Pathway to Adventure Council

Spring Joint District Event 2019 “Trauma-Rama”

Condensed Leaders Guide Joint District Event:

Prairie Dunes Nishnabec Crossroads Thunderbird

Lake County Fairgrounds, Crown Point, Indiana May 17-19, 2019

Forward: This year’s spring event has been a project in development for 1.5 years. This event is open to all registered Scouts, Scouters and Units of the Boy Scouts of America. It also engages volunteers and partners from across Will and Cook counties in Illinois and Lake County in Indiana to include: the American Red Cross; the National Guard; the Emergency Management Agency in Crown Point; the Crown Point Fire Department; the Center Township Fire Department; among many others.

Saturday morning will be dedicated to skills instruction and development. On Saturday afternoon, scouts will engage in a unique exercise specifically designed to reinforce these skills in a practical and controlled, stressful environment.

“There is no teaching to compare with example.” ~ Baden Powell Registration:

Registration: AVOID DELAYS IN CHECK-IN! REGISTER ONLINE!

Units should register and pay in advance ONLINE. You may use the attached registration form to gather information before visiting https://scoutingevent.com/456-22314 in order to register. Please do not register individually. Webelos Patrols wishing to attend MUST join with a Boy Scout Troop and register via that Troop.

Registration will be accepted at the event; however you may experience delays.

Make sure you have Medical Forms for all participants. (Parts A & B – no Doctor signature needed.) https://filestore.scouting.org/filestore/HealthSafety/pdf/680-001_AB.pdf

Online Registration Deadline May 10, 2019

Fees: The cost for the Event this year is:

• Boy Scouts, Webelos – $25.00 per person. • Cub Scouts - $10.00 per person (For Saturday Cub Scout Program Only!)

The Event fee provides the Event patch, program materials and equipment, as well as other necessities (like bathrooms and potable water) and insurance.

Please note the Registration Deadline. Having an accurate head count early in the final planning stages of this event will be very helpful and very much appreciated. No refunds will be accepted or issued at the event.

Event Staff:

Chairman Nick Crnokrak – n.crnokrak@yahoo.com 773-758-7276 Vice Chairman Doug Gutjahr djgutjahr@sbcglobal.net Vice Chairman of Program Darlene Propst redfrecklemom@gmail.com Vice Chairman of Activities Jimmy Banasiak jimmybanasiak@gmail.com Health and Safety Officer Kandy Keller krkrn98@gmail.com Health and Safety Officer Bertha Guzman begu194@hotmail.com Prairie Dunes Program Co-Lead Mike D Spicknall mds1965@sbcglobal.net Prairie Dunes Program Co-Lead Donald MacMillan DoneMac@yahoo.com Crossroads Program Co-Lead Robert Scharnhorst grandpar4@yahoo.com Crossroads Program Co-Lead Susan Scharnhorst grandpar4@yahoo.com Crossroads Program Co-Lead Sheila Langenfeld sheilalangenfeld@yahoo.com Nishnabec Program Co-Lead Valerie Johnson valeriemamoo@gmail.com Nishnabec Program Co-Lead Samera Salem samerasalem23@gmail.com Thunderbird Program Co-Lead Ken Goodwin klgood1211@gmail.com Thunderbird Program Co-Lead Michael Johnson mossjohn90@netzero.net Pathway to Adventure Lead Kellauna Mack kellauna.mack@scouting.org Public Affairs Lead Don Swibes dswibes@sbcglobal.net

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A Special Thanks to our Community Partners without whom this event would not be possible

