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4625 West Lake Park Blvd.Salt Lake City, Utah 84120
Copyright © 2011, Spillman Technologies, Inc. All rights reserved. Information is subject to change without notice. Rev. 01.03.11
Davis County Sheriff’s Office, UtahSpillman agency since 2004
Spillman’s sheriff’s office solutions
Spillman provides your sheriff’s office with a comprehensive and integrated set of software solutions that enable all divisions within
your agency to work together seamlessly. From dispatch to patrol, and command staff to jail, Spillman gives your sheriff’s office
personnel the ability to access reliable, real-time data needed to make informed decisions, identify trends, manage county resources,
and communicate efficiently.
Spillman offers more than 40 modular software solutions, allowing you to create a flexible and customized system to meet the
unique needs of your sheriff’s office while preserving all the benefits of an off-the-shelf system. Spillman follows a distinctive
site license pricing model for desktop modules, contributing significantly to your long-term savings and system value. Finally,
Spillman’s unparalleled customer service guarantees that your sheriff’s office has a software system that it can rely on to meet your
community’s public safety needs.
Spillman software is designed to meet your sheriff’s office’s CAD, RMS, Mobile Data & Field Reporting, Mapping & GIS, Crime Analysis & CompStat, JMS, Data Sharing, and Personnel & Resources needs.
“Spillman is unbelievable. With just a little bit of info, we can use Spillman
to put [the facts] together.”
Detective Juanita Vetter
Geauga County Sheriff’s Office, OH
Customer since 2007
For nearly 30 years, Spillman has provided innovative and reliable law enforcement software systems to sheriff’s offices nationwide.
Hundreds of sheriff’s offices across the country use Spillman software to help keep their communities safe. We are dedicated to
offering integrated, real-time data designed to help your agency enforce the law and improve the quality of life for your citizens.
Spillman Technologies provides comprehensive public safety software solutions for more than 900 sheriff’s offices, police
departments, communications centers, fire departments, and correctional facilities nationwide. Spillman specializes in integrated
software, including CAD, RMS, Mobile Data & Field Reporting, Mapping & GIS, Crime Analysis & CompStat, JMS, Fire, Data Sharing,
and Personnel & Resources.
Integrated Hub
At the core of the Spillman system is Integrated Hub
– the foundation for the system’s key components
including a single-source database, master tables,
Geographic Information System (GIS) technology, and
message center. Using an open, centralized database, all
information is entered, stored, and extracted in real time
while providing total software integration.
Open Database
As the sole location for the input, storage, and retrieval of agency-wide records, the system’s single-source database allows you
to build a foundation of secure and accurate information. Its open-architecture design supports industry standards such as Open
Database Connectivity (ODBC) and SQL to make data easily accessible.
Keeping communities safe with Spillman
Command staff monitors trends and pinpoints problem areas.
Records personnel create an electronic, accurate, and fully searchable database.
Jail staff assess inmate risk factors and medical needs.
Patrol deputies access real-time data and complete reports from the field.
Dispatchers manage calls for a single sheriff’s office or multiple jurisdictions.
IT departments have 24/7 support to quickly resolve system issues.
Civil process staff keep detailed records about defendants, plaintiffs, and garnishments.
Spillman integration allows all departments within your agency to share live data.
Third-party Interfaces
To help you maximize your existing vendor relationships, Spillman partners with a variety of third-party vendors through custom
software interfaces as well as XML or ODBC data exchanges. Two premier partnerships that benefit sheriff’s offices include HipLink
Paging and ProQA.
The HipLink Paging Interface allows deputies to receive critical call information using a variety of devices. Dispatchers can use the
HipLink Paging interface to wirelessly relay real-time call information to pagers, smart phones, faxes, printers, laptop computers,
landline phones, and more. Pages can be sent manually, or the interface can be configured to send pages automatically based on the
type and nature of the emergency.
The ProQA Interface allows agency personnel to transfer important law data between Spillman’s Computer-Aided Dispatch
solutions and ProQA. The interface integrates ProQA data into the dispatch process, making it easy to start a new ProQA case and
keep a thorough record of calls, searchable from within Spillman’s CAD.
Other common interfaces for sheriff’s offices include AutoCITE, Canteen Commissary, CopLink, CopLogic, Incode Courts, Keefe
Commissary, Live-Scan Fingerprinting, New Dawn Technologies, Pictometry, Swanson Commissary, Crime Reports, Crossmatch, VINE,
and multiple field reporting vendors. For additional information about Spillman’s interfaces, visit www.spillman.com/interfaces.
Modules
With more than 40 off-the-shelf modules and dozens of additional interfaces to choose from, our sheriff software
allows you to customize a system that meets your agency’s individual needs.
Modules accompanied by the sheriff icon indicate those most suited to sheriff’s offices.
