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Determining Who Will Write and Review Your Compliance Certification

CS-93, SACSCOC Annual Meeting, December 7, 2015, Houston, TXVirginia Kinman, Longwood University

Introductions

Longwood University Level III comprehensive public

5,000 students

Reaffirmed in 2014

What about you?

Session Outcomes

1. Identify the most appropriate writers and reviewers for the Compliance Certification at your institution

2. Design an internal review process that engages the institution in reaffirmation

3. Develop a realistic, iterative timeline for writing and review of the Compliance Certification

CS-93 Spread the Work Wisely (B&W slides), SACSCOC Annual Meeting 2015, Virginia Kinman, Longwood University

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Who should write?

Small group or large group?

Good writer or person who knows area?

Faculty or administrators/managers?

Single final editor?

Who should review?

Small group or large group?

Person who knows area or other?

External reviewer?

Compliance Report Structure

7 Compliance Teams

Educational Programs

Faculty

Finance & Facilities

Institutional Effectiveness

Library, Learning Resources & Academic Support

Mission, Governance & Administration

Student Affairs & Student Support

7 Steering Committee Members

CS-93 Spread the Work Wisely (B&W slides), SACSCOC Annual Meeting 2015, Virginia Kinman, Longwood University

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Compliance Report Timeline

What How Long

Compliance Kickoff 1 day

Compliance Audit 5 months

Narrative Drafts 8 months

Internal Review 3 months

In-Depth Review 4 days

External Reviewer and Editor 9 weeks

Essential Components

1. RolesKnow who is doing what

2. PreparationProvide training and context

3. Templates Make the mechanics easy

4. Schedule Use consistent due dates on a rolling schedule

Organizing Principles

Group standards

Flag problems

Color code (Handout A)

Use filename conventions

Reuse standards information

CS-93 Spread the Work Wisely (B&W slides), SACSCOC Annual Meeting 2015, Virginia Kinman, Longwood University

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Narrative Drafts

1. Roles

2. Preparation (Handout B)

3. Templates (Handout C)

4. Schedule (Handouts D, E)

Lessons learned

Internal Review

1. Roles

2. Preparation (Handout F)

3. Templates (Handouts G, H)

4. Schedule (Handouts I, J)

Lessons learned

In-Depth Review

1. Roles

2. Preparation

3. Templates

4. Schedule (Handout K)

Lessons learned

CS-93 Spread the Work Wisely (B&W slides), SACSCOC Annual Meeting 2015, Virginia Kinman, Longwood University

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External Reviewer and Editor

1. Roles

2. Preparation

3. Templates (Handout L)

4. Schedule (Handouts M, N)

Lessons learned

Takeaways

What stood out?

What can you adapt to your institution?

What strategies have you used?

Contact

Virginia Kinman

Assistant Vice President for Accreditation and Compliance

Longwood University

kinmanvr@longwood.edu

CS-93 Spread the Work Wisely (B&W slides), SACSCOC Annual Meeting 2015, Virginia Kinman, Longwood University

Review order

Team No. Short DescriptionReview

Date1 Faculty 3.5.4 Terminal Degrees of Faculty 30-Apr2 Faculty 3.7.1 Faculty Competence 30-Apr3 Faculty 3.7.2 Faculty Evaluation 30-Apr4 Faculty 3.7.3 Faculty Development 30-Apr5 Faculty 3.7.4 Academic Freedom 30-Apr6 Faculty 3.7.5 Faculty Role in Governance 30-Apr7 Educ Prog 2.7.3 General Education 30-Apr7 Educ Prog 3.5.1 General Education Competencies 30-Apr8 Educ Prog 3.6.4 Post-Baccalaureate Program Requirements 30-Apr9 Educ Prog 4.1 Student Achievement 30-Apr

10 Fin/Fac 2.11.1 Financial Resources 30-Apr10 Fin/Fac 3.10.1 Financial Stability 30-Apr11 Fin/Fac 3.10.3 Control of Finances 30-Apr11 Fin/Fac 3.10.4 Control of Sponsored Research / External Funds 30-Apr12 Fin/Fac 3.10.2 Financial Aid Audits 30-Apr12 Fin/Fac 4.7 Title IV Program Responsibilities 30-Apr13 Fin/Fac 2.11.2 Physical Resources 30-Apr13 Fin/Fac 3.11.1 Control of Physical Resources 30-Apr13 Fin/Fac 3.11.3 Physical Facilities 30-Apr14 Fin/Fac 3.11.2 Institutional Environment 30-Apr15 Lib Acad 2.9 Learning Resources and Services 30-Apr15 Lib Acad 3.8.1 Learning / Information Resources 30-Apr15 Lib Acad 3.8.2 Instruction of Library Use 30-Apr15 Lib Acad 3.8.3 Qualified Staff (Library / Learning Resources) 30-Apr16 Lib Acad 3.4.9 Academic Support Services 30-Apr17 Lib Acad 3.4.12 Technology Use 30-Apr17 Lib Acad 4.8.1 Distance and Correspondence Education (Identify of Students) 30-Apr17 Lib Acad 4.8.2 Distance and Correspondence Education (Privacy of Students) 30-Apr17 Lib Acad 4.8.3 Distance and Correspondence Education (Notification of Charges) 30-Apr1 IE 2.5 Institutional Effectiveness 3-May2 IE 3.3.1 Institutional Effectiveness (all together) 3-May2 IE 3.3.1.1 Institutional Effectiveness - Educational Programs 3-May2 IE 3.3.1.2 Institutional Effectiveness - Administrative Support 3-May2 IE 3.3.1.3 Institutional Effectiveness - Academic and Student Support 3-May2 IE 3.3.1.4 Institutional Effectiveness - Research 3-May2 IE 3.3.1.5 Institutional Effectiveness - Community / Public Service 3-May1 Miss/Gov/Adm 2.1 Degree Granting Authority 10-May2 Miss/Gov/Adm 2.2 Governing Board 10-May3 Miss/Gov/Adm 2.3 Chief Executive Officer 10-May3 Miss/Gov/Adm 3.2.1 CEO Evaluation / Selection 10-May4 Miss/Gov/Adm 2.4 Institutional Mission 10-May4 Miss/Gov/Adm 3.1.1 Mission 10-May5 Miss/Gov/Adm 2.6 Continuous Operation 10-May6 Miss/Gov/Adm 3.2.2 Governing Board Control 10-May

A-1

CS-93 Spread the Work Wisely (handouts), SACSCOC Annual Meeting 2015, Virginia Kinman, Longwood University

7 Miss/Gov/Adm 3.2.3 Board Conflict of Interest 10-May8 Miss/Gov/Adm 3.2.4 External Influence 10-May9 Miss/Gov/Adm 3.2.5 Board Dismissal 10-May

10 Miss/Gov/Adm 3.2.6 Board / Administration Distinction 10-May11 Miss/Gov/Adm 3.2.7 Organizational Structure 10-May11 Miss/Gov/Adm 3.2.8 Qualified Administrative / Academic Officers 10-May11 Miss/Gov/Adm 3.2.9 Personnel Appointment 10-May11 Miss/Gov/Adm 3.2.10 Administrative Staff Evaluations 10-May12 Miss/Gov/Adm 3.2.11 Control of Intercollegiate Athletics 10-May13 Miss/Gov/Adm 3.2.12 Fund-Raising Activities 10-May14 Miss/Gov/Adm 3.2.13 Institution- Related Entities 10-May15 Miss/Gov/Adm 3.2.14 Intellectual Property Rights 10-May16 Miss/Gov/Adm 3.14.1 Publication of Accreditation Status 10-May

Steering 3.12.1 Substantive Change Notification

Steering 3.13.1 Policy Compliance

A-2CS-93 Spread the Work Wisely (handouts), SACSCOC Annual Meeting 2015, Virginia Kinman, Longwood University

Team

No.

