Staff Development Staff Development DazeDazeJune 27 & 28June 27 & 28Tony GauvinTony Gauvin

ScheduleSchedule Monday June 27               Monday June 27               

9:00 – 12:00              Basic Excel9:00 – 12:00              Basic Excel 12:00 – 1:00              Lunch for all workshop participants12:00 – 1:00              Lunch for all workshop participants 1:00 – 4:00                1:00 – 4:00                Advanced ExcelAdvanced Excel

Tuesday June 28Tuesday June 28 9:00 – 12:00              Basic Access9:00 – 12:00              Basic Access 12:00 – 1:00              Lunch for all workshop participants12:00 – 1:00              Lunch for all workshop participants 1:00 – 4:00                Advanced Access1:00 – 4:00                Advanced Access

Thursday June 30 Thursday June 30  Time TBA (2hrs.)       Outlook HighlightsTime TBA (2hrs.)       Outlook Highlights

All materials available at All materials available at http://perleybrook.umfk.maine.eduhttp://perleybrook.umfk.maine.edu

Difference between Difference between Spreadsheets and Spreadsheets and DatabasesDatabases Spreadsheets (Excel) are electronic Spreadsheets (Excel) are electronic

ledgersledgers Store, manipulate and present numbersStore, manipulate and present numbers

Databases (Access) are electronic file Databases (Access) are electronic file cabinetscabinets Receive, store, organize and present dataReceive, store, organize and present data

Use the right applicationUse the right application Save time and effortSave time and effort Decrease frustrationDecrease frustration

The Spreadsheet The Spreadsheet abstractionabstraction

An (near) infinite series of rows and columns An (near) infinite series of rows and columns called called CellsCells that that Store numbers (and other stuff)Store numbers (and other stuff) Store formulas that use other information in other Store formulas that use other information in other

cells and produce a results to be displayedcells and produce a results to be displayed A bunch of other neat stuffA bunch of other neat stuff

FormattingFormatting Charting Charting What-if scenariosWhat-if scenarios

Advanced Excel Advanced Excel (afternoon)(afternoon)

TopicsTopics Formulas and FunctionsFormulas and Functions FormattingFormatting Importing and exporting dataImporting and exporting data Working with Large Spread SheetsWorking with Large Spread Sheets Anything else anyone wants to coverAnything else anyone wants to cover

Advanced Excel Part Advanced Excel Part 11The 3 F’sThe 3 F’sFormulas, Functions and Formatting Formulas, Functions and Formatting

ObjectivesObjectives Enter a formula using the keyboard and Enter a formula using the keyboard and

Point modePoint mode Recognize smart tags and option buttonsRecognize smart tags and option buttons Apply the AVERAGE, MAX, and MIN Apply the AVERAGE, MAX, and MIN

functionsfunctions Verify a formula using Range finderVerify a formula using Range finder Format a worksheet using buttons and Format a worksheet using buttons and

commandscommands

ObjectivesObjectives Add conditional formatting to a range of Add conditional formatting to a range of

cellscells Change the width of a column and height Change the width of a column and height

of a rowof a row Check the spelling of a worksheetCheck the spelling of a worksheet Preview how a printed copy of the Preview how a printed copy of the

worksheet will lookworksheet will look

ObjectivesObjectives Print a partial or complete worksheetPrint a partial or complete worksheet Display and print the formulas version of Display and print the formulas version of

a worksheeta worksheet Rename sheets in a workbookRename sheets in a workbook

Starting and Customizing Starting and Customizing ExcelExcel

Click the Start button on the Windows taskbar, point to All Click the Start button on the Windows taskbar, point to All Programs on the Start menu, point to Microsoft Office on the Programs on the Start menu, point to Microsoft Office on the All Programs submenu, and then click Microsoft Office Excel All Programs submenu, and then click Microsoft Office Excel 2003 on the Microsoft Office submenu2003 on the Microsoft Office submenu

If the Excel window is not maximized, double-click its title bar If the Excel window is not maximized, double-click its title bar to maximize itto maximize it

If the Language bar appears, right-click it and then click Close If the Language bar appears, right-click it and then click Close the Language bar on the shortcut menuthe Language bar on the shortcut menu

If the Getting Started task pane appears in the Excel window, If the Getting Started task pane appears in the Excel window, click its Close button in the upper-right cornerclick its Close button in the upper-right corner

