Spring Test Administration Training Session

Spring TestAdministration Training SessionJanuary 2016

Massachusetts Department of Elementary and Secondary Education

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Presenters Dan Wiener

Administrator of Inclusive Assessment

Jodie ZalkTest Administration Coordinator

Scott KelleyAssessment Reporting Specialist


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Today’s Agenda Review materials in folders Updates for spring 2016 Test security and test administration

protocols Participation requirements

Students with disabilities ELL students

Reporting Additional information and orientation

for new principals


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Board Approved Transition Board approved Commissioner Chester’s

recommendation to transition to next-generation MCAS tests starting in spring 2017.

Spring 2016: Districts that administered PARCC in spring 2015

will do so again in 2016. Districts that administered MCAS in spring 2015

choose MCAS or PARCC in 2016. MCAS districts administer some PARCC items, which

will be reported but not included in students’ scores.


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Assessment Decision Spring 2016 MCAS ELA and Math Grades 3–8

MCAS PARCC# of

districts# of

students in gr. 3–8 reported in Oct. SIMS

(approx.)

% of MA gr. 3–8

students

# of districts

# of students in gr. 3–8 reported in Oct. SIMS

(approx.)

% of MA gr. 3–8

students

112 115,000

27% 235 269,000

63%

Data as of Dec. 24, 2015See www.doe.mass.edu/news/news.aspx?id=21379 for details.

http://www.doe.mass.edu/news/news.aspx?id=21379


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2017 MCAS Plans (and beyond)www.doe.mass.edu/mcas/nextgen/ The test will include MCAS and PARCC items. MA will remain a member of the PARCC consortium. Educator advisory groups will give input on

Testing policies High school graduation requirement History and Social Science test

New contracts to be awarded to develop MCAS tests ELA, Math, and STE, including high school MCAS-Alt and ACCESS for ELLs: separate contracts

Goal to implement computer-based tests by 2019

Test Administration Protocols


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Updates for 2016 Testing schedule (PAM pages iii–v)

New dates for grades 3–8 ELA New timed section (Session 2B) in grades 3–8 ELA (PAM

pages 20–21) No composition in grades 4 and 7

Updated test blueprints for grades 3–8 ELA and Mathematics test with new PARCC items ELA:

http://www.doe.mass.edu/mcas/tdd/ela.html?section=testdesign

Math: www.doe.mass.edu/mcas/tdd/math.html?section=testdesign



http://www.doe.mass.edu/mcas/tdd/math.html?section=testdesign

http://www.doe.mass.edu/mcas/tdd/math.html?section=testdesign


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Become Familiar with 2016 Updates

www.doe.mass.edu/mcas/testadmin/practice MCAS practice tests PARCC practice tests and released items

PARCC item types on spring 2016 MCAS grades 3–8 ELA and Math tests ELA narrative writing task Math Type I items

Fill-in-the-blank, multiple-choice, multiple-select Math Type II and III items

Constructed response

http://www.doe.mass.edu/mcas/testadmin/practice

http://www.doe.mass.edu/mcas/testadmin/practice


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Grades 3–8 ELA Session 2A Contains MCAS test items Designed to be completed within 35

minutes (recommended) Usual ELA administration procedures Can administer both 2A and 2B on the

same day (recommended)


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Grades 3–8 ELA Session 2B (new) PARCC narrative writing task 2B must be completed within 60 minutes (timed)

Exceptions for students with disabilities and ELLs Schedule an additional 15 minutes (75 minutes total)

to complete administration tasks (recommended) Students must complete 2A before 2B.

Can wait until all students complete 2A before starting everyone together on 2B (same day or different day).

OR Move students to 2B in dismissal waves (begin 2B

in different timed groups).


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Materials for Grades 3–8 ELA (new)

Required (Session 2B only): Provide at least one sheet of unused scratch

paper (blank, lined, or graph) for each student. Students can request more if needed. Securely destroy all used scratch paper after

testing. Unused scratch paper can be reused.

Prohibited (all sessions): English-language dictionary


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Updates for Grades 3–8 Math Updated recommended time to complete

sessions: grade 3: 50 minutes per session grades 4–8: 55 minutes per session

PARCC Mathematics items will be administered during both Session 1 and Session 2.