Content

Standard (as of January 2012)

Suggestions from SACS Handbook for Reaffirmation (March 2011)

Non-Compliance Excerpt from SACS Handbook for Reaffirmat-ion (March 2011)

2012 Rationale and Notes from SACS Resource Manual (2012)

Educ Prog3.5.2

Institutional Credits for an Undergraduate Degree

At least 25 percent of the credit hours required for the degree are earned through instruction offered by the institution awarding the degree. (See Commission policy on "Collaborative Academic Arrangements.")

Note: Revision 2011.

2011 change makes it clear that at least 25 percent of credit hours for a degree must be earned at the institution offering the degree, regardless of the institution's participation in a consortial or contractual arrangement.

This standard establishes the general principle addressing the integrity of a degree; that is, if an institution awards an academic degree, then it is responsible for the delivery of an appropriate portion of the academic experiences applicable to the degree. The standard also establishes the threshold for determining the acceptable portion of coursework that the institution ought to provide for the degree.

B-1

CS-93 Spread the Work Wisely (handouts), SACSCOC Annual Meeting 2015, Virginia Kinman, Longwood University

Team

No.

Content

2012 Relevant Questions for Considera-tions

2012 Required Documenta-tion

2012 Examples of Other Types of Documenta-tion

2012 Reference to Commission Documents

2012 Relevant Standards

Academic Programs

BOV

Confidential

Distance Educ

Examples

HR Personnel

Mission

Off-Site

Policy LU

ProcedureLU

Published

SACS Policy

Table/Roster

Trend Data

WEAVE online

Educ Prog3.5.2

Institutional Credits for an Undergraduate Degree

• What evidence exists that the institution has a policy stating the amount of credit which must be earned throughinstruction by the institution? • How does the institution monitor the amount of credit earned at the institution with respect to the total number of credits required for the degree? • How are the policies disseminated? • How does an institution identify on its transcript the name of the institution from which a course was taken? • How does an institution identify on its transcript that the degree awarded is a collaborative degree?

• Degree completion policies • Evidence that verifies that at least 25 percent of the credits required for the degreehave been earned at the institution

• Process for monitoring the amount of credit earned at the institution • Policies, procedures, and any operationalmanuals regarding the awarding of credit • Examples of the implementation of those policies

“Collaborative Academic Arrangements” “Substantive Change for Accredited Institutions” “The Quality and Integrity of Undergraduate Degrees”

Comprehensive Standard 3.12

Academic Programs Inventory

Distance/Online

LU PolicyLU Procedures

SACS Policy

B-2

CS-93 Spread the Work Wisely (handouts), SACSCOC Annual Meeting 2015, Virginia Kinman, Longwood University

3.5.2 Institutional Credits for an Undergraduate Degree 1 At least 25 percent of the credit hours required for the degree are earned through instruction offered by 2 the institution awarding the degree. 3

NARRATIVE INSTRUCTIONS 4

• Use the Quick Style Gallery for Heading 1, Heading 2, List Bullet and List Number. Do not use the 5 Paragraph options in the ribbon. 6

• If you insert a table, make it very simple. Do not add special formatting in Draft 1. 7 • When you need to reference a supporting document, put the name and date in parentheses. If you 8

are referencing a certain page in a longer document, include the section title and page number per 9 the Evidence Guidelines (revised August 2012), e.g., (Undergraduate Catalog, 2011-12, Liberal 10 Studies Program, p. 45). 11

START YOUR NARRATIVE DRAFT BELOW 12

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C-1CS-93 Spread the Work Wisely (handouts), SACSCOC Annual Meeting 2015, Virginia Kinman, Longwood University

Team Issue/Actions and Concerns Std # Category IR Due (End)

Educ CCR - Program Length 2-7-1 Narrative 1 14-Sep-12

Educ CCR - Program Length 4-4 Narrative 1 14-Sep-12

Educ CCR - Program Coordinators 3-4-11 Narrative 1 28-Sep-12

Educ Review all recruitment and program brochures (see Student 4-6) 3-4-3 Analysis 28-Sep-12

Educ Make matrix of all agreements showing other party, date signed, date of last review, evaluation clause in agreement, responsibility and role of all parties in agreement, relation to LU mission (3.4.7)

3-4-7 Matrix 28-Sep-12

Educ CCR - Undergrad Credits 3-5-2 Narrative 1 28-Sep-12

Educ CCR - Graduate Credits 3-6-3 Narrative 1 28-Sep-12

Educ Create matrix of program length with justifications 4-4 Matrix 28-Sep-12

Educ CCR - Program Length 2-7-1 Narrative 2 IR 12-Oct-12

Educ CCR - Continuing Ed/Service 3-4-2 Narrative 1 12-Oct-12

Educ CCR - Transfer Credit 3-4-4 Narrative 1 12-Oct-12

Educ CCR - Noncredit to Credit 3-4-8 Narrative 1 12-Oct-12

Educ Interpret and summarize the review of 2010-11 general education assessment conducted by the General Education Committee in fall 2011 (3.5.1)

3-5-1 Analysis 12-Oct-12

Educ CCR - Program Length 4-4 Narrative 2 IR 12-Oct-12

Educ CCR - Undergrad Credits 3-5-2 Narrative 2 IR 26-Oct-12

Educ CCR - Graduate Rigor 3-6-1 Narrative 1 26-Oct-12

Educ CCR - Graduate Curriculum 3-6-2 Narrative 1 26-Oct-12

Educ CCR - Graduate Credits 3-6-3 Narrative 2 IR 26-Oct-12

Educ For each type of criteria used in revised 4.1, indicate relation to mission, why the criteria is appropriate, how we use the data to support student achievement, what is expected level of achievement and why it is appropriate (4.1)

4-1 Matrix 26-Oct-12

Educ Conduct audit of 2011-12 courses with multiple examples for all types of courses to test compliance with new Credit Hour and Online policies and expected audit by SACS evaluators, check for updated SACS guidelines

4-9 Analysis 26-Oct-12

Educ CCR - Admissions Policies 3-4-3 Narrative 1 9-Nov-12

Educ CCR - Consortial/Contractual ** 3-4-7 Narrative 1 9-Nov-12

Educ Meet with General Education Committee to address questions and issues (see audit report)

3-5-1 Meeting 9-Nov-12

Educ CCR - Course Work for Degrees 2-7-4 Narrative 1 30-Nov-12

Educ Create matrix of program coordinators with justifications 3-4-11 Matrix 30-Nov-12

Educ CCR - Credit Practices 3-4-6 Narrative 1 30-Nov-12

Educ CCR - Credit Hours ** 4-9 Narrative 1 30-Nov-12

Educ CCR - General Education ** 2-7-3 Narrative 1 14-Dec-12

Educ CCR - General Education ** 3-5-1 Narrative 1 14-Dec-12

Educ CCR - Academic Policies 3-4-5 Narrative 1 18-Jan-13

Educ CCR - Undergrad Requirements 3-5-3 Narrative 1 18-Jan-13

Educ CCR - Graduate Requirements 3-6-4 Narrative 1 18-Jan-13

Educ CCR - Program Content 2-7-2 Narrative 1 1-Feb-13

Educ CCR - Student Achievement ** 4-1 Narrative 1 1-Feb-13

Educ CCR - Program Curriculum 4-2 Narrative 1 1-Feb-13

Educ CCR - Program Approval 3-4-1 Narrative 1 15-Feb-13

Educ CCR - Curriculum Responsibility 3-4-10 Narrative 1 15-Feb-13

Educ CCR - Graduate Requirements 3-6-4 Narrative 2 IR 15-Feb-13

D-1CS-93 Spread the Work Wisely (handouts), SACSCOC Annual Meeting 2015, Virginia Kinman, Longwood University

Team Issue/Actions and Concerns Std # Category IR Due (End)

Educ Analyze data available and prepare summary tables for narrative - version 2 4-1 Matrix 15-Feb-13