If the Standard and Formatting toolbars are positioned on the If the Standard and Formatting toolbars are positioned on the same row, click the Toolbar Options button and then click same row, click the Toolbar Options button and then click Show Button on Two RowsShow Button on Two Rows

Entering the Worksheet Entering the Worksheet Title Title and Subtitleand Subtitle

Select the cell A1. Type Select the cell A1. Type Blue Chip Blue Chip Stock ClubStock Club in the cell and then press in the cell and then press the DOWN ARROW keythe DOWN ARROW key

Type Type Investment AnalysisInvestment Analysis in cell A2 in cell A2 and then press the DOWN ARROW keyand then press the DOWN ARROW key

Entering the Column Titles, Entering the Column Titles, Stock Data, and Row TitlesStock Data, and Row Titles

Enter the values in their respective cells Enter the values in their respective cells as shown on the following slide. Use the as shown on the following slide. Use the ALT+ENTER key combination to move to ALT+ENTER key combination to move to the next line within a cellthe next line within a cell

Easier wayEasier way DownloadDownload http://perleybrook.umfk.maine.edu/slides/devhttp://perleybrook.umfk.maine.edu/slides/dev

elopmentdaze/excel%20advanced%20start.elopmentdaze/excel%20advanced%20start.xlsxls

Entering the Column Titles, Entering the Column Titles, Stock Data, and Row TitlesStock Data, and Row Titles

Saving the WorkbookSaving the Workbook With a floppy disk in drive A, click the With a floppy disk in drive A, click the

Save button on the Standard toolbarSave button on the Standard toolbar When Excel displays the Save As dialog When Excel displays the Save As dialog

box, type Blue Chip Stock Club Investment box, type Blue Chip Stock Club Investment Analysis in the File name text boxAnalysis in the File name text box

If necessary, click 3½ Floppy (A:) in the If necessary, click 3½ Floppy (A:) in the Save in list. Click the Save button in the Save in list. Click the Save button in the Save As dialog boxSave As dialog box

Entering a Formula Entering a Formula Using the KeyboardUsing the Keyboard

With cell F4 selected, With cell F4 selected, type type =d4*e4=d4*e4 in the in the cellcell

Press the RIGHT Press the RIGHT ARROW key twice to ARROW key twice to select cell H4select cell H4

Entering Formulas Entering Formulas Using Point ModeUsing Point Mode

With cell H4 selected, type = (equal sign) to With cell H4 selected, type = (equal sign) to begin the formula and then click cell D4begin the formula and then click cell D4

Type Type ** (asterisk) and then click cell G4 (asterisk) and then click cell G4 Click the Enter box and then click cell I4. Type Click the Enter box and then click cell I4. Type == (equal sign) and then click cell H4. Type (equal sign) and then click cell H4. Type –– (minus sign) and then click cell F4(minus sign) and then click cell F4

Click the Enter box. Click cell J4. Type Click the Enter box. Click cell J4. Type == (equal (equal sign) and then click cell I4. Type sign) and then click cell I4. Type // (division (division sign) and then click cell F4. Click the Enter boxsign) and then click cell F4. Click the Enter box

Entering Formulas Entering Formulas Using Point ModeUsing Point Mode

Copying Formulas Copying Formulas Using the Fill HandleUsing the Fill Handle

Click cell F4 and then point to the fill handle. Click cell F4 and then point to the fill handle. Drag the fill handle down through cell F12 and Drag the fill handle down through cell F12 and

continue to hold down the mouse buttoncontinue to hold down the mouse button Release the mouse button. Release the mouse button. Select the range H4:J4 and then point to the fill Select the range H4:J4 and then point to the fill

handlehandle Drag the fill handle down through the range Drag the fill handle down through the range

H5:J12H5:J12

Copying Formulas Copying Formulas Using the Fill HandleUsing the Fill Handle

Determining Totals Determining Totals Using the AutoSum ButtonUsing the AutoSum Button

Select cell F13. Click Select cell F13. Click the AutoSum button the AutoSum button on the Standard on the Standard toolbar twice. toolbar twice.

