Staff Information Session 2

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GET YOUR GAME FACE ON NATIONALPERTH WA

AUG Team Phone LinkAugust 9 2010

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Hello!

We hope “Carl” has provided a Monday morning laugh!

Welcome back for episode two of the AUG staff teleconference series.

It has been a busy month or so since we last touched base with you all, something we know that is not unique to just our office.

We have traded Brendan out and brought Catherine in – thankfully this means we have not missed a beat and in fact have probably gained a few lengths in the ops side of the project.

This session focus’s on the changes since our last update and draws attention to a few other key event points.

Lets get into it…

2010 AUG Perth Office

Above: Your Uniform!

Below: AUG 2010 Team

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OverviewA number of areas have progressed in the past few weeks and the key items of note are:

• Our first AWAD athlete has registered in Swimming

• The Games booklet is going through final proof and then printing – great work Sarah! • Maps are up for transport – again great work from Sarah with a lot of help from Karen!

• Volunteer numbers are now up to 150 • Over 600 hours of volunteer time has been completed on the project to date • Social program venues are confirmed • Ceremonies and special events are firmed up • Catering at all venues has progressed and is close to locked away • All competition management roles are now filled

• Competition Manager training sessions are now completed and only final updates with certain sports remain

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Human Resource Management – VolunteersOverview

• Recruitment is progressing well

• Feeling is that our recruitment has worked well and we will achieve our target workforce

• Volunteer induction training starts Friday 27 August

• Uniforms have landed in Australia and are making their way to Perth now.

• We have volunteers from every WA uni

• We have volunteers making the trip from:• NSW• Vic• Qld• SA • Singapore

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Human Resource Management – General InformationHome Away From Home

• Room allocations and who is rooming with who are completed and below. We are told bribes for queen bed swaps will be considered…

Apartment 1Bedroom 1 (Q) Adam Abbott Bedroom 2 (S) Ben King Bedroom 2 (S) Armitpal Singh Sidhu (SMU)

Apartment 2Bedroom 1 (Q) Daniel Tackenberg Bedroom 2 (S) Rob Sheeky Bedroom 2 (S) Bryan Ng (SMU)

Apartment 3Bedroom 1 (Q) Wes Grant Bedroom 2 (S) Paul Sutcliffe Bedroom 2 (S) Andrew Tam (SMU)

Apartment 4Bedroom 1 (Q) Sarah Wordsworth Bedroom 2 (S) Hayley Preistnal Bedroom 2 (S) SPARE

Apartment 5Bedroom 1 (Q) Donna Spethman Bedroom 2 (S) Elecia Douglas Bedroom 2 (S) Mellissa Kay (SMU)

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Human Resource Management – General InformationWhat We Need From You• Drivers license – please scan and send this to Catherine ASAP• Mobile phone details – please confirm your number and what type of plan you are on• We need you plan so we can well…plan….the costs for the communications at event time

Vroom Vroom• Golf buggy idea is out and mountain bikes are in!

Feed Me!• Our private caterer has been appointed – Wild Spice…• In the coming “SLO-On The Uptake” you will be directed to a staff member feedback from.• Here you will select nightly dinners, highlight what you would like in your apartment for breakfast and so on.

No Thongs or Singlet’s Allowed • Please remember your AUS (or SMU/Curtin Uni) polo’s, jumpers, jackets etc for the week pre games• Event uniform will be in use from Sunday 26 September• Uniform standards are as outlined in our last session• Don’t forget your black pants, shorts or skirt • FYI - Fitzy promises not to wear a skirt

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Human Resource Management – General InformationSaturday 25 September• The aim and best case scenario is to provide the afternoon off for the team.• This will allow those who would like it, the opportunity to watch the AFL GF.• The GF will be screened at the accreditation centre.• Those who do not care about the GF – you can do what ever you like.• For those involved with sailing you will need to keep in mind the 4pm Sport Specific Meeting.• Dinner on Saturday night will be an out of office meal and people can feel free to discover other parts of Perth if they wanted too. • A group location will be available for dinner for those who do not wish to think

Note:• If certain items in the event are not on track then Ian will call on those needed to continue on with work.

• There is no guarantee offered that the above plan will happen but it is the intention. If the entire team is needed to continue on for all of Saturday then this is expected as part of your role at AUG.

• It is also the intention that should work be required, we will use minimum staff resources where possible – meaning only those that need to work will work.

