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SUMMER INTERNSHIP REPORT

On

Import Export Procedure and DocumentationAt

TRANSPOLE LOGISTICS INDIA PVT. LTD.

IN PARTIAL FULFILMENT

OFPOST GRADUATE DIPLOMA IN INTERNATIONAL

TRADE

Submitted By:

PRATIK SHAHRo No! "#

$"%%&'(()

CIT- Centre for International Trade

INSTITUTE OF MANAGEMENT

AND DEVELOPMENT RESEARCH

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SUMMER INTERNSHIP REPORTTRANSPOLE LOGISTICS

CONTENTS

Sr! No! Topic* co+ered Pa,e No!

(! Ac-no.ed,ement /

"! Executi+e Summer0 1

/! O23ecti+e 1

1! Pro,ramme Detai* 4 Sc5edue o6 trainin, 7

7! 8ompan0 Pro6ie 9 to &

9!A2out Frei,5t For.ardin, :u*ine** And

Tran*poe(%

;!

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>E .oud i-e to t5an- Mr. RA"ESH ARORAand Mr. AMARDEEP SINGH= 6or

,i+in, u* an opportunit0 to do our *ummer intern*5ip and to under*tand t5e .or-

cuture o6 t5eir or,ani?ation TRANSPOLE LOGISTICS INDIA PVT.LTD! And .e

.oud i-e to *5o. our ,ratitude to.ard* a t5e empo0ee* o6 t5e or,ani?ation 6or t5e

5ep ,i+en 20 t5em to u* in increa*in, our -no.ed,e and 6or a -ind o6 5ep and co'

operation extended to.ard* u* durin, trainin,!

I *incere0 expre** m0 t5an-* @ re,ard* to our Director #Mr. A$a% Na&re'@

Dr. S. P. andel&aon(ar@ Pacement co'ordinator #Mr). Vi*ra Ti+ari'6or t5eir

+aua2e mora *upport @ ,uideine* .5ic5 5eped me a ot to compete m0 *ummer

pro3ect *ucce**6u0!

T,an() to Vario) *eo*le and de*artent /

I*ort) 0Sea and Air 1 /-

M* Preeti = Mr Ar+ind = Mr Pradeep = Mr Ra3e*5 = Mr S5aie*5 = Mr

Sac5in = Mr Sud5ir

E2*ort 0Sea and Air 1 /-

M* :indu = Mr Ra-e*5 = Mr Ra+i

A33ont) /-

Mr Ro5it Ti.ari = Mr Ro5it S5ri+a*ta+a

O*eration /-

Mr eenu

Sale) /-

Mr Amardeep = Mr Pra-a*5 = Mr Santo*5

M* Tanu3a

Offi3e )taff /-

Mr Deepa- = Mr *atuppa = Mr Tana3i = Mr San3a0 =Mr Sande*5

And la)t 4t not t,e lea)t t,an() to t,e +,ole TRANSPOLE

fail%

E5ECUTIVE SUMMAR6

IMDR= 8IT Prati- S5a5/

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A6ter competin, t5e 6ir*t 0ear o6 our cour*e= .e are reBuired to under,o a *ummer

intern*5ip pro,ramme in order to ,et a 2etter under*tandin, o6 t5e import and export

procedure* earnt durin, t5e ca**room *e**ion*! Durin, t5e *ummer intern*5ip= .e

are reBuired to .or- in t5e *er+ice *ector i!e! .it5 cu*tom 5ou*e a,ent*= 6rei,5t

6or.arder* or *5ippin, companie*! Hepin, u* under*tand t5e import and export

procedure* in a 2etter .a0= t5e intern*5ip pro,ramme a*o ,i+e* u* a 6ee o6 t5e

corporate .ord in .5ic5 .e 5a+e to *tep a6ter competin, our education!

A* a part o6 m0 *ummer intern*5ip I did m0 intern .it5 Tran*poe Lo,i*tic* India P+t!

Ltd! For # .ee-*! It i* a India 2a*ed compan0 .5ic5 i* in+o+ed into 6rei,5t

6or.ardin,! I 3oined t5i* or,ani?ation on (%t5

o6 Marc5 "%(%T5e empo0ee* t5ere .ere +er0 cordia and cooperati+e and 5eped in earnin, a2out

t5e document* in+o+ed in export and import procedure*!

In addition to t5e -no.ed,e o6 t5e document* .e a*o ,ot to o2*er+e t5e en+ironment

in .5ic5 a 6rei,5t 6or.arder .or-* and t5e pro2em* t5e0 6ace in t5eir da0 to da0

.or-! T5i* intern*5ip ,a+e me a practica -no.ed,e o6 t5e earnin, ,i+en to me 20

our cour*e!

O7"ECTIVE OF THE SUMMER INTERNSHIP

T5e # .ee-* *ummer intern*5ip pro,ram i* an e**entia part o6 t5e "'0ear PGDIT

curricuum! T5e main o23ecti+e o6 t5i* pro,ram i* to interin- t5e t5eoretica

-no.ed,e= .5ic5 .e ,et in t5e 6ir*t 0ear o6 our PGDIT pro,ram .it5 practica

experience o6 t5e *er+ice indu*tr0 i-e 8u*tom Hou*e A,ent*= Frei,5t For.arder* or

S5ippin, 8ompanie*= .5ic5 2a*ica0 dea in cearin, t5e ,ood* 6rom cu*tom*!

Some o6 t5e o23ecti+e* t5at I carried in m0 mind .5ie *tartin, m0 *ummer intern*5ip

pro,ram are a* 6oo.*4 '

(! To under*tand t5e importance o6 documentation in 6rei,5t 6or.ardin, and cearin,

car,o!

"! To earn and under*tand t5e import @ export procedure*!

/! To ,ain *u2*tantia -no.ed,e o6 procedure* o6 Internationa Trade tran*action*!

1! To experience t5e .or- cuture and t5e ,round e+e reaitie* o6 an or,ani?ation!