Crown Point Community Foundation All Members Lake County Fairgrounds Claudia Carlson Lake County Fairgrounds Paul Carlson American Red Cross Lead Kristin Kellemen American Red Cross Co-Lead Jo Anne Johnson American Red Cross Co-Lead Ashley Holland American Red Cross Co-Lead Brooke Riester American Red Cross Co-Lead James Aldridge American Red Cross Co-Lead Michael Forgey American Red Cross Co-Lead Gerry Scheff Lake County Sheriff Sheriff Oscar Martinez Homeland Security Paul Petri Homeland Security Martin Stevens National Guard Lead Lt. Harrington MABAS Team Lead Chief Kevin Welsh MABAS Team Co-Lead Erik Tuftedal Crown Point Fire & Rescue Lead Division Chief Michael Parks Crown Point EMA Lead Director Mike Wysocki Lowell Fire Department Lead Chief Clint Gorball Flossmoor Fire Lead Captain Nicholas Camilli Seiler Instruments Jay Riester Community Volunteer Coordinator Diana Bosse Food & Beverage Order of the Arrow, C-7, South Food & Beverage Culvers Food & Beverage Starbucks Food & Beverage Chick-Fil-A Food & Beverage Family Express Food & Beverage Albanese Technical Support Erick Bennett Technical Support Sean Gertsch Haunted Hills All Members 360 Family Martial Arts Scott and Stacey Conder Federal Signal Corporation All Members Republic Services All Members Service Sanitation All Members Crown Point Rentals All Members A huge “Thank You” to all of the Trauma Rama Committee Members who have spent countless hours preparing, meeting and working on this event to ensure our Scouts and community are better prepared. A heartfelt “Thank You” to Mr. Rick Ferry from the National Capital Area Council. This event would not exist if it were not for the information, guidance and insight from Mr. Rick Ferry.

Address

Lake County Fairgrounds 889 S Court St,

Crown Point, IN 46307

Directions: 889 S Court St, Crown Point, IN 46307 (Phone: 219.661.3071)

https://www.mapquest.com/us/indiana/lake-county-fairgrounds-27016254

From the east: Take I-80 West to I-65 South. Exit 247 (Route 231). Take Route 231 West to Indiana 55 South (S. Indiana Ave). Indiana 55 South to Greenwood Avenue – turn right (heading West). Greenwood Avenue to Lake Street. Head South to 121st Avenue. Head East on 121st Avenue to the South Entrance to the Fairgrounds.

From the south: I-65 North. Exit 247 (Route 231). Take Route 231 West to Indiana 55 South (S. Indiana Ave). Indiana 55 South to Greenwood Avenue – turn right (heading West). Greenwood Avenue to Lake Street. Head South to 121st Avenue. Head East on 121st Avenue to the South Entrance to the Fairgrounds.

From the north: I-65 South. Exit 247 (Route 231). Take Route 231 West to Indiana 55 South (S. Indiana Ave). Indiana 55 South to Greenwood Avenue – turn right (heading West). Greenwood Avenue to Lake Street. Head South to 121st Avenue. Head East on 121st Avenue to the South Entrance to the Fairgrounds.

Arrival Logistics: Units will be camping on the North End of the Fairgrounds; Units will enter from the south gate and be directed to their area that is located beyond the parking lot. Therefore, the following rules and processes are in place to ensure orderly check-in and check-out, site safety, and minimal impact to the fairgrounds:

1. Upon arrival, go to your districts designated area and setup camp. Be mindful that there will be multiple units coming from your district. The Scoutmaster and SPL must check in at the 4-H Building (#1 on Map). Registration is from 6:00 PM to 8:30 PM. There will be separate registration tables for each district.

2. The tow vehicle and trailer will be permitted at your assigned campsite area. 3. All other vehicles must be parked in the designated areas. 4. Units should bring an initial supply of water to get through Friday evening; water will be

available at all pavilions for refilling coolers. 5. Fires are only permitted in raised fire pits; there are no pre-built fire pits on the

event field. 6. Trash must be deposited in the dumpster (located behind the Beef Stalls # 33 on

Map) or taken out with you. Program theme and its connection to advancement:

While the event will be connected in theme to key rank requirements as well as First Aid, Emergency Preparedness and Search & Rescue merit badges. The sessions and events of the event are intended to introduce or reinforce the program development and learning gained at the patrol and troop level. The event is not intended to be the primary source of education and instruction on these critical skills. Unit leaders who wish to prepare their scouts for this event should review the following rank and merit badge requirements.

Rank Advancement

Boy Scouts Second Class Requirements

6a. Demonstrate first aid for the following: • Object in the eye • Bite of a suspected rabid animal • Puncture wounds from a splinter, nail, and fishhook • Serious burns (partial thickness, or second-degree) • Heat exhaustion • Shock • Heatstroke, dehydration, hypothermia, and hyperventilation

6b. Show what to do for "hurry" cases of stopped breathing, serious bleeding, and ingested

poisoning. 6c. Tell what you can do while on a campout or hike to prevent or reduce the occurrence of the

injuries listed in Second Class requirements 6a and 6b.

