National Aeronautics and Space Administration

Space Grant Community WebinarProgram Updates August 2020

Overview

• Award Updates • Base Awards • Artemis Awards • NCAS Awards • BIG Idea Challenge Awards

• Solicitation Updates • Multi-Year Solicitation • Independent Evaluation

Solicitation

• Administrative • NASA Center Up dates • Space Grant Leadership Changes • Consortium Profile • 6-month Reporting

• Administrative • Annual Performance Reports • Space Grant Funded Interns • COVID Impacts • OSTEM Summit • GIC Updates • NF1687 Updates

• Look Ahead • FY21 Objectives

• Reference Materials • Center POCs • OSTEM Org Chart

• Questions

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Questions

If you have questions about any of the material presented, we will hold an OPTIONAL Q&A session Wednesday, 8/18/2020 at 2-2:30pm EDT

Be sure to review the slides, as we will NOT be presenting during this time.

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Award Updates

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Base and Augmentation AwardsStatus

Awards by Batch 7.27.2020

Group 3

0

2

4

6

8

10

12

14

16

18

Batch 1 Batch 2 Batch 3 Batch 4 Batch 5 Group 1 Group 2

11 11

1

12

17

6 6

12

0 0

0

0 0

0

0 0

Awarded Not Awarded

All awards have been completed by the NSSC!

YAY!!!

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FY2016 remaining funds are for USIP

FY2018 (3% and FY2019 (54% remaining) are the base awards

Uncosted Balances

$25,000,000.00 and FY2017

$20,000,000.00 $20,223,476.37

$15,000,000.00

$10,000,000.00

remaining)

$5,000,000.00

$0.00

$162,897.55

FY2016

$26,983.92

FY2017

$1,209,999.79

FY2018 FY2019

Series1 FY2016

$162,897.55 FY2017 $26,983.92

FY2018 $1,209,999.79

FY2019 $20,223,476.37

As of 7.31.2020

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Artemis Student Challenge Awards

• All 6 awards have been made (AL, CA, CO, HI, IL, WA)

• Kick-off meetings were held May 20, 2020

• Julie Clift now serves as the Artemis Student Challenges Manager

Pre-Solicitation Process

Solicitation Release

Solicitation Due

Review Process

Selections

Awards

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FY2020 BIG Idea Challenge

• Space Grant partnered with STMD to expand the BIG Idea Challenge to only Consortia • 8 Teams were selected • All teams have passed their mid-point reviews • All teams who passed mid-point review have received their second stipend from Space Grant

• All Space Grant funding has been awarded to the eligible Consortia

• Final projects extended, new due date is January 2021

Pre-Solicitation Process

Solicitation Release

Solicitation Due

Review Process

Selections

Awards

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Solicitation Updates

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FY21 BIG Idea Challenge “Theme” – Lunar Dust Mitigation

For FY 2021, the challenge is to develop active and passive dust mitigation (or dust tolerant) materials and technologies to be used in or on lunar architecture elements and supporting equipment and infrastructure for future lunar missions including, but not limited to:

• Spacesuits • Habitats volumes • Surface Equipment • Landers

Proposed Timeline FY2021 July 22, 2020 Sept 25, 2020 Dec 13, 2020 May 20, 2021 Oct 27, 2021 Nov 17-19, 2021

(w/ASCEND Conference)

Program Notice of Proposal Mid Project Tech Paper and Culminating Announcement Intent Deadline Deadline Review Gate Verification Testing Forum

Evaluation Solicitation

Pre-Solicitation Process

Solicitation Release

Solicitation Due Review Process

Selections

Awards

• Proposals Due: July 16, 2020 • Selections: Mid- August 2020 • Anticipated Award: Mid-September 2020• Number of Awards: 2 • Total Funding Available: $750,000

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Multi-Year AugmentationSolicitation Status

• Earliest release would be late June/early July • Funding available: $770,000 per Consortium • Period of performance: Years 2 – 4 • Pre-Proposal Webinar held on 8/13/2020 at 1pm EDT • Would keep requirements as streamlined as possible:• Revisions to scope of work• Revisions to budgets and budget narratives that aligns with revised scope of work• Revisions to milestones • Revisions to S.M.A.R.T. goals, where applicable

• Review process would be targeted for completion in time for Year 2 award processing

Pre-Solicitation Process

Solicitation Release

Solicitation Due

Review Process

Selections

Awards

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Administrative Updates

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NASA Center Updates

• All NASA Centers including HQ are at Stage 3 • Centers remain closed to the public and most of the workforce • Remote working remains for the vast majority of NASA employees