Educ CCR - Program Content 2-7-2 Narrative 2 IR 1-Mar-13

Educ CCR - Consortial/Contractual ** 3-4-7 Narrative 2 IR 1-Mar-13

Educ CCR - Undergrad Requirements 3-5-3 Narrative 2 IR 1-Mar-13

Educ CCR - Graduate Rigor 3-6-1 Narrative 2 IR 1-Mar-13

Educ CCR - Graduate Curriculum 3-6-2 Narrative 2 IR 1-Mar-13

Educ CCR - Program Curriculum 4-2 Narrative 2 IR 1-Mar-13

Educ CCR - Course Work for Degrees 2-7-4 Narrative 2 IR 22-Mar-13

Educ CCR - Program Approval 3-4-1 Narrative 2 IR 22-Mar-13

Educ CCR - Continuing Ed/Service 3-4-2 Narrative 2 IR 22-Mar-13

Educ CCR - Academic Policies 3-4-5 Narrative 2 IR 22-Mar-13

Educ CCR - Noncredit to Credit 3-4-8 Narrative 2 IR 22-Mar-13

Educ CCR - Student Achievement ** 4-1 Narrative 2 IR 22-Mar-13

Educ Conduct audit of 2012-13 courses 4-9 Analysis 22-Mar-13

Educ CCR - General Education ** 2-7-3 Narrative 2 IR 5-Apr-13

Educ CCR - Program Coordinators 3-4-11 Narrative 2 IR 5-Apr-13

Educ CCR - Admissions Policies 3-4-3 Narrative 2 IR 5-Apr-13

Educ CCR - Credit Practices 3-4-6 Narrative 2 IR 5-Apr-13

Educ CCR - General Education ** 3-5-1 Narrative 2 IR 5-Apr-13

Educ CCR - Credit Hours ** 4-9 Narrative 2 IR 5-Apr-13

Educ CCR - Curriculum Responsibility 3-4-10 Narrative 2 IR 19-Apr-13

Educ CCR - Transfer Credit 3-4-4 Narrative 2 IR 19-Apr-13

Educ CCR - Undergrad Credits 3-5-2 Narrative 3 19-Apr-13

Educ CCR - Graduate Credits 3-6-3 Narrative 3 19-Apr-13

Educ Cross reference 2.5, 3.3.1.1 and 3.5.1 – look at how these criteria are used, e.g., which programs use MFT, create summary table (4.1) Omit

4-1 Matrix 19-Apr-13

Educ CCR - Consortial/Contractual ** 3-4-7 Narrative 3 3-May-13

Educ CCR - Program Length 2-7-1 Narrative 3 17-May-13

Educ CCR - Academic Policies 3-4-5 Narrative 3 17-May-13

Educ CCR - Graduate Rigor 3-6-1 Narrative 3 17-May-13

Educ CCR - Graduate Curriculum 3-6-2 Narrative 3 17-May-13

Educ CCR - Program Length 4-4 Narrative 3 17-May-13

Educ CCR - Program Content 2-7-2 Narrative 3 31-May-13

Educ CCR - General Education ** 2-7-3 Narrative 3 31-May-13

Educ CCR - Continuing Ed/Service 3-4-2 Narrative 3 31-May-13

Educ CCR - General Education ** 3-5-1 Narrative 3 31-May-13

Educ CCR - Student Achievement ** 4-1 Narrative 3 31-May-13

Educ CCR - Program Curriculum 4-2 Narrative 3 31-May-13

Educ CCR - Credit Hours ** 4-9 Narrative 3 31-May-13

Educ CCR - Course Work for Degrees 2-7-4 Narrative 3 14-Jun-13

Educ CCR - Program Approval 3-4-1 Narrative 3 14-Jun-13

Educ CCR - Curriculum Responsibility 3-4-10 Narrative 3 14-Jun-13

Educ CCR - Program Coordinators 3-4-11 Narrative 3 14-Jun-13

Educ CCR - Admissions Policies 3-4-3 Narrative 3 14-Jun-13

Educ CCR - Transfer Credit 3-4-4 Narrative 3 14-Jun-13

Educ CCR - Credit Practices 3-4-6 Narrative 3 14-Jun-13

D-2CS-93 Spread the Work Wisely (handouts), SACSCOC Annual Meeting 2015, Virginia Kinman, Longwood University

Team Issue/Actions and Concerns Std # Category IR Due (End)

Educ CCR - Program Approval 3-4-1 Narrative 1 15-Feb-13

Educ CCR - Curriculum Responsibility 3-4-10 Narrative 1 15-Feb-13

Educ CCR - Graduate Requirements 3-6-4 Narrative 2 IR 15-Feb-13

Educ Analyze data available and prepare summary tables for narrative - version 2 4-1 Matrix 15-Feb-13

Faculty CCR - Full-Time Faculty ** 2-8 Narrative 1 15-Feb-13

Faculty CCR - Faculty Credentials 3-7-1 Narrative 1 15-Feb-13

Fin Fac CCR - Sponsored Research/External Funds ** 3-10-4 Narrative 1 15-Feb-13

Fin Fac CCR - Physical Facilities 3-11-3 Narrative 3 IR 15-Feb-13

IE CCR - Budget allocation process (part of 2.5 - update) 2-5 Narrative 2 15-Feb-13

IE CCR- Complete narrative 3.3.1 outline 3-3-1 Narrative 0 15-Feb-13

Lib Acad CCR - Learning Resources/Services 2-9 Narrative 1 15-Feb-13

Lib Acad CCR - Online Student Identity 4-8-1 Narrative 2 IR 15-Feb-13

Miss Gov CCR - Mission 2-4 Narrative 1 IR 15-Feb-13

Miss Gov CCR - Mission 3-1-1 Narrative 1 IR 15-Feb-13

Miss Gov CCR - Accreditation Status 3-14-1 Narrative 2 IR 15-Feb-13

Miss Gov CCR - President Eval/Selection 3-2-1 Narrative 1 15-Feb-13

Miss Gov CCR - Athletics ** 3-2-11 Narrative 2 IR 15-Feb-13

Miss Gov CCR - Board Control Mission 3-2-2-1 Narrative 1 15-Feb-13

Miss Gov CCR - Board Control Fiscal 3-2-2-2 Narrative 1 15-Feb-13

Miss Gov CCR - Board Control Policy 3-2-2-3 Narrative 1 15-Feb-13

Miss Gov CCR - Board/Admin Distinction 3-2-6 Narrative 2 IR 15-Feb-13

Student CCR - Student Records 3-9-2 Narrative 2 IR 15-Feb-13

Student CCR - Student Affairs Staff 3-9-3 Narrative 3 IR 15-Feb-13

Student CCR - Student Complaints ** 4-5 Narrative 1 15-Feb-13

Student CCR - Admissions Materials 4-6 Narrative 2 15-Feb-13

15-Feb-13 C 25

E-1CS-93 Spread the Work Wisely (handouts), SACSCOC Annual Meeting 2015, Virginia Kinman, Longwood University

Internal Review Guidelines The Compliance Certification Report for SACS reaffirmation has a separate narrative section for each of the 90+ standards in The Principles of Accreditation. Between March 5 and May 17, each narrative will be reviewed by a vice president plus other faculty and staff who are involved in the activities associated with the standard. Some narratives will be reviewed by the entire Cabinet or by all academic deans. In most cases, you will be seeing the second draft of the narrative, which incorporates feedback from the first draft review by the Compliance Steering Committee.

You will have two weeks to review a narrative. You will receive a list of the narratives that you will be reviewing, with the date when you will receive the materials and the due date when your feedback should be turned in. Due dates are March 22, April 5, April 19, May 3 and May 17.

For each narrative that you are reviewing, you will receive two items via email from Carol Anderson.