6d. Explain what to do in case of accidents that require emergency response in the home and backcountry. Explain what constitutes an emergency and what information you will need to provide to a responder.

6e. Tell how you should respond if you come upon the scene of a vehicular accident. First Class Requirements 7a. Demonstrate bandages for a sprained ankle and for injuries on the

head, the upper arm, and the collarbone. 7b. By yourself, and with a partner, show how to:

• Transport a person from a smoke-filled room. • Transport for at least 25 yards a person with a sprained ankle.

7c. Tell the five most common signals of a heart attack. Explain the steps (procedures) in

cardiopulmonary resuscitation (CPR). DO NOT HAVE SCOUTS SHOW UP WITH BLUE CARDS

First Aid Merit Badge

3. Define the term triage. Explain the steps necessary to assess

and handle a medical emergency until help arrives.

8. Show the steps that need to be taken for someone suffering from a severe cut on the leg and on the wrist. Tell the dangers in the use of a tourniquet and the conditions under which its use is justified.

10. Describe the signs and symptoms and demonstrate the proper procedures for handling

and immobilizing suspected closed and open fractures or dislocations of the: • Forearm • Wrist • Upper leg • Lower leg • Ankle

13c. With helpers under your supervision, improvise a stretcher and move a presumably

unconscious person.

Emergency Preparedness

4. Show three ways of attracting and communicating with rescue

planes/aircraft. 7a. Take part in an emergency service project, ether a real one or

a practice drill, with a Scouting unit or emergency agency.

8b. Prepare a personal emergency service pack for a mobilization call. Search & Rescue

1 a. Explain to your counselor the hazards you are most likely to encounter while participating in search and rescue (SAR) activities, and what you should do to anticipate, help prevent, mitigate, and respond to these hazards.

7. Discuss the Universal Transverse Mercator (UTM) system, latitude, and

longitude. Then do the following:

a) Using a 1:24,000 scale USGS topographic map, show that you can identify a location of your choice using UTM coordinates.

b) Using a 1:24,000 scale map, ask your counselor to give you a UTM coordinate on the map, then identify that location.

c) Show that you can identify your current location using the UTM coordinates on a Global Positioning System (GPS) unit and verify it on a 1:24,000 scale map.

d) Determine a hypothetical place last seen, and point out an area on your map that could be used for containment using natural or human-made boundaries.

8a. Complete an incident objectives form for this scenario. 8b. Complete an Incident Action Plan (IAP) to address this scenario.

9. Discuss with your counselor the terms hasty team and hasty search. Then do the following:

a. Plan and carry out a practice hasty search—either urban or wilderness—for your patrol or troop. Include the following elements in the search: clue awareness, evidence preservation, tracking the subject, and locating the subject using attraction or trail sweep.

BSA Emergency Preparedness Award Throughout the weekend, scouts, scouters, units and even districts will have the opportunity to complete requirements for the BSA Emergency Preparedness pin. See Appendix for more details.

https://www.scouting.org/awards/awards-central/emergency-preparedness/

Event Schedule

6:00 pm - 8:30 pm Check in (#1 on map – 4H Building)

9:00 pm - 10:00 pm Scouter’s Cracker-Barrel (#8 on map – Industrial Building) (Limited to SPL or Designee and ONE Adult per unit plus all event staff)

9:00 pm - 10:00 pm PAO Team Candidate Meeting – 4H Building (#1 on map) 11:30 pm Lights out

7:00 am Reveille 8:30 am – 8:45 am Opening flag ceremony and program updates (Horse Arena) 8:50 am – 11:55 am Morning program round robin rotation (North Pavilions)

12:00 pm – 1:00 pm Lunch - Troops prepare lunch in their campsites 1:30 pm – 4:30 pm Afternoon Activities (Scenario Area) 4:30 pm – 6:00 pm Dinner / Troop time. Those who are not camping overnight may

pack up their campsites and leave after campsite inspection by their District Program Co-Lead. Troop’s staying can prepare dinner in their campsites.

