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Part 1: Guide to the academy
Welcome to the Olive AP-Academy – Thurrock! Our academy is part of the Olive Academies (OA) Multi-Academy Trust. This section of the staff handbook is intended as a day-to-day user guide to how our academy functions. It is vital that all staff including supply staff, read this section of the handbook when they start at the academy, on an annual basis at the beginning of each academic year, and then as sections are updated.
This handbook is intended to be a useful ‘how to’ guide to the academy – if there are gaps or aspects you think aren’t covered, please speak with your line manager or the academy office. It should be read in conjunction with part 2, and once you have done this, the declaration at the end of part 2 should be signed and returned to your line manager on an annual basis.
CONTENTS 1. Basics
Academy information Safeguarding Health and safety IT and completion of acceptable use agreement Line management & staff structures Where to find academy information Student uniform Student profiles Risk assessments
2. Academy calendar and meetings Term dates and INSET days Structure of the day Calendar Staff meetings and follow up Emergency closures
3. Management Information System4. Learning, Teaching and Assessment 5. Academy Improvement Plan
Summary of AIP6. Who knows what/who does what
BasicsACADEMY information:
Olive AP Academy – ThurrockLeicester RoadTilburyRM18 7AX T: 01708 853 781F: 01708 853 267
E: [email protected]: www.apthurrock.oliveacademies.org.uk
11-16 Alternative Provision Academy
NoR: 55-96
SPECIALISMS:
At Olive AP-Thurrock we provide young people with an offer which supports the social, emotional, mental health and well-being aspects of their development. Our specialism is harnessing the power of outdoor learning and service learning to build students’ resilience for learning and life.
ACADEMY VALUES
Conviction: Everyone has the capacity to reach their potential.Determination: Not giving up on those who have not experienced success.Ambition: All challenges can be overcome and education is an important lifelong journey.Reflection: Learning from experiences and developing a capacity to improve further. These are our values and they are at the core of our teaching, behaviour management, safeguarding and curriculum offer.
HEADTEACHER AND OFFICE MANAGER DETAILS:
Jo Hill [email protected]
Susie TylerOffice Manager and headteacher’s [email protected]
SAFEGUARDING:OA and its staff are committed to creating an environment for children and young people which safeguards and promotes the welfare of students and works together with other agencies to ensure that our academy has adequate arrangements to identify, assess and support those children who are suffering or likely to suffer harm.
To do this all staff, including supply staff should ensure that they have read and understood the academy safeguarding policy and procedures (appendix 2 to this part of the handbook and available on the academy website and in the staff room), and part one of Keeping Children Safe in Education September 2016.
Your academy Designated Safeguarding Lead is: Doreen Ellis – Deputy Headteacher
If you have a concern that you wish to raise outside the organisation, your local authority designated officer (LADO) details are provided in the contact list of the safeguarding policy.
Health and safetyAll queries about health and safety should be directed to Gavin Kros, our Facilities Manager – he can be emailed on [email protected] or called via the academy office.
If you require a first aider the office receptionist will contact one for you. All accidents must be recorded in the academy accident book. See Gavin Kros or Susie Tyler for access to this.Evacuation procedure can be seen in Appendix 4.
All staff are required to read and sign to say that they have understood and agree with the IT and acceptable use agreement which is within the online safety policy. This will be issued each year and must be completed each year.Laptops will be issued by Susie Tyler to teachers and others whose job requires it. Laptops must be cared for appropriately and locked away securely when not in use.
Appendix 3 of this part of the handbook is the online safety policy for the academy including an acceptable use agreement which needs to be read and signed to show your agreement and understanding of the academy’s requirements around promoting safe and responsible use of digital technologies.
Line management & staff structuresPlease see Appendix 8 for a detailed line management structure. This structure will also be used for performance management purposes.
