Twinning Contract

Structure of the standard Twinning Contract

Special Conditions (up-front document);

Annex A1: Work plan (Descricption of the action);

Annex A2: General Conditions applicable to EC- financed grant contracts for external Actions;

Annex A3: Budget for the Action (including co-financing part by the Final Recipient of the Action

Twinning Contract

Annex A4: Contract-award procedures; Annex A5: Standard request for

payment and financial identification form;

Annex A6: Expenditure Verification Report;

Annex A7: Special Financial Annex; Annex A8: Mandates (if MS have

formed a consortium)

Drafting the Twinning Contract

The Twinning contract has to be signed in 6 months after selection ( cover contract preparation costs)

The work plan has to be prepared in 3 months

Twinning Work Plan

Article 1.Background

BC policy developments in the sectorBeneficiary institutions and other

parties involvedParallel or related projects in the

field

Article 2. Acquis Communautaire- Project Fiche Field of Cooperation with the EU

How the project field answers to one of the areas of cooperation with the EU

List of projects already implemented/under implementation

Article 3.Mandatory Results

 Intervention

logicBenchmarks

Sources of information

Assumptions (external to

project)

Overall Objective

    

 

 

Project Purpose

        

Mandatory Results

 (Components

)

       

Activities 

       

Benchmarks

Make sure that the benchmarks always define the following:

Quantity Quality Target Group Time Place

Sources of information

How will the partners and the administrative office know that the benchmarks have been met?

For every level, list sources of information (e.g.reports, surveys, Official Journal, Commission Regular Report)

The sources should be specified for each mandatory result and activity

Assumptions

External conditions at each level related to the project that mus be fulfilled in order to guarantee its success

If these assumptions are fulfilled and the activities are carried out, then the relevant mandatory results will be achieved

Article 4. Tasks (Inputs)

ComponentActivityEach Component corresponds to

mandatory resultEach Activity constitutes a separate

unit in the project design and corresponds to one budget section

Component, Activity

COMPONENT 1: Gap analysis of legal acts in force related to counterfeit money - conception of implementation of requirements of the International Convention of 20th April 1929 for the Suppression of Counterfeiting Currency and Protocol, as well as norms of EU provisions prepared

Activity 1.1 – 6 : functional audit: analyse conditions of synergies between paying actors

Method: Short term experts will proceed to examination of the structure in charge of the fight against other counterfeited payment

instruments, notably which it concerns the credit cards, in particular the current actors in the area of the fight against counterfeited payment instruments and the possible synergies between the existing structures and the new central office that must be set up.

Resources: ▪ 1 expert. Number of days: 5 (One week by one expert)▪ Targeted public: the Criminal police and chief of relevant police units. ▪ One interpreter will be provided for this activity.

Expert: Mr Tribolet (French Police Counterfeit Money Fighting Central Office – OCRFM))

Article 5. Risks

The internal conditions related to the project that must be fulfilled in order to guarantee its success

Article 6. Schedule

Article 7. Resources

Human ResourcesMaterial Resources Indicative Budget

Human Resources

Name Present position

Employer Years of experience

Nationality Education Specialist knowledge

BC experience

Languages

                 

                 

Member State Human Resources

MS Project Leader Junior MS Project LeaderResident Twinning Adviser (RTA)Component Leaders (Key Experts)Short Term Experts

Beneficiary Country Human Resources

BC Project LeaderRTA CounterpartKey Contacts

Curriculum Vitae

Attach the EU format CVs of the following persons:

MS Project Leader, BC Project Leader, RTA, RTA Counterpart in the BC, Key STEs from the MS (Component

Leaders).

Material Resources (Commitment of BC)

Adequately equiped office space for RTA and RTA assistant

Adequate conditions for the STEs to perform their work while on mission to the BC

Training and conference venues, costs of catering (if any), as well as presentation and interpretation epuipment

Article 8. Management and Monitoring

LanguageProject Steering CommitteeReporting

Article 9. Twinning Review Missions

Assessment of the sustainability of the Project

Lessons learned from the projectDissemination of good practice

Twinning Review Missions

Financed via TAIEX instrumentBetween 6 and 12 months after

closure of the projectTwinning Review Expert ( Both PL

and RTA and his counterpart also will be involved)

Signature of the Workplan

                                                                                                        

For ENPI, work plan to be initialled by the Member State Project Leader and the Beneficiary Country Project Leader .

Budget Template

Actions to be undertaken under the Twinning project Responsibility Cost

(tick as appropriate)

BC MS No of units

Unit cost Total MS cost

1. Resident Twinning Advisor Remuneration

Mr. Spyridon LANTSAS (12 months)

Basic salary and non-wage labour costs   X 12 1450,55 17406,60

Social costs   X 12 1404,40 16852,80

6% of salary and non-wage labour costs   X 12 171,29 2055,48

Total RTA remuneration 36314,88

Budget Template

Eligible Costs

Expenses incurred to prepare Twinning Contract

Resident Twinning Advisers costsProject Leader and Short Term

ExpertsSupplies and servicesTravel expensesTraining

Eligible Costs

Preparatory and follow-up work outside the BC, management and accounting

Translation and interpretationCosts of the Expenditure Verification

ReportProvision to cover changes in prices

Structure of the Budget

The Twinning Budget Lists the following expenditure as basic blocks:

- RTA Expernditure:1.Salary of the RTA2.Non wage labour costs3.Other allowances- Activity based bilding blocks

Who can be RTA?

Civil servantMandated body employeeTemporary public employeeRecently retired expert (less then

two years before the start of the project)

Provision for changes in prices

Maximum 2,5% of the total budgetTo cover fluctuations in unit rates for

reimbursable costsDrawing on the provision does not

require prior approval by the Contracting Authority

Eligible Costs for Training in BC

Training documentation InterpretationTransport for on-site visits Infrastructure facilities in exceptional

circumstances

Study visits in MS

Cost effectiveness and sound financial management

Direct link between objectives in PF and study visit

Direct relevance for the participating BC officials

Adequate and intensive follow up of the study visit

Eligible costs for the study visit in MS

Flight costs for BC experts ( only for ENPI)

Per diem Incidentals (10 EUR per trainee per

day)Travel inside the MS country Interpreter costs (flight ticket, per

diem, fees)MS training institution fees

RTA Assistant

RTA should have a full time assistantThe assistant should not have any

contractual relation with the Beneficiary for 6 months

The assistant to be contracted under the service contract

The BC might want the assistant from they own administration.

Translation and Interpretation

Has to be budgeted for each activityThe ceiling per budget item is 10.000

EurBC rates to be appliedFor the events in MS may be more

advantageous to hire BC staff

Equipment

BC Twinning partner is entirely responsible for providing all office equipment

In exceptional cases small items of essential supplies (e.g. small laboratory testing consumables) for total costs < 5.000 Eur

Private Sector Sub-Contractors

Where MS is unable to carry out necessary activities

Services should be detailed in the Budget

Private sector experts are not included in the contract

The MS Project Leader is responsible for this procedure

Twinning Costs not covered by EU

All Twinning projects will be co-financed by the BC

Costs for large scale equipment cannot be covered by Twinning Contract

Twinning Costs not covered by EU

Adequately equiped office space Telephone Email services Fax Photocopiers Computer Internet access Secretarial support Access to information

Twinning Costs not covered by EU

Costs for inderect taxes (VAT) unless the MS Partner cannot reclaim it

Expert Fees for MS input performed outside the BC

EU funds will not be used to fund BC running costs

Thank you for your attention !