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Special Education Leadership Conference 2010 August 27 th August 28 th August 29 th

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Special Education Leadership Conference 2010. August 27 th. August 28 th. August 29 th. Cabell County Kathy McCoy. Lincoln County Doug Smith. Morgan County Linda Ward. Monongalia County Patty Benedum. Marshall County Rick Redd. Ritchie County Linda Campbell. RESA 8 Dale Penwell. - PowerPoint PPT Presentation

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Page 1: Special Education Leadership Conference 2010

Special Education Leadership Conference

2010August 27th

August 28th

August 29th

Page 2: Special Education Leadership Conference 2010

Cabell CountyKathy McCoy

Page 3: Special Education Leadership Conference 2010

Lincoln CountyDoug Smith

Page 4: Special Education Leadership Conference 2010

Morgan CountyLinda Ward

Page 5: Special Education Leadership Conference 2010

Monongalia CountyPatty Benedum

Page 6: Special Education Leadership Conference 2010

Marshall CountyRick Redd

Page 7: Special Education Leadership Conference 2010

Ritchie CountyLinda Campbell

Page 8: Special Education Leadership Conference 2010

RESA 8Dale Penwell

Page 9: Special Education Leadership Conference 2010

WVDELynn Boyer

Page 10: Special Education Leadership Conference 2010

WVDERosemary Cook

Page 11: Special Education Leadership Conference 2010

Thank you for focusing on

improving results for West Virginia’s students with

exceptionalities!

Page 12: Special Education Leadership Conference 2010

MemoriamMike Pauley 1951-2010

•1973 began career in special education in psychology

•Michael started in McDowell, Monroe, and Mercer Counties as a Sp Ed Specialist.

•He moved to Summers and Raleigh Counties as a school psychologist. He was also a Sp Ed Coordinator in Raleigh County.

•Michael moved back to Mercer County as an Assistant Director. He retired December, 2008 to be with his wife, two sons, and seven grandchildren.

We have lost a good friend and professional

Page 13: Special Education Leadership Conference 2010

Using The Power of Data To Improve

Results

September 29, 2010

Data Results

Page 14: Special Education Leadership Conference 2010

WelcomeGhaski BrowningAssistant Director

AccountabilityMonitoring

Page 15: Special Education Leadership Conference 2010

Monitoring PrioritiesSelf-

Assessment Improvement Plan

On-Site Monitoring

Off-Site Monitoring

State Determinations

Local Determinations

Page 16: Special Education Leadership Conference 2010

WV State Monitoring Top 10 Compliance

Indicator Findings

Matthew Dotson Coordinator, Monitoring

Professional Development

Monitoring

Page 17: Special Education Leadership Conference 2010

10 1.10 The district implements the required procedures when a student with a disability is removed from school for disciplinary reasons beyond ten cumulative days and the removal does not constitute a change in placement.

Indicator Citation Compliance Indicator Target 1.10* (New WV 13)

Policy 2419 Chapter 7. Section 1

The district implements the required procedures when a student with a disability is removed from school for disciplinary reasons beyond ten cumulative days and the removal does not constitute a change in placement.

The district follows policies and procedures 100% of the time when removal of a student with a disability does not constitute a change of placement.

Page 18: Special Education Leadership Conference 2010

93.7 Students age 16 and above have an IEP that includes coordinated, measurable, annual IEP goals and transition services that will reasonably enable the student to meet post-secondary goals.

Indicator Citation Compliance Indicator Target 3.7* (New SPP 13)

SPP Indicator 13

Students age 16 and above have an IEP that includes coordinated, measurable, annual IEP goals and transition services that will reasonably enable the student to meet the post-secondary goals.

100% of IEPs for eligible students include a statement of transition services that is based on appropriate assessment results and prepares the student for identified postsecondary outcomes.

Page 19: Special Education Leadership Conference 2010

83.1 The district maintains required caseload limits.

Indicator Citation Compliance Indicators Target 3.1* (New WV 12)

Policy 2419 Chapter 6. Section 4.B

The district maintains required caseload limits.

100% of professional special education personnel are within overall caseload limits and per period caseload limits.

Page 20: Special Education Leadership Conference 2010

73.3 It is the responsibility of each public agency to collect and maintain current and accurate student data, which verifies the delivery of a free appropriate public education and report data as required.

Indicator Citation Compliance Indicator Target 3.3* (New WV 16)

Policy 2419 Chapter 9. Section 1.C

It is the responsibility of each public agency to collect and maintain current and accurate student data, which verifies the delivery of a free appropriate public education and report data as required.

Current and accurate data are maintained and verify: 100% of reevaluation and annual reviews are completed within required timelines as set forth in Policy 2419; and reports are submitted in a timely manner.

Page 21: Special Education Leadership Conference 2010

61.19 Provide eligible exceptional students an instructional day, a school day and school calendar at least equivalent to that established for non-exceptional students of the same chronological age in the same setting.