Where to find academy informationThe shared T drive is used for staff to share and store resources. There is a photocopier and printer in the staff work room and in the main office. Staff are asked to use the work room copier whenever possible. Documents should be shared electronically where possible and academy printing must be kept to a minimum. In the classroom teachers are asked to keep the use of work sheets to a minimum and instead use interactive resources.During induction staff will be issued with an identity card which will allow them access to the building and to the photocopier. Victoria Goode in the main office will proved training for the use of the photocopier when needed.Each morning a briefing sheet will be prepared with the cover list and duties for the day. This will be posted on the office noticeboard, the staffroom board and emailed to all staff.
Student uniformALL students wear uniform:
grey Olive Academies blazer with logo grey Olive Academies jumper Olive Academies maroon and orange tie white shirt black school trousers or skirt black school shoes
Please note: hats are not allowed to be worn on site
PE KIT (FOR BOYS & GIRLS) All students should wear a PE kit when doing sport or outdoor pursuits A plain tee-shirt, track suit bottoms or football shorts, sports socks and trainers Students may wish to wear a dark plain sweatshirt or dark plain zip up top over their tee-shirt (no
hoodies)
The following are not permitted for health & safety reasons: Drinks containing sugar Hoodies Baseball caps/hats Jewellery, except a watch Chewing gum Gloves
Student profilesOn arrival at the academy, as part of the induction process, a student profile is developed for each student – this is done in partnership with the school from which the student is coming, other agencies and their parents/carers. The student profiles are stored on the academy T dive in the Induction folder.
Risk assessment – students, premises, trips Student risk assessments:All students are required to have a risk assessment on entry from their previous school. Any student posing a risk to themselves or others must have a risk assessment which is regularly updated dependent on the needs of the child. The SENDCo- Charlotte Wright will oversee this process.Gavin Kros completes all of the premises risk assessments in accordance with statutory guidance. Adam Tedesco monitors and check that this is fully compliant with current legislation.
Adults are responsible for making sure that the activities carried out during class time are appropriate and safe.All educational visits must be fully risk assessed using EVOLVE. The EVOLVE internal verifier is Lindy Hayward. No trips out will be allowed unless an EVOLVE risk assessment is signed and agreed by the headteacher-Jo Hill.
Academy calendar and meetings Appendix 5 is the Academy Calendar for 2017& 18 this has full details of meeting, CPD, term dates, progress cycle, assessment and data collections.Students Students arrive for a welcome breakfast with their coach from 8:15- 8:30 Lessons start at 8:45. Lessons are 45minutes long with a 15-minute break at 10:15 and a half hour lunch at 12:30. At 10:30-11:00 there is a coaching session each day. At the end of the day at 2:20pm students gather with their teachers and coaches to reflect, acknowledge and restore before leaving school at 2:30.
StaffAt the start of the day staff are expected to be on time and must inform the admin office or the headteacher if they are going to be late. Admin staff and associate tutors work from 8:00- 4:00. Unless contracted to otherwise, staff are onsite until 4pm with occasional meetings until then. Any time for meetings after that will be part of the allocated annual hours.In the event of not being able to come into work all staff must phone the main school number by 7:30am and leave a message on the answer machine stating clearly what the nature of their illness or emergency is and when they think they will be able to return to work. Wherever possible staff must also contact their
line manager and give details of cover for lessons , meetings or other work. Unless the period of sickness is long term, staff should continue to call each day until they return to work. Staff must call, as detailed above, on the day of their return to work.
If a member of staff has to leave the academy during the working day they must first inform Susie Tyler.
A copy of the full sickness absence policy can be found in the policies folder of the staff T drive.In the event of an emergency closure staff will be contacted by the use of a telephone tree. This is updated and produced each year by Suise Tyler and will be emailed to all staff.
1. Management Information System At Olive AP- Thurrock we use the Arbor MIS. This is a very intuitive system to use and is easily navigated for staff. Staff will be enrolled on Arbor and will receive a welcome email. This will enable them to create a log in. Staff are encouraged to explore Arbor by using the online guides https://support.arbor-education.com/hc/en-us/categories/115000016825-How-Do-I-Use-Arbor- and the expertise of other staff members.A register must be taken on Arbor within the first 10 minutes of a lesson starting, every lesson. Teachers must ensure that these registers are accurate as they are a legal document. Taking attendanceSelect Quick Actions > Take attendanceThis will bring you to the teacher calendar/timetable.From here, click the lesson you would like to take the register for as seen below.This will bring you to the class screen. Select 'Take register'. Arbor is also used for recording achievements, incidents, communications, creating reports & student profiles and collecting assessment data. Staff will be given regular reminders and training on how to do this.