6:00 pm – 6:30 pm Closing Flag Ceremony (Horse Arena)

7:00 pm – 7:30 pm Scouts Own / Devine Worship Services 8:00 pm – 9:30 pm Campfire Ceremonies / OA Callout (Horse Arena) 11:00 pm Lights Out

7:00 am Reveille 8:30 am – 8:45 am Checkout and campsite inspections – campsite must be

approved by the unit’s District Program Co-Lead prior to checkout.

Sunday, May 19th 5:27 am Sunrise

Saturday, May 18th 5:28 am Sunrise

Friday, May 17th 8:06 pm Sunset

General:

General Information Primary Headquarters for this event will be in the 4-H BUILDING (#1 on map). Registration, Blood Drive and PAO Team Staff will be in that building. The 4-H Building is the principal information and Lost & Found location for Saturday, May 18th, 2019.

First Aid: The First Aid Building will also be the designated as the First Aid station in case of an actual major emergency. We will have an EMT on staff on Saturday outside the First Aid building (#7 on map). However, each unit is responsible for having a first aid kit to handle minor injuries. Troops must have each Scout’s health history form and permission slip with them. Troops will keep all forms with them at their campsite in case of emergencies. Any injuries must be reported immediately to one of the Event Health & Safety Officers (KANDY KELLER or BERTHA GUZMAN). Please make a copy of health forms to be kept on file at the headquarters if necessary in case of emergency. Bring health forms with you at check in.

Check In

All Troops must check in with District “Registration and Welcome Centers”

Districts will be color coded with flags and banners for ease of recognition: Prairie Dunes – Blue Crossroads – White Nishnabec – Red Thunderbird – Green Provisional – Orange Other Districts – Yellow

PARKING

Parking assistance will be provided by event staff. It is asked that you follow their instructions carefully.

Parking will be limited to the South East parking lot. Please, unless instructed by event staff, DO NOT PARK ON THE GRASS.

TROOP TRAILER PARKING

1. Trailers and their tow vehicles will be permitted at your assigned campsite area. 2. Vehicles are not permitted in the event field. All vehicles must be parked in the

designated areas.

WATER POINTS All shelters have water spigots. (Lake Michigan water.)

Cracker Barrel There will be a leader’s Cracker-Barrel and SPL meeting Friday night, starting at 9:00pm at the INDUSTRIAL BUILDING (#8 on map). Each Troop is asked to have ONE adult leader and their SPL (or his designee) at the leaders Cracker-Barrel. Important information and any new details about Saturday’s activities will be given out at that time.

Uniforms: Scouts should be in the uniform (tan shirt or “Class A”) at the following times:

Friday • Arrival and Check-in

Saturday • Evening Flags • Scouts Own / Religious Services • Camp Fire Ceremonies / OA Callout (Horse Arena)

Sunday • Departure

At all other times scouts must be in an appropriate activity uniform also known as “Class B”.

Troops: Camping at this event is encouraged and all troops are invited to camp on Friday night and Saturday night, or just one or the other. All troops are encouraged to participate in all stations that are set up on Saturday and being manned by local EMS, Law Enforcement, Fire, and Hospital personnel.

Webelos: Webelos are welcome to camp both nights, and to participate in all Event Activities. Webelos MUST be sponsored by a host troop.

For any additional information or questions you may contact: Nick Crnokrak n.crnokrak@yahoo.com 773-758-7276

Each Patrol MUST HAVE

The Following

What to Bring - *CRITICAL*

Units are asked to “Be Prepared” for Spring Camping. Temperatures in May might vary during the time of day significantly different than at night.

Units will be responsible for providing and cooking their own meals.

Critical To assist with Saturday’s afternoon event units are asked that their patrols each bring the following items in a first aid kit which can be carried in the field:

1 Trauma Scissors

1 Tweezers

6 Safety pins

10 3x5 Index Cards

1 Sharpie Marker (Black)

8 pair latex gloves (1 for each patrol member)

3 small ziploc baggies

2 Triangular bandage

1 roll of adhesive tape

6 4-by-4-inch sterile pads

6 3-by-3-inch sterile pads

6 2-by-2-inch sterile pads

2 2-inch gauze roll

2 2-inch or 3 inch roller bandages (for sprains or splints)

4 butterfly adhesive bandage

4 3-inch adhesive bandage

4 2-inch adhesive bandage

4 1-inch adhesive bandage

12 Absorbent cotton balls

1 Blanket or Tarp with (2) Staves (for use as stretcher)

During Saturday afternoon’s program, patrols will participate in a “simulated training exercise / mass casualty drill” involving over 100 volunteer actors (victims), fire fighters from Will and Lake counties, emergency services personnel, JROTC and the American Red Cross as well as various medical centers from across the region.