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Human Resource Management – SLO Meeting Allocations SLO SPORT UWA ROOM/THEATRE TIME

Adam Handball Arts Seminar Rm G01 3.30pmAdam Water Polo Austin Lecture Theatre 3.30pmAdam Hockey Murdoch Lecture Theatre 4.30pmAdam Squash Arts Lecture Room 10 4.30pmAdam Swimming Fox Lecture Theatre 4.30pm

Andrew Badminton Arts Lecture Rm 4 3.30pm

Andrew Sailing Boardroom in Watersports Complex Saturday 4.00pm

Ben AFL Arts Lecture Rm 8 3.30pmBen Basketball Alexander Lecture Theatre 3.30pmBen Softball Arts Seminar Rm G.32 3.30pmBen Athletics Arts Lecture Rm 8 4.30pmBen Football/Soccer Austin Lecture Theatre 4.30pmBen Rugby 7's Arts Lecture Rm 9 4.30pmPaul Tennis Fox Lecture Theatre 3.30pmPaul Baseball Arts Seminar Rm G32 4.30pmPaul Touch Football Octagon Theatre 4.30pmPaul Ultimate Frisbee Arts Lecture Rm 4 4.30pmPaul Volleyball Music G5 4.30pmRob Lawn Bowls Arts Lecture Rm 9 3.30pmRob Surfing Arts Lecture Rm 5 3.30pmRob Table Tennis Arts Lecture Rm 10 3.30pmRob Beach Volleyball Alexander Lecture Theatre 4.30pmRob Ten Pin Bowling Arts Lecture Rm 6 4.30pm

Rochelle Judo Arts Seminar Rm G29 3.30pmRochelle Fencing Arts Seminar Rm G31 4.30pmRochelle Kendo Arts Seminar Rm G29 4.30pmRochelle Netball Murdoch Lecture Theatre 4.30pm

Wes Rowing Music G5 3.30pmWes Taekwondo Arts Lecture Rm 6 3.30pmWes Cycling Arts Seminar Rm G01 4.30pmWes Golf Arts Lecture Room 5 4.30pm

http://www.unigames.com.au/extra.asp?id=482


http://www.unisport.com.au/extra.asp?id=464




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Sporty Stuff

Early Event StartAUG will begin sport on Sunday 26 September with Sailing Teams kicking off at Royal Freshwater Bay Yacht Club.

Event Riders These are a key tool for the delivery of the games. Each sport and venue has one already in use/production and all SLO’s will need to start interacting with their specific event riders.

Please open the pdf sent to you as an attachment to this sessions email.

Results EntryOur competition management team for football are extremely efficient….so we are going to pilot a sport doing their own results

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Introducing Singapore Based SLA’s & Ops Team

Bryan NgOperations Team.Bryan comes from a Rugby background and is part of the Singapore national team.

Armitpal Singh SidhuSLA with Ben.Armitpal is President of SMU Track and Field.

Melissa KaySLA with TBC.Melissa was the 2009 Vice President of the SMU Sports Union and paddles in Kayak and Dragon Boat events.

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Transport System Information

Please click on the link below

http://secure.unigames.com.au/_uploads/res/1_3489.pdf

• Games specific design and service.• Delivered by a private provider - Adams Coachlines• Central hub in the city• $46.50 per pass and on sale now• Operating multiple routes to service venues• Red, Green, Blue, Yellow and Purple routes

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Social Program Transport System

Please click on the link below

http://www.unigames.com.au/_uploads/res/1_3505.pdf

• This is not a delivery service into the social program venues. • It is aimed at safe delivery at end of the night.• Will run from 10.30am – 1am• Collection hub is conveniently placed outside of one of our venues at Black Betty’s.

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UTM Meetings

Meeting One• Sunday 26 September• 3.30pm• UWA Crawley Campus (same location as Sport Specific Meetings)• Short and sharp covering essential event information• Uncollected sport team captains packs available for UTM”s at accreditation centre

Meeting Two• Tuesday 28 September • 4.30pm• UWA Sports Park hub area• Allow UTM’s the chance to discuss issues with PM when there is still time for action and help• Allow PM to seek help from UTM’s in any key areas• Aimed at being 20-25min long• This meeting will be followed by a 25min presentation and discussion on the 2011 AUG changes proposed by ISOC.