Alarm Tracking and Billing
CAD
CAD Mapping
CAD-to-CAD Interface
Civil Process
Commissary Management
CompStat Dashboard
E-911 Interface
Equipment Maintenance
Evidence Bar Code and Audit Interfaces
Evidence Management
Fire Mobile AVL Mapping
Fire Mobile CAD
Fire Mobile Field Interview Forms
Fire Mobile Premises and HazMat
Fleet Maintenance
Imaging
InSight
Inventory Management
Jail Management
Law Records with UCR/IBR
Licenses and Permits
Mobile Office: Accident Forms
Mobile Office: AVL Mapping
Mobile Office: Citation Forms
Mobile Office: Driver License Scanning
Mobile Office: Law Field Interview Forms
Mobile Office: Law Forms
Mobile Office: Premises and HazMat
Mobile Office: Records
Mobile Office: Spillman Touch
Mobile Office: State and National Queries
Mobile Office: Voiceless CAD
Pawned Property
Personnel Management
Pin Mapping
Premises and HazMat Information
Premises Inspections
Response Plans
Rip-n-Run
State Link
Traffic Information
Vehicle Impound
Corrections Benefits
Use Spillman’s Jail Management module to quickly book and assess inmates. Step-by-step booking functions and a checklist screen
allow you to see what has been completed for an inmate’s booking. You can also use Spillman’s decision tree-based assessments to
determine an inmate’s risk factors and medical needs. The software allows you to track inmate movement with the software by using
a bar-code scanner to scan a wristband when an inmate enters or leaves an area.
You can efficiently manage your jail commissary
using Spillman’s Commissary Management
module. The software allows you to show the
items available to inmates housed in specific
areas, filter prohibited items, view inmate
purchases, see an inmate’s current balance, and
see a history of account transactions and receipts.
You can also use a bar-code scanner to track
commissary items and create a list of orders.
The prominent booking checklist on the
left side of the screen makes it easy to
see what steps have and have not been
completed in an inmate booking.
Investigations, Evidence, Civil Process Service, and GIS Benefits
Spillman’s Law Records module gives you the ability to search the database for information on aliases, previous addresses, M.O.s,
scars, and tattoos. Use Spillman Involvements® and Visual Involvements® to advance your investigation by exploring relationships
between data while using the Pin Mapping module to view spatial relationships between suspects and incidents. The Evidence
Management module allows you to track the location, status, and custodian of evidence items. You can also link evidence records
to existing records in the Spillman system and attach images using Spillman’s Imaging module. Spillman’s Evidence Bar Code and
Audit Interface module allows you to track item movement by attaching bar codes to items, making it easy for you to see which
items are up for review.
Use Spillman’s Civil Process module to keep records of civil processes and document service attempts. Spillman’s Geographic
Information System (GIS) software saves you time by connecting directly to an ESRI Arc GIS server, eliminating the need to load a
map into the database. You can access an electronic map of your jurisdiction containing detailed address information. Spillman’s GIS
works with Spillman CAD, allowing dispatchers to access address information like past incidents, common place names, duplicate
calls, and zone assignments.
Master Tables
The system’s master tables allow you to enter data once and have it automatically shared among related modules. All tables are
accessible from any Spillman module, providing direct access to critical agency information. You can also attach related files to
records, including images, sound waves, and other essential documents.
Message Center
Spillman’s messaging feature allows you to view state search returns and send or receive messages directly from the system.
Instant messaging provides communication between single agency users or groups. It also provides pop-up alerts for BOLOs,
ATLs, and Amber Alerts with audible and visual notification.
Dual-Platform Compatibility
The Spillman system is compatible with Microsoft Windows® and IBM AIX® operating systems. This compatibility enables you to
choose the platform that best fits your agency’s needs and maximizes the productivity of system users.
Data Sharing and NIEM
The Spillman system is constructed to unify all divisions throughout your department in addition to supporting regional data
sharing with real-time data flow. Intra-agency sharing streamlines data exchange by connecting departments through fully
integrated modules and immediate access to information. Regional sharing makes it possible for multiple “shared” agencies to
utilize one central Spillman database housed by a “host” agency. Using the National Information Exchange Model (NIEM), the
Spillman system also allows you to interface with third-party systems without developing costly interfaces.
NamesA single record is created for each person’s name, which
becomes instantly accessible from all other system tables.
On-Call SchedulingPersonnel resources are
tracked and individuals with special skills can be assigned
to specific calls.
VehiclesVehicle records contain
detailed information about each vehicle entered into
the system.
Demographic SummaryCharacteristics of those
involved in law enforcement activities are recorded and
made available for reporting.
PropertyProperty records contain
detailed item characteristics and are linked to the
property owner.
ResourcesResources are managed for quick access in emergency
situations.