Select the range Select the range H13:I13. Click the H13:I13. Click the AutoSum buttonAutoSum button

Determining the Total Determining the Total Percent Gain/LossPercent Gain/Loss

Select cell J12 and Select cell J12 and then point to the fill then point to the fill handlehandle

Drag the fill handle Drag the fill handle down through cell down through cell J13J13

Determining the Average of a Determining the Average of a Range of Numbers Using the Range of Numbers Using the Keyboard and MouseKeyboard and Mouse

Click cell D14Click cell D14 Type Type =average(=average( in the cell in the cell Click cell D4, the first endpoint of the Click cell D4, the first endpoint of the

range to average and drag through cell range to average and drag through cell D12, the second endpoint of the range to D12, the second endpoint of the range to averageaverage

Click the Enter boxClick the Enter box

Determining the Average of a Determining the Average of a Range of Numbers Using the Range of Numbers Using the Keyboard and MouseKeyboard and Mouse

Determining the Highest Determining the Highest Number in a Range of Numbers Number in a Range of Numbers Using the Insert Function BoxUsing the Insert Function Box

Select cell D15Select cell D15 Click the Insert Function box on the formula Click the Insert Function box on the formula

barbar When Excel displays the Insert Function When Excel displays the Insert Function

dialog box, click MAX in the Select a function dialog box, click MAX in the Select a function listlist

Click the OK buttonClick the OK button When Excel displays the Function Arguments When Excel displays the Function Arguments

dialog box, type dialog box, type d4:d12d4:d12 in the Number1 box in the Number1 box Click the OK buttonClick the OK button

Determining the Highest Determining the Highest Number in a Range of Numbers Number in a Range of Numbers Using the Insert Function BoxUsing the Insert Function Box

Determining the Lowest Number in a Determining the Lowest Number in a Range of Numbers Using the Range of Numbers Using the AutoSum Button MenuAutoSum Button Menu

Select cell D16Select cell D16 Click the AutoSum button arrow on the Click the AutoSum button arrow on the

Standard toolbarStandard toolbar Click MinClick Min Click cell D4 and then drag through cell Click cell D4 and then drag through cell

D12D12 Click the Enter boxClick the Enter box

Determining the Lowest Number in a Determining the Lowest Number in a Range of Numbers Using the Range of Numbers Using the AutoSum Button MenuAutoSum Button Menu

Copying a Range of Cells Across Copying a Range of Cells Across Columns to an Adjacent Range Columns to an Adjacent Range Using the Fill HandleUsing the Fill Handle

Select the range D14:D16Select the range D14:D16 Drag the fill handle in the lower-right corner Drag the fill handle in the lower-right corner

of the selected range through cell J16 and of the selected range through cell J16 and continue to hold down the mouse buttoncontinue to hold down the mouse button

Release the mouse buttonRelease the mouse button Select cell J14 and press the DELETE key Select cell J14 and press the DELETE key

to delete the average of the percent to delete the average of the percent gain/lossgain/loss

Copying a Range of Cells Across Copying a Range of Cells Across Columns to an Adjacent Range Columns to an Adjacent Range Using the Fill HandleUsing the Fill Handle

Saving a Workbook Using Saving a Workbook Using the Same File Namethe Same File Name

Click the Save button on the Standard Click the Save button on the Standard toolbartoolbar

Verifying a Formula Verifying a Formula Using Range FinderUsing Range Finder

Double-click cell J4Double-click cell J4 Press the ESC key to Press the ESC key to

quit Range Finderquit Range Finder Select cell A18Select cell A18

Changing the Font and Changing the Font and Centering the Worksheet Centering the Worksheet TitleTitle

Click cell A1Click cell A1 Click the Font box arrow on the Formatting Click the Font box arrow on the Formatting

toolbartoolbar Click Arial Black (or Impact if Arial Black is not Click Arial Black (or Impact if Arial Black is not

available)available) Click the Font Size box arrow on the Formatting Click the Font Size box arrow on the Formatting

toolbar and click 28 in the Font Size listtoolbar and click 28 in the Font Size list Click the Bold button on the Formatting toolbarClick the Bold button on the Formatting toolbar

Changing the Font and Changing the Font and Centering the Worksheet Centering the Worksheet TitleTitle

Select the range A1:J1. Right-click the Select the range A1:J1. Right-click the selectionselection

Click Format Cells on the shortcut menuClick Format Cells on the shortcut menu When Excel displays the Format Cells When Excel displays the Format Cells

dialog box, click the Alignment tabdialog box, click the Alignment tab Click the Horizontal box arrow and select Click the Horizontal box arrow and select