Indicator Citation Compliance Indicator Target 1.19* (New WV 1)

Policy 2419 Chapter 1. Section 2.A

Provide eligible exceptional students an instructional day, a school day and school calendar at least equivalent to that established for non-exceptional students of the same chronological age in the same setting.

100% of exceptional students have an instructional day, school day and school calendar equivalent to non-exceptional students of the same chronological age in the same setting.

Page 22: Special Education Leadership Conference 2010

5

3.4 Individualized Education Programs (IEPs) are written to include all required components.

Indicator Citation Compliance Indicator Target 3.4* (New WV11)

Policy 2419 Chapter 5

IEPs are written to include all required components.

Files reviewed must meet 80% compliance on the General IEP File Review Checklist.

Page 23: Special Education Leadership Conference 2010

41.11 The district implements the required procedures when a student with a disability is removed from school for disciplinary reasons and the removal constitutes a change of placement.

Indicator Citation Compliance Indicator Target 1.11* (New WV 14)

Policy 2419 Chapter 7. Section 2

The district implements the required procedures when a student with a disability is removed from school for disciplinary reasons and the removal constitutes a change of placement.

The district follows policies and procedures 100% of the time when removal of a student with a disability constitutes a change of placement.

Page 24: Special Education Leadership Conference 2010

31.1 Each public agency must provide special education and related services to a student with an exceptionality in accordance with an individualized education program.

Indicator Citation Compliance Indicator Target 1.1* (New WV 15)

Policy 2419 Chapter 9. Section 1.C

Each public agency must provide special education and related services to a student with an exceptionality in accordance with an individualized education program (IEP).

100% of files and corresponding documentation verifying all services are implemented.

Page 25: Special Education Leadership Conference 2010

21.18 Students with exceptionalities shall be provided services in settings that serve age-appropriate non-exceptional peers and must be grouped based upon meeting the students’ similar social, functional and/or academic needs.

Indicator Citation Compliance Indicator Target 1.18* (New WV 9)

Policy 2419 Chapter 5. Section 2.J

Students with exceptionalities shall be provided services in settings that serve age-appropriate non-exceptional peers and must be grouped based upon meeting the students’ similar social, functional and/or academic needs.

100% of exceptional students are served in schools with age-appropriate peers and are grouped with students who have similar social, functional and/or academic needs.

Page 26: Special Education Leadership Conference 2010

1

1. 3.2 Children with parental consent to evaluate are evaluated within the established 80-day timeline.

Indicator Citation Compliance Indicator Target 3.2* (New SPP 11)

SPP Indicator 11

Children with parental consent to evaluate are evaluated within the established 80-day timeline.

100% of initial evaluations are completed within the 80-day timeline or accurate, acceptable reasons are entered in WVEIS.

Page 27: Special Education Leadership Conference 2010

Top Compliance Indicator Findings by RESA’s

RESA 1 (McDowell, Mercer, Monroe, Raleigh, Summers, Wyoming)RESA 2 (Cabell, Lincoln, Logan, Mason, Mingo, Wayne)RESA 3 (Boone, Clay, Kanawha, Putnam)RESA 4 (Braxton, Fayette, Greenbrier, Nicholas, Pocahontas, Webster)RESA 5 (Calhoun, Jackson, Pleasants, Ritchie, Roane, Tyler, Wirt, Wood)RESA 6 (Brooke, Hancock, Marshall, Ohio, Wetzel)RESA 7 (Barbour, Doddridge, Gilmer, Harrison, Lewis, Marion, Monongalia,

Preston, Randolph, Taylor, Tucker, Upshur)RESA 8 (Berkeley, Jefferson, Grant, Hampshire, Hardy, Mineral, Morgan,

Pendleton)

Page 28: Special Education Leadership Conference 2010

RESA 1

3.2 Children with parental consent to evaluate are evaluated within the established 80-day timeline.

Indicator Citation Compliance Indicator Target 3.2* (New SPP 11)

SPP Indicator 11

Children with parental consent to evaluate are evaluated within the established 80-day timeline.

100% of initial evaluations are completed within the 80-day timeline or accurate, acceptable reasons are entered in WVEIS.

Page 29: Special Education Leadership Conference 2010

RESA 2

3.2 Children with parental consent to evaluate are evaluated within the established 80-day timeline.

Indicator Citation Compliance Indicator Target 3.2* (New SPP 11)

SPP Indicator 11

Children with parental consent to evaluate are evaluated within the established 80-day timeline.

100% of initial evaluations are completed within the 80-day timeline or accurate, acceptable reasons are entered in WVEIS.

Page 30: Special Education Leadership Conference 2010

RESA 3

3.2 Children with parental consent to evaluate are evaluated within the established 80-day timeline.

Indicator Citation Compliance Indicator Target 3.2* (New SPP 11)

SPP Indicator 11

Children with parental consent to evaluate are evaluated within the established 80-day timeline.

100% of initial evaluations are completed within the 80-day timeline or accurate, acceptable reasons are entered in WVEIS.