• More information can be found: https://nasapeople.nasa.gov/coronavirus/

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https://nasapeople.nasa.gov/coronavirus/

Space Grant Leadership Changes

• Chad Rowe has returned to Johnson Space Center • Elaine Ho is the Acting Space Grant Manager • Erica Alston continues as the Deputy Space Grant Manager

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Consortium Profile

• Each Consortium needs to craft a profile that is truly representative of their Consortium and is a summary that the Consortium is proud of. • This is a requirement of the four-year base award, and your Consortium Profile will be included on the NASA Space Grant website. • Please submit your Consortium Pr ofile no later than 9/11/2020, 11:59pm EDT. Submission may be sent to the HQ inbox, hq-space-grant@mail.nasa.gov • For more information, and an example of a submitted consortium profile, please reference the email from Erica, sent 8/4/2020, 5:18pm.

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mailto:hq-space-grant@mail.nasa.gov

6-Month Reporting

• In the FY2020-2024 Solicitation, there is a 6-month reporting requirement

• Purpose = Check-in on the progress of the award bi-annually

• Please refer to email that Erica sent on 8/5/2020 for specific guidance • Subject Line = Space Grant: 6-month reporting

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6-Month Reporting Questions

• Question: Do we report both budget that was planned for the canceled event that was not spent? Or, only the budget that was spent (and c ould n ot be recovered) for a canceled event?

Answer: Report how much was supposed to be spent in the notes column. But the intent is to better understand how much could potentially be reprogrammed (moving $ from Bucket A to Bucket B) on the award with NASA – Not subawards or if the funding could be rolled-over to the next year.

• Question: If the event was canceled due to COVID travel restrictions does that mean that the budget impact should be COVID related? If this is true, then what would be a Non-COVID budget impact? Seems all impacts are in one way or another COVID related.

Answer: We are looking for 1st order impacts. In the case of travel cancellations due to COVID, then that would be a COVID r elated cost. If you couldn’t make all of your Fellowship awards because students aren’t at campus, then this would be a COVID impact. If you couldn’t make all of your Fellowship awards because there aren’t enough interested mentors, then that is a non-COVID impact.

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http:orderimpacts.In

Annual Performance Reports

• The submission of the award’s annual performance report is the mechanism that authorizes the next increment of funding • Positive award implementation progress is required for the next increment of funding

• This document is where the awardee can officially document impacts due to external factors, e.g., COVID-19

• Annual reports are due 60 days prior to your award’s anniversary date • The NSSC will email reminders about this report being due

• Late submissions of the annual report will result in the following: • Non-compliance with the terms and conditions of the award • Delay in incremental funding

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Space Grant Funded Interns FY2020

6% 4% 60

%

25%15%

55%28%

17%

19 61

122

0

100

200

Fall 2019 Spring 2020 Summer 2020

Space Grant Placements by Session

Disabled / Veterans Academic Level 10% 8% High School 2% 1%2%

7% 13% College 5% Freshman College 1%

33% SophmoreCollege 0%

43% Junior VETERANS (2 % DID DISABLED (5 % DID NOT REPORT) NOT REPORT)

Gender Race Ethnicity 100%

Two ormore races 7% 5%8%

87%

61% Do not wish 37% Native American or Alsaka Native 3% to report 50%

Decline To Answer 6% 2% Blackor African American 0% 4%

Hispanic or White 74% Did not report Male Latino Asian 7% Female

0% 20% 40% 60% 80%

Data Based on STEM Gateway Einstein Analytics

NOTE: These numbers only reflect USRA placed interns

Space Grant Funded Interns by Center – Summer 2020

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NOTE: These numbers only reflect USRA placed interns

