South Tampa Area Reclaimed (STAR) Project Phase II City of Tampa, Florida Presented to: Presented by: May 2005

South Tampa Area Reclaimed (STAR) Project

Phase II

City of Tampa, Florida

Presented to:

Presented by:

May 2005

The City of Tampa’s reclaimed water reuse program accomplishes

several City goals Conserves City’s potable water resources Avoids the purchase of potable water from

Tampa Bay Water Supports SWFWMD beneficial reuse goals

STAR Phase II:

113 miles of 2- to 8-inch

pipe

14 miles of 12- to 24-inch

pipe

Ground storage tank and pump station at Howard F.

Curren facility

Key project components must be addressed for STAR Phase II

Appropriate sizing of pipes, high service pumps, and ground storage tanks to achieve a high quality of service and avoid low pressure problems

Work with the City to achieve customer connections

Achieve hassle-free construction in established South Tampa neighborhoods

Control costs

To successfully implement the STAR II project, the selected team must

provide: A project team and manager with experience with similar

projects Appropriate sizing of facilities to assure reclaimed water

availability to customers and ease of operation A project approach that focuses on achieving hassle- free

construction and cost control Comprehensive communications program that includes

effective public outreach for sign-up and construction, and also achieves communication with all involved City Departments

A team with trust and proven dedication to the City of Tampa


provide: A project team and manager with experience with

similar projects Appropriate sizing of facilities to assure reclaimed water


construction and cost control Comprehensive communications program that includes



Project ManagerRobert Ainslie

Senior ConsultantDavid Tippin, P.E.

Mike Culpepper, CGC

Steve Daignault, P.E.Chairman

Consultants CompetitiveNegotiation Committee

Pipeline DesignJoel Hall, P.E.

ConstructionCoordinationRobert Ainslie

Project ControlsBrenda Ellison

Public OutreachBrian ManwaringKaren Woodworth

Roberts Communicationsand Marketing, Inc.

Pump StationDesign

Hank Postrozny, P.E.

Principal in ChargeTom Waldeck, P.E.

Principal In ChargeTom Waldeck, P.E. 30 Years

Experience JEA Ave Maria GDU

Pipeline DesignJoel Hall, P.E.

20 Years Experience

JEA West Melbourne City of Melbourne

Pump Station DesignHank Postrozny, P.E.

26 Years Experience

City of Tampa Rockdale County Mandarin

Senior ConsultantDavid Tippin, P.E.

41 Years Experience

Former Director, Tampa Water Department

Senior ConsultantMike Culpepper, CGC 31 Years

Experience Pinellas County Fort Lauderdale

Project Manager &Construction Coordination

Robert Ainslie 31 Years Experience David L. Tippin WTF Forsyth County WTP Forsyth County

Transmission Mains Alexander City

Transmission Main

Public OutreachBrian Manwaring 10 Years

Experience Pinellas

County

Public OutreachKaren Woodworth 15 Years

Experience City of Tampa

STAR Phase I

We will meet Tampa’s WMBE* objectives through essential

service firms Metzger & Willard* – Pipeline design services Nodarse & Associates, Inc.* –

Geotechnical services Echezabal & Associates, Inc.* – Surveying Roberts Communications & Marketing, Inc.* –

Public involvement and customer sign-up Kisinger Campo & Associates – Pipeline and

civil design and permitting

14 offices in Florida with 800 employees

– 90 in west central Florida offices

14,500 employees in 120 offices worldwide

Backing our project team are all the resources needed to get the

job done



projects Appropriate sizing of facilities to assure reclaimed

water availability to customers and ease of operation A project approach that focuses on achieving hassle-

free construction and cost control Comprehensive communications program that includes



Steps to Size and Design Reclaimed Water Irrigation

System Step 1 – Review current

assumptions and City policies

Step 2 – Review STAR Phase 1 data to determine diurnal use patterns – hour/day and irrigation frequency – days/week

0

10

20

30

40

50

60

70

80

90

12:00:00AM

4:00:00AM

8:00:00AM

12:00:00PM

4:00:00PM

8:00:00PM

Time of Day

mg

d

Step 3 – Determine level of service required Step 4 – Establish STAR Phase II design demand criteria Step 5 – Run modeling scenarios for different peaking

factors Step 6 – Evaluate the need for booster facilities

Steps to Size and Design Reclaimed Water Irrigation

System Step 7 – Size piping to meet required flows and

pressures at different levels of service Step 8 – Develop cost analyses for different flow

scenarios Step 9 – Select pipe sizing alternative Step 10 – Check the diurnal and seasonal availability

of reclaimed water from the Howard F. Curren AWTP and compare with projected demands seasonal, daily, and hourly demands