Page 31: Special Education Leadership Conference 2010

RESA 41.19 Provide eligible exceptional students an instructional day, a school day and school calendar at least equivalent to that established for non-exceptional students of the same chronological age in the same setting.

Indicator Citation Compliance Indicator Target 1.19* (New WV 1)

Policy 2419 Chapter 1. Section 2.A

Provide eligible exceptional students an instructional day, a school day and school calendar at least equivalent to that established for non-exceptional students of the same chronological age in the same setting.

100% of exceptional students have an instructional day, school day and school calendar equivalent to non-exceptional students of the same chronological age in the same setting.

Page 32: Special Education Leadership Conference 2010

RESA 5

1.18 Students with exceptionalities shall be provided services in settings that serve age-appropriate non-exceptional peers and must be grouped based upon meeting the students’ similar social, functional and/or academic needs.

Indicator Citation Compliance Indicator Target 1.18* (New WV 9)

Policy 2419 Chapter 5. Section 2.J

Students with exceptionalities shall be provided services in settings that serve age-appropriate non-exceptional peers and must be grouped based upon meeting the students’ similar social, functional and/or academic needs.

100% of exceptional students are served in schools with age-appropriate peers and are grouped with students who have similar social, functional and/or academic needs.

Page 33: Special Education Leadership Conference 2010

RESA 6

1.18 Students with exceptionalities shall be provided services in settings that serve age-appropriate non-exceptional peers and must be grouped based upon meeting the students’ similar social, functional and/or academic needs.

Indicator Citation Compliance Indicator Target 1.18* (New WV 9)

Policy 2419 Chapter 5. Section 2.J

Students with exceptionalities shall be provided services in settings that serve age-appropriate non-exceptional peers and must be grouped based upon meeting the students’ similar social, functional and/or academic needs.

100% of exceptional students are served in schools with age-appropriate peers and are grouped with students who have similar social, functional and/or academic needs.

Page 34: Special Education Leadership Conference 2010

RESA 7

1.11 The district implements the required procedures when a student with a disability is removed from school for disciplinary reasons and the removal constitutes a change of placement.

Indicator Citation Compliance Indicator Target 1.11* (New WV 14)

Policy 2419 Chapter 7. Section 2

The district implements the required procedures when a student with a disability is removed from school for disciplinary reasons and the removal constitutes a change of placement.

The district follows policies and procedures 100% of the time when removal of a student with a disability constitutes a change of placement.

Page 35: Special Education Leadership Conference 2010

RESA 8

3.7 Students age 16 and above have an IEP that includes coordinated, measurable, annual IEP goals and transition services that will reasonably enable the student to meet post-secondary goals.

Indicator Citation Compliance Indicator Target 3.7* (New SPP 13)

SPP Indicator 13

Students age 16 and above have an IEP that includes coordinated, measurable, annual IEP goals and transition services that will reasonably enable the student to meet the post-secondary goals.

100% of IEPs for eligible students include a statement of transition services that is based on appropriate assessment results and prepares the student for identified postsecondary outcomes.

Page 36: Special Education Leadership Conference 2010
Page 37: Special Education Leadership Conference 2010

Continuous Improvement and

Focused Monitoring System (CIFMS)

Ghaski BrowningAssistant Director

Anne MonterossoCoordinator

AccountabilityMonitoring

Page 38: Special Education Leadership Conference 2010

West Virginia Department of EducationContinuous Improvement and Focused Monitoring System

Office of Special Programs Vision and Direction

Improve the Monitoring Process Develop Collaborative Partnerships Clear Communication Clear Understanding Targeted Technical Assistance Improved outcomes for children with exceptionalities and

their families

Page 39: Special Education Leadership Conference 2010

AuthorityIndividuals with Disabilities Education

Improvement Act of 2004

States have a responsibility to have a system of general supervision that monitors the implementation of the Individuals with Disabilities Act (IDEA) by local education agencies (LEAs).

Section 616. Monitoring, Technical Assistance, and EnforcementPrimary Focus of Federal and State Monitoring Activities

Improving educational results and functional outcomes for all children with disabilities;

and Ensuring that States meet the program requirements under this

part, with a particular emphasis on those requirements that are most closely related to improving educational results for children with disabilities.

Page 40: Special Education Leadership Conference 2010

AuthorityWest Virginia State Code

§18-20-7

The state board shall establish exceptional children program compliance review teams to conduct random unannounced on-site reviews of such programs at least every four years in each county for the purpose of reviewing identification procedures, complying with any or all applicable laws and policies, delivering services, verifying enrollment and attendance reports, recommending changes, and fulfilling such other duties as may be established by the state board.

Page 41: Special Education Leadership Conference 2010

AuthorityWest Virginia Policy 2419:

Regulations for the Education of Students with Exceptionalities

Chapter 9 General Supervision and Accountability for Performance and

Compliance

General supervision responsibilities of the WVDE include administration, funding, monitoring and supervision of local education agency (LEA) implementation and implementation of interagency agreements to ensure collaboration among agencies serving students with exceptionalities.

