Stage 2 · Web view2019/10/01 · If you have completed a feasibility study or other initial works please provide brief details here. 1. 6 Project location Please provide your local

NORTH EAST YORKSHIRE AND HUMBERRURAL COMMUNITY ENERGY FUND STAGE 2 APPLICATION FORM

Stage 2Grant form for Stage 2 funding up to £100,000To help complete this application form please read the Rural Community Energy Fund (RCEF) guidance notes for Stage 2 applications for the North East Yorkshire and Humber Local Energy Hub. This guidance includes information on the aims and objectives of the Programme, timelines for submission and approval, and guidance on how to procure technical support to determine the feasibility of your Project.

We strongly recommend that you contact your Regional Energy Hub who will be able to help develop your proposal and assist you with completing the application. Your dedicated Energy Hub Officer can help you think through your objectives, outcomes and risks which can be difficult to do. The contact details for your North East Yorkshire and Humber RCEF Officer is [email protected] .

Application forms should be fully completed and emailed to [email protected]. Following initial checks and review by the Regional Energy Hub Officer, it will be assessed and presented to the North East Yorkshire and Humber Local Energy Hub board for consideration. Grant applications are considered on a quarterly basis and funding decisions will typically be communicated six weeks after they have been considered by the Regional Energy Hub Board.

Joint venture and partnership projects must fill out all orange sections.

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NEYH Energy Hub RCEF Stage 2 Application Form Final Version October 2019

mailto:[email protected]

mailto:[email protected]


SSECTION 1 – BASIC PROJECT INFORMATION1.1 Project titlePlease keep the title relatively short, preferably to a maximum of 6 words.

1.2 Project ref noPlease only use the Regional Energy Hub reference number, if this has been provided. Your project will receive a reference number once submitted.

1.3 Project summary (Max 200 words)Please relate this specifically to the project and keep it as clear and concise as possible. Max. 200 words.

1.4 Project funding request (Max 100 words)Please list which parts of the project require grant funding.

1.5 Project description and background history (Max 200 words)Please describe your poject. If you have completed a feasibility study or other initial works please provide brief details here.

1.6 Project locationPlease provide your local authority area, a description of where your energy Project will be located, and postcode(s):

Is the project site a: Public sector building? Yes NoPublic sector site? Yes NoPlease also provide the latitude and longitude of the site (e.g. 55.981232, -3.1752677)

Page 2 of 18NEYH Energy Hub RCEF Stage 2 Application Form Final Version October 2019


Latitude: LongitudePlease visit http://gridreferencefinder.com/ for help in finding latitude and longitude.

SECTION 2 – APPLICANT DETAILS2.1 Registered name of applicant organisationAwards are to single, eligible organisations who will be responsible for meeting any grant offer terms.

2.2 Have you received grant funding in the past? Please note that you must complete a De Minimis Declaration Form and return a signed copy together with this application. Even if your legal entity has not previously received any form of public funding, you are still required to submit a signed declaration form back to us.

☐ Yes ☐ No2.3 Is your organisation incorporated?e.g. a Community Interest Company (CIC).

☐ Yes ☐ No If No, please tell us what the purpose of your organisation is:

If you are a Parish Council you do not need to become incorporated.2.4 Registered number (if applicable)

2.5 Legal statusPlease detail your organisation’s legal type by ticking the boxes below:



Community Interest Company (CIC)

Co-operative

Community Benefit Society (Bencom)

Local Community Groups in partnership with a Local Authority

Registered Social Landlord

Charitable Incorporated Organisation (CIO)

Development Trust

Registered society (pre 2014 IPS)

Parish Council

Faith Group

Other

If you selected ‘other’ please provide additional details

2.6 Registered address, post code and other organisation contact details.

2.7 VAT is not an eligible project cost unless you are unable to reclaim VAT. Is your organisation able to reclaim VAT?

☐ Yes ☐ No 2.8 What is the most recent (audited where applicable) annual turnover?Please provide the annual turnover (and year) from your most recent audited accounts (alternatively use non-audited management accounts, stating why audited accounts are unavailable).