IMDR= 8IT Prati- S5a51

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PROGRAM DETAILS/ SCHEDULE OF TRAINING

T5e *c5edue o6 t5e trainin, a* put 6or.ard to u* 20 Mr! Amardeep Sin,5 .a* to

co+er amo*t a t5e department* o6 t5e compan0= .it5 eac5 department a .ee- to

*pend!

S8HEDULE

DATE DA6S DEPARTMENT

889 8:t,MARCH : IMPORTS

8; 98t,MARCH : OPERATIONS

8?t, MARCH 8 ACCOUNTS

:@t, MARCH 8 DO 0delier% order1

::

nd

9 :B

rd

MARCH : AIRPORT IMPORTS

: 9 :;t,MARCH : AIR E5PORTS

:?t, MARCH ON!ARDS .!EES 0B@DA6S1 SALES

PROFILE/


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Tran*poe Lo,i*tic* P+t! Ltd!= .a* incorporated on "#t5 Au,C "%%1 20 Mr. Anant

ar C,od,ar%= Mr. Vie( S,(la= Mr. Praeen C,and Rai.it5 o23ecti+e to

cater a -ind o6 o,i*tic* need under *in,e .indo.

Tran*poe .a* e*ta2i*5ed in "%%1= pioneered 20 pro6e**iona* .it5 a +i*ion 6or t5e

Future! T5e0 5a+e a poo o6 Expert* 5a+in, +a*t experience o6 internationa 6rei,5t

6or.ardin, and are con*tant0 propeed 20 inner +aue* and re*ut oriented 2e5a+ior!

Tran*poe 5a* 2een pro+idin, top Buait0 *er+ice in Go2a mar-et .it5 a pro6e**iona

and o6 cour*e a +er0 cu*tomer 6riend0 approac5! = T5eir Expert :rain :enc5 2rin,* to

aued 8u*tomer*= an unparaeed e+e o6 experti*e! >it5 6u *ta66* *-ied in a

a*pect* o6 6or.ardin, and o,i*tic*= Tran*poe mem2er* are read0 to meet and exceed

0our important reBuirement*!!!! Time and a,ain!

T5eir 8o+era,e i* Go2a! T5eir *peciat0 i* in detaiin,! T5e0 ea+e no *tone unturned

.5en it come* to meetin, t5eir 8u*tomer reBuirement*= no matter 5o. tin0 or 5o.

ar,e 0our 8ar,o i*= t5e0 ta-e utmo*t care in *5ippin, it to t5e de*tination *a6e and on

time E+er0 time!

T5eir Ser+ice i* Mutidimen*iona! T5eir o2 i* not 3u*t to dei+er ,o2a0 2ut a*o

pro+ide expert con*utanc0 in Lo,i*tic* pannin, and optimi?in, re*ource* 6or

e66icient and time 2ound *5ipment* to an0 noo- and corner o6 t5e .ord! T5eir Go2a

reac5 i* unmatc5ed! T5e0 are t5e one *top *5op 6or a 0our Supp0 85ain need*! T5e0

pan= de*i,n and execute an entire internationa *5ipment 6or 0ou= 5epin, cient* to

6ocu* on t5eir core 6unctionait0 2ecau*e at Tran*poe 0our *5ipment i* in Sa6e Hand*

At Tran*poe t5e0 ,i+e top mo*t priorit0 to in6ormation mana,ement .5ic5 pa0* a

crucia roe in -eepin, 0ou in6ormed a2out 0our *5ipment at e+er0 *ta,e ti it reac5e*

t5e de*tination! T5e0 are tran*6ormin, t5e .a0 Supp0 85ain Mana,ement S0*tem

.or-* and ma-in, it e** traditiona= 0et more re6ecti+e o6 t5e rapid ad+ancement in

tec5noo,0! T5e0 are con*tant0 inno+atin, our .a0* in .5ic5 *5ippin, order* and

ot5er 6orm* o6 data are 2ein, tran*mitted +ia Internet *a6e and *ecure and on 0our

6in,ertip*! >5ere+er 0ou ,o!


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T5eir *er+ice* a66iiate* incude Airine*= Steam*5ip Line*= Speciai?ed NO88=

T5e*e a66iiate* add to t5e ,o2a re*ource* .e pro+ide our cu*tomer*! Tran*poe

o,i*tic* pre*ti,iou* cient* incude Fortune 7%% 8orporation*= Mid Si?e 6irm* and

numerou* a,encie* and Our 8ar,o Net.or- i* ,ro.in,!!! to *er+e!!!

MEM7ERSHIPAFFILIATIONS/

FIATA 0Fe4rar% :@@;1

FFAI 0De3e4er :@@;1

MTO 0Mar3, :@@

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CLIENTS

IMDR= 8IT Prati- S5a5#

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A8TIITES OR SERI8ES PROIDED : THE ORGANISATION4

Complete Solution

Tran)*ort

C)to 3learan3e

+are,o)in&

3on)olidation

Net+or( of Tran)*ole offi3e) In/ Tran)*ole ,a) )tron& *re)en3e in follo+in& 3itie)

in India a) +ell a) a4road/

M4ai C,ennai an*r Ld,iana 7an&alore Pne ol(ata Co3,in

A,eda4ad and oer)ea) offi3e at Sin&a*ore.

It al)o ,a) )tron& *re)en3e in 3,ina Ital% Hon& on& orea D4ai 4e3a)e of

it) 3onter*art net+or( +,i3, al)o ,el*) in en,an3in& t,eir )eri3e alit%.

IMDR= 8IT Prati- S5a5&

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A4ot frei&,t for+ardin& 4)ine)) 9 Tran)*ole

Lo&i)ti3) 0o4)eration)1

:ro-era,e 2u*ine**

:u*ine** mode4 credit to cu*tomerJ and *pot pa0ment to iner*J

Reation*5ip and cu*tomi?ation t.o important a*pect o6 2u*ine**!