2. Learning, Teaching and Assessment Curriculum visionOlive AP Academy Thurrock demonstrates its commitment to, and belief in, the ethos and vision for the Academy through the ambitious design of the curriculum for our students. Our twofold approach is firstly to develop students’ social, emotional and mental health (SEMH) skills and resilience so that, secondly, they are prepared to successfully take their part back in their home school or in the 21st Century globalized world of work.
It is essential that our curriculum principles and planning respond effectively to the different needs of our cohorts. Underpinning the entirety of the curriculum is our determined focus to offer a relevant broad, balanced and expeditionary learning programme based on the National Curriculum at each Key Stage including English, science and mathematics. However, just as importantly, a specific focus will be given to skills, experiences and learning opportunities that will strengthen students’ SEMH and provide a more complete and beneficial education experience.
It is our intention to utilise Expeditionary Learning (EL) approaches at the heart of our curriculum. EL emerged from the Outward-Bound movement in the US and a partnership in the early 1990s with the Harvard School of Education. Our use of EL is based on proven outstanding practice and pedagogy developed in successful schools such as High Tech High Schools and Capital City Public Charter Schools in the US. The approach has improved standards significantly in these schools that are sited in areas of high deprivation and with students exhibiting high levels of SEMH need. The premise of EL is that students will be judged in the adult world of work by the quality of their work and the quality of their character, as well
as by their results in national tests or GCSEs. Student excellence is at the core of EL and focused on 3 main areas:
Mastery of knowledge and skills Character High quality student work
and is based on a foundation of:
Real-world curriculum experiences; Outstanding teaching; Rigorous and high quality critique and feedback; Leadership at all levels within the organisation, including student leadership; A culture of respect
In addition to the EL pedagogy, we will also adopt an Outdoor Learning and Forest School approach and ethos for our students’ learning.
See Appendix 6 for the current curriculum offerHow we teachSee Appendix 7- securing Good and Outstanding teachingLearning environment We are fortunate at Olive AP- Thurrock to have a new purpose built academy site. Everyone is expected to work to together to create a tidy, appealing and stimulating learning environment. The following simple rules are applied at all times:
Don’t walk past litter, pick it up. Report any damage to the office staff immediately. Ensure that classrooms have learning displays up which are kept neat and tidy. No blue tack on walls. No trailing wires. Clear your desk at the end of each day and leave it looking tidy. Make sure that your classroom is kept tidy at all times. Paper, books, resources etc. in classrooms and offices must be stored neatly in cupboards or
shelves.There is a hot water boiler for hot drinks in the staff room. Individuals must not have kettles in offices or classrooms. When taking a hot drink out of the staff room it must be in a mug with a lid.
Student AttendanceShould a student not arrive at the academy by 9:45 am (morning session) and 1:45 (afternoon session) and no explanatory telephone call has been received, a member of staff will make contact with the child’s parent or carer via a telephone call.
We always notify parents/carers if students abscond from the academy premises and if necessary, notify the police. The police are notified if the student is off site and out of visual contact, or their whereabouts is unknown, for 10 minutes. If a student becomes unwell whilst at the academy, parents/carers are informed. Depending on the age of the student and the severity of the illness a decision will be made as to whether the student should be collected by a parent or carer or sent home on their own.