Step 11 – Size storage facilties and pump station

Keys to success are communication, understanding

and endorsement

Endorsementof Stakeholders

ProcessProcess

SWFWMDSWFWMD

Water DepartmentWater Department

User GroupUser GroupGISGIS

AerialsAerials

Sewer DepartmentSewer Department

Routine DesignRoutine Design

Meet with all agencies at project outset to accelerate

permitting process FDEP

– Reclaimed water service area

City of Tampa– Right of Way

FDOT– Right of Way

Railroad– Right of Way

Examine coordination with other projects

Detailed permit/approvals tracking provides for at-a-glance assessment

of status

We recently sized, designed, and permitted reclaimed water irrigation

facilities for Ave Maria,a 5,000 acre residential development

Ave Maria Water and Wastewater Systems– Planning and design of

residential irrigation system with reclaimed water

– Planning, design and permitting of water and wastewater facilities




availability to customers and ease of operation A project approach that focuses on achieving hassle-


effective public outreach for sign-up and construction, and also achieve communication with all involved City Departments


Project Designed andProject Designed andConstructed in 23 months!Constructed in 23 months!

Task Order Contracting

Divide pipeline projects into approximately 40 task orders

CH2M HILL team to provide 6 design teams City to pre-qualify to retain 6 acceptable

contractors– Unit price bids based on 1/6 of the total quantities

As designs are completed, work is assigned to contractors by task order

Smaller construction packages encourage participation by local contractors

Task Order Contracting optimizes design and construction

Allows for simultaneous design and construction, saving time and cost of individual project bidding

Task orders are sized to reduce impact on neighborhoods

Gets users on line quickly and encourages more customers to connect

Contractor Performance

Criteria

Additional construction is assigned to best-performing

contractors

Meets / beats project scheduleResponsiveness to community issuesResponsiveness to restoration issuesCost saving suggestions

Consistent communication and monitoring of design teams will

expedite delivery Assign design packages - as many as team

can handle Hold weekly progress meetings Maintain ongoing milestone review Ensure that QA/QC standards are followed

Considering construction during design controls project cost

Constructibility reviews Task Order Contracting

– Allows contractors to plan ahead, resulting in lower prices• Maximize resources• Increased productivity

Fast-track design and construction– Saves time overall, and time is money– Controls cost through efficient construction – Improves designer/contractor performance through

workload leveling

REPORTS TO:City Staff

Project TeamElected Officials

CommunityRegulators

Construct Teams

Web-BasedAccess (if desired)

Successful project controls result in effective communication

Schedule

Cost Data

Projects DataDocumentsExpedition

- Primavera (P3 )

Simplified project reporting facilitates tracking and decision-

making

Proposed Site for New Aeration Basin, Southwest Corner of Existing Plant

Critical Issues: Public comment period related to the environmental

assessment will close July 9th Need environmental clearance by the TWDB to begin WWTP

construction

Cost Variance Analysis: Insufficient data currently available from LCRA PeopleSoft

Financial Data System.

Financial Summary : (Data Period) 6-01-00 to 06-30-00 EAC (Estimate At Completion) : $8,181,659

Program: Water Treatment System Design

Project No.: 2001- 01

Project Manager: John Stomp

Major Contracts/Purchase Orders:Vendor PO's CO's Total

1 Brow n & Caldw ell $109,500 $11,500 $121,000

2 PSC $314,834 $0 $314,834

3 MCI $22,863 $0 $22,863

4 CDM $1,245,417 $0 $1,245,417

5 Boyle $2,321,544 $0 $2,321,544

Totals $4,014,158 $11,500 $4,025,658

Project 'S' Curve (Budget vs Actual)

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

$7,000,000

$8,000,000

$9,000,000

Jan-9

9

Mar

-99

May

-99

Jul-9

9

Sep-9

9

Nov-99

Jan-0

0

Mar

-00

May

-00

Jul-0

0

Sep-0

0

Nov-00

Jan-0

1

Project Duration

BCWS ACWP EAC

EAC$8,181,659

CURRENT FINANCIAL DATA THIS PERIODFISCAL YEAR

1999INCEPTION TO

DATEBCWS (Budgeted Cost of Work Scheduled) $134,000 $2,788,000 $2,788,000ACWP (Actual Cost of Work Performed) $62,209 $2,662,997 $2,662,997Cost Variance Amount (CV = BCWS - ACWP) $71,791 $125,003 $125,003Cost Variance Percent (% = CV / BCWS) 54% 4% 4%

Project IDProject ID Contracts & POsContracts & POs

CashflowCashflow

Financial SummaryFinancial Summary

Cost Variance AnalysisCost Variance Analysis

Critical IssuesCritical Issues

Record PhotoRecord Photo

Successful experience shows capabilities

Pinellas County Galvanized Pipe Replacement Program– Managed design/installation of