1. Narrative draft in Word format.

a. The number and exact wording of the standard is at the top.

b. Line numbers are in the left margin.

c. References to supporting documentation are in bold in parentheses.

d. Comments from the Steering Committee’s review of the draft may be at the end.

2. Internal review input sheet in Word format.

a. The number and exact wording of the standard is at the top.

b. The rationale and questions for consideration from the SACS Resource Manual provide more informationabout the meaning of the standard.

c. There are instructions for entering your comments and relevant line numbers. The comment space willexpand as you type.

d. Each comment section (Inaccuracies, Improvements, Evidence and Other) has guiding questions:

• Does the narrative accurately reflect what your area is doing?• Is more current statistical or assessment data available?• Is your area planning improvements or changes that are not mentioned in the narrative?• Are any key pieces of evidence (bolded references in the narrative) missing?• Do you have other comments or concerns about demonstrating compliance with the standard?

e. Return this document to Carol Anderson (andersoncb2@longwood.edu) by the due date in the pageheader.

Your feedback will help ensure that the information in the narratives is accurate and up-to-date.

If you are reviewing more than one narrative in a given two-week review period, all items will be attached to a single email. Administrative assistants will be copied for vice presidents and deans so that time may be blocked out for the review.

Comments from all reviewers will be combined and provided to the Steering Committee and appropriate Compliance Team chair. Your name will not be associated with your comments unless you listed yourself as the contact person for additional information.

If you have questions about the meaning of a standard or the purpose of the review, please contact Virginia Kinman, kinmanvr@longwood.edu or x2441.

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CS-93 Spread the Work Wisely (handouts), SACSCOC Annual Meeting 2015, Virginia Kinman, Longwood University

3.5.2 Institutional Credits for an Undergraduate Degree 1 At least 25 percent of the credit hours required for the degree are earned through instruction offered by 2 the institution awarding the degree. 3

Overview 4 Longwood University is in compliance with this comprehensive standard. 5

Longwood University requires that undergraduate students seeking degrees from the institution must 6 take 25% of their credit hours at the institution. As the Undergraduate Catalog states, “A minimum of 7 25 percent of the degree credit must be earned at Longwood University, with 30 credit hours at the 8 upper level” (Undergraduate Catalog 2012-13, Academic Requirements, Graduation Requirements, 9 page 47). 10

Residency Requirement Policies 11 Longwood’s residency requirement policies (outlined above) apply to transfer students, students 12 earning degrees through 2+2 partnership programs with other colleges, and students who choose to 13 take courses for credit at other institutions while enrolled at Longwood. Additionally, Longwood does 14 not grant transfer credit to courses taken at the developmental level, and allows only a maximum of 14 15 semester hours of correspondence course credit to be applied toward a degree (Undergraduate Catalog 16 2011-12, Academic Regulations, Specific Policies for Transfer of Credits, page 43). 17 18 Longwood grants no exceptions to the requirement that all students who receive an undergraduate 19 degree from the institution must have taken 25% of their credit hours at the institution. The additional 20 requirement that graduating students must have taken 30 credit hours at the upper level at Longwood is 21 subject to two very specific exceptions. First, “Biology majors with a concentration in Medical 22 Technology, pre-physical therapy, pre-medicine, pre-dentistry or pre-veterinary medicine who take 300-23 400 level courses at affiliated institutions will be allowed to count that course work toward fulfilling the 24 30 hours upper-level graduation requirement” (Undergraduate Catalog 2012-13, Academic 25 Requirements, Graduation Requirements, page 47). Second, “students who participate in international 26 exchange programs may request an exception to the 30 hour upper-level graduation requirement,” but 27 such exceptions are granted only if they are “approved in writing by the student’s college dean prior to 28 the study abroad” (Undergraduate Catalog 2011-12, Academic Requirements, Graduation 29 Requirements, page 47). 30 31 Since the undergraduate catalog is authorized by the Board of Visitors, Longwood’s undergraduate 32 residency requirements have been approved by the university’s highest authorities. 33

Policy Enforcement Mechanisms 34

Longwood’s Degree Audit Methods 35 At the undergraduate level, Longwood’s residency requirements (25% of all credit hours/30 upper-36 division credits) are enforced by degree auditors employed by the Registrar’s Office. Degree auditors 37 monitor all applications for graduation, comparing the student’s academic progress with the current 38

G-1CS-93 Spread the Work Wisely (handouts), SACSCOC Annual Meeting 2015, Virginia Kinman, Longwood University

academic catalog and CAPP, the Curriculum, Advising and Planning Program function in Banner. The 39 CAPP function was created and maintained so as to exclude all transfer work from being applied to the 40 upper level residency requirements for all undergraduate majors. A second CAPP piece evaluates 41 whether each graduating student in each academic program has taken 25% of his or her total credits at 42 Longwood University. 43

The registrar’s office also plays a role in making students aware of Longwood’s residency requirements, 44 posting them—along with other Graduation Requirements and a Graduation Checklist—on its website 45 (http://www.longwood.edu/registrar/19244.htm, Graduation Requirements, 9/4/2012). Longwood 46 transcripts clearly identify transfer credits as such. Transfer credit is denoted by the grade of “T,” quality 47 points of 0.000 and GPA hours of 0.000, the institution’s name and the student’s dates of attendance. 48 To illustrate, five sample transcripts of undergraduate students who possess transfer credit are provided 49 (sample undergraduate transcripts 1-5). These transcripts (and attached degree audits) also show the 50 ways in which the university ensures that students possessing a large amount of transfer credit still fulfill 51 residency requirements. 52

Revising and Improving Degree Audit Methods 53 As Longwood performed its compliance audit for SACS in the Spring of 2012, our internal evaluators 54 found an unintentional glitch in the mechanism by which the residency requirement is enforced. 55

The Banner system as it was configured did not distinguish between courses that a currently enrolled 56 Longwood student had taken through the Southside Higher Education Consortium (discussed in more 57 detail in Comprehensive Standard 3.4.7 Consortial Relationships/Contractual Agreements) and those the 58 student has taken at Longwood itself. Since CAPP is a Banner application, a degree audit employing 59 CAPP would then count credits taken from this particular consortium as applying to the 25% of total 60 credits residency requirement. Practically, very few students were affected by this problem (on average 61 only six Longwood students take a consortial class each term), but it was clear that logistically this issue 62 needed to be fixed for full compliance with the standard (Personal Communication, Vikki Levine, 63 Registrar, 10/11/2012). 64

As of October 2012, this problem has been fixed. As Comprehensive Standard 3.4.7 Consortial 65 Relationships/Contractual Agreements discusses in some detail, all Longwood student requests to take 66 courses at another consortial institution must be pre-approved by the registrar’s office. As part of its 67 approval process, the registrar’s office now ensures that the 25% of total credits and 30 upper-level 68 credits residency requirements are met. Additionally, the attribute CNST is now added to the student 69 record so that the CAPP program flags the student for further evaluation during the degree review 70 process. Degree auditors check the records of any student thus flagged to ensure that he or she has met 71 the residency requirements, even if consortial classes are excluded (Personal Communication, Vikki 72 Levine, Registrar, 10/11/2012). 73

Conclusion 74 Longwood University is in compliance with this comprehensive standard. 75

G-2CS-93 Spread the Work Wisely (handouts), SACSCOC Annual Meeting 2015, Virginia Kinman, Longwood University

3.5.2 Institutional Credits for an Undergraduate Degree At least 25 percent of the credit hours required for the degree are earned through instruction offered by the institution awarding the degree.

Rationale for the Standard (from the SACS Resource Manual) This standard establishes the general principle addressing the integrity of a degree; that is, if an institution awards an academic degree, then it is responsible for the delivery of an appropriate portion of the academic experiences applicable to the degree. The standard also establishes the threshold for determining the acceptable portion of coursework that the institution ought to provide for the degree.