Students will use the same tools (e.g., calculators, rulers) on all the MCAS Mathematics and PARCC items. No need to distribute additional tools for PARCC

items. No need to collect tools.


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Turn & Talk – Gr. 3–8 ELA Scheduling

What considerations are involved in deciding whether to do Sessions 2A and 2B on the same day or different days?

What are some considerations for students with disabilities and ELLs?

Questions & Answers


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Stay organized! Keep good records throughout test

administration. Plan your schedule early.

Especially for schools with grade 5 or 8 doing PARCC ELA/math and MCAS STE during the same time in May


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Develop School Security Plan Review with the superintendent:

Staffing plan Training plan How to implement security requirements

Considerations: Who is involved in planning? How will you evaluate its success?


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Plan Your School’s Schedule Testing dates

Note new dates for grades 3–8 ELA (PAM pages iii–v)

Administration deadlines (see schedule in PAM)

Testing locations and staffing plan (including administering accommodations)

Daily schedule, including dismissal waves

Tasks for Before Testing Tasks for After Testing Complete the PCPA (Materials Received section)

Complete the PCPA

Report packing discrepancies

Schedule UPS pickup

Order additional materials UPS pickup


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Complete Other Preparations Prepare record of test administrators and

students. Check the Department’s website.

SAS Updates – www.doe.mass.edu/mcas/updates.html

Read the PAM. Student participation guidelines

Submit requests to test students in an alternate setting if needed (PAM page 16) including Students receiving home/hospital instruction Students who are expelled but still enrolled

http://www.doe.mass.edu/mcas/updates.html


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Review Data for March SIMS Review the data your district will be

reporting in SIMS for students enrolled in your school: Students’ names

Including newly enrolled students Demographic information

ELL, IEP, and 504 status New: First-year ELL status no longer collected

on answer booklets, since it is reported in SIMS.

Grade levelsStudents are reported as absent if they are enrolled but not tested.


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Receive Test Materials and Prepare Them for Distribution Complete forms.

Internal tracking forms Sample in PAM on pages 125–126

Materials Summary Principal’s Certification of Proper Test

Administration (PCPA) – www.mcasservicecenter.com

Order additional materials if necessary. Deadlines listed on PAM pages iii–v

Distribute TAMs for review during training. Can affix Student ID Labels to answer

booklets.

http://www.mcasservicecenter.com/

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Order STE Materials (High Schools Only)

High schools: Order June STE materials March 7–11, 2016 www.mcasservicecenter.com



Be Sure to… Distribute and collect test materials using

tracking forms. Monitor and coordinate test administration. Store materials in secure storage area

between sessions and after each day of testing.

Remind test administrators to read scripts verbatim.

Keep a log of test administrators and students.

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Prepare Materials for School Files

Retain your school’s test administration files for three years.

These materials may be requested in the event of an investigation or during an observation visit.

Materials to retain: PAM pages 56–57, 75–76


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Prepare the Scorable Shipment Assign an answer booklet for

students who participated in ANY part of testing students who were absent with medical documentation

New – Do not assign a booklet for first-year ELLs who do not participate in ELA (testing is optional).

Transcribe responses if necessary for certain accommodations damaged/defective booklets

Prepare envelopes Return, Special Handling, Void

Packing diagrams and instructions in PAM ELA: beginning on page 48 of the PAM Math and STE: beginning on page 66 of the PAM


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Before Packing Confirm there are no secure materials left

in your school. Students’ used answer booklets Test booklets

Each day after testing, verify that all materials have been returned to you. Two independent counts of test materials

recommended Double-check central storage area.

In the bottom of a bin In between file folders


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Complete Forms after Testing Materials Summary PCPA

Signature must match the name of the principal in School/District Profiles (http://profiles.doe.mass.edu).

http://profiles.doe.mass.edu/


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Options for Returning Materials (March–April and May)

Complete Early Shipment

•Early pickup of all scorable and nonscorable materials

Partial Early Shipment

•Early pickup of used answer booklets for students who were tested by certain datesAND•Pickup of remaining scorable and nonscorable materials by deadline

Regular Shipment

•Pickup of all scorable and nonscorable materials as soon as testing has been completed (by deadline)


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Schedule Your School’s Pickup Two methods:

Schedule online at mcasservicecenter.com. One day prior, and by 3:00 p.m.

