number assigned to asset.

A unique user defined or system generated permanent tag number assigned to this asset.

FFIMASTPTAG - Permanent Tag Code

The date on which a fixed asset is tagged as a permanent fixed asset.

The date on which a fixed asset is tagged as a permanent fixed asset. FFIMASTPTAG Date - Permanent Tag Date

A part number or vehicle tag number assigned to this asset.

A part number or vehicle tag number assigned to this asset. FFIMASTPart Number

The number quantifying the percentageof the asset used.

The number quantifying the percentage of the asset used. FFIMASTPercentage Used

Origination tag number of parent asset that appears on record of attachment.

The origination tag number of a parent asset that appears on the record of an attachment or a component to the parent.

FFIMASTPrimary OTAG - Primary Origination

The commodity line item number of the purchase order associated with this asset.

The line item number of the commodity in the purchase order number associated with this asset.

FFIMASTPurchase Order Line Item

The unique purchase order number associated with this asset.

The unique purchase order number associated with this avsset created in procurements.

FFIMASTPurchase Order Number

The date on which this item is received. The date on which this item is received. FFIMASTReceive Date

The unique number of the receiving document associated with this asset.

The unique number of the receiving document associated with this assetcreated in receiving.

FFIMASTReceiving Document Number




The system maintained remaining life of the asset yet to be depreciated.

The system maintained remaining life of the asset yet to be depreciated. FFIMASTRemaining Life Quantity

The replacement value, in dollars, of a fixed asset.

The replacement value, in dollars, of a fixed asset. FFIMASTReplacement Amount

The chart of accounts which is responsible for the asset.

The chart of accounts which is responsible for the asset. FFIMASTResponsible Chart of Accounts

The description of the organization's one character chart of account value.

The description of the organization's one character chart of account value. i.e. = WOU, F = SOU

FTMCOASResponsible Chart of Accounts Description

The code of the physical location of theasset.

The code of the physical location of the asset. FFIMASTResponsible Location Code

A description of the Location Code for this asset.

A description of the Location Code for this asset. FTMLOCNResponsible Location Description

The organization code that is responsible for the asset.

The organization code that is responsible for the asset. FFIMASTResponsible Organization Code

A description of the Organization Code for this asset.

A description of the Organization Code for this asset. FTMORGNResponsible Organization

The expected value the asset will have at the end of it's useful life.

The expected value the asset will have at the end of it's useful life. Set to Zero as the standard.

FFIMASTSalvage Amount




The serial number or the vehicle identification number of the asset.

The serial number or the vehicle identification number of the asset. FFIMASTSerial Number

System Status Code System Status Code FFIMASTStatus Code

The relationship type of the subordinatetag to the primary asset tag.

The relationship type of the subordinate tag to the primary asset tag. FFIMASTSubordinate Type

Indicator specifying if the tag is being adjusted in an adjustment document.

The system set indicator specifying if the tag is being adjusted in an adjustment document or not. It is set to (Y) by the adjustment form and reset to (N) after posting

FFIMASTTag in Use Indicator

The code which represents the title-to designation of the asset.

The code which represents the title-to designation of the asset. FFIMASTTitle To Code

The description appropriate for this title-to designation code.

The description appropriate for this title-to designation code. FFVTTSTTitle To Description

Orig. or historical cost of the asset,+ orig. or historical cost of attachments.

The original or historical cost of the asset plus the original or historical cost of any attachments.

Total Cost

Total cost of asset, including attachments, + or - adjust., less depreciation

The total cost of the asset, including its attachments, plus or minus any adjustments less accumulated depreciation for the asset and all attachments.

Total Net Book Value

The date on which the asset is moved from one responsible entity to another.

The date on which the asset is moved from one responsible entity to another.

FFIMASTTransfer Date




A user specified code which designatesthe unit of measure.

A user specified code which designates the unit of Measure applicable to this asset.

FFIMASTUnit of Measure

The code which describes the current status of the asset.

The code which describes the current status of the asset. FFIMASTUser Status Code

The identification number associated with the vendor.

The identification number associated with the vendor. PPAIDENVendor ID

The name of the vendor. The name of the vendor.Vendor Name

Indicates if the asset is a work in progress meaning it is not completely constr

Indicates if the asset is a work in progress meaning it is not completely constructed yet.

Work in Progress Indicator






FFIMASTAccount Code





FFIMASTActivity Code



Activity Date

Description or title of the activity code. Description or title of the activity code. FTMACTVActivity Description

The description of the asset. The description of the asset. FFIMASTAsset Description


Uniquely identify that chart from any other in a multi-chart environment. Copied from the invoice accounting source record farinva and can be changed in the asset. For details see Banner comments.

FFIMASTCOAS Code

The description or title of the organization's one character chart of account.

The description or title of the organization's one character chart of account value. I.E. E = WOU, F = SOU

FTMCOASCOAS Description

11 Oct 2007 Page 47 of 121Fixed Assets Funding

Fixed Assets Funding Fixed Assets Funding



The percentage amt. of the transaction assigned to this accounting distribution.

The percentage of the amount of the transction for this asset assigned to this accounting distribution. Copied from the invoice accounting record farinva. This can be changed in the asset.

FFIMASTDistribution Percentage



FFIMASTFund Code



The value representing a summarization of any combination of FOAPALelements.

FFIMASTIndex Code

The description or title of the index code.

The description or title of the index code. FTMACCIIndex Description



FFIMASTLocation Code


The description or title of the index code. FTMLOCNLocation Description


The unique identifier for the temporary master record for any fixed asset. FFIMASTOTAG - Origination Tag

The OTAG of any attachments that appear on a parent asset record.

The OTAG of any attachments that appear on a parent asset record. FFIMASTOTAG Attachment Code






FFIMASTOrganization Code






FFIMASTProgram Code



The user-defined value to the program classification structure. Copied from the

The user-defined value to the program classification structure. Copied from the invoice accounting source record farinva that paid for this asset. This can be changed in the asset.

FFIMASTProject Code

A system-generated one-up number copied from the invoice accounting source.

A system-generated one-up number copied from the invoice accounting source.

FFIMASTSequence Number

Orig. or historical cost of asset, + the orig. or historical cost of attachments

The original or historical cost of the asset plus the original or historical cost of any attachments.

Total Cost

Represents the cost of the asset broken out by document sequence number.

Represents the cost of the asset broken out by document sequence number.

Total Cost Sequence Number

Represents the cost of the asset. Copied from the invoice accounting record.

Represents the cost of the asset. Copied from the invoice accounting record farinva and re-calculated based upon the quantity paid per item in oder to get a true unit cost per item.

FFIMASTTransaction Amount




The code specifying the accrual account to be used for fiscal year end closing.

The account code specifying the accrual account to be used as a result of the fiscal year end closing process.

FTMFUNDAccrual Account Code

The name of the bank account associated with fund code.

The name of the bank account associated with fund code. GXRBANKBank Account Name

Code which identifies the bank associated with this fund.

Code which identifies the bank associated with this fund. FTMFUNDBank Code



FTMCOASCOAS Code

The grant cost share code. The code which identifies the cost share methods, if appropriate, for thisproject.

FTMFUNDCost Share


Indicates if this account is to be used for data entry (Y) or if it will be used for reporting (N). The default is (Y).