Questions for Consideration (from the SACS Resource Manual) • What evidence exists that the institution has a policy stating the amount of credit which must be earned throughinstruction by the institution? • How does the institution monitor the amount of credit earned at the institution with respect to the total number of credits required for the degree? • How are the policies disseminated? • How does an institution identify on its transcript the name of the institution from which a course was taken? • How does an institution identify on its transcript that the degree awarded is a collaborative degree?

Internal Review Criteria and Input Section Record your comments below, using the guiding questions for each section.

1. If your comment refers to a specific part of the narrative, type the line number in the Line column.2. If your comment is more general in nature, leave the Line column blank.3. Please put only one comment on a single row.4. If you need more rows than provided, press Tab at the end of your last comment to add a new row.

Inaccuracies Does the narrative accurately reflect what your area is doing? Identify the inaccuracy and who can provide current information.

Is more current statistical or assessment data available? Identify what data should be updated and who can provide the information.

Line Comment (press Tab to add a new row for additional comments)

Improvements Is your area planning improvements or changes that are not mentioned in the narrative? Briefly describe the improvement and indicate who can provide additional information.

Line Comment (press Tab to add a new row for additional comments)

Evidence Are any key pieces of evidence (bolded references in the narrative) missing? Identify the documentation and indicate how it is relevant and who can provide it.

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H-1CS-93 Spread the Work Wisely (handouts), SACSCOC Annual Meeting 2015, Virginia Kinman, Longwood University

Other Do you have other comments or concerns about demonstrating compliance with the standard? Add your comments and indicate who might be able to answer questions.

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H-2CS-93 Spread the Work Wisely (handouts), SACSCOC Annual Meeting 2015, Virginia Kinman, Longwood University

Team No. Content VP Other Reviewers (Last names removed)

Gro

up Rev Start

Draft 2New

Draft 3

Educ Prog 2.7.1 Program Length Deans Sharon, Kathy, Vikki 1 3/5 12-Oct 17-MayEduc Prog 3.5.2 Institutional Credits for an Undergraduate Degree AA Vikki 1 3/5 26-Oct 19-AprEduc Prog 3.6.3 Institutional Credits for a Graduate Degree AA Vikki 1 3/5 26-Oct 19-AprEduc Prog 3.6.4 Post-Baccalaureate Program Requirements Deans Ed 1 3/5 15-Feb 14-JunEduc Prog 4.4 Program Length Deans Sharon, Kathy, Vikki 1 3/5 12-Oct 17-May

Faculty 3.7.3 Faculty Development Deans Nick 1 3/5 1-Feb 17-MayFaculty 3.7.4 Academic Freedom Deans 1 3/5 30-Nov 18-JanFaculty 3.7.5 Faculty Role in Governance AA Susan 1 3/5 14-Dec 1-FebFin/Fac 3.10.2 Financial Aid Audits AA Jennifer, Karen 1 3/5 26-Oct 1-FebFin/Fac 3.10.3 Control of Finances Adm/Fin Susan, Bruce 1 3/5 30-Nov 19-AprFin/Fac 3.11.3 Physical Facilities Facilities Jerry, Angela, Melissa 1 3/5 9-Nov 15-FebFin/Fac 4.7 Title IV Program Responsibilities AA Jennifer, Karen 1 3/5 26-Oct 1-Feb

Lib/Acad 3.8.1 Learning / Information Resources AA Suzy, Deans 1 3/5 1-Feb 19-AprLib/Acad 4.8.1 Distance and Correspondence Education (Identify of Students) IITS Terry, Nick 1 3/5 15-Feb 14-JunMiss/Gov 2.1 Degree Granting Authority AA 1 3/5 30-Nov 14-JunMiss/Gov 3.2.11 Control of Intercollegiate Athletics Pres Troy, Wayne 1 3/5 15-Feb 3-MayMiss/Gov 3.2.14 Intellectual Property Rights AA Hazel 1 3/5 19-Apr 31-MayMiss/Gov 3.14.1 Publication of Accreditation Status AA 1 3/5 15-Feb 31-MayStudent 3.9.2 Student Records IITS Vikki, Karen, Terry 1 3/5 15-Feb 19-AprStudent 3.9.3 Qualified Staff (Student Affairs) ** include matrix SA Larry, Matt 1 3/5 9-Nov 1-Feb

Educ Prog 3.4.7 Consortial Relationships / Contractual Agreements AA Deans 2 3/22 1-Mar 3-MayEduc Prog 3.5.3 Undergraduate Program Requirements AA Deans, Mc, Ed 2 3/22 1-Mar 14-JunEduc Prog 3.6.1 Post-Baccalaureate Program Rigor Deans Kathy 2 3/22 1-Mar 17-MayEduc Prog 3.6.2 Graduate Curriculum Deans Kathy 2 3/22 1-Mar 17-May

Faculty 3.5.4 Terminal Degrees of Faculty Deans Department chairs 2 3/22 3-May 31-MayFaculty 3.7.2 Faculty Evaluation Deans Kim 2 3/22 1-Mar 17-MayFin/Fac 3.10.1 Financial Stability Adm/Fin Tracy, Hazel 2 3/22 1-Mar 3-May

Lib/Acad 3.4.9 Academic Support Services AA Rebecca, Mary Meade, Nick, unit directors 2 3/22 1-Mar 17-MayLib/Acad 3.8.3 Qualified Staff (Library / Learning Resources) AA Suzy 2 3/22 1-Mar 17-MayMiss/Gov 2.4 Institutional Mission Cabinet Rector, Sabrina 2 3/22 19-Apr 17-MayMiss/Gov 3.1.1 Mission Cabinet Rector, Jeanne, Sabrina 2 3/22 19-Apr 17-MayMiss/Gov 3.2.3 Board Conflict of Interest Pres Rector, Jeanne 2 3/22 1-Feb 17-MayMiss/Gov 3.2.4 External Influence Cabinet Rector 2 3/22 14-Dec 1-FebMiss/Gov 3.2.5 Board Dismissal Pres Rector 2 3/22 18-Jan 17-MayMiss/Gov 3.2.6 Board / Administration Distinction Cabinet Rector 2 3/22 15-Feb 17-MayMiss/Gov 3.2.8 Qualified Administrative / Academic Officers Cabinet Deans, Suzy 2 3/22 1-Mar 3-MayMiss/Gov 3.2.9 Personnel Appointment Adm/Fin Della, Eva 2 3/22 1-Mar 3-MayMiss/Gov 3.2.10 Administrative Staff Evaluations Adm/Fin Della 2 3/22 1-Mar 3-MayStudent 3.9.1 Student Rights SA Rick, Vikki, Larry, Matt 2 3/22 1-Mar 3-MayStudent 4.3 Publication of Policies AA Vikki, Karen 2 3/22 18-Jan 1-Mar

Educ Prog 2.7.2 Program Content Deans Sharon, Kathy, Ed 3 4/5 1-Mar 31-MayEduc Prog 2.7.4 Course Work for Degrees Deans 3 4/5 22-Mar 14-JunEduc Prog 3.4.2 Continuing Education / Service Programs AA Bob, Darlene, unit directors 3 4/5 22-Mar 31-MayEduc Prog 3.4.5 Academic Policies Deans Vikki, Kathy, Sharon 3 4/5 22-Mar 17-May

I-1CS-93 Spread the Work Wisely (handouts), SACSCOC Annual Meeting 2015, Virginia Kinman, Longwood University

Team No. Content VP Other Reviewers (Last names removed)

Gro

up Rev Start

Draft 2New

Draft 3

Educ Prog 3.4.8 Non-Credit to Credit AA Vikki 3 4/5 22-Mar 14-JunEduc Prog 4.1 Student Achievement AA Deans, Jennifer 3 4/5 22-Mar 31-MayEduc Prog 4.2 Program Curriculum Deans Sharon, Kathy, Ed 3 4/5 1-Mar 31-May