OR Give cartons to your regular UPS driver.

Call to inform the MCAS Service Center (800-737-5103). Grade 10: Call the Service Center to cancel

early pickup if using regular return. Do not take materials to UPS or remove

from building. Do not leave materials unattended. Use correct UPS labels.


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Ship Materials Separately Separate locations and shipping

deadlines for each of the following: MCAS MCAS-Alt PARCC ACCESS for ELLs


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Other Next Steps Retain specific materials for school files.

ELA: PAM pages 56–57 Math and STE: PAM pages 75–76

Recycle certain materials. ELA: PAM page 57 Math and STE: PAM page 76

Securely destroy (e.g., by shredding) scratch paper used by students during grades 3–8 ELA Session 2B.

Test Security


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Most Common Security Issues Cell phones Improper coaching Improper use of

the read-aloud accommodation (#26)

Student collaboration

Going back to earlier sessions

Twitter Improper calculator use Accessing

notes/textbooks Improper dictionary use Accessing Internet

while using typed response accommodation (#23)


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Importance of Leadership Superintendents must review their

principals’ test security plans. Superintendent’s Assurance of Proper Test

Administration (optional form) — PAM page 124

Principals must maintain the security of the testing environment and test materials. PCPA certification — PAM pages 122–123 Train test administrators and others, and

ensure they comply with requirements. Meet with students.


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A Secure Testing Environment Plan for

appropriate testing spaces students who may need more time lunch, recess, restrooms

Cover/remove prohibited classroom displays PAM page 27

No unauthorized visitors


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Security Requirements for Test Materials Store all test materials in a central location

each day. Locked when tests are not being administered Restricted access

Maintain chain of custody of materials during test administration. Do not remove test materials from school. Do not leave test materials unattended.

Materials must be returned to the central secure storage area and signed in each day.


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Confidentiality of BookletsDo NOT … review test booklets or answer booklets before,

during, or after testing, with these exceptions: Test administrators read student directions as

instructed in TAM during grades 3–8 ELA Session 2B. Certain accommodations

provide students access to tests before testing duplicate test materials retain, recycle, remove, or destroy test

materialsRemember that confidentiality requirements are in place for MCAS items as well as for PARCC items.


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Train Test Administrators and Others All individuals involved in test

administration must participate in training. See topics in PAM — pages 31–33 Sample quiz on protocols can be used in

training: www.doe.mass.edu/mcas/testadmin/ Test administrators must sign forms.

Confirmation of training participation and receipt of TAMs — sample form on PAM page 129

Nondisclosure agreement if providing certain accommodations — form on PAM page 127

http://www.doe.mass.edu/mcas/testadmin/


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Test Administrator Responsibilities

1. Follow directions in TAMs and read scripts verbatim.

2. Supervise students at all times to prevent cheating.

3. Prevent use of prohibited materials (e.g., cell phones).

4. Focus full attention on the testing room.5. Do not coach students or alter responses.


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Turn & Talk –Training Plan How are your test administrators

trained? Test administrators for

accommodations? How do you evaluate the success of

your training?


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Planning for Required and Prohibited Materials Principals must develop procedures so that

students receive required materials, and do not access prohibited materials.

Principals must inform Test administrators

whether to read recommended TAM script or school-developed script

how they will actively monitor the room how to handle a situation if a student is found with

a prohibited item Students Parents/guardians

See PAM beginning on page 27


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Test Security Requirements for Students Meet with students before testing to review

expectations. During testing, students must NOT …

preview test materials copy others’ work or communicate with other students ask for or accept any coaching let someone else answer for them work in a different test session use devices/materials (e.g., cell phones) that are

prohibited during testing See PAM page 130 for a sample form to

document students’ understanding of requirements.