Wanted PersonsThe wanted persons table is checked for active warrants
each time a name record is displayed.
DisseminationAn electronic paper trail is created by linking inserted
text to name records.
Innovative Architecture
Spillman’s unique architecture consists of three tiers: the
database server; the application server, or business rules; and
Spillman’s modular solutions and interfaces. This off-the-shelf
architecture makes Spillman a flexible, user-friendly system
for handling complex information, regardless of your agency
type or size. In addition, the architecture’s scalability adapts to your needs by allowing you to support more users as your agency
grows, and the new Sentryx architecture offers an updated interface and standardized features and tools.
Powerful Searching
The Spillman system enables you to pinpoint information fast. You can search any single field, search multiple fields
simultaneously, expand or restrict search criteria, and use versatile criteria like “wild card” or “sounds-like” searches. With Sentryx-
based modules, you can save your searches and recall them later, eliminating the need to re-enter the same search criteria.
Administrative Privileges
Spillman allows you to control administrative privileges screen-by-screen throughout Sentryx modules. In Admin Mode, you can
make any field on a screen required, delete records, or change a field label. You can easily set privileges by selecting from a list of
users and permissions.
Multi-jurisdictional Interoperability
Spillman’s integrated public safety solutions enable multiple jurisdictions to share data while keeping sensitive information
secure and preserving unique agency standards. Sheriff’s offices, police departments, communications centers, fire
departments, and correctional facilities across the nation use Spillman to exchange critical information. In fact, 80 percent of
Spillman customers use the software to share data with anywhere from two to 51 other Spillman and non-Spillman agencies.
Records Benefits
Spillman helps you maintain data integrity in your agency’s records database. Information entered into the database is organized
into master tables that are shared throughout all system modules, helping to eliminate accidental duplicate entry. Spillman’s Law
Records with UCR/IBR module integrates with Spillman’s CAD module, automatically linking appropriate CAD call information
to related incident records for rapid, consistent data entry. You can also use the Law Records module to generate reports for crime
analysis, archiving, and submission to the Uniformed Crime Reporting (UCR) Program and the National Incident-Based Reporting
(IBR) System.
Spillman’s powerful searching capabilities allow you to quickly retrieve data by searching from any field on the screen and using
wild-card and sounds-like searches. You can also use Spillman InSight to query data outside of your jurisdiction. Spillman’s
Law Records module automatically creates links of Involvements® and Visual Involvements®, making you aware of important
relationships between information.
Spillman’s Workflow Approval Management feature allows you to assign and track the status of reports from any module within
the Spillman system and view the status history of a record. The software also enables you to attach files, images, and sound
waves to records. Once a record is sent, you can see the recipient and purpose, helping you ensure that sensitive information is
not released to unauthorized parties.
Spillman’s Visual Involvements®
create links between key pieces of
information, allowing you to see
connections between related data.
Patrol Benefits
Create and submit reports from your vehicle’s laptop computer using Spillman’s Automated Field Reporting modules. You can
complete law, accident, and citation forms as well as reports and narratives from the field, eliminating the need to return to the
office to fill out paperwork. Automated Field Reporting works in conjunction with Spillman’s Driver License Scanning module,
allowing you to pre-fill forms by scanning a driver license bar code or magnetic strip. You can also complete forms using data
captured with Spillman’s Mobile State and National Queries module. In some form fields, data can be entered from a drop-down
list, saving you time and helping to prevent incorrectly typed entries.
Spillman facilitates an efficient Mobile Office by allowing you to access a full range of data from your
vehicle laptop. You can view images and name, vehicle, incident, and property information from the
field using Spillman’s Mobile Records module. With the Mobile State and National Queries module,
you can search state and local databases for information. Spillman’s Driver License Scanning module
allows you to automatically populate mobile screens with information from a driver license, allowing
you to quickly search for information. Features like large, easy-to-use icons and a night-mode screen
setting make the software ideal for use by field deputies.
Spillman’s Mobile software also helps you maintain constant communication with dispatchers and other deputies. You can send
and receive messages using Spillman’s Mobile Messenger and view scrolling BOLOs and alerts along the bottom of the screen.
Using Spillman’s Mobile Voiceless CAD module, you can view calls and call comments in real time as they are entered by
dispatchers, update call and unit status, and access address and radio log history information. Calls listed on the screen turn red
after a pre-determined response time elapses, helping you
ensure that incidents are responded to in a timely manner. With
the Spillman TouchTM module, you can view real-time dispatch
information, receive call assignments, and update your unit’s
status using a mobile device. The Mobile AVL Mapping module
uses Automatic Vehicle Location (AVL) technology to track the
location of all fleet units through Global Positioning System
(GPS) receivers, allowing dispatchers to remain informed of each
unit’s position at all times. The Quickest Route feature allows you
to determine the fastest route to a call.