Page 42: Special Education Leadership Conference 2010

Focus Of The Work

The State Performance Plan (SPP) is the basis for West Virginia’s special education general supervision process.

The SPP 20 indicators are established by OSP (14 apply to districts).

The monitoring system is part of the general supervision process.

Page 43: Special Education Leadership Conference 2010

West Virginia Department of EducationContinuous Improvement and Focused Monitoring System

“The Notebook”

Monitoring Manual

CSADA/ADA Workbook

Directions and Forms

On-Site Interview Forms

Resources

Page 44: Special Education Leadership Conference 2010

“The Manual”NotebookSection #1

Page 45: Special Education Leadership Conference 2010

West Virginia Department of EducationContinuous Improvement and Focused

Monitoring Manual

General Supervision State Performance Plan Policies, Procedures and Effective Implementation Effective Dispute Resolutions * Data on Processes and Results Integrated Monitoring Activities * Targeted Technical Assistance and Professional

Development Improvement, Correction, Incentive and Sanctions * Fiscal Management*

*Detailed information regarding four monitoring related components of General Supervision are included in the manual.

Page 46: Special Education Leadership Conference 2010

General Supervision Overview

Effective Dispute Resolutionsno revisions at this time

Integrated Monitoring Activities Improvement, Correction, Incentive and Sanctions Fiscal Management

Page 47: Special Education Leadership Conference 2010

Integrated Monitoring Activities*

Page 48: Special Education Leadership Conference 2010

Integrated Monitoring Activities

Annual Monitoring Process

Data Review

Least Restrictive Environment Review (SPP 5B)

Disproportionate Review (SPP 9 and SPP 10)

Discipline Review (SPP 4A & SPP 4B)

Comprehensive Self Assessment Desk Audit (CSADA)

Annual Desk Audit (ADA)

Public Reporting

On-Site Monitoring Process

Page 49: Special Education Leadership Conference 2010

Additional Information on Data Collection(page 4)

Data Reviews

The OSP reviews data throughout the year. The table below indicates when data are pulled and shared with OSP staff as well as RESA staff. OSP staff reviews state, RESA and district level data by enrollment size groups and/or by RESA region. District level data are used for a variety of purposes including: district selection for targeted technical assistance, selection for onsite reviews, selection for work with RESAs, selection for participation in various initiatives, selection for annual disproportionality and discipline reviews, etc. (see Appendix B for complete listing of Special Education Data Collections and Reports)

Page 50: Special Education Leadership Conference 2010

Agency StatusWVDE Data Driven

WVDE Data Driven Indicators require an additional review process.

Page 51: Special Education Leadership Conference 2010

Directions for Difficult Indicators(Page 5)

SPP 9 and SPP 10

The LEA will implement the following steps as part of the review process.

Step 1. Complete the appropriate review form based on the WVDE data determination. Both forms are found under Tab 3 Directions and Forms. Step 2. Based on the results of the LEA review, the LEA determines its compliance status as “met” or “not met”.

Step 3. If status is “not met”, an improvement plan must be developed to address the deficiencies.

Step 4. Targeted technical assistance will be available through the OSP and RESA to districts that are required to have corrective action plans.

Page 52: Special Education Leadership Conference 2010

Timelines for Activities (page 9)

Activity Due Date

LEA collection and analysis of data documented through the CSADA and ADA workbook

Year long process to be completed by April 30th of each school year

ADA (SPP 1 through SPP 14) on line submission by LEAs

April 30

LEA Status Determination Reports completed by WVDE

May 30

Annual Review Timeline

Page 53: Special Education Leadership Conference 2010

District Selection Process(page 9)

Performance levels and distance from SPP targets

Graduation and dropout rates

Demographics of district

Determinations (rubric)

Complaints/Due Process Hearings Decisions

Least Restrictive Environment (LRE)

Student Enrollment/Special Education Enrollment

Page 54: Special Education Leadership Conference 2010

CSADA/ADA Guidance for DirectorsAppendix C

CSADA/ADA Guidance for Special Education Directors

Steering Committee

The district is required to establish a CSADA/ADA Steering Committee and select a chairperson. The district special education director may serve as the chairperson.

Required members must include:parents;general and special education teachers;principals representing each programmatic level; vocational/technical school representative;Part C personnel; andother individuals at the district’s discretion.

Page 55: Special Education Leadership Conference 2010

Improvement, Correction, Incentive and Sanctions

Page 56: Special Education Leadership Conference 2010

Types of Plans

Improvement Plan (IP) – A plan resulting from data and systems analysis that will improve outcomes for students.

Corrective Action Plan (CAP) – Plan addressing identified noncompliance and actions/timelines to ensure correction within 12 months.