118 miles of water distribution pipe in densely urbanized area

– Completed in 18 months, under budget, and under the radar

– Intensive public outreach defused concerns; No issues required elected official involvement





construction and cost control Comprehensive communications program that

includes effective public outreach for sign-up and construction, and also achieves communication with all involved City Departments


Communications plan has four main goals

Achieve customer connections Effectively inform residents of construction

times and locations Effectively respond to complaints Coordinate with all stakeholders and the City

of Tampa

Customer connections are critical to meeting City reclaimed water goals

Potential revisions to reclaimed water rates and policies to encourage sign-up and connection

Broad range of marketing tools encourages hook-up– Website– Neighborhood meetings– Newsletter/FAQs– Focus groups from affected areas

Follow-up with customers who did not sign up or connect

Incentives for connection

Focused communication during construction minimizes customer

complaints

Pinellas County - Suggested Language for Notification Letter of Gal Pipe Replacement Project

(Draft)

Dear Homeowner:

Re: Replacement of water lines in your neighborhood

Pinellas County Commission has approved a water line replacement project for all galvanized pipe

over the next 2 years. (Insert language describing general reasons behind replacement project.)

We will be in your neighborhood within the next several months.

The construction will all be within the dedicated right-of-way and all efforts will be made to limit

the impact to any landscaping or improvements within that right-of-way. However, please be

assured that Pinellas County Utilities will in fact be responsible for restoration of any areas that may

be affected.

Your drinking water supply should not be impacted.

We have set up several ways to keep you informed.

1.Our website is ___________________

2.Please find attached answers to frequently asked questions

3.The hotline phone number is _____________

4.Green Vest Program is (description) and the number to call

during construction is ____________

5.Public Information Meeting for your neighborhood is (location

date and time).

If you have any questions, please call our hotline #, _________. We are looking forward to serving

you.

Sincerely,

Pinellas County Utilities

Pinellas County - Suggested Language for Notification Letter of Gal Pipe Replacement Project

(Draft)

Dear Homeowner:

Re: Replacement of water lines in your neighborhood

Pinellas County Commission has approved a water line replacement project for all galvanized pipe

over the next 2 years. (Insert language describing general reasons behind replacement project.)

We will be in your neighborhood within the next several months.

The construction will all be within the dedicated right-of-way and all efforts will be made to limit

the impact to any landscaping or improvements within that right-of-way. However, please be

assured that Pinellas County Utilities will in fact be responsible for restoration of any areas that may

be affected.

Your drinking water supply should not be impacted.

We have set up several ways to keep you informed.

1.Our website is ___________________

2.Please find attached answers to frequently asked questions

3.The hotline phone number is _____________

4.Green Vest Program is (description) and the number to call

during construction is ____________

5.Public Information Meeting for your neighborhood is (location

date and time).

If you have any questions, please call our hotline #, _________. We are looking forward to serving

you.

Sincerely,

Pinellas County Utilities

Justdropping anote to sayas part of

Fort Lauderdale’sWater System

Upgrade[insert street name]will be closed from

[insert time]to

[insert time]

Neighborhood meetings Direct mail letter Door hangers 24-hour complaint

hotline Interactive website Project info sheets On-site construction

liaisons

Interactive website provides current information to residents

Allows quick search for: – Customer

addresses– Project

boundaries – Pipe to be

installed “Mouse over”

provides project number and construction schedule

Double-click accesses Project Information Sheet

Constant communication with all stakeholders is vital to

success

Must happen at Must happen at all all phases of the projectphases of the project

Contracts AdministrationDepartment

Contracts AdministrationDepartment

STAR HotlineSTAR HotlineCH2M HILL

Team

Community AffairsCommunity Affairs

Engineering DepartmentEngineering Department

Sewer DepartmentSewer Department

Neighborhood andCommunity Relations

Neighborhood andCommunity Relations

FDOTFDOT

Tampa Water DepartmentTampa Water Department

Other InfrastructureProviders

People’s Gas TECOCSX Railroad Verizon

Other InfrastructureProviders

People’s Gas TECOCSX Railroad Verizon

Public Worksand Utility Services

Public Worksand Utility Services

Business andHousing Development

Business andHousing Development


provide: A project team and manager with experience with

similar projects Appropriate sizing of facilities to assure reclaimed

water availability to customers and ease of operation A project approach that focuses on achieving hassle-




CH2M HILL has worked successfully with the City since

the 1980s David L. Tippin WTF

Expansion David L. Tippin WTF Re-rate Tampa Potable Water

Aquifer Storage Recovery (ASR) Program

Security Vulnerability Assessment

Emergency Response Plan

CH2M HILL Team provides the City of Tampa:

A project team and manager with experience with similar projects

Appropriate sizing of facilities to assure reclaimed water availability to customers and ease of operation

A project approach that focuses on achieving hassle- free construction and cost control

Comprehensive communications program that includes effective public outreach for sign-up and construction, and also achieves communication with all involved City Departments
