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ST. BARBARA PASTORAL AND FINANCE COUNCILS

SEMIANNUAL JOINT MEETING

APRIL 9, 2012C://Finance Council Presentation 2012-04-09

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FINANCE COUNCIL DISCUSSION

2012 KEY OBJECTIVES…DARLENE/DON 10 MIN

DRAFT FY13 BUDGET…BILL 15 MIN

LONG-RANGE FINANCIAL PLAN…BILL 5 MIN

PASTORAL PLAN DEVELOPMENTS…DARLENE 5 MIN

WORKING RELATIONSHIP OF THE COUNCILS…DARLENE/DON 5 MIN

CANDIDATES FOR COUNCIL …DON 5 MIN

Q&A…ALL 10 MIN

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PC: OBJECTIVES

EvangelizationProactively seek information on the Greensburg Diocese evangelization initiatives.Support and implement parish elements of the Diocesan plan.

StewardshipAssemble a Stewardship Core Team for the parish.  Assist in the education of the team and the development and implementation of a stewardship plan for the parish.Focus on the diocesan premise that effective stewardship is an ongoing, year-long effort to engage the time, talents and treasures of the parish faithful.

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PC: OBJECTIVES (cont’d)

LeadershipFacilitate cohesive communication across all parish ministries and offer support to ministry leaders.

WordAssist and support the office for Parish Catechesis in the planning and implementation of a broad-based, ongoing Adult Catechesis Faith Formation program.

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FC: BUDGET

SINCE NOVEMBER MEETING FY 12 YTD HAS POSITIVE CASH FLOW

COST REDUCTIONS COST MANAGEMENT FUNDRAISERS > OFFERTORY SHORTFALL

AHEAD IN CY 2012 FY 13 BUDGET (EFFECTIVE JULY 1)

GRACE PERIODS ON LOANS END STAY THE COURSE THRU CY14

CONTINUED POSITIVE CASH FLOW ACHIEVABLE QUEEN OF ANGELS ALWAYS A RISK

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FC: FACILITIES

SINCE NOVEMBER MEETING ASSESSMENT BY DIOCESE ENGINEERING

MANAGER AHEAD IN CY 2012

ASSESSMENT REPORT AND ACTION PLAN NEW RESTROOM BUILDING-ENSURE

COMPLIANCE WITH DIOCESAN PROCEDURE ENSURE AND REVIEW

PREVENTIVE MAINTENANCE PLAN TIMELY MAINTENANCE AND INSPECTIONS LOGS AND FILES

REPAIRS WARRANTIES BLUEPRINTS

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FC: COMPLIANCE

SINCE NOVEMBER MEETING COMPLETED SECOND AUDIT, REPORT,

RECOMMENDATIONS SUBMITTED FIRST POSITIVE INTERNAL

CONTROLS QUESTIONNAIRE

AHEAD IN CY 2012 TAKE OVER BANK RECONCILIATIONS THIRD AND FOURTH AUDITS, REPORTS,

RECOMMENDATIONS ANNUAL REPORT TO DIOCESE FOR FY12

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FC: PROGRAMS

SINCE NOVEMBER MEETING DLA PULPIT SPEECHES DONUT SUNDAY PLANNED GIVING SEMINAR EFT APPEALS

AHEAD IN CY 2012 DLA FOLLOW-UP ANNUAL REPORT TO PARISHIONERS-

FY12 LIAISON TO STEWARDSHIP COMMITTEE

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FC: QUEEN OF ANGELS

SINCE NOVEMBER MEETING ELECTED LEAD (JOE C.) PROPOSED MEETING WITH QOA BOARD

CHAIRMAN (FATHER JOHN) RECEIVED COMMITMENT FROM FR. JOHN

AHEAD IN CY 2012 MEET WITH BOARD, THEN CFO PURSUE ONGOING CONNECTION

5-PARISH FINANCE COUNCIL IS FIRST CHOICE

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FC: BUDGET AND FINANCIAL PLAN

DRAFT FY13 BUDGET

LONG-RANGE FINANCIAL PLAN

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PC: PASTORAL PLAN DEVELOPMENTS

Evangelization Waiting for Diocese to move forward in

naming a director of Evangelization and outline plan for parishes to implement.

Stewardship Pastoral Council Retreat held in January 2012

had session on Stewardship presented by Michael Lucotch, Diocesan Director of Stewardship.

Stewardship Core Team identified. Stewardship education for Core Team is

scheduled for April 16 by Michael

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PC: PASTORAL PLAN DEVELOPMENTS

Leadership 11 ministries identified by Fr. Ken and Pastoral Council

(Finance Council, Legion of Mary, Friends of St. Barbara, Catholic Men’s Fellowship, Haiti Project, Ladies Guild, Kentucky Project, Website Committee, Thanksgiving Outreach, Social Committee, and Youth Ministries)

Pastoral Council members volunteered to become liaisons to ministries

PC members will reach out to ministry leads to attend meetings and offer support and strengthen communications

Ministry leads will be invited to PC meetings throughout year

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FC: ONGOING RELATIONSHIP OF THE COUNCILS AND STAFF

NORMS REQUIREMENTS APRIL (PREP FOR FINALIZATION OF NEXT BUDGET)

FC: REVIEW DRAFT BUDGET AND LONG RANGE PLAN PC: PASTORAL PLAN DEVELOPMENTS STAFF: SUBMIT PREVENTIVE MAINTENANCE PLAN

NOVEMBER (FOUNDATION FOR NEXT YEAR’S BUDGET) FC: PRIOR YEAR BUDGET VS. ACTUAL; IDENTIFY

TEMPORAL ISSUES PC: IMPLEMENTATION OF GOALS & OBJECTIVES; RELATED

ISSUES NOVEMBER-DECEMBER

FC: ASSIST PASTOR IN IDENTIFYING NEW COUNCIL CANDIDATES

FC: RECOMMEND STEWARDSHIP PLAN JANUARY-FEBRUARY

FC: GIVE STAFF CRITERIA FOR NEXT BUDGET

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PC: ONGOING RELATIONSHIP OF THE COUNCILS AND STAFF (CONT’D)

WINE AND WINESKINS REQUIREMENTS

PASTORAL COUNCIL LIAISONS WITH TEN PARISH MINISTRIES BRAD POLK’S ROLE BETWEEN COUNCILS

MUTUAL LIAISONS WITH NEW STEWARDSHIP COMMITTEE

STAFF REPRESENTATION AT FC AND PC MEETINGS AND EVENTS

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FINANCE COUNCIL RESOURCES

WE INVITE ALL ATTENDEES TO RECRUIT (NOT LEADS--WORKERS) OUTGOING PASTORAL COUNCIL MEMBERS? OTHERS?

SKILL SETS NEEDED MOST URGENTLY QUEEN OF ANGELS COMMITTEE FACILITIES MANAGEMENT

SKILL SETS NEEDED-ONGOING GENERALISTS AVAILABLE DURING THE WORKWEEK AUDITING COMMUNICATIONS

PRESENTATION DESIGN PUBLIC SPEAKING WRITING FOR PARISH PUBLICATIONS

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Q & A