Tutor time and the role of the tutor
Before school starts, lunchtime and after school Thrive, Achieve, Pastoral Curriculum Outcomes and Behaviour for Learning Rewards and sanctions SEND Educational visits
3. Academy Improvement Plan Summary of AIP or where it can be accessed
4. Who knows what/who does what About what? Who should I see?Accidents and health and safety Gavin KrosAlarm systems Gavin KrosAdditional hours Jo HillBehaviour of students Jeanette EtienneBudgets for the class Paula SoltysCalendar Susie TylerCleaning contractors Gavin KrosEmployment contracts Susie TylerCurriculum Jo HillData and communications Jo HillDifficult parents/carers Doreen Ellis/ Jeanette EtienneExams Doreen Ellis/ Pia Van PraaghSocial media/twitter/website Susie TylerAcademy Advisory board Susie TylerInformation on students on MIS Pia Van PraaghLetters to parents/stakeholders Susie TylerLocking up and keys Gavin KrosMarking Jo HillMedicines Tracey DownesMoney Paula SolytsPayroll Paula SoltysPerformance appraisal Jo HillPE Amy Griffin- GroverPolicies Susie TylerPremises issues – breaks/damage etc Gavin KrosProblems Line manager initiallyStudent permissions Pia Van PraaghRisk assessments students Charlotte WrightRisk Assessments- EVOLVE Lindy HaywardSafeguarding Doreen Ellis/ Adam TedescoSchool dinners Victoria GoodeSEND Charlotte WrightTimetables Jo HillTransport (beginning and end of day) Victoria GoodeWork experience Belinda Foster
Appendix 1This is a condensed communications guide for all staff at OA-Th
[Please refer to the full Olive Academies Communications Guide for more detailed OA branding and style guidance.]
In full: Olive AP Academy – ThurrockAbbreviation: OA-Th
About usOA-Th is an alternative provision academy based in Tilbury for students aged 11–16. We support children and young people who have experienced difficulty in learning for a variety of reasons
FontHeader: Calibri 16 Main text: Calibri 12 Colour: Black
Commonly used terms: alternative provision (AP) not pupil referral unit or PRU students or young people not pupils or ‘kids’ academy not school headteacher one word, not two (no capital H unless at beginning of sentence, or after name) academy advisory board (AAB); not local governing board OA = Olive Academies (a singular organisation, OA is not OA are) multi-academy trust (MAT) Data Collection not data drop
Logos (individual academy logo and values logo):
On A4 reports/letterheads etc. academy logo to be aligned to the right (not centred).
Website: http://apthurrock.oliveacademies.org.uk/Email: main OA-Th office email is [email protected]: @OAThurrockLinked In: https://www.linkedin.com/company/oliveacademies
Email signature template:
FIRSTNAME SURNAMEJob Title
E [email protected] (number)M (if required)W www.oliveacademies.org.uk / apthurrock.oliveacademies.org.uk
The information in this e-mail and any attachment(s) are intended to be confidential and may be legally privileged. Access to and use of its content by anyone else other than the addressee(s) may be unlawful and will not be recognised by Olive Academies Multi-Academy Trust (MAT) for business purposes. If you have received this message by mistake, please notify the sender immediately, delete it and do not copy it to anyone else. Olive Academies MAT cannot accept any responsibility for the accuracy or completeness of this message as it has been transmitted over a public network.
Any opinions expressed in this document are those of the author and do not necessarily reflect the opinions of Olive Academies MAT.
Any attachment(s) to this message has been checked for viruses, but please rely on your own virus checker and procedures. Olive Academies is a company limited by guarantee no. 8747464, registered in England and Wales.
please don't print this e-mail unless you really need to.
Use of students’ images No image of a young person can be used in any form without prior consent from both parents and students. Do not use students’ names in conjunction with their image. To ensure you are familiar with our guidelines on the use of images/consent see the full Olive Academies Communications Guide for more information, which also includes guidance for staff responsible for OA social media accounts.
June 2017For email/ computing/ IT support contact: [email protected] For communications/ website queries contact: [email protected]
Appendix 2Safeguarding policy
Appendix 3Online safety policy including acceptable use agreement
Appendix 4Health & Safety Policy
Appendix 5: Academy Calendar for 2017& 18
Appendix 6: Curriculum Offer
Appendix 7: Securing Good and Outstanding Teaching
Appendix 8:
Line Management Structure 2017