FTMFUNDData Entry Indicator


The effective date of this particular record. FTMFUNDEffective Date


An indicator (Y or blank) which will identify the latest fiscal year for a given effective date for each fund and institution. The field is used to identify which rows are displayed, but the indicator is NOT displayed in the model.


11 Oct 2007 Page 50 of 121Fund

Fund Fund





FTVFSYRFiscal Year


An indicator (Y or blank) which will identify the latest effective date for a given fiscal year for each fund and institution. The field is used to identify which rows are displayed, but the indicator is NOT displayed in the model.




FTMFUNDFund Code


The name of the financial manager associated with this fund.

The name of the financial manager associated with this fund. Fund Financial Manager

The fund hierarchy level. The fund level within the fund hierarchy.Fund Level

Fund code corresponding to the fund level one hierarchy.

The fund code corresponding to the fund level one within the fund level hierarchy.

FTMFUNDFund Level 1 Code

Fund description corresponding to the fund level one hierarchy.

The fund description corresponding to the fund level one within the fund level hierarchy.

FTMFUNDFund Level 1 Description

Fund code corresponding to the fund level two hierarchy.

The fund code corresponding to the fund level two within the fund level hierarchy.





Fund description corresponding to the fund level two hierarchy.

The fund description corresponding to the fund level two within the fund level hierarchy.


Fund code corresponding to the fund level three hierarchy.

The fund code corresponding to the fund level three within the fund levelhierarchy.


Fund description corresponding to the fund level three hierarchy.

The fund description corresponding to the fund level three within the fund level hierarchy.


Fund code corresponding to the fund level four hierarchy.

The fund code corresponding to the fund level four within the fund level hierarchy.


Fund description corresponding to the fund level four hierarchy.

The fund description corresponding to the fund level four within the fund level hierarchy.


Fund code corresponding to the fund level five hierarchy.

The fund code corresponding to the fund level five within the fund level hierarchy.


Fund description corresponding to the fund level five hierarchy.

The fund description corresponding to the fund level five within the fund level hierarchy.


Fund code corresponding to the fund level six hierarchy.

The fund code corresponding to the fund level six within the fund level hierarchy.


Fund description corresponding to the fund level six hierarchy.

The fund description corresponding to the fund level six within the fund level hierarchy.





The predecessor or next higher level fund code in the fund code hierarchy.

The predecessor or next higher level fund code in the fund code hierarchy unless the level is 1.

FTMFUNDFund Predecessor

The value assigned to the level 1 and 2fund type.

The value assigned to the level 1 and 2 fund type. Fund type codes are used to classify and aggregate the Fund Code Date.

FTMFUNDFund Type Code

The title or description of the fund type. The title or description of the fund type. FTMFTYPFund Type Description

The fund type hierarchy level. The fund type level within the fund type hierarchy.Fund Type Level

Fund type code corresponding to the fund type level one hierarchy.

The fund type code corresponding to the fund type level one within the fund type level hierarchy.

FTMFUNDFund Type Level 1 Code

Fund type description corresponding to the fund type level one hierarchy.

The fund type description corresponding to the fund type level one withinthe fund type level hierarchy.

FTMFTYPFund Type Level 1 Description

Fund type code corresponding to the fund type level two hierarchy.

The fund type code corresponding to the fund type level two within the fund type level hierarchy.

FTMFTYPFund Type Level 2 Code

Fund type description corresponding to the fund type level two hierarchy.

The fund type description corresponding to the fund type level two withinthe fund type level hierarchy.

FTMFTYPFund Type Level 2 Description

Code which defines the grant which is associated with the fund code.

Code which defines the grant which is associated with the fund code. FTMFUNDGrant Code




Code indicating on what basis indirect cost will be calculated for the fund.

Code indicating on what basis indirect cost will be calculated for the fund.

FRMFUNDIndirect Cost Basis

Code indicating to what account indirect costs will be charged.

Code indicating to what account indirect costs will be charged. FRMFUNDIndirect Cost Charge Account Code

Code indicating how indirect costs will be distributed.

Code indicating how indirect costs will be distributed. FRMFUNDIndirect Cost Distribution

Code indicating the rate at which indirect costs will be calculated.

Code indicating the rate at which indirect costs will be calculated. FRMFUNDIndirect Cost Rate


The change date for this particular record. Indicates more records exist for a particular fund code. I.E.,if the record included a termination date, the next change date would reflect the date that the termination date was entered.

FTMFUNDNext Change Date

Revenue accrual account code. Revenue accrual account code specifying the revenue account code to be automatically credited as the result of the incurrance of expenditures in a contract or grant account.

FTMFUNDRevenue Account Code

The status of the fund code record. The status of the fund code record. Ex: A (Active), I (Inactive). FTMFUNDStatus Indicator

The date when this particular fund coderecord is terminated.

The date when this particular fund code record is terminated. FTMFUNDTermination Date






FTMCOASCOAS Code


The effective date of this particular record. FTMVTYPEffective Date


An indicator (Y or blank) which will identify the latest fiscal year for a given effective date for each fund type and institution. The field is used to identify which rows are displayed, but the indicator is NOT displayed in the model.




FTMFSYRFiscal Year


An indicator (Y or blank) which will identify the latest effective date for a given fiscal year for each fund type and institution. The field is used to identify which rows are displayed, but the indicator is NOT displayed in the model.


The value assigned to the level 1 and 2fund type.

The value assigned to the level 1 and 2 fund type. Fund type codes are used to classify and aggregate the Fund Code Date.

FTMVTYPFund Type Code

The title or description of the fund type. The title or description of the fund type. FTMVTYPFund Type Description

The fund type hierarchy level. The fund type level within the fund type hierarchy.Fund Type Level

11 Oct 2007 Page 55 of 121Fund Type

Fund Type Fund Type



Fund type code corresponding to the fund type level one hierarchy.

The fund type code corresponding to the fund type level one within the fund type level hierarchy.

FTMVTYPFund Type Level 1 Code

Fund type description corresponding to the fund type level one hierarchy.

The fund type description corresponding to the fund type level one withinthe fund type level hierarchy.

FTMVTYPFund Type Level 1 Description

Fund type code corresponding to the fund type level two hierarchy.

The fund type code corresponding to the fund type level two within the fund type level hierarchy.

FTMVTYPFund Type Level 2 Code

Fund type description corresponding to the fund type level two hierarchy.

The fund type description corresponding to the fund type level two withinthe fund type level hierarchy.

FTMVTYPFund Type Level 2 Description

The predecessor or next higher level fund type in the fund type hierarchy.

Because only two levels of fund types exist, this value is compared in the level 2 fund type record and references the level 1 fund types.

FTMVTYPFund Type Predecessor


The change date for this particular record. Indicates more records exist for a particular fund type code. I.E.,if the record included a termination date, the next change date would reflect the date that the termination date was entered.

FTMVTYPNext Change Date

The status of the fund type code record.

The status of the fund type code record. Ex: A (Active), I (Inactive). FTMVTYPStatus Indicator

The date when this particular fund type code record is terminated.