Page 57: Special Education Leadership Conference 2010

Written Reports for

Correction and Improvement

SPP/APR Desk Audit Report

County On-site Monitoring Report

Letter of Findings (LOF)

Due Process Hearing Decision

Fiscal Monitoring Desk Audit Report

SPP Indicator Verification Report

Page 58: Special Education Leadership Conference 2010

Fiscal Management*

Page 59: Special Education Leadership Conference 2010

Fiscal ManagementAppendix A

The general supervision includes mechanisms to provide oversight in the distribution and use of IDEA funds at the state and local level. Procedures are in place to ensure that fiscal resources are directed to areas needing improvement as noted in the APR. Supervision of fiscal activities also includes a review of required corrective actions as a result of monitoring activities. (see Appendix A)

Page 60: Special Education Leadership Conference 2010

Fiscal Monitoring InformationWorkbook

EXCESS COST/SUPPLEMENT NOT SUPPLANTThe LEA uses IDEA funds for the excess cost of special education and related services for students with disabilities.The LEA maintains the same level of expenditure for students with disabilities from year to year (maintenance of effort) to ensure IDEA supplement and do not supplant state and local funds.

Policy Citation Probe Questions Data Sources Agency StatusIDEA, 34 CRF §300.16;§300.202 and §300.203.

Does the LEA spend the calculated per pupil amount spent for all students, displayed in the Excess Cost screen within the Five Year Online Strategic Plan, for the education of students with disabilities before it spends IDEA funds?Are IDEA funds expended in such a manner to supplement and not supplant state/ local funds expended for students with disabilities?Did the LEA spend the same amount of state/local funds for the education of students with disabilities as was spent in the prior year?

LEA Five Year Online Strategic Plan – Special Education Compliances ComponentLEA expenditure data from WVEIS

Met Not Met

Monitoring Priority: Fiscal Monitoring

Page 61: Special Education Leadership Conference 2010

“Workbook Revisions”NotebookSection #2

Page 62: Special Education Leadership Conference 2010

CSADA/ADA Workbook

State Performance Plan Alignment

Re-numbered Indicators to Match State Performance Plan & Policy 2419

Quick Reference Indicator Chart

Removal of ADA Workbook

Page 63: Special Education Leadership Conference 2010

CSADA/ADA Workbook

Comprehensive Self Assessment Desk Audit (CSADA)

Annual Determination Audit (ADA)

Page 64: Special Education Leadership Conference 2010

Comprehensive Self Assessment Desk Audit(CSADA)

The monitoring process includes self assessment activities which are required to be completed by the LEA on an annual basis.

The self assessment consists of collection and/or analysis of data for 14 SPP indicators and 19 WV indicators.

The self assessment activities assist districts with improvement planning.

The CSADA will be reviewed when a districts has an on-site monitoring visit.

Page 65: Special Education Leadership Conference 2010

Annual Desk AuditADA

The ADA is a subset of indicators from the CSADA workbook.

The first fourteen indicators are SPP indicators and are required to be reported to the OSP.

Annual Desk Audit Review Timelines

Activity Due DateLEA collection and analysis of data documented through the CSADA/ADA workbook.

Year long process to be completed by April 30th of each school year.

ADA (SPP 1 through SPP 14) on line submission by LEAs.

April 30

LEA Status Determination Reports completed by WVDE.

May 30

Page 66: Special Education Leadership Conference 2010

CSADA/ADA Workbook

Agency Status

WVDE Determined Met Not Met

WVDE Data Driven Met Not Met

Page 67: Special Education Leadership Conference 2010

State Performance Plan Alignment

Indicator 1: Percent of youth with IEPs graduating from high school with a regular diploma.Policy Citation Target Data Sources Agency StatusSPP 1Performance(20 U.S.C. 1416 (a)(3)(A))

For the 2009-2010 school year, at least 80% of youth with IEPs will graduate from high school with a regular diploma. *Please note- reporting of the 4-year adjusted cohort graduate rate will begin in 2011.

CSADA worksheet with actual data located:http://wveis.k12.wv.us/nclb/county/ose/2010s/MainFrame.cfm

WVDE Determined Met Not Met NA OIEP

Common indicator probe questions: How do your data compare to the State target? Do the data vary significantly based on student race/ethnicity? Do the data vary significantly based on student special education

eligibility category? Does the performance level reflect a systemic problem (e.g.,

involves multiple classrooms, buildings, providers, personnel changes, or processes), or is it attributable to specific buildings, providers, or groups of students?

Indicator specific probe questions: Are appropriate supplementary aids and services, assistive technology and Positive

Behavior Supports implemented to assist students with disabilities in achieving graduation requirements?

Are appropriate transition activities and linkages provided to students with disabilities? What trends do you see in your graduation data over the past five years? What current initiatives (general and special education) are in place to address

graduation rates? Does the present scheduling system create barriers toward graduation for students with

disabilities?