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Results will be invalidated for students who use cell phones or other electronic devices at any time during a session, including after a student turns in his or her test materials, during a break, or during the transition to a test completion area.


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How to Avoid This Situation Inform students about the cell phone policy,

including consequences for using one during testing.

Plan for end of session: Inform students of appropriate activities at the end

of a session (e.g., do homework for another class). See PAM page 30 for a list of materials permitted

after a student has turned in test materials. Have test administrators collect test materials

when students are done. Schedule sessions for appropriate lengths of time. Use dismissal waves in scheduling.


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Please contact the Department at 781-338-3625

IMMEDIATELY to report testing irregularities.

See PAM pages 6–7 for more information about reporting testing irregularities.


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Tips to Maintain Security (Recommended) Use seating charts. Have an empty seat between students. Whenever possible,

Assign test administrators to classes other than their own. OR

Have two test administrators in each room.


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Other Tips from Schoolswww.doe.mass.edu/mcas/testadmin/schoolsamples/default.html

Sample seating chart Training materials Worksheets for accounting for

materials Tracking accommodations Checklists

http://www.doe.mass.edu/mcas/testadmin/schoolsamples/default.html

http://www.doe.mass.edu/mcas/testadmin/schoolsamples/default.html

Questions & AnswersShort Break

Participation for Students with Disabilities


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Updates for 2016 Requirements for the Participation of Students with

Disabilities in MCAS (2015–2016 Update)www.doe.mass.edu/mcas/participation/sped.pdfPAM Appendix B: Procedures for Testing Students with

Disabilities

MCAS accommodations available for English Language Arts Session 2B (PARCC section) for grades 3–8.Students with disabilities may receive extended time.Students can have test read aloud only if (nonstandard)

accommodation 26 (read aloud ELA) is listed in IEP/504. Students can have a scribe if (nonstandard)

accommodation 29 (scribe composition) is listed in IEP/504.

http://www.doe.mass.edu/mcas/participation/sped.pdf


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Assigning MCAS Accommodations IEP or 504 plan must specify which

accommodations will be used for testing.Include a description of the accommodation,

not just the accommodation number (e.g., accommodation 25: other – slant board).

IEP must be signed by parent/guardian before accommodations may be provided.

Notification of parents is required for 504 plans.


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Prohibitions for Test Accommodations

Test administrators may not… Provide accommodations not listed in

a student’s IEP or 504 plan Appendix B of the PAM, without Department

approval Provide a different grade-level test Alter, photocopy, or scan a test booklet Coach or provide clues/assistance

E.g., define words, explain questions, suggest the student write more


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Examples of Testing Irregularities due to Prohibited Materials English-language dictionary or thesaurus

Dictionaries are allowed only on the Grade 10 ELA Composition test.

Unapproved individualized math reference sheet or graphic organizer

Calculator on the non-calculator session of Mathematics test for a student who does not have this listed in an IEP/504 plan


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Things to Do Now to Prepare for MCAS Accommodations Review IEPs, 504 plans, and PAM Appendix B. Prepare a list or spreadsheet for test scheduling:

Order special test editions, as needed. E.g., large-print, Braille

Submit graphic organizers and individualized reference sheets to the Department for approval.

Provide training on accommodations to Test administratorsSubstitutes

Student Name

Grade Subject

TA Name

Room #

Accommodation(s)

John Ward

5 Math Mr. Lee 208 19 – scribe20 – graphic organizer


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Nonstandard Accommodations (NSAs) NSAs may be provided only to a student who

is virtually unable to decode, calculate, write, or spell; AND

receives ongoing intervention in this area. NSAs may not be provided if student is simply

performing “below grade level.” Score may be invalidated if ineligible student

was provided an NSA. Use of NSAs will be reported with a notation on

Parent/Guardian Reports School and district rosters


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MCAS Accommodation 20: Graphic Organizers, Checklists, and Individualized Reference Sheets

ELA graphic organizers and Mathematics reference sheets must be approved by the Department prior to testing.

ELA graphic organizers may include text, but no hints, sentence starters, examples.