30

25

20

15

10

5

0 AFRC ARC GISS GRC GSFC JPL JSC KSC LARC MSFC NASA HQ SSC WFF WSTF

Space Grant Funded Interns by State – Summer 2020

10 9 8 7 6 5 4 3 2 1

NA

SAInternships -Space…

NationalSpace

Grant…

SpaceGrant -Alabama

SpaceGrant -Alaska

SpaceGrant -Arizona

SpaceGrant -Arkansas

SpaceGrant -California

SpaceGrant -Delaw

are

SpaceGrant -

Districtof…

SpaceGrant -Florida

SpaceGrant -Georgia

SpaceGrant -Idaho

SpaceGrant -Illin

ois

SpaceGrant -Indiana

SpaceGrant -Iow

a 0

SpaceGrant -Kansas

SpaceGrant -Kentucky

SpaceGrant -Louisiana

SpaceGrant -Maine

SpaceGrant -Maryland

SpaceGrant -Michigan

SpaceGrant -Minnesota

SpaceGrant -Mississippi

SpaceGrant -Missouri

SpaceGrant -Mon

tana

SpaceGrant -Nebraska

SpaceGrant -Nevada

SpaceGrant -

Ne

wJersey

SpaceGrant -

No

rthCarolina

SpaceGrant -

No

rthDa

kota

SpaceGrant -Ohio

SpaceGrant -Oregon

SpaceGrant -Pennsylv

ania

SpaceGrant -

Puerto

Rico

SpaceGrant -

SouthDa

kota

SpaceGrant -Tennessee

SpaceGrant -Texas

SpaceGrant -Utah

SpaceGrant -Vermon

t

SpaceGrant -Virginia

SpaceGrant -W

ashington

SpaceGrant -W

isconsin

TheUn

iversity

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UM

BC Jo

intCenter for…

Un

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fChicago

-GISS

Un

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fChicago

-GSFC

Worcester County…

FY2018 FY2019 FY2020

50 165 122

NOTE: These numbers only reflect USRA placed interns

COVID-19 Reporting for August

• Erica sent an email on 8/4/2020 (Subject line = Update on Chats with Consortia for August) that calls for the submission of the COVID-19 Form • The form will be posted on Inside Space Grant next week

• We are asking that the awardees continue to track COVID-19 impacts

• Especially important to send to HQ, any supplies or purchases made directly in response to COVID-19 by the 1st of every month

• Example: Purchased PPE

• All NASA related documentation related to COVID-19 are available here: https://www.nssc.nasa.gov/grants

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https://www.nssc.nasa.gov/grants

COVID-19 OMB Flexibilities

• Many of the flexibilities ended in June, and now only two flexibilities remain for NASA awards impacted by COVID: • 1 - The ability for award recipients to continue paying salaries under extraordinary circumstances and incur costs necessary to resume activities, and

• 2 -the extension of the single audit report submission deadline.

• For awards issued specifically to support the COVID emergency response, there are additional flexibilities that ended on July 26, 2020, and the full text of all current flexibilities can be found here and attached.

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https://prod.nais.nasa.gov/pub/pub_library/srba/documents/NASAs_Implementation_of_M-20-26.pdf

COVID-19 Impacts

How was work been impacted due to COVID-19?

to COVID-19 Milestones delayed/cancelled due

• Initiated the approach of 1 on 1 discussions for all OSTEM awardees, along with development of questions used by all project managers

• Received very positive feedback on this approach • We heard you:

• Continued uncertainty as COVID-19 persists • Many Consortia are facing budget cuts – furloughs, matching funding reductions • Compression of Fall 2020 academic semester • True impacts have not yet been realized – delayed implementation of new award milestones

COVID-19 FAQs

• Q: If my laboratory requires COVID-19 testing prior to granting physical access, can the award be charged the cost of the testing? • A: M-20-26 has language referred to as “other project activities”. These are costs associated with the resumption of grant activities, so it does not really apply to COVID testing unless it is required to resume grant activities. If the test is required to perform work on the award, then I would define the COVID tests as an allowable direct cost on the a ward w ith prior approval. Prior approval is required w hen a recipient wants to incur new direct costs that are not in their original budget (2 CFR 200.307). Also, there should be some mechanism in place to track individuals being tested that are part of the effort. Another concern the awardee needs to be aware of is that for shared labs across projects, charging directly to a particular award would be questionable. Remember, a direct expense would mean the expense can be directly tied to the project. If COVID testing is simply a part of the working environment, direct charging is questionable.

OSTEM Summit

• Will be having a virtual Mega PI session in early 2021 • Will be hosting virtual seminars leading up to the MEGA PI during late 2020 and early 2021

We asked the Executive and Alliance Councils to consider: What recommendations would you feed back to OSTEM regarding the execution of the summit in a virtual setting?

• Total duration • Duration of sessions • Technological challenges/constraints, • Timing/scheduling constraints for Fall 2020 and Spring 2021

GIC Update

• On August 13th, 2018, President Trump signed into law the John S. McCain National Defense Authorization Act for FY 2019 (PUB.L.115-232) which includes a new provision that prohibits agencies from obligating grant funds to procure or obtain certain telecommunications equipment or services. To implement this requirement, the Grants Policy & Compliance Office revised the NASA terms and conditions.