Improvement plan:

Lead coordinators: Karen Ruddle, Valerie Wilson Resources:National Resources National Dropout Prevention Center http://www.dropoutprevention.org National Association of Secondary School Principals http://www.principals.org National High School Center http://www.betterhighschools.org

Monitoring Priority: FAPE in the LRE

Page 68: Special Education Leadership Conference 2010

State Performance Plan Alignment

Indicator 1: Percent of youth with IEPs graduating from high school with a regular diploma.Policy Citation Target Data Sources Agency StatusSPP 1Performance(20 U.S.C. 1416 (a)(3)(A))

For the 2009-2010 school year, at least 80% of youth with IEPs will graduate from high school with a regular diploma. *Please note- reporting of the 4-year adjusted cohort graduate rate will begin in 2011.

CSADA worksheet with actual data located:http://wveis.k12.wv.us/nclb/county/ose/2010s/MainFrame.cfm

WVDE Determined Met Not Met NA OIEP

Common indicator probe questions: How do your data compare to the State target? Do the data vary significantly based on student race/ethnicity? Do the data vary significantly based on student special education

eligibility category? Does the performance level reflect a systemic problem (e.g., involves

multiple classrooms, buildings, providers, personnel changes, or processes), or is it attributable to specific buildings, providers, or groups of students?

Indicator specific probe questions: Are appropriate supplementary aids and services, assistive technology and Positive Behavior

Supports implemented to assist students with disabilities in achieving graduation requirements?

Are appropriate transition activities and linkages provided to students with disabilities? What trends do you see in your graduation data over the past five years? What current initiatives (general and special education) are in place to address graduation

rates? Does the present scheduling system create barriers toward graduation for students with

disabilities?

Improvement plan:

Lead coordinators: Karen Ruddle, Valerie Wilson Resources:National Resources National Dropout Prevention Center http://www.dropoutprevention.org National Association of Secondary School Principals http://www.principals.org National High School Center http://www.betterhighschools.org

Monitoring Priority: FAPE in the LRE

Page 69: Special Education Leadership Conference 2010

State Performance Plan Alignment

Indicator 1: Percent of youth with IEPs graduating from high school with a regular diploma.Policy Citation Target Data Sources Agency StatusSPP 1Performance(20 U.S.C. 1416 (a)(3)(A))

For the 2009-2010 school year, at least 80% of youth with IEPs will graduate from high school with a regular diploma. *Please note- reporting of the 4-year adjusted cohort graduate rate will begin in 2011.

CSADA worksheet with actual data located:http://wveis.k12.wv.us/nclb/county/ose/2010s/MainFrame.cfm

WVDE Determined Met Not Met NA OIEP

Common indicator probe questions: How do your data compare to the State target? Do the data vary significantly based on student race/ethnicity? Do the data vary significantly based on student special education

eligibility category? Does the performance level reflect a systemic problem (e.g., involves

multiple classrooms, buildings, providers, personnel changes, or processes), or is it attributable to specific buildings, providers, or groups of students?

Indicator specific probe questions: Are appropriate supplementary aids and services, assistive technology and Positive

Behavior Supports implemented to assist students with disabilities in achieving graduation requirements?

Are appropriate transition activities and linkages provided to students with disabilities? What trends do you see in your graduation data over the past five years? What current initiatives (general and special education) are in place to address graduation

rates? Does the present scheduling system create barriers toward graduation for students with

disabilities?

Improvement plan:

Lead coordinators: Karen Ruddle, Valerie Wilson Resources:National Resources National Dropout Prevention Center http://www.dropoutprevention.org National Association of Secondary School Principals http://www.principals.org National High School Center http://www.betterhighschools.org

Monitoring Priority: FAPE in the LRE

Page 70: Special Education Leadership Conference 2010

State Performance Plan Alignment

Indicator 1: Percent of youth with IEPs graduating from high school with a regular diploma.Policy Citation Target Data Sources Agency StatusSPP 1Performance(20 U.S.C. 1416 (a)(3)(A))

For the 2009-2010 school year, at least 80% of youth with IEPs will graduate from high school with a regular diploma. *Please note- reporting of the 4-year adjusted cohort graduate rate will begin in 2011.

CSADA worksheet with actual data located:http://wveis.k12.wv.us/nclb/county/ose/2010s/MainFrame.cfm

WVDE Determined Met Not Met NA OIEP

Common indicator probe questions: How do your data compare to the State target? Do the data vary significantly based on student race/ethnicity? Do the data vary significantly based on student special education

eligibility category? Does the performance level reflect a systemic problem (e.g., involves

multiple classrooms, buildings, providers, personnel changes, or processes), or is it attributable to specific buildings, providers, or groups of students?

Indicator specific probe questions: Are appropriate supplementary aids and services, assistive technology and Positive

Behavior Supports implemented to assist students with disabilities in achieving graduation requirements?

Are appropriate transition activities and linkages provided to students with disabilities? What trends do you see in your graduation data over the past five years? What current initiatives (general and special education) are in place to address graduation

rates? Does the present scheduling system create barriers toward graduation for students with

disabilities?