The first line of response in this program is the BSA. Therefore success of this program relies on your patrols being prepared and having a properly stocked first aid kit.

With the exception of blankets, please plan on materials from this first aid kit being used and will not be able returned at the completion of the exercise.

Event Policies

In order to have a successful Event, rules concerning the following topics must be followed. It is the responsibility of each troop’s scoutmaster and assistant scoutmasters to ensure that rules are followed. It is the responsibility of each scout to monitor their troop’s behavior in and out of camp. Adult leaders and SPL’s are encouraged to review the “Guide to Safe Scouting” guidelines.

Fires No Ground Fires Liquid fuels All liquid fuels must be stored properly and used with adult supervision. Firearms Firearms, explosives, and fireworks are strictly prohibited. Conservation Please conserve our natural resources. No digging, trenching, raking. Firewood BRING FIRE WOOD. Fires No Ground Fires are permitted. Units may use above ground fire pits. Knives Proof of Totin’ Chip (Boy Scouts) and Whittling Chip (Webelos) may

be asked for if a knife is being used. Axe yards are to be used if axe use is necessary.

Fighting Fighting will not be tolerated at any time during the Event. The Scout’s

parents will be notified. The Scout may be asked to leave camp. It is the responsibility of the troop’s scoutmaster to “make the call”. However, the Camp Master should be notified if anyone should have to leave camp.

Lights out Scouts are not allowed out of their camp site after lights out with the

exception of to and from the latrine. Scouts will be required to use the Buddy System at all times. Lights out means lights out. Scouts should be in their own camps at that time. Scouters are asked to bring roaming Scouts to the headquarters after lights out.

Respect PLEASE respect others during the Event. No Scout may be in another

Troop’s camp at any time unless invited. Please do not pass through another Troop’s campsite without first asking and being granted “permission to enter”.

2019 EVENT REGISTRATION

Date Troop #

SENIOR PATROL LEADER (or Designated Event Leader)

Patrol Name:

Emergency Contact Person & Phone

Patrol Name:

Emergency Contact Person & Phone

Patrol Leader

Patrol Leader

1.

1.

2.

2.

3.

3.

4.

4.

5.

5.

6.

6.

7.

7.

8.

8.

Patrol Name:

Emergency Contact Person & Phone

Patrol Name:

Emergency Contact Person & Phone

Patrol Leader

Patrol Leader

1.

1.

2.

2.

3.

3.

4.

4.

5.

5.

6.

6.

7.

7.

8.

8.

Adults

Adults

Adults

Adults

REGISTRATION & FEES: Due by Midnight May 10, 2019

Name:

Cell Phone: ( ) - E-mail address:

PAO Team

The Public Affairs Office Team will, during the weekend, have a special team of scouts working on the Photography and/or Cinematography Merit Badge. This Public Affairs Team will use cameras, fly drones and record action footage from throughout the weekend. They will then take this footage and edit, insert sound and engineer a movie / s l ideshow for the Saturday Evening Arena Show. (Saturday 6:20 PM – 6:30 PM at the Horse Arena)

They will work separately from their unit and will be capturing the action as it happens.

Units may nominate more than 1 scout, but are restricted to 1 participant selected per unit.

Unit Leaders should identify any candidates during unit check-in. Scouts will be given instructions at this time.

A candidate meeting will be conducted Friday night. Scouts must be in Class A for their interview. Approved candidates will be announced at the end of the meeting. Scouts should supply their own video / camera equipment.

Selection Criteria

1. Unit Leaders who identify candidates should provide the following:

• Name of Scout • Unit • District

2. Scout Interview (Friday night at 9:00 PM at the 4-H building (#1 on map) – see Mr. Don Swibes

• Interest & Motivation • Experience