2.9 Has your legal entity been formed within the last 12 months? If yes, we will require a copy of your management accounts and forecasts or business plan. ☐ Yes ☐ No



2.10 Has your legal entity been formed for over 12 months? If yes, we will require a copy of your most recent financial accounts which must be signed by the most senior representative within your organisation or by your accountant or auditor.☐ Yes ☐ No 2.11 Applicant contact detailsThese contact details will be used in line with our data protection statement in Section 12. We would also like to keep you up to date with new funding announcements, events and news. Please let us know if you are happy to receive this type of communication by email. Please provide 2 contacts Main contact Alternative contactNamePosition in organisationAddress

TelEmailTick the box to receive emails from Regional Energy Hubs about funding announcements, news and events.

☐ ☐

2.12 Group skills – Please detail what skills the group has including previous experience developing or delivering energy projects and how many hours each person has spent on the project to date. Max 200 words.

2.13 Project Management – Has a Project Manager been appointed? If so please explain their previous experience. If recruiting please outline essential criteria you require. Max 150 words.

2.14 Partner details (if applicable)



Organisation Role in Project Relevant Experience

SECTION 3 – PROJECT OBJECTIVES AND IMPACT3.1 Please indicate which of the RCEF activities your project aims to address by ticking the box(es) below☐ Planning the installation of a renewable or low carbon energy facility ☐ Supporting community involvement in local energy systems that lead to new installations of locally owned renewable energy generation☐ Supporting rural growth, job creation and/or opportunities for volunteers☐ Assisting communities to maximise the impact and benefits of rural community energy 3.1.1 Please provide a summary of how your project aligns(s) with the activity indicated above. Max 50 words. Please refer to the general guidance notes for details as required. Max. 50 words3.3 Please describe how local ownership and/ or community involvement are at the heart of this project, including the proportion of legal ownership (Max 150 words).

3.4 Communication – What communication channels does your group use to engage with the community? (Max 100 words).

3.5 Project outcomesWhat are the outcomes or changes that will happen because of your project and how will you measure the impact of your project outcomes



3.6 Project objectives associated with grant fundingPlease list the project aims and objectives related to each part of the project that requires grant funding provided (for example, if a deliverable is producing a feasibility study clearly list the aims of the study).No e.g. Feasibility Study e.g. clearly list the aims of the study123453.7 Measuring the benefits to be deliveredPlease list tangible benefits from the project, which can be commercial, social and environmental. The numeric indicator should be something you can measure to indicate success in delivery. For example, MW installed, £ investment secured, no. of volunteers engaged, no. of jobs created, tonnes of carbon saved. If you are not sure what to fill in here please discuss with your Local Energy Hub.No

Benefits to be realised if project is developed Numeric indicator

1

2

3

4

5

6

3.8 Proposed technology to be installed (max 250 words)

If you are seeking funding for the installation of any renewable energy source and/ or multi-technology approach and/or innovative technology, please provide the following:

The rationale for the renewable energy source / multi-technology / innovative technology chosen.

The capacity of the renewable energy source / multi-technology / innovative technology.

How the capacity was calculated. If your proposed project will replace any existing energy source/ plant.



3.9 Monitoring and evaluation, Max 200 words

In addition to providing a case study describing the learning from the overall project, explain your approach to the on-going monitoring and evaluation of the project – including how data gathered from the installation will be recorded and utilised.

SECTION 4 – PROJECT DELIVERY4.1 How will you deliver the project? Max 250 wordsPlease describe your approach to deliver the project. For example, will you employ a Project Manager to oversee the project and tender for contractors for capital works, will you complete a feasibility study and review delivery?

4.2 Project Manager. Max 100 wordsPlease provide the name of your Project Manager with an outline of their relevant skills and experience. If you do not have a Project Manager, please describe how you will get one with the right skills and experience to deliver the project.



4.2 Start and end date of ProjectProject Start: Project End:

4.3 Please provide details of Project milestones. You will be monitored against these. Include any key milestones (if already achieved, please state “achieved” in the notes). Please discuss how you will provide evidence of progress with your Development Officer.For joint venture and partnership projects please indicate if you have access to these project documents, if they are subject to a NDA please arrange with your Local Energy Hub to see them

Milestone Start Date End Date NotesFeasibility StudyOptions AgreementGrid Connection ApplicationRADAR StudyCommunications StudyBird SurveysEnvironmental SurveysPlanning Application Community ConsultationCommunity AgreementOther:

4.4 ProcurementPlease describe any procurement and/or tendering process undertaken or planned. Please refer to the guidance that includes a section on procurement.