Improvement plan:

Lead coordinators: Karen Ruddle, Valerie Wilson Resources:National Resources National Dropout Prevention Center http://www.dropoutprevention.org National Association of Secondary School Principals http://www.principals.org National High School Center http://www.betterhighschools.org

Monitoring Priority: FAPE in the LRE

Page 71: Special Education Leadership Conference 2010

State Performance Plan Alignment

Indicator 1: Percent of youth with IEPs graduating from high school with a regular diploma.Policy Citation Target Data Sources Agency StatusSPP 1Performance(20 U.S.C. 1416 (a)(3)(A))

For the 2009-2010 school year, at least 80% of youth with IEPs will graduate from high school with a regular diploma. *Please note- reporting of the 4-year adjusted cohort graduate rate will begin in 2011.

CSADA worksheet with actual data located:http://wveis.k12.wv.us/nclb/county/ose/2010s/MainFrame.cfm

WVDE Determined Met Not Met NA OIEP

Common indicator probe questions: How do your data compare to the State target? Do the data vary significantly based on student race/ethnicity? Do the data vary significantly based on student special education

eligibility category? Does the performance level reflect a systemic problem (e.g., involves

multiple classrooms, buildings, providers, personnel changes, or processes), or is it attributable to specific buildings, providers, or groups of students?

Indicator specific probe questions: Are appropriate supplementary aids and services, assistive technology and Positive

Behavior Supports implemented to assist students with disabilities in achieving graduation requirements?

Are appropriate transition activities and linkages provided to students with disabilities? What trends do you see in your graduation data over the past five years? What current initiatives (general and special education) are in place to address graduation

rates? Does the present scheduling system create barriers toward graduation for students with

disabilities?

Improvement plan:

Lead coordinators: Karen Ruddle, Valerie Wilson Resources:National Resources National Dropout Prevention Center http://www.dropoutprevention.org National Association of Secondary School Principals http://www.principals.org National High School Center http://www.betterhighschools.org

Monitoring Priority: FAPE in the LRE

Page 72: Special Education Leadership Conference 2010

State Performance Plan Alignment

Indicator 1: Percent of youth with IEPs graduating from high school with a regular diploma.Policy Citation Target Data Sources Agency StatusSPP 1Performance(20 U.S.C. 1416 (a)(3)(A))

For the 2009-2010 school year, at least 80% of youth with IEPs will graduate from high school with a regular diploma. *Please note- reporting of the 4-year adjusted cohort graduate rate will begin in 2011.

CSADA worksheet with actual data located:http://wveis.k12.wv.us/nclb/county/ose/2010s/MainFrame.cfm

WVDE Determined Met Not Met NA OIEP

Common indicator probe questions: How do your data compare to the State target? Do the data vary significantly based on student race/ethnicity? Do the data vary significantly based on student special education eligibility

category? Does the performance level reflect a systemic problem (e.g., involves

multiple classrooms, buildings, providers, personnel changes, or processes), or is it attributable to specific buildings, providers, or groups of students?

Indicator specific probe questions: Are appropriate supplementary aids and services, assistive technology and Positive

Behavior Supports implemented to assist students with disabilities in achieving graduation requirements?

Are appropriate transition activities and linkages provided to students with disabilities? What trends do you see in your graduation data over the past five years? What current initiatives (general and special education) are in place to address

graduation rates? Does the present scheduling system create barriers toward graduation for students with

disabilities?

Improvement plan:

Lead coordinators: Karen Ruddle, Valerie Wilson Resources:National Resources National Dropout Prevention Center http://www.dropoutprevention.org National Association of Secondary School Principals http://www.principals.org National High School Center http://www.betterhighschools.org

Monitoring Priority: FAPE in the LRE

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Directions and FormsNotebookSection #3

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Directions and File Review Forms

File review forms match on-line IEP Removed district level review for discipline concerns Revised forms to include new indicator numbers Least Restrictive Environment (LRE)

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On-Site Interview FormsNotebookSection #4

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On-Site Interview Forms

Interview Topics

General Education Teacher Interview

Special Education Teacher Interview

Principal Interview

Special Education Director Interview

Fiscal Monitoring Self Assessment – Interview

Data Entry Verification Form

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Resources NotebookSection #5

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Resources

Federal Guidance Memorandums

WVDE Guidance Memorandums

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West Virginia Integrated Monitoring System

To be effective, components must:

Connect Interact Articulate Inform Each Other

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West Virginia Department of EducationContinuous Improvement & Focused Monitoring

System

“Next Steps”

Draft Monitoring Manual

Mid-South Regional Resource Center

Stakeholder Involvement

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Conclusion

The responsibility for compliance with IDEA and positive results for students with disabilities is shared by responsible agencies and individuals at the federal, state and local levels.

An effective system for General Supervision helps ensure both of these outcomes.

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Discussion

Questions, issues?

Further suggestion?

Please consider serving as a member of the stakeholder group.

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CIFMSPresentation will be made available during

the conference

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Break

15 Minutes

GO

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CIFMS continued. . . Presentation will be made available during

the conference

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State and Local Determinations

Monitoring Professional Development

Debbie AshwellCoordinator

Office of Special Programs

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LEA DeterminationsPursuant to section 616(a)(1)(C)(i) of the IDEA and 34 CRF §300.600(a), and approved by the Office of Management and Budget (OMB), States are required to make “Determinations” annually under section 616(d) on the performance of LEA/EIS programs.