8ompan0 6oo.* mana,ement principe o6 centrai?ation o6 aut5orit0!i!e

$De5i o66ice)

Exten*i+e u*e o6 coa2oration* .it5 counterpart*= co oader*= 8HA!

U*e o6 .e2 centric *0*tem*

Stren&t,) of Tran)*ole

Sin,apore= Korea= c5ina ma3or *tren,t5 area!

er0 e66icient and re*ut oriented airport department!

Exce**i+e ,ro.t5 6rom /1!(mn net .ort5 in "%%1'%7 to #""!#%mn in "%%#'%&

8ontracted rate* 5apa,o0d= Kine!

8orporate cient* i-e +ideocon= *am*un,= LG= reiance etc!

U*e o6 e66icient *0*tem* i-e car,o net *o6t.are= traxon *o6t.are= 6rei,5t oo-*

*o6t.are!

E+er0 Saturda0 Sae* meetin, eadin, to e66ecti+e interaction!

!ea(ne))

Out*ourced 8HA!

8redit ri*-* $cu*tomer* not 6oo.in, t5e prede6ined credit period .5ic5 ead*

to c5o-in, o6 6und*!)

Attrition

Partie) inoled in a Tran)a3tion/

E2*orter F.F Co loader) CHA C)to)),i**in&LineAirline I*orter

IMDR= 8IT Prati- S5a5(%

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Learnin&)/

otation De*t

T5e 6unction o6 Buotation department i* to ta-e rate* 6rom *5ippin, ine add t5eir

mar,in in it and ,i+e it to cu*tomer*= a*o to 6i tender* o6 +ariou* companie*!

Ho. to cacuate *ea FREIGHT

8acuatin, c5ar,ea2e .ei,5tcacuatin, +oume .ei,5t

For +oume L:Hno o6 pac-a,e*

oumetric .t i* a.a0* cacuated in 8:M

L8L *5ipment* are cacuated in c2m* and F8L in tone*

L8L can 2e F8L $8ompari*on 5a* to 2e made 2et.een c5ar,ea2e rate o6

L8L and F8L and accordin,0 ta-e deci*ion)

To cacuate air 6rei,5t4

Cal3lation

Gro)) +ei&,t and oletri3 +ei&,t are ta(en into 3on)ideration and t,en

+ei&,t i) 3o*ared t,e +ei&,t +,i3, i) &reater i) 3on)idered a) t,e

3,ar&ea4le +ei&,t.

T5ere are ot5er c5ar,e* i-e4

A,enc0 c5ar,e*= *5ippin, 2i pa**in,= cu*tom examination= cartin, c5ar,e*= oadin,

unoadin, c5ar,e*= 6or-i6t c5ar,e*!

IMDR= 8IT Prati- S5a5((

Vole +ei&,tLen&t,J7reat,JHei&,tJno of *a3(et)

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T,in&) to ree4er/-

A.a0* mention name o6 airine* to cu*tomer!

FS8= SS8 i* a* actua!

In*urance i* a.a0* on In+oice +aue! In*urance +aue i* %!"7o6 in+oice

+aue!

For +e**e *c5edue re6er to *a6emarine!com+ariou* .e2*ite o6 *5ippin, ine*

Tare .t empt0 container .t

Sot o*t $OD8 car,o)

Marine rate* are a.a0* on per container 2a*i*!

A taxe* are e+ied on TH8 in in+oice $ *er+ice tax = edu ce** = *5e ce** )

T0pe* o6 *urc5ar,e* $ 8AF = :AF=ISPS )

T0pe* o6 container

Dr0 car,o = 5i,5 8u2e = Fat Rac- = Pat6orm = Open Top = Top ented = Ree6er

8ontainer = Tan- 8ontainer

>ei,5t o6 container "tonn*

8arr0in, 8apacit0 o6 container* $approx)

""=%%% -, 6or "% 6t

";=%%% -, 6or 1% 6t

Liner *er+ice* $ runnin, on 6ixed route )

IMDR= 8IT Prati- S5a5("

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E2*ort De*artent

T5e 6unction o6 export department incude* mana,in, ,ood* 6rom 6actor0 ti oadin,

on a container! T5i* a*o incude* *endin, o6 Buotation* to ta-in, 6oo. up!

Learnin&K)

ReBuirement 6or Export*4 :an- AD 8ode= IE8 8ode= IR8T 8ode

Rate* are o6 /Tier*

Eac5 *5ippin, ine 5a* t5eir o.n *ector! T5ere6ore it i* nece**ar0 to identi60

t5e *ector to ,et t5e 2e*t rate*!

:L i* *urrendered to *a+e t5e co*t o6 courier!

MTU icen*e nece**ar0 to i**ue 5ou*e :L

Port o6 Di*c5ar,e i* t5e +ia port $to 2e mentioned in 6orm num2er (/) !

Demurra,e c5ar,e*

I6 no *c5eme* are caimed t5en .5ite *5ippin, 2i i* i**ued

T0pe* o6 :L

Ma*ter :L = Hou*e :L = Surrender :L = Expre** :L

E2*ort De*artent

E5PORT PROCEDURE

IMDR= 8IT Prati- S5a5(/

EnBuir0 20 cu*tomer

Sendin, o6 Buotation

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NO

(1

Receipt o6 Document*

$In+oice= pac-in, i*t= GR

FormSDF Form)

Send Me))a&e forCar&o di)*at3,

deci*ion

ES

Pa))in& of Do3ent)

t,ro&, C)to) .EDI

S%)te 0ICE GATE1

O4tainin& Cartin&

Fro 7PTCFS

Car&o re3ei*t at Na(a 9N for foralitie)

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Do3ent) in )ea E2*ort)/

DOCUMENTS FOR E5PORTS/

In+oice

Pac-in, Li*t

IE8 cop0

IMDR= 8IT Prati- S5a5(7

Cartin& of 3ar&o in)ide

PortCFS

A))e))ent of Car&o 4%

At,oried 7od%

P,%)i3al e2aination of

Car&o 4% C)to)

in)*e3tor

Car&o ot of C)to)