Create and submit law forms from the field using
Spillman’s Mobile Law Form module. Drop-down lists and
required fields help you enter data quickly and accurately.
Cutting-Edge Visual Involvements®
Spillman’s signature Involvements® provide you with the most robust investigative tool in the industry. Involvements span all
master tables and intuitively link incidents, persons, vehicles, properties, and other records together as one – automatically
connecting key pieces of information. In addition, the system’s Visual Involvements® feature sets a new industry standard by
providing a simple and effective way to view relationships between linked data using an interactive, web-like structure.
Total System Security
Spillman’s enhanced data security allows you to limit information access to authorized personnel at both system and user levels.
Sensitive data is protected by defining permissions for programs, menus, screens, and even individual records and fields.
Command Staff Benefits
Make informed decisions and identify crime trends in your community with Spillman. Using the CompStat Dashboard module,
you can view crime data in an easy-to-analyze format that allows you to quickly spot trends without running multiple reports.
You can also use the CompStat Dashboard to see whether quality-of-life factors like gang activity and graffiti have increased
or decreased over a specific time period. Spillman’s Pin Mapping module plots incidents and suspects on an electronic map,
allowing you to see spatial relationships and visualize trends. With the AVL Mapping and CAD Mapping modules, you can see
the location of your agency’s units and incidents as they appear on a real-time electronic map. You can also use the Spillman
Touch module to search data and view records and images from a mobile device.
You can track civil processes, view a list of people involved, see any billing charges, and determine if the process has been
served using Spillman’s Civil Process module. The software enables you to track protective orders, property executions, wage
garnishments, and civil lawsuits.
Spillman software also allows you to manage your sheriff’s office resources and improve efficiency. The Personnel Management
module allows you to track employees’ foreign language skills, certifications, and explosives expertise. You can use the
information to recruit or train employees as needed and ensure that existing employees remain current with training and
certification requirements.
Using Spillman InSight, you can query data from both Spillman and non-Spillman agencies outside your jurisdiction, while
Spillman’s State Link module also allows you to query state and national databases for information. Finally, the ability of
dispatchers and deputies to access data quickly using Spillman’s Mobile and Computer-Aided Dispatching solutions help
ensure a fast response to critical incidents.
Return on Investment
Spillman is dedicated to ensuring that you receive a full return on your software investment. Spillman’s unique
site-license pricing model provides you with immediate savings and long-term value by allowing for your sheriff’s
office’s potential growth without added expense. In addition, every 12 to 18 months on average, Spillman releases an
upgraded version of existing software, including new features and enhancements. Customers with annual maintenance
agreements receive these upgrades at no charge, along with free telephone and online assistance. In addition, Spillman
devotes millions of dollars annually to create user-requested product enhancements and updates. With approximately
80 percent of annual product enhancements coming from user suggestions, our customers play a vital role in
determining the evolution of Spillman software.
View the location of patrol
units and incidents in real
time using Spillman’s CAD
Mapping module.
The CompStat Dashboard module
enables you to monitor statistics and
changes in crime rates, gang activity,
and other incidents that affect quality
of life in your community.
Dispatch Benefits
Efficiently manage calls for a single sheriff’s office or multiple jurisdictions using Spillman’s Computer-Aided Dispatch (CAD)
module. From the CAD command line, you can instantly query name, vehicle, property, and law incident records within the Law
Records module. Multiple CAD screen capabilities allow you to easily handle calls from several agencies or jurisdictions. Screen
features are customizable, enabling you to configure the dispatch screen to meet your individual preferences. You can choose to
dispatch calls with a mouse or directly from the CAD command line. Spillman’s CAD module also provides you with real-time call
updates, unit responses, and automatic alerts on wanted or missing persons.
Respond quickly in an emergency using Spillman software. You can determine which unit is closest to a call using the Quickest
Route feature of the Automated Vehicle Locator (AVL) Mapping module, which takes into account your local street network
and geographic barriers. The Response Plans module provides you with a pre-determined list of response assignments and
instructions for various incidents. Spillman’s Geographic Information System (GIS) is fully integrated into the dispatch software,
allowing you access to historical information about an address as well as time-saving features like common place names and
reverse coordinate-to-address geocoding.
You can also use Spillman’s CAD Mapping module to access visual information about an area, including street names, major
buildings, landmarks, and more. With Spillman’s E-911 Interface, you can view real-time locations of wireless and landline calls on a
digital map. When combined with the AVL Mapping module and a Global Positioning System (GPS), all AVL-equipped units will be
displayed in the correct location on your CAD Map.
Spillman’s customizable CAD
software allows you to quickly
dispatch calls from the CAD
command line. You can also
dispatch calls using a mouse or by
dragging and dropping a patrol
unit icon over a call icon on a
CAD map.