The date when this particular fund type code record is terminated. FTMVTYPTermination Date

11 Oct 2007 Page 56 of 121Fund Type





FWITBALAccount Code

Sum of specific account codes debit and credit transactions for a fiscal year

Sum of specific account codes debit and credit transactions for a fiscal year. Specific account codes include Beginning Fund Balance (Dxxxx), Control Account codes (C0010,C1010,C2010,C5010), Fund Additions (Exxxx),Fund Deductions (Fxxxx)

Account Code Ending Balance



The sum of all credit transactions for period = 00.

The sum of all credit transactions for period = 00. FWITBALBeginning Credits

The sum of all debit transactions for period = 00.

The sum of all debit transactions for period = 00. FWITBALBeginning Debits



FTMCOASCOAS Code



FWITBALDebit/Credit Indicator



FWITBALFiscal Period

11 Oct 2007 Page 57 of 121General Ledger

General Ledger General Ledger





FTMFSYRFiscal Year



FWITBALFund Code


The date that information for this recordin the table was last updated/entered.


Last Activity Date

The sum of all credit transactions for a period, for periods 00 thru 14.

The sum of all credit transactions for a period, listed by period, for periods 00 thru 14.

FWITBALMTD Credits

The sum of all debit transactions for a period, for periods 00 thru 14.

The sum of all debit transactions for a period, listed by period, for periods 00 thru 14.

FWITBALMTD Debits

Sum of periodic credits for periods 01 thru 14 for a fiscal year.

The sum of periodic debits for periods 01 thru 14 for fiscal year, does not include beginning balance.

YTD Credits

Sum of periodic credits for periods 01 thru 14 for a fiscal year.

The sum of periodic debits for period 01 thru 14 for a fiscal year, does not include beginning balance.

YTD Debits

11 Oct 2007 Page 58 of 121General Ledger



ID number associated with the agency. ID number associated with the agency. PPAIDENAgency ID

The name of the agency associated with this grant.

The name of the agency associated with this grant. PPAIDENAgency Name

Identifies the internal CFDA number. Internal Identification number for CFDA (Category of Domestic Assistance). This defaults the correct CFDA code even if CFDA codes are changed by the Federal Government.

FRAGRNTCFDA Code



FTMCOASCOAS Code

A code to identify a category for a grant. Valid values are defined in FTVSDAT.

A code to identify a category for a grant. Valid values are defined in FTVSDAT.

FRAGRNTCategory

Total amount of funding received for the grant from the inception to date.

Total amount of funding received for the grant from the inception to date.

FRAGRNTCumulative Funding Amount

The total amount of the Grant, currentlyfunded.

The total amount of the Grant, currently funded. FRAGRNTCurrent Funding Amount

The ending date for expenditure activity. May be after the termination date.

The ending date for expenditure activity. May be after the termination date.

FRAGRNTExpenditure End Date

11 Oct 2007 Page 59 of 121Grant

Grant Grant



Code which uniquely defines the grant. Code which uniquely defines the grant. FRAGRNTGrant Code

Description or title of the grant code. Description or title of the grant code. FRAGRNTGrant Description

A more detailed description of the grantcode.

A more detailed description of the grant code. FRAGRNTGrant Long Description

Code to reflect if this is a grant, contract, cooperative agreement, etc.

The grant type code to reflect if this is a grant, contract, cooperative agreement, etc. as defined on FTVSDAT.

FRAGRNTGrant Type

The name of the main principal investigator (PI).

The name of the Principal Investigator (PI) for this grant.Main PI

The award or maximum amount of the Grant, committed by the agency.

The award or maximum amount of the Grant, committed by the agency. FRAGRNTMaximum Funding Amount

The last day of the grant period. The last day of the grant period. FRAGRNTProject End Date

The starting date the Agency awarded the Grant.

The date the Agency awarded the Grant. It cannot be changed once transactions have been posted to the grant ledger. This date detrmines the setup of the Grant Year and Period in the Grant ledger.

FRAGRNTProject Start Date

The Proposal Code associated with thisGrant.

The Proposal Code associated with this Grant. FRAGRNTProposal Code




The Grant code of a prior Grant if this Grant is related to that Grant.

The Grant code of a prior Grant if this Grant is related to that Grant. If the Copy From feature in Banner was used, that Grant number will default.

FRAGRNTRelated Grant Code

The organization code of the responsible administrative office for thisGrant.

The organization code of the responsible administrative office for this Grant.

FRAGRNTResponsible Organization Code

The title or description of the responsible organization code.

The title or description of the responsible organization code. FRAGRNTResponsible Organization

An informational external reference number for the sponsor of the grant.

An informational external reference number for the sponsor of the grant. FRAGRNTSponsor ID

The status code of the grant. The status code of the Grant. FRAGRNTStatus Code

The date when the defined status is achieved.

The date when the defined status is achieved. The Grant always shows the latest status date. If this is changed, it creates a new status history record.

FRAGRNTStatus Date

A sub category code for the Grant classification.

A sub category code for the Grant classification such as Corporation, Foundation, State, etc. as defined on FTVSDAT.

FRAGRNTSub Category Code

The termination date for the Grant The termination date for the Grant. The time between the Project End date and Termination date defines the TRAILOUT period.

FRAGRNTTermination Date






FTMACCIAccount Code





FTMACCIActivity Code




FTMCOASCOAS Code


The effective date of this particular record. FTMACCIEffective Date


An indicator (Y or blank) which will identify the latest fiscal year for a given effective date for each index and institution. The field is used to identify which rows are displayed, but the indicator is NOT displayed in the model.




FTMFSYRFiscal Year

11 Oct 2007 Page 62 of 121Index

Index Index




An indicator (Y or blank) which will identify the latest effective date for a given fiscal year for each index and institution. The field is used to identify which rows are displayed, but the indicator is NOT displayed in the model.




FTMACCIFund Code



The value representing a summarization of any combination of FOAPAL elements.

FTMACCIIndex Code





FTMACCILocation Code

The title or description of the location code.

The title or description of the location code. Ex: RM B236 ADMIN SERVBLDG OSU.



The change date for this particular record. Indicates more records exist for a particular index code. I.E.,if the record included a termination date,the next change date would reflect the date that the termination date was entered.

FTMACCINext Change Date



FTMACCIOrganization Code









FTMACCIProgram Code



The status of the index code record. The status of the index code record. Ex: A (Active), I (Inactive). FTMACCIStatus Indicator

The date when this particular index code record is terminated.

The date when this particular index code record is terminated. FTMACCITermination Date




The first line of a street address or postoffice box of a particular location.

The first line of a street address or post office box of a particular location.

FTMLOCNAddress Line 1

The second line of a street address or post office box of a particular location.

The second line of a street address or post office box of a particular location.


The third line of a street address or post office box of a particular location.

The third line of a street address or post office box of a particular location.




FTMCOASCOAS Code

The name of the city for this location code.

The name of the city for this location code. FTMLOCNCity

The location's county code. The location's county code. FTMLOCNCounty Code


The effective date of this particular record. FTMLOCNEffective Date


An indicator (Y or blank) which will identify the latest fiscal year for a given effective date for each location and institution. The field is used toidentify which rows are displayed, but the indicator is NOT displayed in the model.


11 Oct 2007 Page 65 of 121Location

Location Location





FTMFSYRFiscal Year


An indicator (Y or blank) which will identify the latest effective date for a given fiscal year for each location and institution. The field is used to identify which rows are displayed, but the indicator is NOT displayed in the model.