Individualized Math reference sheetsMay include formulas, memory prompts (e.g., mnemonics)May not include graphics, definitions, sample problems,

steps for solving specific problemsSee PAM Appendices B and E.

www.doe.mass.edu/mcas/participation/?section=all Sample ELA and STE reference sheets Approval guide for Mathematics reference sheets Pre-approved ELA graphic organizers

http://www.doe.mass.edu/mcas/participation/?section=all


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MCAS Accommodation 20: Deadlines for Submission Use Approval Cover Sheet for approval (all

subjects)Page 139 of the PAMOnly submit/resubmit materials approved in

2014 or earlier.Deadline to Submit

Test

Feb. 5 ELA tests (all grades)April 1 Mathematics tests (all grades) and

STE tests (grades 5 and 8)April 29 High school STE tests


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If a Student Refuses an Accommodation

Document the refusal in the student’s file.Sample refusal form — page 141 of the PAM

Continue to make accommodation available for remainder of test administration.

Do not fill in circles on the student’s answer booklet (back cover) for accommodations that were not used.

Notify parent/guardian. Amend IEP/504 plan for future testing.

If appropriate, list accommodation in the IEP/504 plan “as requested by student,” or remove it.


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MCAS-Alt General Information

IEP team or 504 plan designates students for MCAS-Alt each year and in each subject.

Student will take MCAS-Alt, regardless of whether the school is giving MCAS or PARCC.

Principals should encourage teachers to attend Department-sponsored training. Training and portfolio review sessions offered in Oct., Jan.,

and March Participation increases likelihood of submitting a complete

portfolio MCAS-Alt scores are included with other results for school

and district accountability. Results posted electronically (DropBox) in mid-June


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How Principals Can Support Their Teachers Who Conduct the MCAS-Alt

Determine which teachers need support.Who can assist in the school/district?

Monitor teachers’ progress. Encourage teachers to review each other’s

portfolios. Bi-monthly MCAS-Alt Newsletter, including

“Administrator’s Corner” Where possible, provide time and flexibility

to work on portfolios. E.g., scheduling, coverage, substitutes

Participation for ELL Students


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MCAS Participation by ELL Students

ELLs are required to participate in MCAS (or PARCC), or MCAS-Alt in all subjects required for their grade.

Exception: First-year ELLs may participate in ELA testing, but are not required.

Foreign exchange students (coded #11 in SIMS) are also required to participate in all tests scheduled for their grade.

Requirements for the Participation of English Language Learners in ACCESS for ELLs 2.0, MCAS, and PARCC available at www.doe.mass.edu/mcas/participation/ell.pdf

Grade 10 and retest: English/Spanish MCAS Math test is available.

http://www.doe.mass.edu/mcas/participation/ell.pdf


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MCAS Accommodations for ELL Students

ELLs and former ELLs may use an approved bilingual word-to-word dictionary or glossary on any MCAS test. Updated list available at

www.doe.mass.edu/mcas/testadmin/lep-bilingual-dictionary.pdf

Includes list of specialized glossaries for Math and STE ELLs may receive extended time on ELA Session

2B for grades 3–8. ELLs with disabilities must also receive test

accommodations, per their IEP/504 plan.

http://www.doe.mass.edu/mcas/testadmin/lep-bilingual-dictionary.pdf

http://www.doe.mass.edu/mcas/testadmin/lep-bilingual-dictionary.pdf


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Assigning Testing Spaces for ELLs Principals may assign students to spaces other than

regular classrooms, as long as other conditions and staffing requirements are met.Do not mark this as an accommodation on a student’s

answer booklet unless the student also has this in his or her IEP or 504 plan.

“Stop Testing” Policy If an ELL student does not seem to be responding to test

questions, the test administrator may ask if the student is finished.

If so, collect test materials. The student may do homework, read a book, or sit quietly.

MCAS Test Administration for ELLs


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Until February 10

Administer ACCESS for ELLs test

February 11Deadline to pack test materials and schedule UPS pickup

February 12 Deadline for UPS pickupMarch 30 – April 8

Online Data Validation (Verify student demographics)

ACCESS for ELLs Test Administration Deadlines

Questions & Answers

High School Participation


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Review CD Data (High Schools Only)

Check lists of students who are in grade 12 to confirm Who has not been tested? Who still needs to earn a CD?