Center in the Horizontal listCenter in the Horizontal list Click the Vertical box arrow and select Click the Vertical box arrow and select

Center in the Vertical listCenter in the Vertical list

Changing the Font and Changing the Font and Centering the Worksheet Centering the Worksheet TitleTitle

Click the Merge cells Click the Merge cells check box in the Text check box in the Text control areacontrol area

Click the OK buttonClick the OK button

Changing the Font and Changing the Font and Centering the Worksheet Centering the Worksheet SubtitleSubtitle

Click cell A2. Click the Font box arrow on the Click cell A2. Click the Font box arrow on the Formatting toolbarFormatting toolbar

Click Arial Black (or Impact if Arial Black is not available)Click Arial Black (or Impact if Arial Black is not available) Click the Font Size box arrow on the Formatting toolbar Click the Font Size box arrow on the Formatting toolbar

and then click 18 in the Font Size listand then click 18 in the Font Size list Click the Bold button on the Formatting toolbarClick the Bold button on the Formatting toolbar Select the range A2:J2. Right-click the selection. Click Select the range A2:J2. Right-click the selection. Click

Format Cells on the shortcut menu. When Excel Format Cells on the shortcut menu. When Excel displays the Format Cells dialog box, click the Alignment displays the Format Cells dialog box, click the Alignment tab. Click the Horizontal box arrow and select Center in tab. Click the Horizontal box arrow and select Center in the Horizontal list. Click the Vertical box arrow and the Horizontal list. Click the Vertical box arrow and select Center in the Vertical list. Click Merge cells in the select Center in the Vertical list. Click Merge cells in the Text control area. Click the OK buttonText control area. Click the OK button

Changing the Font and Changing the Font and Centering the Worksheet Centering the Worksheet SubtitleSubtitle

Changing the Background and Font Changing the Background and Font Colors and Applying a Box Border to Colors and Applying a Box Border to the Worksheet Title and Subtitlethe Worksheet Title and Subtitle

Select the range A1:A2, click the Fill Color Select the range A1:A2, click the Fill Color button arrow on the Formatting toolbarbutton arrow on the Formatting toolbar

Click the color Blue (column 6, row 2) on the Fill Click the color Blue (column 6, row 2) on the Fill Color PaletteColor Palette

Click the Font Color button arrow on the Click the Font Color button arrow on the Formatting toolbarFormatting toolbar

Click the color White (column 8, row 5) on the Fill Click the color White (column 8, row 5) on the Fill Color PaletteColor Palette

Click the Borders button arrow on the Formatting Click the Borders button arrow on the Formatting toolbartoolbar

Changing the Background and Font Changing the Background and Font Colors and Applying a Box Border to Colors and Applying a Box Border to the Worksheet Title and Subtitlethe Worksheet Title and Subtitle

Click the Thick Box Click the Thick Box Border button Border button (column 4, row 3) on (column 4, row 3) on the Borders palettethe Borders palette

Click cell B16 to Click cell B16 to deselect the range deselect the range A1:A2A1:A2

Bolding, Centering, and Bolding, Centering, and Applying a Bottom Border Applying a Bottom Border to the Column Titlesto the Column Titles

Select the range A3:J3Select the range A3:J3 Click the Bold button on the Formatting Click the Bold button on the Formatting

toolbartoolbar Click the Center button on the Formatting Click the Center button on the Formatting

toolbartoolbar Click the Borders button arrow on the Click the Borders button arrow on the

Formatting toolbarFormatting toolbar Click the Bottom Border button (column 2 Click the Bottom Border button (column 2

row 1) on the Borders paletterow 1) on the Borders palette

Bolding, Centering, and Bolding, Centering, and Applying a Bottom Border Applying a Bottom Border to the Column Titlesto the Column Titles

Centering Data in Cells Centering Data in Cells and Formatting Datesand Formatting Dates

Select the range B4:B12Select the range B4:B12 Click the Center button on the Formatting toolbarClick the Center button on the Formatting toolbar Select the range C4:C12Select the range C4:C12 Right-click the selected range and then click Format Right-click the selected range and then click Format

