SPONSORSHIP & EXHIBITION PROSPECTUS

Image credit: Tourism Tasmania & Garry Moore

On behalf of the Executive Committee and the 2017 Organising Committee, we extend a warm invitation to you to participate in the 17th annual conference of the Australasian Genomic Technologies Association (AGTA), to be held in Tasmania at the Hotel Grand Chancellor, on October 29th to November 1st, 2017.

The AGTA conference is broadly focussed on all aspects of genomic technologies and their uses and attracts a diverse and well-engaged audience.

AGTA returns to Tasmania for the second time after attracting high participation numbers in 2010. Hobart has since become an even more sought out conference location, with the addition of attractions such as the MONA museum (the location of the conference dinner).

AGTA17 will attract researchers, industry members and other stakeholders from a wide cross section of Australian and New Zealand research institutes, genomic service providers, clinical facilities and universities; eager to be exposed to new and evolving technologies, and to hear how those technologies are being applied to genomics research.

Conference ConvenorDr Jac Charlesworth

AGTA17 will showcase dynamic cross-discipline -omics research, and uniquely allow genomics and bioinformatics researchers, as well as industry, to interact over a wide range of topics. These will include technologies focused new approaches to genome assembly, microbial and single cell genomics, in silico prediction of functionality as well as dogs, devils and more. We hope you will enjoy the exciting line-up of topics and presenters we have assembled.

The Hotel Grand Chancellor is located on the waterfront in Hobart, close to transport links, walking distance to the CBD, restaurants, the University of Tasmania and several Tasmanian institutes including the Menzies Institute for Medical Research, the Institute for Marine and Antarctic Sciences and the CSIRO. The Hotel Grand Chancellor is an excellent fit for this conference, specifically for the ever increasing size of our trade exhibition and scientific posters. The trade hall will comfortably house the posters, as well as all day catering, which will provide fantastic networking opportunities throughout each day.

We look forward to welcoming you to our conference!

INVITATION TO SPONSOR

FAST FACTS

• 29 October – 1 November 2017

• Hotel Grand Chancellor, Hobart

• 200+ Australian & International delegates**

** Expected delegate numbers are based on historical fact and are not guaranteed

AGTA CONFERENCE 2017 | PAGE 2Image credits (middle to bottom): Tourism Tasmania & Rob Burnett, Tourism Tasmania & Nick Osborne

CONFERENCING ORGANISING COMMITTEE

Dr Jac Charlesworth, University of Tasmania

Ms Vikki Marshall, The University of Melbourne

Dr Ruby Lin, University of New South Wales

Dr Kathryn Burdon, University of Tasmania

PREVIOUS SPONSORS & EXHIBITORS

AGTA CONFERENCE 2017 | PAGE 3Image credits (top to bottom): Tourism Tasmania & Brian Dullaghan, Pete Harmsen

AGTA CONFERENCE 2017 | PAGE 4

REASONS WHY YOU SHOULDPARTNER WITH AGTA IN 2017

• Engage and connect with hundreds of professionals involved in Australasia’s genomics and genomic technologies field that are directly relevant to your target market

• Receive exposure and capitalise on pre and post conference promotional opportunities

• Generate leads for new business

• Enhance your brand presence

• Increase your brand awareness and profile amongst industry leaders and peak body representatives, opinion shapers and professionals working within genomics research

• Build long term relationships with potential and existing customers

• Align your organisation with Australia’s leading genomics researchers

• Develop key relationships with other sponsors and exhibitors

• Interact with delegates in a fun, social and dynamic environment

Conference Attendees:

2016 CONFERENCE DATA

112 104

Position description of attendees:

Attendee breakdown by location:

l New Zealand (105)l VIC (43)l NSW (23)l QLD (17)l United States (8)l South Korea (4)l SA (3)l WA (2)

l ACT (2)l China (2)l Singapore (2)l India (1)l Japan (1)l Mexico (1)l TAS (1)l United Kingdom (1)