A code designating the physical location of a land parcel, building, etc


FTMLOCNLocation Code




The location hierarchy level. The location level within the location hierarchy.Location Level

Location code corresponding to the location level one hierarchy.

The location code corresponding to the location level one within the location level hierarchy.

FTMLOCNLocation Level 1 Code

Location description corresponding to the location level one hierarchy.

The location description corresponding to the location level one within the location level hierarchy.

FTMLOCNLocation Level 1 Description

Location code corresponding to the location level two hierarchy.

The location code corresponding to the location level two within the location level hierarchy.


Location description corresponding to the location level two hierarchy.

The location description corresponding to the location level two within the location level hierarchy.





Location code corresponding to the location level three hierarchy.

The location code corresponding to the location level three within the location level hierarchy.


Location description corresponding to the location level three hierarchy.

The location description corresponding to the location level three within the location level hierarchy.


The predecessor or next higher level location code in the location hierarchy.

The predecessor or next higher level location code in the location code hierarchy unless the level is 1.

FTMLOCNLocation Predecessor

Code which identifies the particular country for the location code.

Code which identifies the particular country for the location code. FTMLOCNNation Code


The change date for this particular record. Indicates more records exist for a particular location code. I.E.,if the record included a termination date, the next change date would reflect the date that the termination date was entered.

FTMLOCNNext Change Date

Area code of the telephone number associated with this location code.

Area code of the telephone number associated with this location code. FTMLOCNPhone Area Code

Telephone number associated with thislocation.

Seven-digit telephone number associated with the location. FTMLOCNPhone Number

The state code for the location. The state code for the location. FTMLOCNState Code

The status of the location code record. The status of the location code record. Ex: A (Active), I (Inactive). FTMLOCNStatus Indicator




The date when this particular location code record is terminated.

The date when this particular location code record is terminated. FTMLOCNTermination Date

The zip code of the location. The zip code of the location. FTMLOCNZip Code




Code to classify asset, liability, equity, revenue, etc. Part of FOAPAL.


Account Code

Description or title of the account code. Description or title of the account code.Account Description



Activity Code

Description or title of the activity code. Example: Academic Administration.

Description or title of the activity code. Example: Front Desk - HousingActivity Description

Alphanumeric code for payroll benefit deductions.

Benefit/deduction code that defines the deduction of pay. Example: BUF (BUBB Flex Amount)

BDCA-Benefit Deduction Code

Description or title of the benefit deduction code.

Description or title of the benefit/deduction code. Example: BUBB Flex Amount

Benefit Description

This column will help tie the transactionback to its source.

The source for the benefit deduction code. Example: BPD (REG) [with a BUF (BUBB Flex Amount) benefit/deduction code]

Benefit Source



FTMCOASCOAS Code

11 Oct 2007 Page 69 of 121OPE Ledger

OPE Ledger OPE Ledger



Employee grouping to which the employee is assigned. Example: CA.

Employee grouping to which the employee is assigned. Two-character codes signify the classification of the employee; main groupings are C- (classified OPE); U- (unclassified); T- (temporary); X- (students, unpaid);G- (classified, GCIU).

Employee Class

Description or title of the employee class code.

Description or title of the employee class code. Example: Uncl Non-Teach 12mo .5+ FTE

Employee Class Description

Fiscal period in which transaction is posted.

Fiscal period in which transaction is posted.Fiscal Period



FTMFSYRFiscal Year



Fund Code

Description or title of the fund code. Description or title of the fund code. Example: Athletics ConcessionsFund Description

Dollar value of the benefit or deduction. Dollar value of the benefit or deduction.OPE Expense



Organization Code



Organization Description






Program Code


Program Description






FWIBDSTAccount Code





FWIBDSTActivity Code

Description or title of the activity code. Description or title of the activity code. FTMACTVActivity Description

Available amount for a given period debit or credit amount associated with the

Available amount for a given period debit or credit amount associated with the FOAPAL.

Available Balance Account Code Total

The available given period expense or transfer amount associated with the FOAPAL

The available given period expense or transfer amount associated with the FOAPAL.

Available Balance Expense/Transfer

The available given period net revenue - expense amount associated with FOAPAL.

The available net (available balance debit - available balance credit) amount associated with the FOAPAL for a given period.

Available Balance Revenue -

The available given period revenue amount associated with the FOAPAL.

The available given period revenue amount associated with the FOAPAL.

Available Balance Revenue Amount

11 Oct 2007 Page 72 of 121Operating Ledger

Operating Ledger Operating Ledger





FTMCOASCOAS Code

Code indicating if the account code normal balance is a debit or a credit.

Code indicating if the account code normal balance is a debit(D) or credit(C).

FWIBDSTDebit/Credit Indicator



Fiscal Period



FTMFSYRFiscal Year



FWIBDSTFund Code


Code which defines the grant which corresponds to the fund code.

Code which defines the grant which corresponds to the fund code. FWIBDSTGrant Code

Description or title of the grant code. Description or title of the grant code. FWIBDSTGrant Description



FTMACCIIndex Code






The status of the index code record. The status of the index code record. Ex: A (Active), I (Inactive). FTMACCIIndex Status Indicator

The date that information for this recordin the table was last updated/entered.


Last Activity Date



FWIBDSTLocation Code




Debit or credit amount associated with the FOAPAL for the given period.

The debit or credit amount accumulated for the particular period for the given FOAPAL.

MTD Account Code Total

The MTD Adopted Budget as of a givenperiod and FOAPAL.

Provides Budget Information by fiscal period. Allows user to design monthly or quarterly budget comparison reports.

MTD Adopted Budget

The expense or transfer amount associated with the FOAPAL for the given period.

The expense or transfer amount associated with the FOAPAL for the given period.

MTD Expense/Transfer

The net revenue - expense amount associated with the FOAPAL for given period.

The net revenue - expense amount associated with the FOAPAL for given period.

MTD Revenue - Expense/Transfer




The credit or revenue amount associated with the FOAPAL for the given period.

The credit or revenue amount associated with the FOAPAL for the givenperiod.

MTD Revenue Amount



FWIBDSTOrganization Code






FWIBDSTProgram Code



Report category for user reporting purposes.

Report category for user reporting purposes. Example: 1 (Income).Report Category

Description or title of the report category.

Description or title of the report category. Example: Income.Report Category Description

YTD debit or credit amount as of the given period and FOAPAL.

The year-to-date debit or credit amount for the given period and FOAPAL.

YTD Account Code Total

The YTD Adopted Budget as of a givenperiod and FOAPAL.

Provides Budget Information by fiscal period. Allows user to design monthly or quarterly budget comparison reports.

YTD Adopted Budget




The YTD budgeted debit or credit amount as of given period and FOAPAL.

The year-to-date debit or credit budgeted amount for the given period and FOAPAL.

YTD Budget Account Code Total

The YTD budgeted expense or transferamount as of given period and FOAPAL.

The YTD budgeted expense or transfer amount as of given period and FOAPAL.

YTD Budget Expense/Transfer

The YTD budgeted revenue - expense amount as of given period and FOAPAL.

The YTD budgeted revenue - expense amount as of given period and FOAPL.

YTD Budget Revenue - Expense/Transfer

The YTD budgeted revenue amount as of given period and FOAPAL.