3,ar&e

Stffin& into

3ontainer

Mate) re3ei*t i))ed Ve))el

)ailin& and 7L i))ed

EPAR *a))in& after e))el

leae) Indian Territor%

Fillin& of EGM

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S!D!F

N ' Form

:i o6 Ladin,

8erti6icate o6 ori,in

S5ippin, 2i

8artin, Order

LEO

ARE Form

81 Inoi3e/

An in+oice i* a document .5ic5 contain* t5e detaied de*cription o6 t5e ,ood*

con*i,ned= acceptance o6 order= Air.a0 :i No!= countr0 o6 ori,in= mar-* and

num2er= num2er o6 pac-a,e*= *pecia mar-* $i6 an0)= Buantit0 *5ipped= *ein, price=

term* o6 pa0ment $8OD= DD at *i,5t etc!)= term* o6 dei+er0 FO:= 8@F= 8IF etc!)=

amount o6 6rei,5t and in*urance $i6 appica2e) etc! It i* a ,ood e+idence o6 t5e

contract o6 *ae and purc5a*e! T5e in+oice *5oud 2e *trict0 accordin, to t5e contract

o6 *ae and *5oud 2e on t5e paper o6 *eer and mu*t 2e *i,ned 20 5im or 20 t5e

per*on actin, on 5i* 2e5a6!

:1 Pa3(in& Li)t/

It ,i+e* t5e in6ormation i-e t5e in+oice num2er= num2er o6 piece*= num2er o6 piece*

per pac-a,e= num2er o6 pac-a,e*= dimen*ion* o6 pac-a,e*= ,enera de*cription o6

car,o= net .ei,5t= ,ro** .ei,5t= etc! T5e di66erence 2et.een a pac-in, note and a

pac-in, i*t i* t5at t5e pac-in, note contain* t5e particuar* o6 t5e content* o6 an

indi+idua pac-= .5ie t5e pac-in, i*t i* a con*oidated *tatement o6 t5e content* o6 a

num2er o6 ca*e* or pac-*!

B1 SDF/

A* per t5e exc5an,e contro re,uation*= exporter* are reBuired to *u2mit decaration!

T5e Statutor0 Decaration Form $SDF) i* reBuired in ca*e o6 export* t5e *5ippin, 2i*

IMDR= 8IT Prati- S5a5(9

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reatin, to .5ic5 are proce**ed eectronica0! It repace* GR Form! T5e exporter to

t5e *5ippin, 2i *5a append it!

A6ter +eri60in, and aut5enticatin, t5e decaration in SDF= t5e cu*tom* .i 5and o+er

to t5e exporter= one cop0 o6 *uc5 *5ippin, 2i mar-ed Exc5an,e 8ontro 8op0J to

.5ic5 t5e 6orm 5ad 2een appended= 6or 2ein, *u2mitted to 2an-!

T5e ,uaranteed remittance 6orm $GR Form) i* a re*er+e 2an- o6 India $R:I)

controed document!

An exporter 5a* to 6i t5e detai* o6 t5i* 6orm at t5e time o6 pa**in, t5e document*

i-e *5ippin, 2i in cu*tom*!

It i* u*ed 20 t5e R:I to contro in.ard out.ard 6o. o6 6orei,n exc5an,e!

1 For N

An export con*i,nment can 2e exempted 6rom Octroi dut0 pro+ided t5at N'Form $in

dupicate) i* *u2mitted aon, .it5 t5e EP cop0 o6 t5e *5ippin, 2i .it5 t5e concerned

octroi c5ec- po*t! T5i* procedure pre'*uppo*e* t5at *5ippin, 2i i* ,ot proce**ed .e

in ad+ance o6 *5ipment data or 2e6ore mo+in, t5e ,ood* to t5e Mum2ai!

A6ter ,ettin, pre'*5ipment document* and in*truction* 6rom t5e cient exporter= t5e6rei,5t 6or.arder 2oo-* t5e *pace in t5e airine and t5e 8HA prepare* t5e ot5er

ree+ant document*= .5ic5 are nece**ar0 6or cu*tom* cearance! Some o6 t5em are4

;1 7ILL OF LADING

:i o6 adin, i* i**ued 20 t5e *5ippin, compan0 or it* a,ent* *tatin, t5at ,ood* are

eit5er 2ein, *5ipped or 5a+e 2een *5ipped! E**entia0 a tran*port document= it *er+e*

man0 purpo*e* in internationa commerce! T5e 2i o6 adin, i* a document i**ued 20t5e *5ippin, compan0 or it* a,ent ac-no.ed,in, t5e receipt o6 ,ood* on 2oard t5e

+e**e= and underta-in, to dei+er t5e ,ood* in t5e i-e order and condition a*

recei+ed= to t5e con*i,nee or 5i* order= pro+ided t5e 6rei,5t and ot5er c5ar,e* a*

*peci6ied in t5e 2i 5a+e 2een du0 paid! It i* a*o a document o6 tite to t5e ,ood*

and= a* *uc5= i* 6ree0 tran*6era2e 20 endor*ement and dei+er0!

Pre *5ipment document* are t5e document* .5ic5 are reBuired 2e6ore t5e *5ipment o6

t5e car,o container! T5e main pre *5ipment document* are4'

IMDR= 8IT Prati- S5a5(;

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A 4ill of ladin& )ere) t,ree ain *r*o)e)/-

$a) T5i* document e+idence* t5e contract o6 a66rei,5tment $tran*port) 2et.een

t5e *5ippin, compan0 and t5e *5ipper $exporter or importer)!

$2) It i* a receipt ,i+en 20 t5e *5ippin, compan0 6or car,o recei+ed 20 it!$c) It i* a document o6 tite $T5i* i* t5e mo*t *i,ni6icant 6unction o6 t5e 2i o6

adin,)!

7ill of ladin& i) t,e onl% eiden3e to file a 3lai a&ain)t t,e ),i**in& 3o*an% in

t,e eent of non-delier% defe3tie delier% or ),ort-delier% of t,e 3ar&o at t,e

de)tination.