Image credits (top to bottom): Tourism Tasmania & Richard Eastwood, Tourism Tasmania & Kathryn Leahy, Tanya Chalice Photography

l Manager (36)l Scientist (27)l Student (25)l Researcher (23)l Other (22)l Bioinformatician (16)l Postdoc (13)l Director (8)l Technician (8)l Associate Professor (7)

l Head of Department (5)l Professor (5)l Sales Specialist (5)l Officer (5)l Lecturer (4)l Field Application Specialist (3)l CEO (2)l Group Leader (2)

OVERVIEW

Sponsorship packages are linked to key events or opportunities within the conference program. All prices shown are in $AU and are inclusive of GST.

PLATINUM SPONSOR $15,000

GOLD SPONSOR $12,000

SILVER SPONSOR $9,500

BRONZE SPONSOR $5,500

AWARD SPONSOR $1,000 per award

SPONSORSHIP PACKAGES

AGTA CONFERENCE 2017 | PAGE 5Image credit: Tourism Tasmania & Sean Fennessy

PLATINUM SPONSOR $15,000 x 1

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This substantial sponsorship package can be tailored to your organisations specific needs to deliver the highest return on investment possible.

Benefits

• Exclusive sponsorship of the conference including sponsorship of the Conference Dinner • Opportunity to supply a Keynote Speaker for inclusion in the Scientific Program (sponsor’s own cost and speaker to be approved by Conference Organising Committee)* • Exclusive sponsorship of the Conference Pocket Program • Logo recognition in all conference promotional material, including conference program and venue signage*• Company logo and profile in the conference handbook and website (including link)• Opportunity to address delegates in the conference plenary session and Conference Dinner (3 minutes each)• Four registrations including all day catering and Welcome Reception. • Two tickets to the Conference Dinner• One full page (A4) advertising space in the conference handbook (finished artwork to be supplied by sponsor)• One 6m x 2m exhibition booth • Sponsors own signage prominently displayed in the main conference venue (maximum of 2 pull up banners to be displayed)• Delegate list – supplied in accordance with Australian Privacy and Anti-Spam Legislation prior to the conference• Two satchel inserts (see page 10)

Conference Dinner

• Exclusive sponsorship of the Conference Dinner • Verbal recognition as the Conference Dinner Sponsor throughout the dinner • Logo featured on menus and any other related dinner collateral • Opportunity to welcome delegates to the Dinner (3 minutes maximum) • Opportunity to provide a small branded gift for each delegate at the dinner (to be provided by sponsor) • Opportunity to display signage at the dinner venue (sponsor to supply signage. Maximum of 2 pull up banners to be displayed)

Keynote Speaker

• Opportunity to supply a Keynote Speaker for inclusion in the main Scientific Program (sponsor’s own cost and speaker to be approved by Conference Organising Committee)* • Verbal recognition as the Keynote Speaker Sponsor by the Conference Chair both at the commencement and conclusion of the Keynote address • Sponsors logo displayed at the commencement and conclusion of the Keynote address

* Supply of the Keynote Speaker is at the sponsors own expense. This option is subject to approval by the conference organising committee following an application process. Time allocated to the speaker will be at the discretion of the conference organising committee. Please note that the technical program fills up quickly so you will need to submit your application early to secure a place within the program.

Image credits (top to bottom): Sean Scott, Sean Scott, Tasmania Parks and Wildlife Service

GOLD SPONSOR $11,000 x 3

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Benefits

• Logo recognition in all conference promotional material, including conference program and venue signage*• Company logo and profile in the conference handbook and website (including link)• Opportunity to supply a Keynote Speaker for inclusion in the main Scientific Program (sponsor’s own cost and speaker to be approved by Conference Organising Committee)* • One 3m x 2m exhibition booth • Two registrations including all day catering and Welcome Reception.• Two tickets to the Conference Dinner • One full page (A4) advertising space in the conference handbook (finished artwork to be supplied by sponsor)• Delegate list – supplied in accordance with Australian Privacy and Anti-Spam Legislation prior to the conference • One satchel insert (see page 10)