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Special Events and Initiatives

Launch • 25 August 2010 – “Essence of Sport” • Approx 100 guests• Sarah and Elecia traveling to Perth to deliver the event

Opening Ceremony

VIP Zone – Perth Town Hall (TBC)• VIP’s, Director of Sport, UTM, male and female team captains • Key note speech from Dr Fiona Wood• Event related speeches by dignitaries • Athlete and official oaths • Live broadcast link to the student zone

Student Zone - Northbridge Piazza• Competitors and delegation assistant staff • Live entertainment• Use of the “Big Screen”• Text to talk movie piece• Red Bull DJ• MC’d by Caitlin Bassett • Live link between VIP zone and Student zone• Closed roads around the venue

Above: Northbridge Piazza – Opening Ceremony, Live Site and Closing Ceremony venue

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Special Events and Initiatives Live Site• Activity lists is shown to the left• Pilot program of Cycling medal presentations • This will be 8.15pm Mon, Tues and Thurs• Trying to bring some sport to the Live Site

Urban Adventure Challenge - NEW• Team of 5 people• Core challenges are:1.See The Sites2.Get Informed3.Fun and Games4.Make Friends• There are a range of bonus tasks that also tie to:

• AUS website• Facebook• Games newsletter

• Games booklet carries the entry and task forms etc

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Special Events and Initiatives Social Program• Multiple venues based in Northbridge• Note that Sunday night will see early closing• Themes

Sun 26 Sept Team colours Mon 27 Sept Beauty & the Geek Tues 28 Sept Retro sports Wed 29 Sept Emergency services Thurs 30 Sept Gender bender Fri Oct 1 Go for goldi n support of the Amanda Young Foundation

Other AUG Activities To Promote • Monday night athletics program• Monday – Thursday nights “rivalry games” at Hockey• Tuesday night “rivalry games” under lights at Touch• Tuesday night Taekwondo program• Monday, Tuesday and Thursday cycling medal presentations at Live Site, 8.15pm• Urban Adventure Challenge• Lulu Lemon yoga program at key event hubs• Go For Gold Day – October 1

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Special Events and Initiatives Closing Ceremony

Where: Northbridge Piazza, Northbridge

When: 6:30 pm – 7:30 pm

What: The final presentations of trophies for Overall Champion University, the Doug Ellis Trophy (per capita award) and the John White Trophy (Spirit of the Games). So join us in the final festivities of the 2010 AUG, as we also celebrate “Gold for gold day” in support of the Amanda Young Foundation.

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Event Daily Run SheetsAUG 2010 Event Daily Run Sheet

Project Day and Date: Last Updated:

Key Tasks To Achieve

Ref Number Sport Operations Administartion and Work Force Media and PR Special Events Other

1 i.e. Draw Production i.e. Venue Bump In

2

3

4

5

6

HR Allocations To Achieve Key Tasks


1 CB, BK, etc i.e. CP, AT, WG

2

3

4

5

6

Special Equipment Allocations To Achieve Key Tasks


1 i.e. 3 tonne truck

2

3

4

5

6

Sunday 26/09/2010 Event Area Task Resposnability Notes

All day Logistics Venue bump in's continue OC see specific bump in guide = hyperlink

8am - 6pm Media Games Centre (Media Centre) opens MCC

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Useful Items• Games policies and procedures – please read and update yourself on the most

common event time documents.

• Note specifically regarding alcohol at venues• All AUG venues are dry venues • Sport is for sport• Social program is for social program

• Sport rules – they have all been updated so please consult them for your sports.

• Virtual Venue Tour and Google Maps which are on the event website and available to you all.

• Event Riders for your sports.

• SLO On The Up Take – next one due out this week.

• Event Circulars.

• Operations Memo.

• AUS Newsletter.

• Talk to the team – we are really nice……..we promise.

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Questions

“Thank you for calling the 2010 AUG Office, sorry all our operators are currently busy, please hold”……

Nahnahnah, nahnahnah nahan nah….your call is important to us…please hold…dododododo, doooodahhdooooo

“Hi can I help you?”

“Just one moment while I transfer you to someone who can help……”

Nahnahnah, nahnahnah nahan nah….your call is important to us…please hold…dododododo, doooodahhdooooo

“Hello”

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2010 AUSTRALIAN UNIVERSITY GAMES

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Documents

Staff Information Session 2