T6PES OF 7ILL OF LADING

() M:L 4' In Ma*ter 2i o6 adin, t5e con*i,ner i* t5e o,i*tic* compan0

For e,4 Tran*poe o,i*tic* i* t5e con*i,ner in M:L and it i**ue* H:L to exporter*

") H:L 4' T5i* document i* i**ued 20 Tran*poe o,i*tic* to 5i* cu*tomer*actua

*5ipper

/) Surrender :L4' T5e :L i* *urrendered to *5ippin, ine! $ ,enera0 to *a+e t5e

co*t o6 t5e courier )

it5out t5i* no an0 exporter or

importer cannot import or export= it* i* a mandator0 document= t5e IE8 code i* o6 (%

di,it

=1 Certifi3ate of ori&in

T5e importer* in *e+era countrie* reBuire a certi6icate o6 ori,in .it5out .5ic5

cearance to import i* re6u*ed! T5e certi6icate o6 ori,in *tate* t5at t5e ,ood* exported

are ori,ina0 manu6actured in t5e countr0 .5o*e name i* mentioned in t5e certi6icate!

8erti6icate o6 ori,in i* reBuired .5en4

$a) T5e ,ood* produced in a particuar countr0 are *u23ect to pre6erentia tari66 rate*

in t5e 6orei,n mar-et at t5e time importation!

T5e ,ood* produced in a particuar countr0 are 2anned 6or import in t5e 6orei,n

SHIPPING 7ILL

S5ippin, 2i i* t5e main cu*tom* document= reBuired 20 t5e cu*tom* aut5oritie* 6or

IMDR= 8IT Prati- S5a5(#

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,rantin, permi**ion 6or t5e *5ipment o6 ,ood*! T5e car,o i* mo+ed in*ide t5e doc-

area on0 a6ter t5e *5ippin, 2i i* du0 *tamped= i!e!= certi6ied 20 t5e cu*tom*!

S5ippin, 2i i* norma0 prepared in 6i+e copie*4

8u*tom* cop0!

Dra.2ac- cop0!

Export promotion cop0!

Port tru*t cop0!

Exporter* cop0!

T6PES OF SHIPPING 7ILL

Dra+4a3( S,i**in& 7ill4 ' Dra.2ac- *5ippin, 2i i* u*e6u 6or caimin, t5e

cu*tom* dra.2ac- a,ain*t ,ood* exported!

Dtia4le S,i**in& 7ill4 ' Dutia2e *5ippin, 2i i* reBuired 6or ,ood* .5ic5 are

*u23ect to export dut0!

Dt%-free S,i**in& 7ill4 ' Dut0'6ree *5ippin, 2i i* u*e6u 6or exportin, t5e

,ood* on .5ic5 t5ere i* no export dut0!

7ill for S,i*ent E2-4ondi* 6or u*e in ca*e o6 imported ,ood* 6or Re! export*

and .5ic5 are -ept in :ond!

SIGNIFICANCE OF SHIPPING 7ILL

$a) S5ippin, 2i i* t5e main cu*tom* document= reBuired 20 t5e cu*tom* aut5oritie*

6or ,rantin, permi**ion 6or t5e *5ipment o6 ,ood*!

$2) T5e car,o i* mo+ed in*ide t5e doc- area on0 a6ter t5e *5ippin, 2i i* du0

*tamped= i!e!= certi6ied 20 t5e cu*tom*!

$c) Du0 endor*ed *5ippin, 2i i* a*o nece**ar0 6or t5e coection o6 export

incenti+e* o66ered 20 t5e ,o+ernment!

$d) It i* u*e6u to t5e 8u*tom* Apprai*er .5ie determinin, t5e actua +aue o6 ,ood*

exported

EP 3o*% of ),i**in& 7ill4

It i* prepared on0 i6 .e 5a+e to caim t5e dra.2ac- on an0 *peci6ied in+oice or

export 2i! I6 .e are *endin, t5e ,ood to t5e 2u0er .it5out caimin, 6or Dra.2ac-

t5en t5ere i* no need o6 EP 8op0!

Air+a% 7ill/

IMDR= 8IT Prati- S5a5(&

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o It i* a +er0 important document in air export! it i* an e+idence 6or contract 6or

carria,e

o

An air.a0 2i= a*o caed an air con*i,nment note= i* a receipt i**ued 20 anairine 6or t5e carria,e o6 ,ood*! A* eac5 *5ippin, compan0 5a* it* o.n 2i o6

adin,= *o eac5 airine 5a* it* o.n air.a0 2i! ! Air.a0 :i or Air 8on*i,nment

Note i* not treated a* a document o6 tite and i* not i**ued in ne,otia2e 6orm

o Di66erent airine* .i 5a+e di66erent air.a0 2i= and t5e code* are a*o di66erent

6or di66erent airine e!,! AIR FRAN8E %7;

o T5e code 6or eac5 air.a0 2i i* di66erent it* o6 (( di,it= t5e (ST /di,it= .i 2e

airine code =i!e! at t5e pre6ix e!,! %7;'("#& (#%1*eria no o6 one o6 t5e air

France air.a0 2i= an0 air .a0 2i .i ne+er end .it5 ;=#@&=a*t di,it i* caed

a* c5ec- no

Notin&:

A6ter c5ec-i*t 6or amendment modi6ication Notin, i* done! Notin, i* not5in, 2ut

ta-in, o6 t5e *5ippin, 2i num2er!

.

Cartin&/

8artin, i* a permi**ion ta-en 20 cu*tom* to enter ,ood* into I8D=8FS!

Let E2*ort Order/

Let Export Order $LEO) i* ,i+en 20 t5e cu*tom *uperintendent= .5o pa**e* t5e

document* on t5e 2a*i* o6 examination report! >it5out it t5e export canCt 2e done!

A6ter t5e Let Export Order on0 t5e *5ippin, 2i ,et* printed! It i* not5in, 2ut

permi**ion to export!