Return on Investment
Spillman is dedicated to ensuring that you receive a full return on your software investment. Spillman’s unique
site-license pricing model provides you with immediate savings and long-term value by allowing for your sheriff’s
office’s potential growth without added expense. In addition, every 12 to 18 months on average, Spillman releases an
upgraded version of existing software, including new features and enhancements. Customers with annual maintenance
agreements receive these upgrades at no charge, along with free telephone and online assistance. In addition, Spillman
devotes millions of dollars annually to create user-requested product enhancements and updates. With approximately
80 percent of annual product enhancements coming from user suggestions, our customers play a vital role in
determining the evolution of Spillman software.
View the location of patrol
units and incidents in real
time using Spillman’s CAD
Mapping module.
The CompStat Dashboard module
enables you to monitor statistics and
changes in crime rates, gang activity,
and other incidents that affect quality
of life in your community.
Dispatch Benefits
Efficiently manage calls for a single sheriff’s office or multiple jurisdictions using Spillman’s Computer-Aided Dispatch (CAD)
module. From the CAD command line, you can instantly query name, vehicle, property, and law incident records within the Law
Records module. Multiple CAD screen capabilities allow you to easily handle calls from several agencies or jurisdictions. Screen
features are customizable, enabling you to configure the dispatch screen to meet your individual preferences. You can choose to
dispatch calls with a mouse or directly from the CAD command line. Spillman’s CAD module also provides you with real-time call
updates, unit responses, and automatic alerts on wanted or missing persons.
Respond quickly in an emergency using Spillman software. You can determine which unit is closest to a call using the Quickest
Route feature of the Automated Vehicle Locator (AVL) Mapping module, which takes into account your local street network
and geographic barriers. The Response Plans module provides you with a pre-determined list of response assignments and
instructions for various incidents. Spillman’s Geographic Information System (GIS) is fully integrated into the dispatch software,
allowing you access to historical information about an address as well as time-saving features like common place names and
reverse coordinate-to-address geocoding.
You can also use Spillman’s CAD Mapping module to access visual information about an area, including street names, major
buildings, landmarks, and more. With Spillman’s E-911 Interface, you can view real-time locations of wireless and landline calls on a
digital map. When combined with the AVL Mapping module and a Global Positioning System (GPS), all AVL-equipped units will be
displayed in the correct location on your CAD Map.
Spillman’s customizable CAD
software allows you to quickly
dispatch calls from the CAD
command line. You can also
dispatch calls using a mouse or by
dragging and dropping a patrol
unit icon over a call icon on a
CAD map.
Patrol Benefits
Create and submit reports from your vehicle’s laptop computer using Spillman’s Automated Field Reporting modules. You can
complete law, accident, and citation forms as well as reports and narratives from the field, eliminating the need to return to the
office to fill out paperwork. Automated Field Reporting works in conjunction with Spillman’s Driver License Scanning module,
allowing you to pre-fill forms by scanning a driver license bar code or magnetic strip. You can also complete forms using data
captured with Spillman’s Mobile State and National Queries module. In some form fields, data can be entered from a drop-down
list, saving you time and helping to prevent incorrectly typed entries.
Spillman facilitates an efficient Mobile Office by allowing you to access a full range of data from your
vehicle laptop. You can view images and name, vehicle, incident, and property information from the
field using Spillman’s Mobile Records module. With the Mobile State and National Queries module,
you can search state and local databases for information. Spillman’s Driver License Scanning module
allows you to automatically populate mobile screens with information from a driver license, allowing
you to quickly search for information. Features like large, easy-to-use icons and a night-mode screen
setting make the software ideal for use by field deputies.
Spillman’s Mobile software also helps you maintain constant communication with dispatchers and other deputies. You can send
and receive messages using Spillman’s Mobile Messenger and view scrolling BOLOs and alerts along the bottom of the screen.
Using Spillman’s Mobile Voiceless CAD module, you can view calls and call comments in real time as they are entered by
dispatchers, update call and unit status, and access address and radio log history information. Calls listed on the screen turn red
after a pre-determined response time elapses, helping you
ensure that incidents are responded to in a timely manner. With
the Spillman TouchTM module, you can view real-time dispatch
information, receive call assignments, and update your unit’s
status using a mobile device. The Mobile AVL Mapping module
uses Automatic Vehicle Location (AVL) technology to track the
location of all fleet units through Global Positioning System
(GPS) receivers, allowing dispatchers to remain informed of each
unit’s position at all times. The Quickest Route feature allows you
to determine the fastest route to a call.
Create and submit law forms from the field using
Spillman’s Mobile Law Form module. Drop-down lists and
required fields help you enter data quickly and accurately.