• This GIC will go into effect 8/13/2020. It will be available from the NSSC’s grant page. It will be applicable to all current and future awards.

https://www.congress.gov/115/plaws/publ232/PLAW-115publ232.pdfhttp:effect8/13/2020.Ithttp:services.To

NF1687 Updates

• Thanks for bringing the Program Office’s attention about the NF1687 (award paperwork) for the base awards being misclassified as Research Awards • The Program Office has been working with the NSSC to identify the misclassified awards for corrections • The NSSC is currently processing these corrections to the NF1687s to identify the awards as Education • Be on the lookout (BOLO) for updated NF1687s as the NSSC is issuing updates to the awards • If by the end of August 2020 your award has not been corrected, please email Erica with that information • Also, please verify cost-share amounts on your NF1687; if there is an issue, email your technical officer with a cc: to the HQ Inbox a clear articulation of the issue and correction to the cost-share amount

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Look Ahead Into FY2021

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Space Grant – FY 2021 Programmatic Objectives

• Fund Year 2 of base award in a timely manner • Funding under a CR poses some risk • Funding actions start Dec. 2020 – Apr. 2021

• Initiate Independent Evaluation award execution • Will execute throughout FY21

• Collaborate with SMD on Eclipse 2024 • Full execution of Artemis Student Challenges – Cohort 1

• Period of Performance ends Aug. 2021 • Conduct 3-5 virtual site visits

• Likely to start in Spring 2021 • Assess COVID-19 impacts to award execution

• Data calls, milestone updates and costing • Multi-year strategic options in light of potential COVID-19 underruns and spending delays at the awardee level

• Starting in Q1 FY21

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Reference Materials

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Space Grant POCs

• Headquarters Team: • Elaine Ho – Acting Manager • Erica Alston – Deputy Manager • Andrew Hubbard – Resource Analyst • Sonya Greene – Sr. Analyst • Frank McDonald – Sr. Analyst • Mike Cherry – Sr. Analyst

• Center Specialists: • Clarence Bostic (Technical Officer) - LaRC

• Mitch Krell (Technical Officer) - SSC • Tameka Williams – AFRC/ARC • James Harrington – GSFC • Dave Kankam – GRC • Linda Rodgers/Petra Kneissl - JPL • Misti Moore - JSC • Theresa Martinez - KSC • Frank Six - MSFC

NASA OSTEM Org Chart

NASA Office of STEM Engagement Organizational Chart as of March 11, 2020

KEY: *Indicates supervisory status

For Contractor Support: Company name is listed after a forward slash

RESOURCE MANAGEMENT Tanyé Coleman (RMO) Jovonda Gatling Andrew Hubbard Shawnta Ball

STEM ENGAGEMENT PROGRAM

Space Grant Chad Rowe (detail) ARMD Embed Erica Alston Dave Berger (detail)

MUREP HEOMD Embed Torry Johnson Vacant (detail)

EPSCoR Jeppie Compton CONTRACTOR TEAM

Mike Cherry/Valador Sonya Greene/Valador NextGen STEM

Carrie Olsen Frank McDonald/Total Solutions Daesha Roberts/OK State University

Grants ManagementLenell Allen

Associate Administrator* Mike Kincaid

Deputy Associate Administrator for Strategy & Integration* Kris Brown

Deputy Associate Administrator for STEM Engagement Program* Elaine Ho

Executive Officer CONTRACTOR TEAM Lisa Stewart Eleasah Banks/Valador Administrative Specialist Tracie Douglas/Total Solutions

Shawna Kennedy-Johnson

CENTER STEM ENGAGEMENT DIRECTORS* ARC/AFRC – Joeletta Patrick (detail) GSFC – Bob Gabrys GRC – Darlene Walker JSC – Cindy McArthur CONTRACTOR KSC – Lesley Fletcher David Seidel/JPL LaRC – Kimberly Brush MSFC/SSC – Kevin McGhaw

Deputy – Kelly Martin Rivers

STRATEGY & INTEGRATION

Portfolio Integration Performance & Evaluation Diane DeTroye Rob LaSalvia

Strategic Partnerships Infrastructure, Tools & Platforms Rob LaSalvia Tammy Brandon

Fellowships & International CONTRACTOR TEAM Initiatives Antoine Butler/Mori Carolyn Knowles Diane Clayton/Valador

Anne Marie Demme/Mori Internships Christine Dillard/USRA Lynnette Madison Susan Poland/Valador

Nilufar Ramji/Mori Informal Education & Engagement Katie Wimmer/Valador Beverly Girten

STEM ENGAGEMENT COUNCIL

EMBEDDED SUPPORT OCOM – Katherine Brown (PAO)

Questions

If you have questions about any of the material presented, we will hold an OPTIONAL Q&A session Wednesday, 8/18/2020 at 2-2:30pm EDT

Be sure to review the slides, as we will NOT be presenting during this time.

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Structure BookmarksAwardUpdates SolicitationUpdates Administrative Updates H1Look Ahead Into FY2021 Reference Materials