ARE FORM/

It i* an appication 6or remo+a o6 exci*a2e ,ood* 6or export* 6rom India 20 an0

mode i!e! *ea= air= po*t and and! It i* reBuired in ca*e* .5ere *eain, o6 ,ood* and

t5eir examination ta-e* pace at t5e pace o6 di*patc5 and a*o 6or di*patc5 o6 ,ood*

IMDR= 8IT Prati- S5a5"%

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.it5out examination! T5e*e 6orm* are reBuired to 2e printed in di66erent coor* to

6aciitate di*po*a o6 ,ood* 6or export in 2ond or under re2ate o6 dut0!

IMPORTS

IMPORT PROCEDURE

IMDR= 8IT Prati- S5a5"(

EnBuir0 20 cu*tomerSENDING HIM THE

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ES

RE8EIING OFDO8UMENTS8ONFO

RMATION OF

8HARGES

""

DE8ISIO

NNO

ASKING 8NEETO SENDNOMINATION TO US

AND ASK DETAILS OF

THE SHIPPER

RE8EIE INFO! FROM

ORIGIN 8OUNTERPART

$PRE ALERT)

S8RUTINISE

DO8S!

FOR>ARD DO8S!

TO SLINE TO

FILE MANIFEST

ISSUE 8ARGO

ARRIALNOTI8E

FILE 7ILL OF ENTR6

IN CUSTOM0ADVANCE1

FOLLO> UP >ITH

SLINE FOR ESSEL

ARRIAL DETAILS

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IMDR= 8IT Prati- S5a5"/

INTIMATECUSTOMER

VESSEL

ARRIVAL

CALL FOR DUT6AND OTHER

CHARGES

ESSEL :ERTHEDPAING 8USTOM

DUT $ T R 9

8ALLAN )

GET OUT OF 8HARGE PASS

AND TAKE THE GOODS

EAMINE

GOODS AND

PA PORT DUES

FOLLO! UP !ITHSLINE FOR

VESSEL

ARRIVAL

DETAILS

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IMPORT DO8UMENT

7ill of Entr% 07E1/

T5e :i o6 Entr0 i* t5e document on t5e *tren,t5 o6 .5ic5 cearance o6 imported

,ood* can 2e a66ected! T5e 8entra :oard o6 Exci*e and 8u*tom* 5a+e *tandardi?ed

t5e 6orm o6 t5e :i o6 Entr0! A* *oon a* t5e importer recei+e* t5e ad+ice o6 arri+a o6

t5e +e**e t5e importer* are reBuired to pre*ent a document -no.n a* :i o6 Entr0 ,

eit5er 6or Home 8on*umption or 6or .are5ou*in, t5e ,ood*! T5e :i o6 Entr0 i*

noted in t5e Import Department!

7ill of Entr% i) of t,ree t%*e)/ -

A. 7ill of Entr% for ,oe 3on)*tion/ It i* to 2e *u2mitted .5en t5e imported

,ood* are to 2e ceared on pa0ment o6 6u dut0 6or con*umption o6 t5e ,ood* in India!

7. 7ill of Entr% for !are,o)e)/It i* to 2e *u2mitted .5en t5e imported ,ood* are

not reBuired immediate0 t5e importer 2ut 5ere t5e0 are to 2e *tored in a .are5ou*e

.it5out pa0ment o6 dut0 under a 2ond and ceared ater .5en reBuired on pa0ment o6

dut0! T5i* ena2e* t5e importer to de6er pa0ment o6 8u*tom* Dut0 unti t5e ,ood* are

actua0 reBuired 20 5im! It i* a*o -no.n a* In :ond :i o6 Entr0!

C. 7ill of Entr% for E2-7ond Clearan3e/ It i* u*ed 6or cearin, ,ood* 6rom t5e

.are5ou*e on pa0ment o6 dut0! T5e ,ood* are ca**i6ied and +aued at t5e time o6

cearance 6rom t5e 8u*tom* Port! aue and ca**i6ication are not determined on *uc5

:i o6 Entr0! It i* ,reen coored! T5e rate o6 dut0 pa0a2e i* t5at rate .5ic5 i*

appica2e on t5e date o6 remo+a o6 ,ood* 6rom t5e .are5ou*e! I6 t5e rate o6 dut0 5a*c5an,ed a6ter ,ood* are ceared 6rom cu*tom port= dut0 a**e**ed in t5e in'2ond :i o6

Entr0 and paid on ex'2ond :i o6 Entr0 .i not 2e t5e *ame!

I*ort General Manife)t 0IGM No.1/

T5i* num2er i* aotted to eac5 and e+er0 *5ipment comin, into India! T5i* .i 5ep

in identi6ication o6 *5ipment! T5i* num2er i* deri+ed 6rom Airine*! >it5out IGM no!

t5e 2i o6 entr0 cannot 2e 6ormed! It i* ,i+en 20 t5e 8u*tom Aut5oritie*!

IMDR= 8IT Prati- S5a5"1

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Delier% Order 0DO1/

T5e 8HA ta-e* it 6rom t5e S5ippin, 8ompan0 at t5e time o6 cearin, t5e car,o 6rom

t5e cu*tom .are5ou*e! T5e DO carrie* t5e name o6 t5e con*i,nee= import Rotation

num2er= IGM num2er= and 6i,5t num2er= MA>: num2er= and HA>: num2er=

de*cription o6 pac-a,e* @ nature o6 ,ood*! ItC* a too t5rou,5 .5ic5 t5e pa0ment* are

reco+ered 2ecau*e DO ao.* t5e 8HA to 6ie 6or t5e :i o6 Entr0 and it i* a*o

reBuired at t5e time o6 examination o6 t5e car,o! Act a* a too in *ecurin, mone0 6or

6rei,5t 6or.arder!