Cells on the shortcut menuCells on the shortcut menu When Excel displays the Format Cells dialog box, When Excel displays the Format Cells dialog box,

click the Number tab, click Date in the Category list, click the Number tab, click Date in the Category list, click 03/14/01 in the Type listclick 03/14/01 in the Type list

Click the OK buttonClick the OK button Select cell E4 to deselect the range C4:C12Select cell E4 to deselect the range C4:C12

Centering Data in Cells Centering Data in Cells and Formatting Datesand Formatting Dates

Applying a Currency Style Applying a Currency Style Format and Comma Style Format and Comma Style Format Using the Formatting Format Using the Formatting ToolbarToolbar

Select the range E4:I4Select the range E4:I4 While holding down the CTRL key, select While holding down the CTRL key, select

the range F13:I13the range F13:I13 Click the Currency Style button on the Click the Currency Style button on the

formatting toolbarformatting toolbar Select the range E5:I12Select the range E5:I12 Click the Comma Style button on the Click the Comma Style button on the

Formatting toolbarFormatting toolbar

Applying a Currency Style Applying a Currency Style Format and Comma Style Format and Comma Style Format Using the Formatting Format Using the Formatting ToolbarToolbar

Click cell E4. While holding down the CTRL key, Click cell E4. While holding down the CTRL key, select cell G4select cell G4

Click the Increase Decimal button on the Click the Increase Decimal button on the Formatting toolbarFormatting toolbar

Select the range E5:E12. While holding down Select the range E5:E12. While holding down the CTRL key, select the range G5:G12the CTRL key, select the range G5:G12

Click the Increase Decimal button on the Click the Increase Decimal button on the Formatting toolbarFormatting toolbar

Click cell A12 to deselect the range G5:G12Click cell A12 to deselect the range G5:G12

Applying a Currency Style Applying a Currency Style Format and Comma Style Format and Comma Style Format Using the Formatting Format Using the Formatting ToolbarToolbar

Applying a Thick Bottom Border Applying a Thick Bottom Border to the Row Above the Total Row to the Row Above the Total Row and Bolding the Total Row Titlesand Bolding the Total Row Titles

Select the range A12:J12, click the Select the range A12:J12, click the Borders button arrow on the Formatting Borders button arrow on the Formatting toolbar, and then click the Thick Bottom toolbar, and then click the Thick Bottom Border button (column 2, row 2) on the Border button (column 2, row 2) on the Borders paletteBorders palette

Select the range A13:A16, and then click Select the range A13:A16, and then click the Bold button on the Formatting the Bold button on the Formatting toolbar. Click cell E14 to deselect the toolbar. Click cell E14 to deselect the range A13:A16range A13:A16

Applying a Thick Bottom Border Applying a Thick Bottom Border to the Row Above the Total Row to the Row Above the Total Row and Bolding the Total Row Titlesand Bolding the Total Row Titles

Applying a Currency Style Applying a Currency Style Format with a Floating Dollar Format with a Floating Dollar Sign Using the Format Cells Sign Using the Format Cells CommandCommand

Select the range E14:I16. Right-click the Select the range E14:I16. Right-click the selected rangeselected range

Click Format Cells on the shortcut menuClick Format Cells on the shortcut menu Click the Number tab in the Format Cells Click the Number tab in the Format Cells

dialog boxdialog box Click Currency in the Category list and then Click Currency in the Category list and then

click the third style ($1,234.10) in the click the third style ($1,234.10) in the Negative numbers listNegative numbers list

Click the OK buttonClick the OK button

Applying a Currency Style Applying a Currency Style Format with a Floating Dollar Format with a Floating Dollar Sign Using the Format Cells Sign Using the Format Cells CommandCommand

Applying a Percent Style Applying a Percent Style FormatFormat

Select the range Select the range J4:J16J4:J16

Click the Percent Click the Percent Style button on the Style button on the Formatting toolbarFormatting toolbar

Click the Increase Click the Increase Decimal button on Decimal button on the Formatting the Formatting toolbar twicetoolbar twice

Applying Conditional Applying Conditional FormattingFormatting

Select the range J4:J12Select the range J4:J12 Click Format on the menu barClick Format on the menu bar Click Conditional FormattingClick Conditional Formatting When the Conditional Formatting dialog When the Conditional Formatting dialog

box appears, if necessary, click the leftmost box appears, if necessary, click the leftmost text box arrow and then click Cell Value Istext box arrow and then click Cell Value Is