The YTD budgeted revenue amount as of given period and FOAPAL.YTD Budget Revenue Amount

The YTD encumbrance debit or credit amount as of the given period and FOAPAL.

The YTD encumbrance debit or credit amount as of the given period andFOAPAL.

YTD Encumbrance Account Code Total

The YTD encumbrance debit (or expense) amount as of the given periodand FOAPAL

The YTD encumbrance debit (or expense) amount as of the given period and FOAPAL.

YTD Encumbrance Expense/Transfer

The YTD net encumbrance revenue-expense amt. as of the given period and FOAPAL.

The YTD net encumbrance revenue-expense amt. as of the given periodand FOAPL..

YTD Encumbrance Revenue -

The YTD encumbrance revenue amount as of the given period and FOAPAL.

The YTD encumbrance revenue amount as of the given period and FOAPAL.

YTD Encumbrance Revenue Amount

The YTD expense or transfer amount as of the given period and FOAPAL.

The YTD expense or transfer amount as of the given period and FOAPL.

YTD Expense/Transfer




The YTD revenue - expense/transfer amount as of the given period and FOAPAL.

The YTD revenue - expense/transfer amount as of the given period and FOAPAL.

YTD Revenue - Expense/Transfer

The YTD credit or revenue amount as of the given period and FOAPAL.

The year-to-date credit or revenue amount as of the given period and FOAPL.

YTD Revenue Amount






FTMCOASCOAS Code



FTMORGNData Entry Indicator


The effective date of this particular record. FTMORGNEffective Date


An indicator (Y or blank) which will identify the latest fiscal year for a given effective date for each organization and institution. The field is used to identify which rows are displayed, but the indicator is NOT displayed in the model.




FTMFSYRFiscal Year


An indicator (Y or blank) which will identify the latest effective date for a given fiscal year for each organization and institution. The field is used to identify which rows are displayed, but the indicator is NOT displayed in the model.



The change date for this particular record. Indicates more records exist for a particular organization code. I.E.,if the record included a termination date, the next change date would reflect the date that the termination date was entered.

FTMORGNNext Change Date



FTMORGNOrganization Code

11 Oct 2007 Page 78 of 121Organization

Organization Organization






The name of the financial manager associated with the specific organization.

The name of the financial manager associated with the specific organization.

Organization FinancialManager

The organization hierarchy level. The organization level within the organization hierarchy.Organization Level

Organization code corresponding to theorganization level one hierarchy.

The organization code corresponding to the organization level one withinthe orgranization level hierarchy.

FTMORGNOrganization Level 1 Code

Organization description correspondingto the organization level one hierarchy.

The organization description corresponding to the organization level onewithin the orgranization level hierarchy.

FTMORGNOrganization Level 1 Description

Organization code corresponding to theorganization level two hierarchy.

The organization code corresponding to the organization level two withinthe orgranization level hierarchy.


Organization description correspondingto the organization level two hierarchy.

The organization description corresponding to the organization level two within the orgranization level hierarchy.


Organization code corresponding to theorganization level three hierarchy.

The organization code corresponding to the organization level three within the orgranization level hierarchy.


Organization description correspondingto the organization level three hierarchy

The organization description corresponding to the organization level three within the orgranization level hierarchy.





Organization code corresponding to theorganization level four hierarchy.

The organization code corresponding to the organization level four within the orgranization level hierarchy.


Organization description correspondingto the organization level four hierarchy.

The organization description corresponding to the organization level fourwithin the orgranization level hierarchy.


Organization code corresponding to theorganization level five hierarchy.

The organization code corresponding to the organization level five withinthe orgranization level hierarchy.


Organization description correspondingto the organization level five hierarchy.

The organization description corresponding to the organization level fivewithin the orgranization level hierarchy.


Organization code corresponding to theorganization level six hierarchy.

The organization code corresponding to the organization level six within the orgranization level hierarchy.


Organization description correspondingto the organization level six hierarchy.

The organization description corresponding to the organization level six within the orgranization level hierarchy.


Organization code corresponding to theorganization level seven hierarchy.

The organization code corresponding to the organization level seven within the orgranization level hierarchy.


Organization description correspondingto the organization level seven hierarchy

The organization description corresponding to the organization level seven within the orgranization level hierarchy.


Organization code corresponding to theorganization level eight hierarchy.

The organization code corresponding to the organization level eight within the orgranization level hierarchy.





Organization description correspondingto the organization level eight hierarchy

The organization description corresponding to the organization level eight within the orgranization level hierarchy.


The predecessor or next higher level organization in the organization hierarchy.

The predecessor or next higher level organization code in the organization code hierarchy unless the level is 1.

FTMORGNOrganization Predecessor

The status of the organization code record.

The status of the organization code record. Ex: A (Active), I (Inactive). FTMORGNStatus Indicator

The date when this particular organization code record is terminated.

The date when this particular organization code record is terminated. FTMORGNTermination Date






Account Code

Alphanumeric code for payroll benefit deductions.

Alphanumeric code for payroll benefit deductions.BDCA - Benefit Deduction Code

Description or title of the benefit deduction code.

Description or title of the benefit deduction code.Benefit Description

This column will help tie the transactionback to its source.

This column will help tie the transaction back to its source. Different values are stored here depending on the transaction ... (For Earnings: Earn Code, for Benefits/Deductions: Deduction/Benefit code, for Budget: Position ID etc.)

Benefit Source



FTMCOASCOAS Code





FTMFSYRFiscal Year

Internal System Identification Number. Internal System Identification Number.PIDM

11 Oct 2007 Page 82 of 121Payroll BDCA

Payroll BDCA Payroll BDCA





Account Code

Description or title of the account code. Description or title of the account code. FTMACCTAccount Description



Activity Code

Date when the record was inserted or last modified.

Date when the record was inserted or last modified.Activity Date

Description or title of the activity code. Example: Academic Administration

Description or title of the activity code. Example: Front Desk - HousingActivity Description



FTMCOASCOAS Code

Calendar year to which a pay record is associated (ie. 2003).

Calendar year to which a pay record is associated (ie. 2003).Calendar Year

This field identifies the first name of employee.

This field identifies the first name of employee.Employee First Name

11 Oct 2007 Page 83 of 121Payroll Ledger

Payroll Ledger Payroll Ledger



This field defines the last name of person.

This field defines the last name of employee.Employee Last Name

This field identifies the middle name of employee.

This field identifies the middle name of employee.Employee Middle Name

This field identifies the employee. Format: last name first name mi.

This field identifies the employee. Format: last name first name middle initial.

Employee Name

Equals original encumbrance +/- encumbrance adjustments up to period queried.

Equals original encumbrance +/- encumbrance adjustments up to periodqueried.

Encumbrance Remaining





FTMFSYRFiscal Year



Fund Code


This field maintains person identification number.

This field maintains person identification number.ID






Index Code



The status of the index code record. The status of the index code record. Ex: A (Active), I (Inactive).Index Status Indicator



Location Code



Location Description

Amount of the transactions for accounting distribution for the given period.

Amount of the transactions for accounting distribution for the given period.

MTD Expense



Organization Code




Internal System Identification Number. Internal System Identification Number.PIDM




Calendar month to which a pay record is associated. (ie. 01 = January).