Check CD report PE618 Available in Edwin Analytics on January 15 Includes November retest results

Check list of students in grade 11 who were in grade 9 the previous school year To be posted in School and District DropBoxes

in late January


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High School EPP Students can participate in the March

ELA retest for EPP purposes. Students can participate in EPP/MCAS

test for Math. April 25–May 6, 2016 www.doe.mass.edu/ccr/epp/test.html

http://www.doe.mass.edu/ccr/epp/test.html


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New Grade 11 Students Claim them by

Reporting them in SIMS (or SIF) or Using the claiming process in Edwin Analytics

If they have not taken the high school MCAS tests, determine whether they wish to qualify for the Adams Scholarship. If so, schedule them for grade 10 ELA and

Mathematics testing. If not, schedule them for retests. Administer STE tests in February (Biology) or in

June (all four tests).


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High School Participation Guidelines posted at

www.doe.mass.edu/mcas/participation/highschool.html

Call 781-338-3625 with questions.

http://www.doe.mass.edu/mcas/participation/highschool.html

http://www.doe.mass.edu/mcas/participation/highschool.html

Reporting


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Reporting Topics Schedule for reporting MCAS results

Discrepancy reporting periods High school reporting notes Student Profile Report in Edwin Preliminary plans for reporting PARCC

portions of MCAS Accountability reporting


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March 31 Access February Biology data files and rosters at DropBox Central

April 15 Access March Retest data files and rosters at DropBox Central

March 30–April 8

ACCESS for ELLs data validation (schools)

May 10 Districts receive February Biology and March Retest Parent/Guardian Reports

Late May Schools and districts receive printed ACCESS for ELLs reports and data posted at DropBox Central

Spring 2016 MCAS Reporting Schedule March–May (all dates tentative)

Results will be available in EDW/Edwin Analytics 3 days after the DropBox release.


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Mid-June: MCAS-Alt student results and portfolio feedback forms at DropBox Central

Late June: Districts access grade 10 MCAS ELA Compositions at www.mcasservicecenter.com

Early July: ELA (preliminary results), Math (multiple-choice only), Grades 5 and 8 STE (multiple-choice only)

Spring 2016 MCAS Reporting Schedule

Early Summer



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July 1–July 31 MCAS discrepancy reporting by phone (800-737-5103)

Early August TBD

Districts access full preliminary Mathematics and STE MCAS results• Combined with June ELA

August TBD MCAS discrepancy reporting online (mcasservicecenter.com)

Spring 2016 MCAS Reporting Schedule July–August (all dates tentative)


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Spring 2016 MCAS Official Results Reporting Schedule — Fall (TBD) Districts access official MCAS student,

school, and district results on MassEdu Gateway.

One day later: Districts receive shipment of MCAS and

MCAS-Alt Parent/Guardian Reports. Public release of official school and

district results by the Department.


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Reporting Notes for High Schools

STE scores used for accountability in grade 10 Grade 9 students’ scores are held until grade 10. All high school accountability determinations are

based on grade 10 data. Any student enrolled as a 10th grader from

March through the end of the school year who has never taken an STE test will count against participation rates. Including first-year ELL students and students

taking the MCAS-Alt


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Reporting Notes for High Schools Continued Grade 11 or 12 students who were reported

in SIMS in grade 9 in 2015 (i.e., skipped grade 10) are required to participate in spring grade 10 MCAS tests, even if they earned the CD by taking a retest. The Department will place a “skip g_10” file in

school and district DropBoxes by January 29. Students who do not participate will count

against school/district participation results.


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Student Profile Report in Edwin Provides all school enrollment,

assessment, and Student Course Schedule (SCS) history for individual students

To view data immediately for a student who transfers into your district, you must claim the student in Edwin Analytics.

Once your district claims educational responsibility for the student, authorized users may view data in Edwin from prior to a student’s arrival in your district.