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States MUST ConsiderPerformance on compliance indicators;

Whether data submitted by LEAs/EIS programs is valid, reliable, and timely;

Uncorrected noncompliance from other sources; and

Any audit findings.

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States MAY ConsiderPerformance on performance indicators; and

Other information.

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WV ConsidersSPP Performance Indicators1 Graduation2 Dropout3b Participation3c Proficiency 5 Educational Environment Ages 6-216 Educational Environment Ages 3-57 Early Childhood Outcomes

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WV ConsidersSPP Compliance Indicators4 Suspension9 Disproportionality – All Disabilities10 Disproportionality – Specific

Disabilities11 Child Find12 Early Childhood Transition13 Post School Transition15 General Supervision

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WV ConsidersSPP Compliance Indicators16 Complaint Correction (also 15)17 Due Process Hearing Correction (also

15)20 Timely and Accurate Data

In addition:Audit/Fiscal ManagementLEA Application Submission and Approval

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Categories Assigned by OSEPMeets Requirements

Needs Assistance

Needs Intervention

Needs Substantial Intervention

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Status DeterminedMeets Requirements – score above the cut

scoreNeeds Assistance – score at or below the cut

scoreNeeds Intervention – score at or below the cut

score 2 years in a row, lack of improvement in achievement on Reading or Math WESTEST2 and fail to correct all noncompliance on self-assessment

Needs Substantial Intervention – in addition, fail to comply with IDEA and Policy 2419 requirements, determined on a case by case basis

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EnforcementMeets Requirements None

Needs Assistance 1 yearNone required

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EnforcementNeeds Assistance 2 consecutive years

Contact the OSP for technical assistance which could include: Identifying and implementing PD, instructional strategies

and methods of instruction based on scientifically-based research

Designation of distinguished superintendents, principals, special education administrators, special education teachers and other teachers to provide advice, technical assistance and support

Provision of additional approaches to technical assistance, such as collaboration with WVDE personnel, RESAs, institutions of higher education and/or national experts

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EnforcementNeeds Intervention 3 or more consecutive

yearsThe WVDE takes one or more of the following

actions: determines the district has the capacity to correct

the problem within one year and requires the district to prepare a corrective action plan or Improvement Plan;

determines the district does not have the capacity to correct the problems within one year and requires the district to enter into a compliance agreement which may include withholding of no more than 50% of the district’s state and federal allocations;

seeks to recover funds; and/or withholds funds, whole or in part.

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EnforcementNeeds Substantial Intervention (the

district continues to violate federal or state law and regulations)

The WVDE must withhold, in whole or in part, any further payments to the LEA under Part B of the IDEA, taking any one or more of the following actions: withhold funds until a corrective action plan is approved; withhold funds until the deficiencies are corrected; withhold state and federal allocations used for the salary of

the special education director; redirect funds (i.e., earmark specific funds for training

activities, appoint a lead coordinator to ensure compliance with corrective activities);

remove the district’s eligibility to apply for discretionary grants established by the WVDE;

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Enforcement cease funding for all subsequent years until

deficiencies are corrected, if the district is currently involved in a grant program maintained by the WVDE;

request an audit be conducted of the district’s financial records;

direct the administration of the district’s special education services;

fine the district on a daily and/or monthly basis until deficiencies are corrected;

refer district to the OEPA for consideration of accreditation status; and/or

file independent action against the superintendent’s licensure, citing negligence in carrying out his/her duties.

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LEA DeterminationNo required date to notify districts however,OSEP recommends the following:

As soon as possible after issuing their annual report to the public

In a timely manner so the LEAs can take actions necessary for improvement

Before subgrants are issued to LEAs

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History of Determinations in WVSeptember 12, 2007

one compliance indicator

June 30, 2008one compliance indicator

May 1, 20099, 10, 11, 12, 13, 15 mandated by OSEP

May 1, 20107 compliance indicators, 5 correction of noncompliance indicators, LEA application

May 1, 20119 compliance indicators, 5 correction of noncompliance indicators, LEA application

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LEA Determinations May 1, 2011

Performance Indicators

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Performance Rubric

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LEA Determination May 1, 2011 Compliance

Indicators Part A

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Compliance Rubric Part A

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LEA Determinations May 1, 2011 Compliance

Indicators Part B

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Compliance Rubric Part B

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LEA Determinations May 1, 2011

District Total CalculationPerformance Totals + Compliance Totals-------------------------------------------------Total

Possible Points=

Percentage

Cut score TBD

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State Performance

Plan

Policies, Procedures, and

Effective Implementation

Data on Processes

and Results

Targeted T/A & Professional

Development

Effective Dispute

Resolution

Integrated Monitoring Activities

Improvement, Correction,

Incentives & Sanctions

Fiscal Manage-

ment

What is a‘System ?’

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It’s about Better Results