Click the middle text box arrow and then Click the middle text box arrow and then click less thanclick less than

Applying Conditional Applying Conditional FormattingFormatting

Type Type 00 in the rightmost text box in the rightmost text box Click the Format buttonClick the Format button When Excel displays the Format Cells When Excel displays the Format Cells

dialog box, click the Patterns tab and then dialog box, click the Patterns tab and then click the color Red (column 1, row 3) click the color Red (column 1, row 3)

Click the Font tab and then click Bold in the Click the Font tab and then click Bold in the Font style listFont style list

Click the Color box arrowClick the Color box arrow

Applying Conditional Applying Conditional FormattingFormatting

Click the color White Click the color White (column 8, row 5) (column 8, row 5) and then click the OK and then click the OK buttonbutton

Click the OK buttonClick the OK button Click cell B16 to Click cell B16 to

deselect the range deselect the range J4:J12J4:J12

Changing the Widths of Changing the Widths of ColumnsColumns

Point to the boundary on the right side of the Point to the boundary on the right side of the column A heading above row 1column A heading above row 1

When the mouse pointer changes to a split When the mouse pointer changes to a split double arrow, drag to the right until the double arrow, drag to the right until the ScreenTip indicates Width: 13.00 (96 pixels).ScreenTip indicates Width: 13.00 (96 pixels).

Release the mouse buttonRelease the mouse button Drag through column headings B through D Drag through column headings B through D

above row 1above row 1 Point to the boundary on the right side of column Point to the boundary on the right side of column

heading Dheading D

Changing the Widths of Changing the Widths of ColumnsColumns

Double-click the right boundary of column heading D Double-click the right boundary of column heading D to change the width of columns B, C, and D to best fitto change the width of columns B, C, and D to best fit

Click the column E heading above row 1Click the column E heading above row 1 While holding down the CTRL key, click the column G While holding down the CTRL key, click the column G

heading and then the column J heading above row 1 heading and then the column J heading above row 1 so that columns E, G, and J are selectedso that columns E, G, and J are selected

Point to the boundary on the right side of the column Point to the boundary on the right side of the column J heading above row 1J heading above row 1

Drag until the ScreenTip, Width: 10.00 (75 pixels) Drag until the ScreenTip, Width: 10.00 (75 pixels)

Changing the Widths of Changing the Widths of ColumnsColumns

Release the mouse buttonRelease the mouse button Click the column F heading above row 1 to Click the column F heading above row 1 to

select column Fselect column F While holding down the CTRL key, click the While holding down the CTRL key, click the

column H and I headings above row 1 so that column H and I headings above row 1 so that columns F, H, and I are selectedcolumns F, H, and I are selected

Point to the boundary on the right side of the Point to the boundary on the right side of the column I heading above row 1column I heading above row 1

Drag to the right until the ScreenTip indicates Drag to the right until the ScreenTip indicates Width: 12.00 (89 pixels) Width: 12.00 (89 pixels)

Changing the Widths of Changing the Widths of ColumnsColumns

Release the mouse Release the mouse button. button.

Click cell B16 to Click cell B16 to deselect columns F, deselect columns F, H, and IH, and I

Changing the Height of Changing the Height of RowsRows

Point to the boundary below row heading 3Point to the boundary below row heading 3 Drag up until the ScreenTip indicates Height: Drag up until the ScreenTip indicates Height:

45.00 (60 pixels) 45.00 (60 pixels) Release the mouse buttonRelease the mouse button Point to the boundary below row heading 14Point to the boundary below row heading 14 Drag down until the ScreenTip indicates Drag down until the ScreenTip indicates

Height: 24.00 (32 pixels) Height: 24.00 (32 pixels)

Changing the Height of Changing the Height of RowsRows

Release the mouse button and then Release the mouse button and then select cell B16select cell B16

Checking Spelling Checking Spelling on the Worksheeton the Worksheet

Click cell A3 and then type Click cell A3 and then type StcokStcok to misspell the to misspell the word Stockword Stock

Click cell A1Click cell A1 Click the Spelling button on the Standard toolbarClick the Spelling button on the Standard toolbar With the word Stock highlighted in the With the word Stock highlighted in the