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Reporting PARCC Portions of MCAS (Anticipated) PARCC section on MCAS to be scored and

reported to parents/guardians and educators

PARCC “reporting category” score to be included on MCAS Parent/Guardian Reports, Edwin Analytics reports, and School/District Profiles

Estimate of whether students are scoring at the PARCC “Meets Expectations” level to be included on MCAS reports


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Accountability Reporting in 2016

Schools administering MCAS will be classified into a level as usual, and will not be “held harmless.”

Schools administering PARCC will have their 2016 accountability and assistance level “held harmless” (i.e., the level will stay the same or improve from 2015, but cannot decline).

Accountability levels will be calculated after PARCC results become available.

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Massachusetts Department of Elementary and Secondary EducationPARCC and MCAS scores are linked by the percentile they share.


840102030405060708090

100

MCAS Grade 3 MCAS Grade 4

Student Growth Percentiles

Warning Needs Improvement Proficient Advanced

2016 MCAS2015 MCAS99

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1

Academic Peers

Questions & AnswersShort Break

If you are leaving now, please leave your completed Evaluation Form at the registration desk. Thank you for coming.

Additional Information

and Orientation for New Principals

Additional Accommodations Information


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Selecting Appropriate Accommodations for Instruction

Adults who work with the student: Gather information on student’s learning

style and preferences. Look at student’s classroom

performance, not just the type of disability.

Try out prospective accommodations during instruction.

Evaluate instructional accommodations and modify as needed.


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Designating Accommodations for Assessment

Team bases the selection of test accommodations on those used successfully during instruction.

For each subject, determine whether the accommodation is appropriate and allowed for MCAS testing.

Develop/amend IEP or 504 plan, listing instructional and assessment accommodations separately.

Accommodations must be provided/offered if listed in IEP (signed by parent/guardian) or in 504 plan.

Evaluate the effectiveness of test accommodations.

Additional Details on Test Administration


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Additional Information Forms

Materials Summary PCPA Internal tracking form

Completing student information on answer booklet covers

Return shipping instructions Brockton High School video


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Materials Summary


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PCPA “Materials Received” Section


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PCPA “After Testing” Sections


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The principal must sign the PCPA.


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Internal Tracking Forms Used to determine chain of custody of

materials See samples in PAM (pages 125 and 126)


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School-created Internal Tracking Forms

Include the following components: The specific count of materials at the time

of distribution The specific count of materials at the time

of return Signature areas for the test administrator

and the principal or test coordinator to sign the form


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Student ID Labels and SIMS Student ID Labels based on October SIMS Use a label even if there is some incorrect

information on it as long as the SASID on the label is correct.

Correct the student’s name or date of birth in the next SIMS submission (March or June) via your district SIMS contact (see PAM page ii for instructions on how to find yours).


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Completing Student Information If a student has a label, fill in the following

information on the front cover: School name School district Student’s name (Write in the name, but no need

to fill in the circles below.)

If no label, fill in all the information on the front cover and fill in corresponding circles.

See sample front covers of a student answer booklet in the PAM on pages 132 and 133.


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What to fill in on the answer booklet front cover if a student does NOT have a label


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Returning Answer Booklets – Three Envelopes Return Envelope

Used/assigned standard answer booklets (ABs)

Special Handling Envelope Typed Responses inserted in ABs Large-print ABs with transcribed standard

AB

Void Envelope ABs that were assigned to students but that

should not be scored Fill in “VOID” circle on back cover of the AB.


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Pack Return Shipments Use the diagrams in the PAM to pack scorable

and nonscorable shipments. ELA instructions — pages 52–55 Mathematics and STE instructions — pages 71–74

One School’s Perspective on Test AdministrationBrockton High Schoolwww.youtube.com/watch?feature=player_embedded&v=zrpUTFGyUDw

http://www.youtube.com/watch?feature=player_embedded&v=zrpUTFGyUDw


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Organizing Test Administration(Courtesy of Brockton High School)

1. Preparation in advance of materials arriving at the school

2. Preparation of test administrators3. Preparation of students4. Maintaining security within each

testing room5. Collection and accountability of

materials

Questions & AnswersPlease leave your completed Evaluation Forms at the registration desk. Thank you for coming.

Documents

Spring Test Administration Training Session