Cutting-Edge Visual Involvements®
Spillman’s signature Involvements® provide you with the most robust investigative tool in the industry. Involvements span all
master tables and intuitively link incidents, persons, vehicles, properties, and other records together as one – automatically
connecting key pieces of information. In addition, the system’s Visual Involvements® feature sets a new industry standard by
providing a simple and effective way to view relationships between linked data using an interactive, web-like structure.
Total System Security
Spillman’s enhanced data security allows you to limit information access to authorized personnel at both system and user levels.
Sensitive data is protected by defining permissions for programs, menus, screens, and even individual records and fields.
Command Staff Benefits
Make informed decisions and identify crime trends in your community with Spillman. Using the CompStat Dashboard module,
you can view crime data in an easy-to-analyze format that allows you to quickly spot trends without running multiple reports.
You can also use the CompStat Dashboard to see whether quality-of-life factors like gang activity and graffiti have increased
or decreased over a specific time period. Spillman’s Pin Mapping module plots incidents and suspects on an electronic map,
allowing you to see spatial relationships and visualize trends. With the AVL Mapping and CAD Mapping modules, you can see
the location of your agency’s units and incidents as they appear on a real-time electronic map. You can also use the Spillman
Touch module to search data and view records and images from a mobile device.
You can track civil processes, view a list of people involved, see any billing charges, and determine if the process has been
served using Spillman’s Civil Process module. The software enables you to track protective orders, property executions, wage
garnishments, and civil lawsuits.
Spillman software also allows you to manage your sheriff’s office resources and improve efficiency. The Personnel Management
module allows you to track employees’ foreign language skills, certifications, and explosives expertise. You can use the
information to recruit or train employees as needed and ensure that existing employees remain current with training and
certification requirements.
Using Spillman InSight, you can query data from both Spillman and non-Spillman agencies outside your jurisdiction, while
Spillman’s State Link module also allows you to query state and national databases for information. Finally, the ability of
dispatchers and deputies to access data quickly using Spillman’s Mobile and Computer-Aided Dispatching solutions help
ensure a fast response to critical incidents.
Innovative Architecture
Spillman’s unique architecture consists of three tiers: the
database server; the application server, or business rules; and
Spillman’s modular solutions and interfaces. This off-the-shelf
architecture makes Spillman a flexible, user-friendly system
for handling complex information, regardless of your agency
type or size. In addition, the architecture’s scalability adapts to your needs by allowing you to support more users as your agency
grows, and the new Sentryx architecture offers an updated interface and standardized features and tools.
Powerful Searching
The Spillman system enables you to pinpoint information fast. You can search any single field, search multiple fields
simultaneously, expand or restrict search criteria, and use versatile criteria like “wild card” or “sounds-like” searches. With Sentryx-
based modules, you can save your searches and recall them later, eliminating the need to re-enter the same search criteria.
Administrative Privileges
Spillman allows you to control administrative privileges screen-by-screen throughout Sentryx modules. In Admin Mode, you can
make any field on a screen required, delete records, or change a field label. You can easily set privileges by selecting from a list of
users and permissions.
Multi-jurisdictional Interoperability
Spillman’s integrated public safety solutions enable multiple jurisdictions to share data while keeping sensitive information
secure and preserving unique agency standards. Sheriff’s offices, police departments, communications centers, fire
departments, and correctional facilities across the nation use Spillman to exchange critical information. In fact, 80 percent of
Spillman customers use the software to share data with anywhere from two to 51 other Spillman and non-Spillman agencies.
Records Benefits
Spillman helps you maintain data integrity in your agency’s records database. Information entered into the database is organized
into master tables that are shared throughout all system modules, helping to eliminate accidental duplicate entry. Spillman’s Law
Records with UCR/IBR module integrates with Spillman’s CAD module, automatically linking appropriate CAD call information
to related incident records for rapid, consistent data entry. You can also use the Law Records module to generate reports for crime
analysis, archiving, and submission to the Uniformed Crime Reporting (UCR) Program and the National Incident-Based Reporting
(IBR) System.
Spillman’s powerful searching capabilities allow you to quickly retrieve data by searching from any field on the screen and using
wild-card and sounds-like searches. You can also use Spillman InSight to query data outside of your jurisdiction. Spillman’s
Law Records module automatically creates links of Involvements® and Visual Involvements®, making you aware of important
relationships between information.
Spillman’s Workflow Approval Management feature allows you to assign and track the status of reports from any module within
the Spillman system and view the status history of a record. The software also enables you to attach files, images, and sound
waves to records. Once a record is sent, you can see the recipient and purpose, helping you ensure that sensitive information is
not released to unauthorized parties.
Spillman’s Visual Involvements®
create links between key pieces of
information, allowing you to see
connections between related data.