Fin/Fac 2.11.2 Physical Resources Facilities Jerry, Angela, Melissa 3 4/5 22-Mar 17-MayFin/Fac 3.11.1 Control of Physical Resources Facilities Angela, Melissa 3 4/5 14-Dec 22-Mar

Lib/Acad 3.4.12 Technology Use IITS Kim, Nick, Terry, Suzy, Deans 3 4/5 22-Mar 31-MayLib/Acad 3.8.2 Instruction of Library Use AA Suzy, Deans 3 4/5 22-Mar 31-MayMiss/Gov 2.6 Continuous Operation AA Vikki 3 4/5 22-Mar 3-MayMiss/Gov 3.2.12 Fund-Raising Activities Adv 3 4/5 22-Mar 31-MayStudent 4.5 Student Complaints Cabinet Deans 3 4/5 22-Mar 17-May

Educ Prog 2.7.3 General Education AA Mc, Sharon, Deans, Joanna, Linda 4 4/19 5-Apr 31-MayEduc Prog 3.4.3 Admissions Policies AA Jennifer, Sallie, Kathy 4 4/19 5-Apr 14-JunEduc Prog 3.4.6 Practices for Awarding Credit Deans Sharon, Kathy 4 4/19 5-Apr 14-JunEduc Prog 3.4.11 Academic Program Coordination Deans Sharon, Kathy 4 4/19 5-Apr 14-JunEduc Prog 3.5.1 General Education Competencies AA Mc, Deans, Joanna, Linda 4 4/19 5-Apr 31-MayEduc Prog 4.9 Definition of Credit Hours Deans Sharon, Kathy 4 4/19 5-Apr 31-May

Faculty 2.8 Full-Time Faculty AA Deans 4 4/19 5-Apr 31-MayFaculty 3.7.1 Faculty Competence AA Deans, department chairs 4 4/19 5-Apr 31-MayFin/Fac 2.11.1 Financial Resources Adm/Fin Tracy, Hazel 4 4/19 5-Apr 31-May

IE 2.5 Institutional Effectiveness Cabinet Deans 4 4/19 5-Apr 31-MayLib/Acad 2.9 Learning Resources and Services AA Suzy 4 4/19 5-Apr 31-MayLib/Acad 4.8.2 Distance and Correspondence Education (Privacy of Students) IITS Terry, Nick 4 4/19 5-Apr 14-JunMiss/Gov 2.2 Governing Board Pres Rector, Jeanne 4 4/19 5-Apr 31-MayMiss/Gov 3.2.2.1 Governing Board Control - Mission Cabinet Rector, Jeanne 4 4/19 5-Apr 31-MayMiss/Gov 3.2.2.2 Governing Board Control - Fiscal Adm/Fin Rector, Tracy 4 4/19 5-Apr 31-MayMiss/Gov 3.2.2.3 Governing Board Control - Policy Cabinet Rector, Jeanne 4 4/19 5-Apr 31-MayMiss/Gov 3.2.7 Organizational Structure Cabinet Della 4 4/19 5-Apr 31-MayStudent 2.10 Student Support Services SA Larry, Matt, Jennifer, unit directors 4 4/19 5-Apr 14-JunStudent 4.6 Recruitment Materials AA Sallie, Kathy, Sabrina 4 4/19 15-Feb 5-Apr

Educ Prog 3.4.1 Academic Program Approval Deans Sharon, Kathy, Ed 5 5/3 19-Apr 14-JunEduc Prog 3.4.4 Acceptance of Academic Credit Deans Vikki, Bob, Kathy 5 5/3 19-Apr 14-JunEduc Prog 3.4.10 Responsibility for Curriculum Deans Sharon, Kathy, Ed 5 5/3 19-Apr 14-Jun

Fin/Fac 3.10.4 Control of Sponsored Research / External Funds Adm/Fin Regina, Sylvia, Courtney 5 5/3 19-Apr 31-MayFin/Fac 3.11.2 Institutional Environment SA Bob Beach, Matt, Tony, Dan 5 5/3 19-Apr 14-Jun

IE 3.3.1 Institutional Effectiveness Cabinet Linda 5 5/3 19-Apr 14-JunIE 3.3.1.1 Institutional Effectiveness - Educational Programs Deans Dept chairs, Linda, Ed, Melinda, Chuck 5 5/3 19-Apr 14-JunIE 3.3.1.2 Institutional Effectiveness - Administrative Support Adm/Fin Linda, unit directors 5 5/3 19-Apr 14-JunIE 3.3.1.3 Institutional Effectiveness - Academic and Student Support SA Suzy, Jennifer, Larry, Linda, unit directors 5 5/3 19-Apr 14-JunIE 3.3.1.4 Institutional Effectiveness - Research AA Linda 5 5/3 19-Apr 14-JunIE 3.3.1.5 Institutional Effectiveness - Community / Public Service Cabinet Sherri, Linda, unit directors (LCVA, LCCLL, etc.) 5 5/3 19-Apr 14-Jun

Lib/Acad 4.8.3 Distance and Correspondence Education (Notification of IITS Nick 5 5/3 19-Apr 14-JunMiss/Gov 2.3 Chief Executive Officer Pres Rector 5 5/3 19-Apr 14-JunMiss/Gov 3.2.1 CEO Evaluation / Selection Pres Rector, Derek 5 5/3 22-Mar 19-AprMiss/Gov 3.2.13 Institution-Related Entities Adv Hazel, Ken, Bobbie 5 5/3 19-Apr 31-May

I-2CS-93 Spread the Work Wisely (handouts), SACSCOC Annual Meeting 2015, Virginia Kinman, Longwood University

Jennifer (AVP Enrollment Management & Student Success)Standard Number and Title Primary Review Other Reviewers Group3.10.2 Financial Aid Audits AA Jennifer, Karen 14.7 Title IV Program Responsibilities AA Jennifer, Karen 14.1 Student Achievement AA Deans, Jennifer 32.10 Student Support Services SA Larry, Matt, Jennifer, unit directors 43.4.3 Admissions Policies AA Jennifer, Sallie, Kathy 43.3.1.3 Institutional Effectiveness - Academic and Student Support SA Suzy, Jennifer, Larry, Linda, unit directors 5

Vikki (Enrollment Management & Student Success)Standard Number and Title Primary Review Other Reviewers Group2.7.1 Program Length Deans Sharon, Kathy, Vikki 13.5.2 Institutional Credits for an Undergraduate Degree AA Vikki 13.6.3 Institutional Credits for a Graduate Degree AA Vikki 13.9.2 Student Records IITS Vikki, Karen, Terry 14.4 Program Length Deans Sharon, Kathy, Vikki 13.9.1 Student Rights SA Rick, Vikki, Larry, Matt 24.3 Publication of Policies AA Vikki, Karen 22.6 Continuous Operation AA Vikki 33.4.4 Acceptance of Academic Credit Deans Vikki, Bob, Kathy 33.4.5 Academic Policies Deans Vikki, Kathy, Sharon 33.4.8 Non-Credit to Credit AA Vikki 3

Sallie (Enrollment Management & Student Success)Standard Number and Title Primary Review Other Reviewers Group3.4.3 Admissions Policies AA Jennifer, Sallie, Kathy 44.6 Recruitment Materials AA Sallie, Kathy, Sabrina 4

Mary Meade (Enrollment Management & Student Success)Standard Number and Title Primary Review Other Reviewers Group3.4.9 Academic Support Services AA Rebecca, Mary Meade, Nick, unit directors 2

Karen (Enrollment Management & Student Success)Standard Number and Title Primary Review Other Reviewers Group3.9.2 Student Records IITS Vikki, Karen, Terry 13.10.2 Financial Aid Audits AA Jennifer, Karen 14.7 Title IV Program Responsibilities AA Jennifer, Karen 14.3 Publication of Policies AA Vikki, Karen 2