Keynote Speaker

• Opportunity to supply a Keynote Speaker for inclusion in the main Scientific Program (sponsor’s own cost and speaker to be approved by Conference Organising Committee)* • Verbal recognition as the Keynote Speaker Sponsor by the Conference Chair both at the commencement and conclusion of the Keynote address • Sponsors logo displayed at the commencement and conclusion of the Keynote address

PLUS:

Choose one of the following options as part of your Gold Sponsorship Package: (Options sold on a first in basis)

Barista Cart

• Exclusive sponsorship of the Barista Cart area • Opportunity to brand the Barista Cart area (eg provide extra furniture, promotional attire for barista staff to wear etc – funded by sponsor) • Opportunity to place promotional items and to display signage at the cart (materials to be provided by sponsor)

Satchel

• Sponsorship of the conference satchel including logo recognition on conference satchel along with the conference logo. Have your name on everybody’s shoulder, at and after the conference.• Acknowledgement as the Satchel Sponsor with company logo and link on the conference website • Please note that this year the delegates will pack their own satchel from the self service packing bar. The satchel will be provided to delegates without inserts to avoid wastage as we strive to reduce our impact on the environment.

Wi-Fi

• Exclusive sponsorship of Wi-Fi at the conference• Recognition as the Wi-Fi Sponsor (with organisation logo) on the conference website • Logo recognition as the Wi-Fi Sponsor on access instruction information

Image credits (top to bottom): Daniel Tran, Tourism Australia & Graham Freeman

* Supply of the Keynote Speaker is at the sponsors own expense. This option is subject to approval by the conference organising committee following an application process. Time allocated to the speaker will be at the discretion of the conference organising committee. Please note that the technical program fills up quickly so you will need to submit your application early to secure a place within the program.

SILVER SPONSOR $9,000 x 2

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Benefits

• Logo recognition in all conference promotional material, including conference program and venue signage*• Company logo and profile in the conference handbook and website (including link) • One 3m x 2m exhibition booth • One registration including all day catering and Welcome Reception. The Conference Dinner is not included in any registration type, tickets need to be purchased separately. • One full page (A4) advertising space in the conference handbook (finished artwork to be supplied by sponsor) • Delegate list – supplied in accordance with Australian Privacy and Anti-Spam Legislation prior to the conference • One satchel insert (see page 10)

PLUS

Choose one of the following options as part of your Silver Sponsorship Package: (Options sold on a first in basis)

Welcome Reception

• Exclusive sponsorship of the Welcome Reception • Recognition as the Welcome Reception Sponsor (with organisation logo) on the conference website • Opportunity to display signage at the Welcome Reception Venue (sponsor to supply signage. Maximum of 2 pull up banners to be displayed) • Opportunity to welcome delegates to the Welcome Reception (3 minutes maximum)

Delegate Name Badge + Lanyard

• Exclusive sponsorship of Delegate Name Badges including logo recognition on each Delegate Name Badge along with the conference logo • Recognition as the Delegate Name Badge Sponsor (with organisation logo) on the conference website

Image credits (top to bottom): Tourism Tasmania and Rob Burnett, Tourism Tasmania & Nigel Honey, Tourism Tasmania and Adam Gibson

BRONZE SPONSOR $5,000 x multiple available

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Benefits

• Exclusive Sponsorship of one of the Conference Keynote Speakers at AGTA • Logo recognition in all conference promotional material, including conference program and venue signage*• Company logo and profile in the conference handbook and website (including link)• One 3m x 2m exhibition booth • One registration including all day catering and Welcome Reception. The Conference Dinner is not included in any registration type, tickets need to be purchased separately. • One half page advertising space in the conference handbook (finished artwork to be supplied by sponsor) • Delegate list – supplied in accordance with Australian Privacy and Anti-Spam Legislation prior to the conference • One satchel insert (see page 10)