Corrections Benefits
Use Spillman’s Jail Management module to quickly book and assess inmates. Step-by-step booking functions and a checklist screen
allow you to see what has been completed for an inmate’s booking. You can also use Spillman’s decision tree-based assessments to
determine an inmate’s risk factors and medical needs. The software allows you to track inmate movement with the software by using
a bar-code scanner to scan a wristband when an inmate enters or leaves an area.
You can efficiently manage your jail commissary
using Spillman’s Commissary Management
module. The software allows you to show the
items available to inmates housed in specific
areas, filter prohibited items, view inmate
purchases, see an inmate’s current balance, and
see a history of account transactions and receipts.
You can also use a bar-code scanner to track
commissary items and create a list of orders.
The prominent booking checklist on the
left side of the screen makes it easy to
see what steps have and have not been
completed in an inmate booking.
Investigations, Evidence, Civil Process Service, and GIS Benefits
Spillman’s Law Records module gives you the ability to search the database for information on aliases, previous addresses, M.O.s,
scars, and tattoos. Use Spillman Involvements® and Visual Involvements® to advance your investigation by exploring relationships
between data while using the Pin Mapping module to view spatial relationships between suspects and incidents. The Evidence
Management module allows you to track the location, status, and custodian of evidence items. You can also link evidence records
to existing records in the Spillman system and attach images using Spillman’s Imaging module. Spillman’s Evidence Bar Code and
Audit Interface module allows you to track item movement by attaching bar codes to items, making it easy for you to see which
items are up for review.
Use Spillman’s Civil Process module to keep records of civil processes and document service attempts. Spillman’s Geographic
Information System (GIS) software saves you time by connecting directly to an ESRI Arc GIS server, eliminating the need to load a
map into the database. You can access an electronic map of your jurisdiction containing detailed address information. Spillman’s GIS
works with Spillman CAD, allowing dispatchers to access address information like past incidents, common place names, duplicate
calls, and zone assignments.
Master Tables
The system’s master tables allow you to enter data once and have it automatically shared among related modules. All tables are
accessible from any Spillman module, providing direct access to critical agency information. You can also attach related files to
records, including images, sound waves, and other essential documents.
Message Center
Spillman’s messaging feature allows you to view state search returns and send or receive messages directly from the system.
Instant messaging provides communication between single agency users or groups. It also provides pop-up alerts for BOLOs,
ATLs, and Amber Alerts with audible and visual notification.
Dual-Platform Compatibility
The Spillman system is compatible with Microsoft Windows® and IBM AIX® operating systems. This compatibility enables you to
choose the platform that best fits your agency’s needs and maximizes the productivity of system users.
Data Sharing and NIEM
The Spillman system is constructed to unify all divisions throughout your department in addition to supporting regional data
sharing with real-time data flow. Intra-agency sharing streamlines data exchange by connecting departments through fully
integrated modules and immediate access to information. Regional sharing makes it possible for multiple “shared” agencies to
utilize one central Spillman database housed by a “host” agency. Using the National Information Exchange Model (NIEM), the
Spillman system also allows you to interface with third-party systems without developing costly interfaces.
NamesA single record is created for each person’s name, which
becomes instantly accessible from all other system tables.
On-Call SchedulingPersonnel resources are
tracked and individuals with special skills can be assigned
to specific calls.
VehiclesVehicle records contain
detailed information about each vehicle entered into
the system.
Demographic SummaryCharacteristics of those
involved in law enforcement activities are recorded and
made available for reporting.
PropertyProperty records contain
detailed item characteristics and are linked to the
property owner.
ResourcesResources are managed for quick access in emergency
situations.
Wanted PersonsThe wanted persons table is checked for active warrants
each time a name record is displayed.
DisseminationAn electronic paper trail is created by linking inserted
text to name records.
Integrated Hub
At the core of the Spillman system is Integrated Hub
– the foundation for the system’s key components
including a single-source database, master tables,
Geographic Information System (GIS) technology, and
message center. Using an open, centralized database, all
information is entered, stored, and extracted in real time
while providing total software integration.
Open Database
As the sole location for the input, storage, and retrieval of agency-wide records, the system’s single-source database allows you
to build a foundation of secure and accurate information. Its open-architecture design supports industry standards such as Open
Database Connectivity (ODBC) and SQL to make data easily accessible.
Keeping communities safe with Spillman
Command staff monitors trends and pinpoints problem areas.
Records personnel create an electronic, accurate, and fully searchable database.
Jail staff assess inmate risk factors and medical needs.
Patrol deputies access real-time data and complete reports from the field.
Dispatchers manage calls for a single sheriff’s office or multiple jurisdictions.
IT departments have 24/7 support to quickly resolve system issues.
Civil process staff keep detailed records about defendants, plaintiffs, and garnishments.
Spillman integration allows all departments within your agency to share live data.