D.O. 0Delier% Order1

It i* an order to t5e *5ippin, ine to dei+er t5e ,ood*car,o eit5er to

8HA8on*i,nee

Du0 endor*ed 20 u* $in ca*e .e are con*i,nee) to dei+er ,ood* to

order

T%*e) of t,e Delier% Order/

8ontainer Dei+er0 Order

Fina Dei+er0 Order $,ood*)

T5e o,i*tic* pro+ider ,i+e* NO8 6or dei+er order!

Car&o Arrial Noti3e 0C.A.N1/

8ar,o Arri+a Notice i* in+oice o6 F!F ,i+en to t5e con*i,nee updatin,

5im a2out arri+a o6 t5e car,o

S5ippin, co! 6ir*t *end* it to u* and .e prepare our o.n and *end it to

con*i,nee

CAN CUM INVOICE

In can cum in+oice 6rei,5t amount aon, .it5 car,o arri+a notice i*

*end!

Certifi3ate Of Ori&in/

T5e Importer reBuire* certi6icate o6 Ori,in eit5er 6or ta-in, ad+anta,e o6 a pre6erentia

tari66 or to en*ure t5at t5e particuar ,ood* o6 t5e exportin, countr0 are not 2anned! A

*5ipper can ,et 8erti6icate o6 Ori,in 6rom t5e export in*pection counci! T5e export

in*pection counci ta-e* one in+oice and put* a *ea on t5e 8erti6icate o6 Ori,in!

IMDR= 8IT Prati- S5a5"7

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IMPORT DUT6 CALCULATION

Forat

CALCULATION OF DUT6/

8. Total Vale in R). In+oice aue $in 8IF term) Exc5an,e Rate!

:. Landin& C,ar&e ( o6 t5e Tota aue!

B. Total A))e))a4le Vale Tota aue in R*! Q Landin, 85ar,e*!

. 7a)i3 Aont :a*ic Rate o6 Tota A**e**a2e aue!

;. Vale for t,e 3)to) *r*o)e Tota A**e**a2e aue Q :a*ic Amount!

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EXAMPLE:

Education Cess- In addition, education cess of 2% and secondary and higher educationcess of 1% is payable.

Calculations of customs duty -

Calculation of duty payable is as follows -

Duty % Amount Total Duty

(A) Assessable alue !s (%=%%%

(") "asic Custo#s $uty 1 1,. 1,.

(C) &ub-'otal for calculating C$ (A") 11,.

($) C$ C * e*cise duty rate 1 11. 11.

(+) +ducation cess of e*cise - 2% of $ 2 22 22

() &A +ducation cess of e*cise - 1% of $ 1 11 11

() &ub-total for edu cess on custo#s "$+ 21//

() +du Cess of Custo#s - 2% of 2 02. 02.

(I) &A +ducation Cess of Custo#s - 1% of 1 21.// 21.//

() &ub-total for &pl C$ C$+I 1213.33

(4) &pecial C$ u5s /(6) - 0% of 0 078.78 078.78

(9) 'otal $uty 268486!

(:) 'otal duty rounded to !s 270.73

CAN 9 D.O. DEPT

T5e 6unction o6 8AN and DO dept i* to prepare 8AN=DO and 3o2 *5eet* and a*o to

maintain Dai0 *tatu* report

CAN CUM INVOICE

8ar,o Arri+a Notice i* in+oice o6 F!F ,i+en to t5e con*i,nee updatin, 5im a2out

arri+a o6 t5e car,o

S5ippin, co! 6ir*t *end* it to u* and .e prepare our o.n and *end it to con*i,nee

IMDR= 8IT Prati- S5a5";

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D.O. 0 Delier% Order 1 NOC

It i* an order to t5e *5ippin, ine to dei+er t5e ,ood*car,o eit5er to 8HA8on*i,nee

Du0 endor*ed 20 u* $in ca*e .e are con*i,nee) to dei+er ,ood* to order

Ter) of *a%ent

CIF/ Pre*aid and FO7/ Colle3t

7enefit for F.F

IMPORTS/ I) +,en t,e ter of *a%ent i) 3olle3t 0FO71

E5PORTS/ I) +,en t,e ter of *a%ent i) Pre*aid 0CIF1

ORIGIN/ All C,ar&e) +ill 4e *aid 0Frei&,t Ot,er C,ar&e)1

DESTI / All lo3al 3,ar&e) +old 4e 3olle3ted

PP 0Frei&,t Pre*aid1

CC 0Frei&,t Colle3t1 )

NO TERMS 8 : B

ORIGIN M7L PP CC PP CC

DEST H7L PP CC CC PP

De4it Note 9 Credit Note 0Re3ei*t and Pa%ent1

DE7IT NOTE/-

If +e +ant to re3eie an% *a%ent fro or 3onter*art a&ent +e i))e de4it

note to t,e

CREDIT NOTE/-

If +e a(e an% *a%ent to or 3onter*art a&ent +e i))e 3redit note to

3onter*art a&ent

T,e de*artent al)o aintain) a $o4 ),eet in +,i3, all t,e detail) re&ardin& t,e

),i*enttran)a3tion and do3ent) are filled for ftre referen3e

IMDR= 8IT Prati- S5a5"#

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AIRPORT DEPARTMENT

Air I*ort)

Ste*)

(! 8ounterpart2oo-* car,o in ot5er countr0

"! A6ter *5ipment o6 ,ood* 6rom exporter*C *ide= FF in India Recei+e* document

onine 2e6ore t5e "1 5our* o6 arri+a o6 *5ipment!$pre'aert)

/! Pre'aert contain Ma*ter A>:= Hou*e A>:= in+oice! Pac-in, i*t @ mani6e*t

cop0!

1! 8HA enter* a t5e detai* in *o6t.are caed TRAON7! Fiin, o6 a document* at I8E ,ate!

9! :e6ore / to 1 5our* o6 arri+a o6 6i,5t IGM No! i* i**ued 20 airine*!

;! Se,re,ation report$Ta0 mani6e*t .it5 actua car,o)

#! FF i**ue* 8AN to t5e importer .5ic5 incude* DO c5ar,e*!$Num2er o6 8AN

i**ued i* eBua to t5e num2er o6 Hou*e A>:!)