Calendar month to which a pay record is associated. (ie. 01 = January).Pay Period Pay Number

Pay Period Year for Expenditure Interface transactions. This will be NULL for a

Pay Period Year for Expenditure Interface transactions. This will be NULL for all transactions other than Expenditures.

Pay Period Year



Program Code


Program Description

This field maintains person social security number.

This field maintains person social security number.SSN

This will be NULL for all transactions other than Expenditures.

This will be NULL for all transactions other than Expenditures.Sequence Number

The YTD expense amount as of the given period and FOAPAL.

The YTD expense amount as of the given period and FOAPL.YTD Expense






FTMCOASCOAS Code



FTMPROGData Entry Indicator


The effective date of this particular record. FTMPROGEffective Date


An indicator (Y or blank) which will identify the latest fiscal year for a given effective date for each program and institution. The field is used to identify which rows are displayed, but the indicator is NOT displayed in the model.




FTMFSYRFiscal Year


An indicator (Y or blank) which will identify the latest effective date for a given fiscal year for each program and institution. The field is used to identify which rows are displayed, but the indicator is NOT displayed in the model.



The change date for this particular record. Indicates more records exist for a particular program code. I.E.,if the record included a termination date, the next change date would reflect the date that the termination date was entered.

FTMPROGNext Change Date



FTMPROGProgram Code

11 Oct 2007 Page 87 of 121Program

Program Program





The program hierarchy level. The program level within the program hierarchy.Program Level

Program code corresponding to the program level one hierarchy.

The program code corresponding to the program level one within the program level hierarchy.

FTMPROGProgram Level 1 Code

Program description corresponding to the program level one hierarchy.

The program description corresponding to the program level one within the program level hierarchy.

FTMPROGProgram Level 1 Description

Program code corresponding to the program level two hierarchy.

The program code corresponding to the program level two within the program level hierarchy.


Program description corresponding to the program level two hierarchy.

The program description corresponding to the program level two within the program level hierarchy.


Program code corresponding to the program level three hierarchy.

The program code corresponding to the program level three within the program level hierarchy.


Program description corresponding to the program level three hierarchy.

The program description corresponding to the program level three withinthe program level hierarchy.


Program code corresponding to the program level four hierarchy.

The program code corresponding to the program level four within the program level hierarchy.





Program description corresponding to the program level four hierarchy.

The program description corresponding to the program level four within the program level hierarchy.


Program code corresponding to the program level five hierarchy.

The program code corresponding to the program level five within the program level hierarchy.


Program description corresponding to the program level five hierarchy.

The program description corresponding to the program level five within the program level hierarchy.


The predecessor or next higher level program code in the program code hierarchy.

The predecessor or next higher level program code in the program codehierarchy unless the level is 1.

FTMPROGProgram Predecessor

The status of the program code record.

The status of the program code record. Ex: A (Active), I (Inactive). FTMPROGStatus Indicator

The date when this particular program code record is terminated.

The date when this particular program code record is terminated. FTMPROGTermination Date






FTMPROJAccount Code





FTMPROJActivity Code

The date when information was enteredor last updated.


Activity Date




FTMCOASCOAS Code

A code to identify if this is a capital project.

A code to identify if this is a capital project. FTMPROJCapital Indicator


The effective date of this particular record. FTMPROJEffective Date

11 Oct 2007 Page 90 of 121Project

Project Project History





FTMPROJFund Code




FTMPROJIndex Code




A code designating the physical location of a land parcel, building or location within a building. It is Primarily used for physical location of assets and tracking expendtures of captial construction

FTMPROJLocation Code




Indicates if the project is memo only and no entries will be created when thebi

Indicates if the project is memo only and no entries will be created when the billing process is run

FTMPROJMemo Indicator



FTMPROJOrganization Code









FTMPROJProgram Code



The code used to uniquely identify the project.

The code used to uniquely identify the project. FTMPROJProject Code

The full description of the project code. The full description of the project code. FTMPROJProject Long Description

The organization code associated with this project.

The organization code associated with this project. FTMPROJProject Organization Code

The four character alpha/numeric code identifying an accounting transaction rule

The four character alpha/numeric code identifying an accounting transaction rule class.

FTMPROJRule Class Code

A shortened version (20) description of the project code.

A shortened version (20) description of the project code. FTMPROJShort Description

The date when this particular project code record is terminated.

The date when this particular project code record is terminated. FTMPROJTermination Date

The view text or enter text indicator. The view text or enter text indicator. FTMPROJText Indicator




The user ID of the person entering or updating the project information.

The user ID of the person entering or updating the project information. FTMPROJUser ID






Account Code


Account Description



Activity Code



Activity Date

Description or title of the activity code. Description or title of the activity code. Example: Front Desk - HousingActivity Description



FTMCOASCOAS Code

The unique document code created at the time of document entry.

The unique document code created at the time of document entry.Document Code



Fiscal Year

11 Oct 2007 Page 94 of 121Transaction Descriptions

Transaction Descriptions

Transaction Descriptions





Fund Code


The final or partial payment indicator. The total or partial payment indicator. Ex: P (Partial) or F (Final).Invoice Final PaymentIndicator

An item number which defines this commodity within the purchase order.

An item number which defines this commodity within the purchase order.Item Number



Location Code



Location Description



Organization Code






Program Code





Program Description



Rule Code

A sequence number assigned to each accounting line of a document.

A sequence number assigned to each accounting line of a document.Sequence Number

A serial number assigned to each accounting line of a document.

A serial number assigned to each accounting line of a document. Used in conjunction with sequence number to differentiate the lines of a document.

Serial Number

The number of allowable submissions for a reusable/recurring document.


Submission Number

Transaction date associated with this particular accounting distribution

Transaction date associated with this particular accounting distribution.Transaction Date

A brief description of the purpose of thetransaction record being created.

A brief description of the purpose of the transaction record being created.

Transaction Description 1









































































































































































Code to classify asset, liability, equity, revenue, etc. Part of FOAPAL.


FGIDOCRAccount Code





FGIDOCRActivity Code



Activity Date


Actual Minus Amount

Actual Plus Amount

Budget Minus Amount

11 Oct 2007 Page 103 of 121Transaction Ledger

Transaction Ledger Transaction Ledger



The fiscal period in which the budget becomes available.

The fiscal period in which the budget becomes available.If budget period= "00", budget is available all fiscal year.

FGIDOCRBudget Period

Budget Plus Amount



FTMCOASCOAS Code

Indicates if the check has been cancelled.

Indicates if the check has been cancelled. FGIDOCRCancel Indicator

This indicator identifies the credit memo processing.

This indicator identifies the credit memo processing. FAIINVECredit Memo Indicator

Indicates if the amount in the documentis a debit or a credit

Indicates if the amount in the document is a debit or a credit FGIDOCRDebit Credit Indicator

The unique document code created at the time of document entry.

The unique document code created at the time of document entry. FGIDOCRDocument Code

If Y, document will have an acctg or acctg distributions for doc not commodities

If Y, the document will have an accounting or accounting distributions forthe document not for specific commodities

Document Commodities

The type of document For example, an invoice or PO.

The type of document. Ex: Invoice, PO, Check. FGIDOCRDocument Type




The date a payment is due for an invoice.