PLUS

Choose one of the following options as part of your Bronze Sponsorship Package: (Options sold on a first in basis)

Day Refreshment Break

• One days exclusive sponsorship as the Day Refreshment Break Sponsor at the conference (morning tea, lunch & afternoon tea) • Opportunity to display organisational signage in the catering area (maximum of 2 pull up banners) • Opportunity to provide promotional material for display on the catering stations • Organisation logo displayed on each catering table at the sponsored break • Organisation verbally acknowledged by Chair prior to or directly after sponsored break

Poster Session

• Exclusive sponsorship of the official Poster Presentation session at the conference • Your organisation logo to appear on the screen in the plenary hall prior to the Poster Session and acknowledgement given by the last sessions Chair.

Quiet room (Previously Parent Room)

• Exclusive sponsorship of the conference Quiet Room • Recognition as the Quiet Room Sponsor (with organisation logo) on the conference website • Opportunity to display signage in the Quiet Room (Sponsor to supply signage - maximum of 1 pull up banner to be displayed)

Image credits (bottom): O&M St John Photography

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AWARD SPONSOR $1,000 x PER AWARD

We have two Awards presented at the AGTA Conference available to sponsor. They are:

• Best Poster Award – Student • Best Poster Award – Early Career Researcher

Benefits

• Logo recognition in all conference promotional material, including conference program and venue signage*• Company logo and profile in the conference handbook and website (including link) • Organisation logo printed on relevant Award certificate • Opportunity for one representative to attend the award presentation and present the award • One satchel insert (see below)

SATCHEL INSERTS$600

This is your opportunity to deliver your message directly to your target market by providing a promotional item that will be available when delegates pack their satchel. A maximum size of up to A4 with a thickness of 4 individual pages (8 printed pages) can be provided OR a suitable promotional item.

Please note that this year the delegates will pack their own satchel from the self service packing bar. The satchel will be provided to delegates without inserts to avoid wastage as we strive to reduce our impact on the environment.

ADVERTISING PACKAGES – Electronic Handbook

Advertising space will be available in the Conference Handbook which will be distributed to all conference delegates. Advertising in the Conference Handbook will provide excellent exposure for your organisation.

Outside Back Cover $800 Inside Front Cover $650Inside Back Cover $650 Full page $500 Half page $250

*The appearance of sponsors’ logos on printed materials will be subject to printing deadlines. Sponsors will be advised of deadlines upon receipt of the signed sponsorship agreement.

Image credits (top to bottom): Tourism Tasmania & Poon Wai Nang, Tourism Tasmania & Poon Wai Nang, Tourism Tasmania & Nick Osborne

2016 Handbook sample

Taking an exhibition stand is a great way to reach out to potential clients, connect with conference delegates and promote your services/products.

With the trade exhibition area open for the duration of the conference, that’s a whole lot of quality exposure for your organisation.

All conference lunch and refreshment breaks, as well as the Poster Sessions and Welcome Reception, will be held in the trade exhibition area to ensure a high traffic flow of delegates.

EXHIBITION DETAILS

Exhibition stands are sold per single according to the following pricing structure.

EARLY BIRD (Valid until 26/5/17) $3500

STANDARD (From 26/5/17) $4000

TRADE EXHIBITION

AGTA CONFERENCE 2017 | PAGE 11Image credit: Tourism Tasmania & George Apostolidis

• One 3m x 2 m (2.4m high) shell structure booth• White melamine back and side walls• Organisation name on fascia board (30 characters)• 2 x 150w spot lights• 1 x 4mp/100w power outlet• Please note that no furniture is included as part of the trade exhibition package• Logo recognition in all conference promotional material, including conference program and venue signage*• Company logo and profile in the conference handbook and website (including link)• One exhibitor registration including daily catering and Welcome Reception. The Conference Dinner is not included in any registration type, tickets need to be purchased separately. • One satchel insert (see page 10)• Delegate List – supplied in accordance with Australian Privacy and Anti-Spam legislation

Custom Built Displays, Furniture & Fascia

If you’d like to stand out from the crowd and customise your booth with additional furniture and features, you will be provided with the contact details of our Exhibition Build partner. Conference specific contact details will be given out with the Exhibitor Guidelines. Please note, all custom built structures need to conform with the venue’s trade exhibition requirements and will require approval from the Conference Manager.