Rebecca (Enrollment Management & Student Success)Standard Number and Title Primary Review Other Reviewers Group3.4.9 Academic Support Services AA Rebecca, Mary Meade, Nick, unit directors 2

Review Dates: Group 1 (3/5 to 3/22), Group 2 (3/22 to 4/5), Group 3 (4/5 to 4/19), Group 4 (4/19 to 5/3), Group 5 (5/3 to 5/17)

J-1CS-93 Spread the Work Wisely (handouts), SACSCOC Annual Meeting 2015, Virginia Kinman, Longwood University

No. Content Sort Group Order Date2.7.4 Course Work for Degrees 10 Agreements 1 17-Jun3.4.4 Acceptance of Academic Credit 42 Agreements 1 17-Jun3.4.7 Consortial Relationships / Contractual Agreements 45 Agreements 1 17-Jun3.5.2 Institutional Credits for an Undergraduate Degree 52 Agreements 1 17-Jun3.6.3 Institutional Credits for a Graduate Degree 57 Agreements 1 17-Jun3.13.2 Policy Compliance - Collaborative Academic Agreements 78 b Agreements 1 17-Jun4.5 Student Complaints 84 Complaints 2 17-Jun3.13.3 Policy Compliance - Student Complaints 78 c Complaints 2 17-Jun3.9.1 Student Rights 67 Students 3 17-Jun3.9.2 Student Records 68 Students 3 17-Jun4.8.1 Distance and Correspondence Education (Identify of Students) 87 Students 3 17-Jun4.8.2 Distance and Correspondence Education (Privacy of Students) 88 Students 3 17-Jun4.8.3 Distance and Correspondence Education (Notification Charges) 89 Students 3 17-Jun2.11.1 Financial Resources 14 Finance 4 17-Jun3.10.1 Financial Stability 70 Finance 4 17-Jun3.10.2 Financial Aid Audits 71 Finance 4 17-Jun3.10.3 Control of Finances 72 Finance 4 17-Jun3.10.4 Control of Sponsored Research / External Funds 73 Finance 4 17-Jun4.7 Title IV Program Responsibilities 86 Finance 4 17-Jun3.2.13 Institution-Related Entities 31 Foundations 5 17-Jun2.7.2 Program Content 8 Curriculum 6 18-Jun3.4.1 Academic Program Approval 39 Curriculum 6 18-Jun3.4.10 Responsibility for Curriculum 48 Curriculum 6 18-Jun3.4.11 Academic Program Coordination 49 Curriculum 6 18-Jun3.5.3 Undergraduate Program Requirements 53 Curriculum 6 18-Jun3.6.4 Post-Baccalaureate Program Requirements 58 Curriculum 6 18-Jun4.2 Program Curriculum 81 Curriculum 6 18-Jun3.6.1 Post-Baccalaureate Program Rigor 55 Graduate 7 18-Jun3.6.2 Graduate Curriculum 56 Graduate 7 18-Jun2.10 Student Support Services 13 Support 8 18-Jun3.4.9 Academic Support Services 47 Support 8 18-Jun3.4.12 Technology Use 50 Support 8 18-Jun2.9 Learning Resources and Services 12 Library 9 18-Jun3.8.1 Learning / Information Resources 64 Library 9 18-Jun3.8.2 Instruction of Library Use 65 Library 9 18-Jun2.11.2 Physical Resources 15 Facilities 10 18-Jun3.11.1 Control of Physical Resources 74 Facilities 10 18-Jun3.11.2 Institutional Environment 75 Facilities 10 18-Jun3.11.3 Physical Facilities 76 Facilities 10 18-Jun3.4.2 Continuing Education / Service Programs 40 Outreach 11 18-Jun2.7.3 General Education 9 Gen Ed 12 19-Jun3.5.1 General Education Competencies 51 Gen Ed 12 19-Jun2.8 Full-Time Faculty 11 Faculty 13 19-Jun3.5.4 Terminal Degrees of Faculty 54 Faculty 13 19-Jun3.7.1 Faculty Competence 59 Faculty 13 19-Jun3.7.2 Faculty Evaluation 60 Faculty 13 19-Jun3.7.3 Faculty Development 61 Faculty 13 19-Jun3.7.4 Academic Freedom 62 Faculty 13 19-Jun3.7.5 Faculty Role in Governance 63 Faculty 13 19-Jun2.7.1 Program Length 7 Prog Length 14 19-Jun4.4 Program Length 83 Prog Length 14 19-Jun2.6 Continuous Operation 6 Admissions 15 19-Jun

K-1CS-93 Spread the Work Wisely (handouts), SACSCOC Annual Meeting 2015, Virginia Kinman, Longwood University

No. Content Sort Group Order Date3.4.3 Admissions Policies 41 Admissions 15 19-Jun4.6 Recruitment Materials 85 Admissions 15 19-Jun3.2.14 Intellectual Property Rights 32 Policy/Accred 16 19-Jun3.4.5 Academic Policies 43 Policy/Accred 16 19-Jun3.14.1 Publication of Accreditation Status 79 Policy/Accred 16 19-Jun4.3 Publication of Policies 82 Policy/Accred 16 19-Jun3.13.1 Policy Compliance - Accreditation Decisions of Other Agencies 78 a Policy/Accred 16 19-Jun2.4 Institutional Mission 4 IE 17 20-Jun2.5 Institutional Effectiveness 5 IE 17 20-Jun3.1.1 Mission 16 IE 17 20-Jun3.3.1 Institutional Effectiveness 33 IE 17 20-Jun3.3.1.1 Institutional Effectiveness - Educational Programs 34 IE 17 20-Jun3.3.1.2 Institutional Effectiveness - Administrative Support 35 IE 17 20-Jun3.3.1.3 Institutional Effectiveness - Academic and Student Support 36 IE 17 20-Jun3.3.1.4 Institutional Effectiveness - Research 37 IE 17 20-Jun3.3.1.5 Institutional Effectiveness - Community / Public Service 38 IE 17 20-Jun4.1 Student Achievement 80 IE 17 20-Jun3.4.6 Practices for Awarding Credit 44 Credit Hours 18 20-Jun3.4.8 Non-Credit to Credit 46 Credit Hours 18 20-Jun4.9 Definition of Credit Hours 90 Credit Hours 18 20-Jun2.3 Chief Executive Officer 3 President 19 20-Jun3.2.1 CEO Evaluation / Selection 17 President 19 20-Jun3.2.11 Control of Intercollegiate Athletics 29 President 19 20-Jun3.2.12 Fund-Raising Activities 30 President 19 20-Jun3.2.7 Organizational Structure 25 Personnel 20 20-Jun3.2.9 Personnel Appointment 27 Personnel 20 20-Jun3.2.10 Administrative Staff Evaluations 28 Personnel 20 20-Jun3.2.8 Qualified Administrative / Academic Officers 26 Qualified Staff 21 20-Jun3.8.3 Qualified Staff (Library / Learning Resources) 66 Qualified Staff 21 20-Jun3.9.3 Qualified Staff (Student Affairs) 69 Qualified Staff 21 20-Jun2.1 Degree Granting Authority 1 Board 22 20-Jun2.2 Governing Board 2 Board 22 20-Jun3.2.2.1 Governing Board Control - Mission 18 Board 22 20-Jun3.2.2.2 Governing Board Control - Fiscal 19 Board 22 20-Jun3.2.2.3 Governing Board Control - Policy 20 Board 22 20-Jun3.2.3 Board Conflict of Interest 21 Board 22 20-Jun3.2.4 External Influence 22 Board 22 20-Jun3.2.5 Board Dismissal 23 Board 22 20-Jun3.2.6 Board / Administration Distinction 24 Board 22 20-Jun

K-2CS-93 Spread the Work Wisely (handouts), SACSCOC Annual Meeting 2015, Virginia Kinman, Longwood University