Third-party Interfaces
To help you maximize your existing vendor relationships, Spillman partners with a variety of third-party vendors through custom
software interfaces as well as XML or ODBC data exchanges. Two premier partnerships that benefit sheriff’s offices include HipLink
Paging and ProQA.
The HipLink Paging Interface allows deputies to receive critical call information using a variety of devices. Dispatchers can use the
HipLink Paging interface to wirelessly relay real-time call information to pagers, smart phones, faxes, printers, laptop computers,
landline phones, and more. Pages can be sent manually, or the interface can be configured to send pages automatically based on the
type and nature of the emergency.
The ProQA Interface allows agency personnel to transfer important law data between Spillman’s Computer-Aided Dispatch
solutions and ProQA. The interface integrates ProQA data into the dispatch process, making it easy to start a new ProQA case and
keep a thorough record of calls, searchable from within Spillman’s CAD.
Other common interfaces for sheriff’s offices include AutoCITE, Canteen Commissary, CopLink, CopLogic, Incode Courts, Keefe
Commissary, Live-Scan Fingerprinting, New Dawn Technologies, Pictometry, Swanson Commissary, Crime Reports, Crossmatch, VINE,
and multiple field reporting vendors. For additional information about Spillman’s interfaces, visit www.spillman.com/interfaces.
Modules
With more than 40 off-the-shelf modules and dozens of additional interfaces to choose from, our sheriff software
allows you to customize a system that meets your agency’s individual needs.
Modules accompanied by the sheriff icon indicate those most suited to sheriff’s offices.
Alarm Tracking and Billing
CAD
CAD Mapping
CAD-to-CAD Interface
Civil Process
Commissary Management
CompStat Dashboard
E-911 Interface
Equipment Maintenance
Evidence Bar Code and Audit Interfaces
Evidence Management
Fire Mobile AVL Mapping
Fire Mobile CAD
Fire Mobile Field Interview Forms
Fire Mobile Premises and HazMat
Fleet Maintenance
Imaging
InSight
Inventory Management
Jail Management
Law Records with UCR/IBR
Licenses and Permits
Mobile Office: Accident Forms
Mobile Office: AVL Mapping
Mobile Office: Citation Forms
Mobile Office: Driver License Scanning
Mobile Office: Law Field Interview Forms
Mobile Office: Law Forms
Mobile Office: Premises and HazMat
Mobile Office: Records
Mobile Office: Spillman Touch
Mobile Office: State and National Queries
Mobile Office: Voiceless CAD
Pawned Property
Personnel Management
Pin Mapping
Premises and HazMat Information
Premises Inspections
Response Plans
Rip-n-Run
State Link
Traffic Information
Vehicle Impound
4625 West Lake Park Blvd.Salt Lake City, Utah 84120
Copyright © 2011, Spillman Technologies, Inc. All rights reserved. Information is subject to change without notice. Rev. 01.03.11
Davis County Sheriff’s Office, UtahSpillman agency since 2004
Spillman’s sheriff’s office solutions
Spillman provides your sheriff’s office with a comprehensive and integrated set of software solutions that enable all divisions within
your agency to work together seamlessly. From dispatch to patrol, and command staff to jail, Spillman gives your sheriff’s office
personnel the ability to access reliable, real-time data needed to make informed decisions, identify trends, manage county resources,
and communicate efficiently.
Spillman offers more than 40 modular software solutions, allowing you to create a flexible and customized system to meet the
unique needs of your sheriff’s office while preserving all the benefits of an off-the-shelf system. Spillman follows a distinctive
site license pricing model for desktop modules, contributing significantly to your long-term savings and system value. Finally,
Spillman’s unparalleled customer service guarantees that your sheriff’s office has a software system that it can rely on to meet your
community’s public safety needs.
Spillman software is designed to meet your sheriff’s office’s CAD, RMS, Mobile Data & Field Reporting, Mapping & GIS, Crime Analysis & CompStat, JMS, Data Sharing, and Personnel & Resources needs.
“Spillman is unbelievable. With just a little bit of info, we can use Spillman
to put [the facts] together.”
Detective Juanita Vetter
Geauga County Sheriff’s Office, OH
Customer since 2007
For nearly 30 years, Spillman has provided innovative and reliable law enforcement software systems to sheriff’s offices nationwide.
Hundreds of sheriff’s offices across the country use Spillman software to help keep their communities safe. We are dedicated to
offering integrated, real-time data designed to help your agency enforce the law and improve the quality of life for your citizens.
Spillman Technologies provides comprehensive public safety software solutions for more than 900 sheriff’s offices, police
departments, communications centers, fire departments, and correctional facilities nationwide. Spillman specializes in integrated
software, including CAD, RMS, Mobile Data & Field Reporting, Mapping & GIS, Crime Analysis & CompStat, JMS, Fire, Data Sharing,
and Personnel & Resources.