Additional Tickets & Registrations

Extra personnel required to staff the exhibition stand must purchase additional exhibitor registrations at $700 which includes:

• Daily catering• Attendance at conference sessions• Attendance at the conference Welcome Reception• Does not include the Conference Dinner however tickets may be purchased separately

This Exhibitor/Sponsor Pass is significantly reduced from the standard delegate fee as recognition of your company’s support of the event. Please note there is a maximum of two additional exhibitor registrations per sponsor or exhibitor.

PUBLIC LIABILITY INSURANCE

Australian regulations require all exhibitors to have adequate Public Liability Insurance cover based on a limit of indemnity to the value of $10,000,000. This refers to damage or injury caused to a third party/visitor on or in the vicinity of an exhibition stand. Exhibitors are required to submit their Public Liability Insurance Certificate along with their booking form.

If you would like to purchase exhibitor Public Liability Insurance for the duration of the conference, we can arrange this for you with H2 Conference Insurance at a cost of $100 AUD. Please tick this option on the booking form.

TRADE EXHIBITION BOOTH FEATURES

AGTA CONFERENCE 2017 | PAGE 12Image credits (top to bottom): Tourism Tasmania and Rob Burnett, Tourism Tasmania and Andrew Wilson, Sean Scott

CONFERENCE BOOKING FORM

AGTA 2017 - C/- Leishman Associates113 Harrington Street, Hobart TAS 7000Phone: 03 6234 7844ABN: 22 103 078 897

CHECKLIST

These items will be used on the conference website and in the conference handbook. Please send them to sandra@laevents.com.au

(This check list does not apply to satchel inserts or advertising bookings).

¨Yes, I have provided an electronic copy of the company logo (jpg & eps files)

¨Yes, I have provided the company website address

¨Yes, I have provided 75 word promotional text (text exceeding 75 words will be edited for length)

To book your selected sponsorship and/or exhibition packages please complete and return to sandra@laevents.com.au

PRIMARY CONTACT

Company Name:

Contact Person: Position:

Postal Address:

State: Postcode:

Telephone: Mobile:

Email:

Company Web Address:

SPONSORSHIP/EXHIBITION PACKAGE

I would like to invest in the following package:

Package: Value $

EXHIBITORS ONLY

¨Yes, I have provided a copy of my company’s Public Liability Insurance Certificate

¨No, I wish to purchase Public Liability Insurance at a cost of $100.

PAYMENT

Payment can be made by direct deposit to Leishman Associates

¨Request a tax invoice for payment via EFT, MasterCard or VISA¨I have directly deposited funds to your account

Name of bank: Commonwealth Bank of AustraliaAccount name: Leishman Associates BSB: 067 000 Account no: 1036 5932Swift code: CTBAAU2S

Prices quoted in the package are in Australian Dollars and inclusive of GST

¨I have read the Terms and Conditions

Signature:

Date:

The following terms and conditions apply to your application to sponsor and/or exhibit:

1. DEFINITIONSEvent means the event referred to in the Booking Application Form.Exhibition/Sponsorship means the exhibition and/or sponsorship as detailed in the Booking Application Form.GST means GST within the meaning of the GST Act.GST Act means A New Tax System (Goods and Services Tax) Act 1999 (Cth) (as amended).Us/We means Leishman Associates Pty Ltd (ACN 103 078 897) as Conference Managers representing the Conference Committee and the Host Organisation.You means the entity submitting the Booking Application Form to sponsor and/or exhibit.

