PowerPoint Presentation

Special Milk Program (SMP)

1The Special Milk Program (SMP)is funded by the United States Department of Agriculture (USDA) and administered by the Colorado Department of Education (CDE)Office of School Nutrition (OSN)

2Historical TimelineHistorical TimelineHistorical Timeline Provides milk to children in schools, child care institutions and eligible camps that do not participate in other Federal child nutrition meal service programs. The program reimburses schools and institutions for the milk they serve.

Today the Special Milk Program or SMP.

6 SCHOOLSDoes not participate in a meal service program under HHFKAORHalf-day pre-kindergarten or split session kindergarten programs with no access to meal service

CampsMust operate as a non profit program with tax exempt status 501(c)(3)Does not participate in a meal service program under HHFKA

Requirements for Participation 7 SchoolsOption 1 - Operate a pricing program with free milkOption 2 - Operate a pricing program without free milkOption 3 - Operate a nonpricing program

When local school officials offer free milk under the program to lowincome children, any child from a family that meets income guidelines for free meals is eligible. Each childs family must apply annually for free milk eligibility.

CampsOption 3 - Operate a nonpricing program SMP Options8 Pricing means there is a separate charge for milk, so that the purchase of milk is optional. This shall include any such program in which maximum use is made of Program reimbursement payments in lowering or reducing to zero wherever possible the price per half pint which children would normally pay for milk per 7CFR215.2(t). NonPricing - means program which does not sell milk to children. This shall include any such program in which children are normally provided milk, along with food and other services, in a school or childcare institution financed by a tuition, boarding, camping or other fee, or by private donations or endowments per 7CFR215.2(p).

Pricing VS. Nonpricing

9 Option 1 - Operate a pricing program with free milk

Under this option, sponsors are reimbursed at the paid rate of $.1925* cents for half pints of milk served to children who pay for their milk. Sponsors are reimbursed for the actual weighted cost of the milk served to children eligible to receive free milk.

*2012 reimbursement rateOption #110 Option 2 - Operate a pricing program without free milk

Under this option, sponsors receive only the paid rate of $.1925* cents for half pints of milk served to children who pay for their milk. There is no free reimbursement rate.

*2012 reimbursement rate

Option #211 Option 3 - Operate a nonpricing program

Under this option, sponsors are reimbursed at the paid rate of $.1925* cents for half pints of milk served free to all enrolled children. Under this option the district absorbs any additional cost beyond the current reimbursement rate.

*2012 reimbursement rateOption #312 Reimbursement rate for the 2012-13 school year is .1925 per pint.Dairy/vendor charges the school .30 cents per pint*School adds .05 handling fee for administrative/supply costs.Price = 20 cents per pint after rounding up to the nearest nickel. Purchase price.30 (per pint)School handling fee .05 Program cost.35 Less reimbursement - .1925.1575Price Charged.20 *If more than one price is paid cost is weighted Price Calculation13SchoolsWhen submitting your annual renewal application online select SMP for those schools that will be participating in the SMP.

CampsContact CDE OSN by emailAn online application will be provided

All sponsors must apply annually

To Apply14SMP sponsors will receive an approval letter by email

Approval

15SchoolsMilk must be tracked on a Milk Participation Record form or equivalent.

CampsMilk must be tracked on a Daily Milk Inventory form or equivalent.

Tools Needed

16TypeAt this time, the HHFKA in the SMP, only the milk fat restriction (fat-free and low-fat milk requirement) applies. The limit on flavored milk and the milk variety requirement do not apply to the SMP. All milk should contain vitamins A and D at levels specified by the Food and Drug Administration. AmountA minimum of 8 ounces of fluid milk must be served.

Milk Offered17Sponsors Must18Organizations must comply with federal procurement standards CFR 215.14a; ensuring free and open competition

Contracts exceeding $150,000.00 require formal bid

Price quotes and bids must be documented

Keep records (invoices and/or receipts) of all milk purchases

Procurement19Follow state and county health regulations

All sponsors must store milk at 40 or below

Schools must have a food safety program based on Hazard Analysis and Critical Control Point (HACCP) principles.

Food Safety

20Any school or non-profit child care institution that qualifies shall receive the SMP upon their request.

A non-profit milk service is intended to encourage the consumption of milk with all income from the Program used solely for the operation and improvement of the SMP.

Non-Profit21Sponsors must ensure that:There is no physical segregation of or any discrimination against any child because of race, sex, color, national origin, age, or handicap in the course of milk service. Schools utilizing the free milk option, must not overtly identify children receiving free milk benefits.When different types of milk are served to children, (a) a uniform price for each type of milk served shall be charged to all non-needy children in the school or child-care institution who purchase milk, and (b) needy children shall be given the opportunity to select any type of milk offered.And Justice For All Posters are displayed in the sponsors office and where milk is served.Non discrimination statement including complaint filing information must appear on all materials related to the SMP.

Civil Rights

22Payments are made to program sponsors for the number of half-pints of milk served each month to eligible children

There is no limit to the number of half-pints each eligible child can receive

Claims are submitted online at the CDE OSN website under online claims and services located at: http://www.cde.state.co.us/cdenutritran/nutrionlineclaimsandservices.htm

Claims must be submitted within 60 calendar days of claim month

Reimbursement23If providing milk in glasses, use a 10 ounce glass

Submit your application on time!

Keep all records organized and available for review

Submit your claim for reimbursement on time!

The legal size And Justice for All poster is 11 X 17 & can be obtained from CDE OSN

Keep all records for a minimum of 3 years plus the current fiscal year

Helpful Tips24All SMP sponsors will be reviewed a minimum of every 5 years*

The review form used is available on the CDE OSN webpage under Programs/Special Milk Program located at: http://www.cde.state.co.us/cdenutritran/nutrimilk.htm *School milk sponsors should be reviewed during their scheduled Administrative Review. Reviews25Contact:Jennifer Otey, Senior ConsultantColorado Department of EducationOffice of School Nutrition1580 Logan Street, Denver CO 80203Phone: 303-866-450Otey_j@cde.state.co.us Any moo questions?

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