3.5.2 1

Educational Programs: Undergraduate:Institutional credits for a degree 2 At least 25 percent of the credit hours required for the degree are earned through instruction offered 3 by the institution awarding the degree. (See Commission policy "Collaborative Academic 4 Arrangements.") 5

6Judgment 7

Compliance Partial Compliance Non-Compliance Not Applicable 89

Narrative 10 11 Longwood University requires that undergraduate students seeking degrees from the institution 12 must take 25% of their credit hours at the institution. As the Undergraduate Catalog (Graduation 13 Requirements) states, “A minimum of 25 percent of the degree credit must be earned at Longwood 14 University.” 15 16 Longwood grants no exceptions to the requirement that all students who receive an undergraduate 17 degree from the institution must have taken 25% of their credit hours at the institution. Degree 18 auditors in the Office of the Registrar monitor all applications for graduation, comparing the 19 student’s academic progress with the current academic catalog and CAPP, the Curriculum, Advising 20 and Planning Program function in Banner. The CAPP function evaluates whether each graduating 21 student in each undergraduate academic program has taken 25% of his or her total credits at 22 Longwood University. 23 24 The Registrar’s office also plays a role in making students aware of Longwood’s residency 25 requirements, posting them—along with other Graduation Requirements and a Graduation 26 Checklist—on the Registrar's web page (http://www.longwood.edu/registrar/19244.htm). 27 Longwood transcripts clearly identify transfer credits as such. Transfer credit is denoted by the 28 grade of “T,” quality points of 0.000 and GPA hours of 0.000, the institution’s name and the 29 student’s dates of attendance. The Sample Undergraduate Degree Audit Analysis, which includes 30 five sample transcripts of undergraduate students who possess transfer credit, provides concrete 31 examples of the application of these procedures. These transcripts (and attached degree audits) also 32 demonstrate that the university ensures that students possessing a large amount of transfer credit 33 still fulfill residency requirements and earn at least 25% of credits at Longwood. 34 35 Longwood University extends the requirement of Comprehensive Standard 3.5.2 in accordance with 36 a state mandate by also requiring that 30 credit hours at the upper level must be earned at 37 Longwood for an undergraduate degree. Longwood allows two very specific exceptions to this 38 additional institutional requirement. First, Biology majors with a concentration in Medical 39 Technology, pre-physical therapy, pre-medicine, pre-dentistry or pre-veterinary medicine who take 40 300-400 level courses at affiliated or professional institutions are allowed to count that course work 41 toward fulfilling the 30 hours upper-level graduation requirement (Undergraduate Catalog, 42 Biology Major, p.91). Second, “students who participate in international exchange programs may 43 request an exception to the 30 hour upper-level graduation requirement,” but such exceptions are 44 granted only if they are “approved in writing by the student’s college dean prior to the study abroad” 45 (Undergraduate Catalog, Graduation Requirements). 46

47 CONCLUSION 48 Longwood University requires that undergraduate students seeking degrees from the institution 49 must take 25% of their credit hours at the institution; Longwood also clearly informs students about, 50 and consistently enforces, this requirement. 51 52 Sources 53

L-1CS-93 Spread the Work Wisely (handouts), SACSCOC Annual Meeting 2015, Virginia Kinman, Longwood University

• Sample Undergraduate Degree Audit Analysis portfolio 54 • Undergraduate Catalog 2012-13 (Page 47)55

56

L-2CS-93 Spread the Work Wisely (handouts), SACSCOC Annual Meeting 2015, Virginia Kinman, Longwood University

No. Content Group

Post In-Depth

Edit

Post Edit Due

MSS Send

MSS Due

Revisions needed after MSS and before sending to Sarah

Edit SM

Send

Edit SM Due

2.7.4 Course Work for Degrees Agreements SWR 6/28 6/29 7/4 VK edited 7/5 7/11 7/17

3.4.4 Acceptance of Academic Credit Agreements SWR 6/28 6/29 7/4SWR and VK reviewed 7/9, SWR will finish

7/11 7/17

3.4.7Consortial Relationships / Contractual Agreements Agreements SWR 6/28 6/29 7/4

SWR and VK reviewed 7/9, SWR will finish

7/11 7/17

3.5.2Institutional Credits for an Undergraduate Degree Agreements VK 6/28 6/29 7/4

2013-14 undergrad catalog wording to Vikki 7/9

7/11 7/17

3.6.3Institutional Credits for a Graduate Degree Agreements VK 6/28 6/29 7/4

VK edited 7/9, sent copy to Kathy Charleston

7/11 7/17

3.13.2Policy Compliance - Collaborative Academic Agreements Agreements SWR 6/28 6/29 7/4 SWR will edit 7/9 7/11 7/17

4.8.1Distance and Correspondence Education (Identity of Students) Students VK 6/28 7/15 7/21 Edit at Steering 7/25 7/1 7/3

4.8.2Distance and Correspondence Education (Privacy of Students) Students VK 6/28 7/15 7/21

Penny address after 8/14, see Info sec paragraph added by VK

7/1 7/3

4.8.3Distance and Correspondence Education (Notification of Charges) Students VK 6/28 7/15 7/21 VK edited 7/23 7/1 7/3

2.1 Degree Granting Authority Board VK 7/1 7/20 8/2 to ML on 8/3 8/8 8/9

3.2.2.1 Governing Board Control - Mission Board VK 7/1 7/20 8/2 to ML on 8/3 8/8 8/9

3.2.3 Board Conflict of Interest Board VK 7/2 7/20 8/2 to ML on 8/3 8/8 8/9

3.2.5 Board Dismissal Board VK 7/2 7/20 8/2 to ML on 8/3 8/8 8/9

3.9.1 Student Rights Students SWR 7/2 7/15 7/21 VK edited 7/23 7/1 7/3

3.9.2 Student Records Students SWR 7/2 7/15 7/21SWR reorganize/review, Penny address after 8/14

7/1 7/3

3.7.4 Academic Freedom Faculty VK 7/3 8/2 8/4 8/29 8/30

4.7 Title IV Program Responsibilities Finance VK 7/3 8/2 8/9 8/26 8/29

2.7.3 General Education Gen Ed LSF 7/3 7/5 7/8 Pam will finish by 7/29 8/4 8/6

3.5.1 General Education Competencies Gen Ed LSF 7/3 7/5 7/8 Pam will finish by 7/29 8/4 8/5

3.4.2Continuing Education / Service Programs Outreach VK 7/5 7/13 7/21

VK edited 7/23, Jeannine will review Continuing ed section

7/23 7/24

2.6 Continuous Operation Admissions VK 7/6 7/13 7/21 VK edited 7/23 7/25 7/26

3.4.3 Admissions Policies Admissions VK 7/6 7/13 7/21 Pam & SWR will edit by 8/12 8/13 8/15

3.4.6 Practices for Awarding Credit Credit Hours VK 7/6 7/6 7/9see lined draft, needs attention, Pam & JRP meeting 8/1

8/10 8/13

3.4.8 Non-Credit to Credit Credit Hours VK 7/6 7/6 7/9 minor, Pam & JRP meeting 8/1 8/10 8/13

4.9 Definition of Credit Hours Credit Hours VK 7/6 7/6 7/9compare to 3.4.6, Pam & JRP meeting 8/1

8/10 8/13

2.7.1 Program Length Prog Length VK 7/6 7/7 7/9Text changes minor, diagram of program approval process, VK

7/11 7/17

4.4 Program Length Prog Length VK 7/6 7/7 7/9Text changes minor, diagram of program approval process, VK

7/11 7/17

4.6 Recruitment Materials Admissions VK 7/7 7/13 7/21 VK edited 7/24, compare to 3.4.5 7/25 7/26

M-1CS-93 Spread the Work Wisely (handouts), SACSCOC Annual Meeting 2015, Virginia Kinman, Longwood University

N-1CS-93 Spread the Work Wisely (handouts), SACSCOC Annual Meeting 2015, Virginia Kinman, Longwood University