2. APPLICATIONYou will submit the Booking Application Form for the Exhibition/Sponsorship.

3. APPROVALThe Exhibition/Sponsorship will be confirmed upon return to You of the approved Booking Application Form, together with a tax invoice for the full amount of the Exhibition/Sponsorship fee, 50% of this total is payable within 7 days. The deposit is non-refundable and will be deducted from the booking fee. Your company logo and profile will only feature on the conference website once this deposit has been paid.

4. PAYMENTUpon payment of the deposit, You will receive a tax invoice for the balance of the Exhibition/Sponsorship fee. Payment of the balance of the fee is due and payable 30 days prior to the commencement of the Event. All Booking Application Forms received within 30 days of the commencement of the Event must include full payment of the booking fee. Only once payment has been made in full will your logos and profiles be placed on Event collateral. Due to printing deadlines, You will not be guaranteed inclusion on Event collateral if payment of the booking fee is not received 30 days prior to the Event.

All international payments must include provision for bank fees and exchange rates in the payment amount. Any outstanding balance will be required to be paid by You prior to the commencement of the Event.

5. CANCELLATIONIn the event that You cancel your Exhibition/Sponsorship, your deposit will not be refunded. In the event that You cancel your Exhibition/Sponsorship more than 90 days before the Event, You will receive a 25% refund of the Exhibition/Sponsorship fee. In the event that You cancel within 90 days of the Event, You will not receive any refund. Any monies outstanding at cancellation will need to be paid in full.

6. CHANGESOnce your Exhibition/Sponsorship has been confirmed and accepted, a reduction in Sponsorship/Exhibition space is considered a cancellation and will be governed by the above cancellation policy. Reduction in space can result in relocation of your Exhibition/Sponsorship at Our discretion. Any space not claimed one hour before the Event commences and will be reassigned and no refund will be payable to You.

We reserve the right to rearrange the floor plan and/or relocate any Exhibition/Sponsorship without notice to You. We reserve the right to amend existing unsold sponsorship packages or add additional sponsorship packages as required without notice to confirmed sponsors and exhibitors.

7. STANDSIf You intend to utilise a custom built exhibit stand, We must be advised of the full details and dimensions a minimum of six weeks prior to the commencement of the Event. All display construction requires our approval.

8. ASSIGNMENT/SHARED PACKAGESYou are not permitted to assign, sublet or apportion the whole or any part of Your sponsorship package or booked space except upon our prior written consent. Shared sponsorship and exhibition packages will result in one set of benefits only being available to be shared by all parties involved. This includes but is not limited to logo recognition, profile inclusion, signage and registration benefits.

9. INSURANCEPublic Liability insurance to a minimum of AUD$10 million must be taken out by You. A copy of the certificate of Insurance currency must be provided to Us a minimum of four weeks prior to the commencement of the Event.

10. EXCLUSIONAll information supplied to You in relation to the Event is accurate to the best of our knowledge and belief and does not constitute a warranty and any inaccuracy or mistake will not entitle You to cancel your booking without penalty. All estimates of attendee/delegate numbers attending the Event are estimates only, and You agree that We are not responsible for any discrepancy in these estimated attendee/delegate numbers.

11. MARKETINGWe will use your information to send you updates and other news about this Event. We will only pass on your information to reputable third party official contractors of the Event for the purpose of assisting you with your participation.

12. GSTAll amounts paid or payable under these terms and conditions are inclusive of any GST which may be applicable to any supplies made by either party under this Agreement. To the extent GST is applicable to any amount paid or payable in respect of a taxable supply made under or in connection with this Agreement, subject to that party receiving a valid tax invoice for GST purposes from the other party in respect of the supply before the time of payment.

EVENT SPONSORSHIP & EXHIBITION APPLICATION TERMS & CONDITIONS