&! Airine i**ue* 8on*oe pouc5 .5ic5 contain ori,ina copie* o6 MA>:=

HA>:= in+oice= pac-in, i*t!

(%! Importer pa0* t5e DO c5ar,e* to FF and recei+ed actua DO receipt!

E5PORT PROCRDURE

AIR E5PORTS

STEPS

(! 8HA recei+e in+oice @ pac-in, i*t 6rom exporter

"! 8HA enter a detai* into I8E GATE $cu*tom* .e2*ite)

/! S5ippin, :i No! ,enerated

1! 85ec-i*t i* ,enerated

7! 8HA 6ie Air >a0 :i

9! :oo-in, o6 *pace in Airine

;! 8HA app0 6or 8artin, order onine!

#! Ta0 document*= NET .ei,5t i* done

&! Si,n on document* $I!e! car,o i* permitted 6or t5e cu*tom cearance)

IMDR= 8IT Prati- S5a5"&

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(%! Examination 20 t5e o66icer @ ,a+e t5e report

((! LEO ,enerated

("! S5ippin, :i ,enerate*

(/! Stu66ed car,o oaded in aircra6t!

(1! A6ter "1 5our* o6 *5ipment 8HA recei+e* EGM NO :0 Airine*!

(7! EP cop0 o6 *5ippin, 2i to cu*tomer!

DOCUMENTS FOR AIR IMPORT 9 E5PORT

Export Documentation Import Documentation

In+oice Air.a0 2i

Pac-in, i*t In+oice

Air.a0 2i Pac-in, i*t

SDF 6orm Dei+er0 order

S5ippin, 2i :i o6 entr0

Fumi,ation certi6icate

LEARNINGS

IMDR= 8IT Prati- S5a5/%

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Pre aert i* *ent prior to arri+a o6 car,o .5ic5 contain* +ariou* document*

$in+oice = pac-in, i*t = certi6icate o6 ori,in H:L = M:L etc)

IGM i* to 2e 6ied prior to arri+a o6 6i,5t $i6 dea0ed cu*tom c5ar,e* penat0)

Se,re,ation report o6 import car,o

I6 car,o come* in part *5ipment t5en t5ere 5a* to 2e amendment done .it5

cu*tom* and annexure 6or t5e remainin, car,o to come

Traxon *o6t.are u*ed to 6ie document*

Form NC 6or exemption o6 octroi dut0

DSR *ent to cient to -eep t5em updated a2out t5eir *5ipment

DI8 certi6icate i* needed .5en it i* 6rei,5t coect

ariou* document* .5ic5 are needed 6or a *5ipment

IMDR= 8IT Prati- S5a5/(

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SALES

T5e 6unction o6 *ae* department i* to *earc5 6or ne. mar-et* and ,et 2u*ine** and

a*o maintain t5e exi*tin, cu*tomer*= to ana0?e demand o6 t5e mar-et and

accordin,0 ma-e c5an,e* in t5e compan0!

>or-in, .it5 *ae* .a* an ato,et5er di66erent experience 6or u*! A ot o6 5ard .or-

and patience i* reBuired to per6orm in *ae* department! A ot o6 -no.ed,e re,ardin,

trade route*= price rate*= IN8O TERMS= a2out t5e STRENGTH o6 or,ani?ation i* a*o

needed to 2e a *ucce** in *ae*!

A*o to 6ind out t5e 6a.* in exi*tin, 2u*ine** .it5 cu*tomer .5o 5a+e *udden0

*.itc5 to ot5er *er+ice pro+ider

Sometime* .5en t5e compan0 i* a,,re**i+e in mar-et and t5e cu*tomer i* a potentia

cu*tomer t5e compan0 ma0 decide to ta-e *5ipment in o**!

Soe &ideline) 4efore +e )tarted +it, or )ale)/-

Introduction o6 our compan0 and t5e product* o66ered 20 u*!

A*-in, a2out t5eir EIM *ector* and detai* re,ardin, +oume o6 *5ipment*!

T5e mo*t 6reBuent term* o6 *5ipment!

>5ic5 i* t5e exi*tin, or,ani?ation .it5 .5om t5e0 are .or-in, .it5

Rate indication i6 an0!

:0 t5e*e ,uideine* .e *tarted our *ae* and +i*ited +ariou* companie* ri,5t 6rom

#)all trader) in na& Dei ar(et to an% fa3torie) in MIDC to 4i& 3or*orate in

narian *oint'

Had interaction ri,5t 6rom .atc5men to concerned per*on o,i*tic* mana,er*

Got to -no. t5e potentia mar-et*

IMDR= 8IT Prati- S5a5/"

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CONCLUSION FROM O7SERVATIONS

o Summer Intern*5ip .a* our 6ir*t *tep in t5e corporate .ord o6 Internationa

:u*ine** and .e reai?ed to .or- in t5e *er+ice or,ani?ation .ere one *5oud

2e +er0 .e a.are o6 t5e c5an,in, rue* and re,uation* o6 t5e indu*tr0 and

trade poicie*!

o >or-in, in di66erent department* 5a* made u* under*tand 5o. di66erent

proce**e* are interna0 connected and eac5 cannot 6unction independent0!

E+er0 department 5od* it* o.n importance!

o T5ere *5oud 2e ,ood co'ordination e*pecia0 2et.een *ae* and 6inance

department 6or or,ani?ation to .or- *moot50

o A6ter competin, t5e intern*5ip= .e can *a0 t5at t5e practica experience aon,

.it5 t5e t5eor0 co+ered durin, t5e 6ir*t 0ear o6 our cour*e .i pro+e

2ene6icia in t5e 6uture!

o To concude .e .oud *a0 t5at t5i* *ummer trainin, .a* a uniBue experience

.5ere .e ,ot an in*i,5t into t5e *upportin, acti+itie* per6ormed 20 *er+ice

or,ani?ation* and t5e part it pa0* in t5e operation* o6 internationa trade!

Documents

Spit 201028