The date a payment is due for an invoice. FGIDOCRDue Date

Encumbrance Minus Amount

Encumbrance Plus Amount



FTMFSYRFiscal Year



FGIDOCRFund Code




FGIDOCRIndex Code



The status of the index code record. The status of the index code record. Ex: A (Active), I (Inactive). FTMACCIIndex Status Indicator




The date the invoice was created. The date the invoice was created. FAIINVEInvoice Date

The item number for the commodity or goods associated with an invoice.

The item number for the commodity or goods associated with an invoice processing record.

FGIDOCRItem Number

A code identifying the physical location of the institution's financial manager.


FGIDOCRLocation Code






FGIDOCROrganization Code




The code for the purchase order associated with an invoice.

The code for the purchase order associated with an invoice. FAIINVEPO Code

The date on which a purchase order was created.

The date on which a purchase order was created. FPIPURRPO Date

Indicates if a document is paid. Indicates if a document is paid. Y indicates paid, N indicates the invoiceis still open.

FAIINVEPaid Indicator




The fiscal period in which the documentwas posted.

The fiscal period in which the document was posted. FGIDOCRPosting Period



FGIDOCRProgram Code



The code used to uniquely identify the project.

The code used to uniquely identify the project. FGIDOCRProject Code

The indicator that directs the system whether to automatically reverse an entry.

The indicator that directs the system whether to automatically reverse an automatic journal voucher.

FGIDOCRReversal Indicator



FGIDOCRRule Code

A sequence number assigned to each accounting line of a document.

An internal sequence number assigned to each accounting line of a document.

FGIDOCRSequence Number

A serial number assigned to each accounting line of a document.

A serial number assigned to each accounting line of a document. Used in conjunction with sequence number to differentiate the lines of a document.

FGIDOCRSerial Number



FGIDOCRSubmission Number




The vendor's taxpayer identification number (TIN).

The vendor's taxpayer identification number (TIN) on the 1099 report. FGIDOCRTax Identification Number

The credit dollar amount of the transaction associated with this distribution.

The credit dollar amount of the transaction associated with this distribution. Transaction debit/credit indicator = "C" or "+".

FGIDOCRTransaction Amount Credit

The debit dollar amount of the transaction associated with this distribution.

The debit dollar amount of the transaction associated with this distribution. Transaction debit/credit indicator = "D" or "-".

FGIDOCRTransaction Amount Debit

The date the transaction was processed.

The date the transaction was processed. FGIDOCRTransaction Date

The ID associated with the vendor. The ID of the vendor to whom checks are sent in the case of third party billings.

PPAIDENVendor ID

The vendor's invoice code entered on the Invoice document.

The vendor's invoice code entered on the Invoice document. FAIINVEVendor Invoice Code


Code which designates the type of vendor.

Code which designates the type of vendor to be tracked, i.e., 'MN' for Minority Business, 'WB' for Women Business, 'SO' for State of Oregon.

FTMVTYPVendor Type

A description for the type of vendor. Description of the vendor code which designates the type of vendor to be tracked, i.e., 'MN' for Minority Business, 'WB' for Women Business, 'SO' for State of Oregon.

FTMVTYPVendor Type Description




The date that information for this recordwas entered or last updated.


Activity Date

The code which describes the status ofthe asset.

The code which describes the status of the asset. Asset User Status Code



FTMCOASCOAS Code

The code which describes the conditionof the asset.

The code which describes the condition of the asset. FFATRANCondition Code

The description appropriate for this condition code.

The description appropriate for this condition code. FFVACONCondition Description

Name of the custodian or responsible party the asset is being transferred from.

Name of the custodian or responsible party the asset is being transferred from.

Custodian Name From

Name of the custodian or responsible party the asset is being transferred to.

Name of the custodian or responsible party the asset is being transferred to.

Custodian Name To

The system updated date on which the asset is disposed.

The system updated date on which the asset is disposed.Disposal Date

11 Oct 2007 Page 109 of 121Transfer

Transfer Transfer



The description appropriate for this disposal method code.

The description appropriate for this disposal method code. FFVDISPDisposal Description


A code that identifies the method of disposal of the asset. Disposal Method Code

The personal identification number of the person who manages the asset.

The personal identification number of the person who manages the asset.

FFATRANEquipment Manager PIDM

The responsible grant code from which the asset is being transferred.

The responsible grant code from which the asset is being transferred. FFATRANGrant Code From

The responsible grant code to which the asset is being transferred.

The responsible grant code to which the asset is being transferred. FFATRANGrant Code To

The responsible location code from which the asset is being transferred.

The responsible location code from which the asset is being transferred. FFATRANLocation Code From

The responsible location code to which the asset is being transferred.

The responsible location code to which the asset is being transferred. FFATRANLocation Code To


The unique identifier for the temporary master record for any fixed asset. FFATRANOTAG - Origination Code

The responsible organization code fromwhich the asset is being transferred.

The responsible organization code from which the asset is being transferred.

FFATRANOrganization Code From




The responsible organization code to which the asset is being transferred.

The responsible organization code to which the asset is being transferred.

FFATRANOrganization Code To

A unique identification number for this asset

A unique identification number for this asset FFATRANPTAG - Permanent Tag Code

Attachment's or Component's record parent asset origination tag number.

Attachment's or Component's record parent asset origination tag number.

FFATRANPrimary OTAG - Primary Origination

The responsible chart of accounts fromwhich the asset is being transferred.

The responsible chart of accounts from which the asset is being transferred.

FFATRANResponsible COAS Code From

The responsible chart of accounts to which the asset is being transferred.

The responsible chart of accounts to which the asset is being transferred.

FFATRANResponsible COAS Code To

System maintained one up number for each transfer document.

System maintained one up number for each transfer document. FFATRANSequnce Number

The relationship type of the subordinatetag to the primary asset tag.

The relationship type of the subordinate tag to the primary asset tag. Subordinate Type

Status of the fixed asset master tag. For example, (R)eceived or (I)nvoiced when

Status of the fixed asset master tag. For example, (R)eceived or (I)nvoiced when the tag is created by receivingor invoicing. (D)isposed, when the tag is disposed using adjustments process.

System Status Code

A code which represents the title-to designation for the asset

A code which represents the title-to designation for the asset FFATRANTitle To Code




The description appropriate for this title-to designation code.

The description appropriate for this title-to designation code. FFVTTSTTitle To Description

The transfer document date or the system date on which transfer occurred.

The transfer document date or the system date on which transfer occurred.

FFATRANTransfer Date

The document number that is associated with this transfer.

The document number that is associated with this transfer. FFATRANTransfer Document Number

The reason for the transfer of the asset.

The reason for the transfer of the asset. FFATRANTransfer Reason

The unique identification code of the user.

The unique identification code of the user. FFATRANUser ID




The date that the information for the record was entered or updated.

The date that the information for the record was entered or updated.Activity Date

User defined attribute. User defined attribute. FFVSDATAttribute Code

Additional user defined data values for the attribute.

Additional user defined data values for the attribute. FFVSDATAttribute Data

The title of the attribute. The title of the attribute. FFVSDATAttribute Long Description

The short title of the attribute. The short title of the attribute. FFVSDATAttribute Short Description

Value of user defined attribute. Value of user defined attribute. FFVSDATAttribute Value



FTMCOASCOAS Code

The unique system generated identification number of the asset .

The unique system generated identification number of the asset in the fixed asset system.