Suggestions box, click the Change buttonSuggestions box, click the Change button As the spell checker checks the remainder of the As the spell checker checks the remainder of the

worksheet, click the Ignore All and Change worksheet, click the Ignore All and Change buttons as neededbuttons as needed

Previewing and Printing Previewing and Printing a Worksheeta Worksheet

Point to the Print Preview button on the Standard Point to the Print Preview button on the Standard toolbartoolbar

Click the Print Preview buttonClick the Print Preview button Click the Setup buttonClick the Setup button When Excel displays the Page Setup dialog box, When Excel displays the Page Setup dialog box,

click the Page tab and then click Landscape in click the Page tab and then click Landscape in the Orientation areathe Orientation area

Click the OK buttonClick the OK button

Previewing and Printing Previewing and Printing a Worksheeta Worksheet

Click the Print Click the Print buttonbutton

Click the OK buttonClick the OK button Click the Save Click the Save

button on the button on the Standard toolbarStandard toolbar

Printing a Section of the Printing a Section of the WorksheetWorksheet

Select the range A3:F16Select the range A3:F16 Click File on the menu Click File on the menu

bar and then click Printbar and then click Print Click Selection in the Click Selection in the

Print what areaPrint what area Click the OK buttonClick the OK button Click cell B16 to deselect Click cell B16 to deselect

the range A3:F16the range A3:F16

Displaying the Formulas in the Displaying the Formulas in the Worksheet and Fitting the Worksheet and Fitting the Printout on One PagePrintout on One Page

Press CTRL+ACCENT MARK (`)Press CTRL+ACCENT MARK (`) When Excel displays the formulas version of the When Excel displays the formulas version of the

worksheet, click the right horizontal scroll arrow worksheet, click the right horizontal scroll arrow until column J appearsuntil column J appears

If the Formula Auditing toolbar appears, click its If the Formula Auditing toolbar appears, click its Close buttonClose button

Click File on the menu bar and then click Page Click File on the menu bar and then click Page SetupSetup

When Excel displays the Page Setup dialog box, When Excel displays the Page Setup dialog box, click the Page tabclick the Page tab

Displaying the Formulas in the Displaying the Formulas in the Worksheet and Fitting the Worksheet and Fitting the Printout on One PagePrintout on One Page

If necessary, click Landscape to select it and If necessary, click Landscape to select it and then click Fit to in the Scaling areathen click Fit to in the Scaling area

Click the Print button in the Page Setup dialog Click the Print button in the Page Setup dialog boxbox

When Excel displays the Print dialog box, click When Excel displays the Print dialog box, click the OK buttonthe OK button

After viewing and printing the formulas version, After viewing and printing the formulas version, press CTRL+ACCENT MARK (`) to instruct press CTRL+ACCENT MARK (`) to instruct Excel to display the values versionExcel to display the values version

Displaying the Formulas in the Displaying the Formulas in the Worksheet and Fitting the Worksheet and Fitting the Printout on One PagePrintout on One Page

Changing the Print Scaling Changing the Print Scaling Option Back to 100%Option Back to 100%

Click File on the menu bar and then click Click File on the menu bar and then click Page SetupPage Setup

Click the Page tab in the Page Setup Click the Page tab in the Page Setup dialog box. Click Adjust to in the Scaling dialog box. Click Adjust to in the Scaling areaarea

If necessary, type If necessary, type 100100 in the Adjust to box in the Adjust to box Click the OK buttonClick the OK button

Changing the Worksheet Changing the Worksheet NamesNames

Double-click the sheet tab labeled Sheet2 in the Double-click the sheet tab labeled Sheet2 in the lower-left corner of the windowlower-left corner of the window

Type Type Real-Time Stock QuotesReal-Time Stock Quotes as the as the worksheet name and then press the ENTER keyworksheet name and then press the ENTER key

Double-click the sheet tab labeled Sheet1 in the Double-click the sheet tab labeled Sheet1 in the lower-left corner of the windowlower-left corner of the window

Type Type Investment AnalysisInvestment Analysis as the worksheet as the worksheet name and then press the ENTER keyname and then press the ENTER key

Importing DataImporting Data Cut and paste from a table Cut and paste from a table

Use paste special Use paste special

Using Text filesUsing Text files TXTTXT

Tab delimitedTab delimited CSVCSV

Comma separated valuesComma separated values

Questions??Questions??