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STAFF MONTHS
PPMS User Group October 15, 2010Rita Lauzon
Definitions• Staff month: 174 hours (the
average available work hours per month)
• Staff month calculation: The percent of time an employee works relative to the normal full-time hours available in a month
Staff Months Are:• Calculated in Payrolls
• Calculated by Account Code and Earn Type
• Accumulated for Contracted Jobs
Not Calculated on Earnings Where:
• Earnings Hours Type is V (Volunteer Hours)
• Productive Indicator is X (Neither Productive or Nonproductive Time)
• Total Gross Indicator is N (Earnings do not add to Total Gross)
Screens Staff Months are on:• Retroactive Adjustment Screen
• C/O/H Distributions Screen
• Payroll Expense Transfer Screen
• Earnings Distribution for a Check
• Expense Transfers for an Employee History
Uses for Staff Months • Listed on the Employee Change
Register
• Listed on Payroll Reports
• Updated to Payroll History
• Included in the PMIS Expense Extract and sent to SBCTC-ITD Olympia
Uses for Staff Months (cont.)• Transferred to FMS
• Reported to OFM through AFRS
• Used in Employment Security Hours Calculations for PTF
• Used in Salary Forecasting to Calculate Staff Years
Salary and Hourly Current Payments
The Pay Rate Code is:
• S (Salary Payment)
or
• H (Hourly Rate)
Salary and Hourly Current Payment Calculation
Actual Hours________________________________________
Full Time Pay Period Hours
X
Standard Pay Period Hours for the Pay Cycle
_________________________________________________________Standard Hours Per Month
Examples
Salary:
88 / 88 x 87 / 174 = .50
Hourly:
33 / 88 x 87 / 174 = .19
Salary and Hourly Other-Than-Current Payments• Out of Cycle Payments
• Retroactive Pay
• Additional Pay. Earn type categories of:
– A (Additional Pay )
– S (Sick Leave Buyout)
– V (Vacation Leave Buyout)
Salary and Hourly Other-Than-Current Payment Calculation
Actual Hours
_____________________
Standard Hours Per Month
Example
44 / 174 = .25
Sick Leave Buyout Calculation
Actual Hours Institution
__________ X Parameter
Standard Hours 401
Per Month
Example
96 / 174 x .25 = .14
Hourly Faculty • Pay Rate Code is H (Hourly)
and
• Job Category is:
– M (Moonlight Faculty)
– P (Part Time Faculty)
or
– S (Stipend)
Hourly Faculty Calculation
Actual Hours______________________
Contract Units
or
Institution Parameter 1105
Examples
Using Contract Units:
21.50 / 112 = .19
Using Institution Parameter 1105:
18 / 60 = .30
Contract Payments
Pay Rate Code is C (Contract Payment)
Contract Payment Calculation
Job Term Transaction Hours
__________________ X ________________________
Payment Term Job Hours
Example
(9 / 19) x (88 / 88) = .47
Job Terms Are Important
1 Quarter = 3.00
2 Quarters = 6.00
3 Quarters = 9.00
4 Quarters = 12.00
Contract Payments Staff Month
• Updated to PS0003
• Accumulated
• Open field and can be adjusted if necessary
• Used in End of Contract Staff Month Adjustments
Final Contract Payments Adjustment
Job Term X Percent of Full Time
100
Example
3 x (5 / 100) = .15
How Adjustment Is Used• Compared with Cumulative
• Difference is adjustment
• Charged to the first account
• Staff months only assigned up to the result of the above calculation
• End of Contract Staff Months Adjustment Report (PS1205B) shows adjustments
Cumulative Job Staff Months • Reset to zero if you change the job
begin date to a date that is greater than the previous job end date
• If you only change the job end date of a job, the cumulative job staff months will continue to cumulate
• Will not reset to zero if job dates changed with Mass Data Change
Questions?