FFIMASTOTAG - Origination Code

11 Oct 2007 Page 113 of 121User Attributes

User Attributes User Attributes



The vendor's taxpayer identification number (TIN).

The vendor's taxpayer identification number (TIN) on the 1099 report. FTMVEND1099 Report ID



Activity Date

The address sequence number associated with the Vendor and address type code.

The address sequence number associated with the Vendor PIDM and address type code.

FTMVENDAddress Sequence Number

The address type associated with the vendor.

The address type associated with the vendor. Ex: VO (Vendor Order), VP (Vendor Pay).

FTMVENDAddress Type Code



FTMCOASCOAS Code

Identifies the vendor as domestic or foreign.

Identifies the vendor as domestic or foreign. FTMVENDCarrier Indicator

Designates which compensating or usetaxes should be collected.

This required field designates which compensating or use taxes should be collected. Values are: 'N' for no taxes, 'S' for selected taxes and 'A' for all taxes.

FTMVENDCollect Tax Code

FTMVENDCombined Federal State Filer

11 Oct 2007 Page 114 of 121Vendor

Vendor Vendor History



Code to indicate currency used by a foreign vendor.

Code to indicate currency used by a foreign vendor. FTMVENDCurrency Code

Code representing the discount terms established with the vendor.

Code representing the discount terms established with the vendor. FTMVENDDiscount Code

Provides cross-reference from Doing Business As vendor record to original vendor

Purpose is to provide cross-reference from Doing Business As vendor record to the original vendor record.

FTMVENDDoing Business As PIDM Owner


The effective date of this particular record. FTMVENDEffective Date

Code to distinguish corporate or personvendors.

Code to distinguish between corporation (C) and person (P) vendors. FTMVENDEntity Indicator

The backup withholding percentage used for federal income tax reporting.

The backup withholding percentage used for federal income tax reporting purposes.

FTMVENDFederal Withholding Percent

The relationship between the number of invoices processed on checks.

Indicates the relationship between the number of invoices processed and the number of checks. A value of '1' will create one check per invoice whereas a value of 'M' will combine many invoices on one check.

FTMVENDGrouping Indicator

Code to designate whether a vendor is 'I' for in-state or 'O' for out of state.

This indicator is to designate whether a vendor is 'I' for in-state or 'O' for out of state.

FTMVENDIn-State Indicator

Internal codes which direct data values to specific accumulators in OPAL.

The predefined internal codes which represent transaction types such as permanent budget and YTD actual which direct these data values to specific accumulators in the operating account ledger (OPAL).

FTMVENDInternal Sequence Code




Internal System Identification Number. Internal System Identification Number. FTMVENDPIDM

Area code of the vendor's telephone number.

Area code of the vendor's telephone number. FTMVENDPhone Area Code

Telephone extension associated with the vendor.

Telephone extension associated with the vendor. FTMVENDPhone Extension

Telephone number associated with the vendor.

Seven-digit telephone number associated with the vendor. FTMVENDPhone Number

The backup withholding percentage used for state/income tax reporting purposes.

The backup withholding percentage used for state/income tax reporting purposes.

FTMVENDState Withholding Percent

A tax rate code that corresponds to a specific tax rate.

A tax rate code that corresponds to a specific tax rate. FTMVENDTax Rate Code

The date when this particular vendor record is terminated.

The date when this particular vendor record is terminated. FTMVENDTermination Date

Address sequence number for the vendor to whom checks are to be addressed.

Address sequence number for the vendor to whom checks are to be addressed in the case of third party billings.

FTMVENDVendor Check Address Sequence No

Address type for the vendor to whom checks are to be mailed.

Address type for the vendor to whom checks are to be mailed in the case of third party billings.

FTMVENDVendor Check Address Type Code




Personal identification number (PIDM) of vendor to whom checks are sent.

Personal identification number (PIDM) of vendor to whom checks are sent in the case of third party billings.

FTMVENDVendor Check PIDM

The name or title of the primary contactat the vendor agency.

The name or title of the primary contact at the vendor agency. FTMVENDVendor Contact Name







Activity Date

The code identifying the source of the address information.

The code identifying the source of the address information. Ex: EDI (Electronic Data Exchange), WEB (Web), CON (Conversation).

FTMVENDAddress Source Code

The address type associated with the vendor.

The address type associated with the vendor. Ex: VO (Vendor Order), VP (Vendor Pay).

FTMVENDAddress Type Code



FTMCOASCOAS Code

Indicates the carrier route associated with the vendor address.

Indicates the carrier route associated with the vendor address. FTMVENDCarrier Route

The name of the city for this vendor. The name of the city for this vendor. FTMVENDCity

Indicates the correction digit associatedwith the address.

Indicates the correction digit associated with the address. FTMVENDCorrection Digit

The vendor's county code. The vendor's county code. FTMVENDCounty Code

11 Oct 2007 Page 118 of 121Vendor Addresses

Vendor Addresses Vendor Addresses



Indicates the delivery point associated with the address.

Indicates the delivery point associated with the address. FTMVENDDelivery Point

The effective end date of address associated with vendor.

This field maintains the effective end date of address associated with vendor.

FTMVENDEffective End Date

The effective start date of the address associated with person or vendor.

The effective start date of the address associated with person or vendor. FTMVENDFrom Date

Goods and Services Tax Identification Number

Goods and Services Tax (GST) Identification number of the vendor at this address.

FTMVENDGST Tax ID

Code which identifies the particular country of the vendor.

Code which identifies the particular country of the vendor. FTMVENDNation Code

Internal System Identification Number. Internal System Identification Number. FTMVENDPIDM

Area code of the vendor's telephone number.

Area code of the vendor's telephone number. FTMVENDPhone Area Code

Telephone extension associated with the vendor.

Telephone extension associated with the vendor. FTMVENDPhone Extension

Telephone number associated with the vendor.

Seven-digit telephone number associated with the vendor. FTMVENDPhone Number




Y indicates the address has been reviewed.

An indicator which shows the address has been reviewed. Ex: Y. FTMVENDReviewed Indicator

Indicates the ID of the user who reviewed the address.

Indicates the ID of the user who reviewed the address. FTMVENDReviewed User

A sequence number assigned to each address type associated with the vendor.

An internal sequence number assigned to each address type associatedwith the vendor.

FTMVENDSequence Number

The state code of the vendor address. The state code of the vendor address. FTMVENDState Code

This field identifies if address information is active or inactive.

This field identifies if address information is active or inactive. Valid values are I (Inactive) or blank (active).

FTMVENDStatus Indicator

The first line of the address associated with the vendor.

The first line of the address associated with the vendor. FTMVENDStreet Line 1

The second line of the address associated with the vendor.

The second line of the address associated with the vendor. FTMVENDStreet Line 2

The third line of the address associatedwith the vendor.

The third line of the address associated with the vendor. FTMVENDStreet Line 3

The ID for the User who created or updated the record.

The ID for the User who created or updated the record. FTMVENDUser ID




The name of the vendor. The name of the vendor. FTMVENDVendor Name

The zip code of the vendor address. The zip code of the vendor address. FTMVENDZip Code


Documents

SOURCE FORM LONG DESC Finance Warehouse User …BI Model Attribute Name Attribute Hint ... (Staff -Classified Salaries ... Chart of Accounts code for the universities and the Chancellor's