4.5 Lessons learned from past community energy projectsPlease explain how you have sought to learn lessons from past community energy projects, either within your community or from another community.

4.6 Energy efficiency RCEF will not fund energy efficiency assessments unless they are part of a multi-technology project. If you are considering energy efficiency as part of your wider project, please provide details of measures and buildings that you are considering and how you plan to finance this as part of the wider project.

4.7 Strategic developmentIf your project is of a larger scale (e.g. affecting multiple properties) it may be of importance to the Energy Strategy in your local authority area. You should make your Local Enterprise Partnership (LEP) aware of your project and provide any details of the outcome of correspondence here. Your Local Energy Hub will support you to engage with your LEP.

4.8 Consumer protectionPlease explain how you will provide support for the consumers participating in the project.



SECTION 5 – BEYOND THE FUNDED PROJECT5.1 Scope for awareness raising, learning and documentationPlease evaluate the potential scope for raising awareness about community energy and sharing your experiences to help other groups develop community energy projects.

5.2 What resources would your community provide to Community Energy England for sharing across all new schemes?

5.3 How could your community energy group support the Local Energy Hubs to develop a peer-to-peer support network to build capacity at a local level?

5.4 Next stepsHow will you deliver the capital project? Please describe any planned next steps following completion of the development work you are seeking funding for.



SECTION 6 – PERMISSIONS AND CONSENTSPlease answer the following questions where they are relevant, or known, to your Project. 6.1 Land and building tenure detailsPlease provide details of any ownership or use issues, and how you plan to address these.☐ Own the land ☐ Lease the land ☐ Have an options agreement with landowner☐ Joint venture project where partner has right to the land (own of lease).☐ None of the aboveIf further detail is required please include below.

6.2 Please provide details of consents, permissions and contractual arrangements required for the project.No Name of consent/ permission/ contract Confirm status (eg if applied for and if rejected

or approved)1234

Please highlight key conditions of consents, permissions or contractual arrangements here.

6.2.1 Planning statusAll projects should complete this section fully6.2.2 Local planning policyDetail any local planning policy specific to the scale and nature of the project



6.2.3 Pre-application meetingDetail the outcome of your pre-application meeting(s) with the local planning department.

6.2.4 Planning applicationsPlease provide details on any previous planning applications submitted for this or nearby sites.

SECTION 7 – COMMUNITY BENEFIT AND ENGAGEMENTThe project must be community led and involve a renewable energy generating or low carbon technology. The project must be majority owned by the community and have a clearly defined community benefit.

If your organisation is located in a different geographical location to that of the infrastructure being developed please also complete 7.4.7.1 As a community organisationPlease indicate the anticipated benefit to your community from this project. This can be the anticipated income per year, &/or the level of community benefit or community investment.

7.2 Community benefit. Please describe how the funds generated by the installation will be spent, invested & managed.

7.3 Community engagementIt is a requirement of the RCEF scheme that, in line with current planning guidelines, properties should be notified in writing with details about the project and feedback collated. Please detail any other community engagement about the project and the benefits anticipated from it.

7.4 Local Community Engagement and BenefitProjects from organisations located in a different geographical location from the site of the energy project will be considered if they can demonstrate the support of the local community



and that the income and benefits generated will be of direct benefit to that community.Please describe how you have engaged the community where the infrastructure is to be located and what level of support your project has.

Please describe how the funds generated by the installation will be spent, invested and managed to benefit the community where the infrastructure is located.

SECTION 8 – RISK MANAGEMENT8.1 Approach to risk management (Max 100 words)Please describe your approach to risk management, including how this will be reviewed with your Regional Energy Hub.

8.2 Risk identificationPlease address applicable project risks and briefly describe how these risks will be managed. Please append a risk register with full details of identified risk, likelihood, impact and mitigation.No Risk Mitigation actions required1 Land tenure 2 Financial viability 3 Site access (permission to use

land/water)4 Capacity to manage and deliver

project5 Grid connection6 Planning consent7 Environmental issues8 Noise9 RADAR and communications10 Landscape and visual issues11 AD feedstock supply (if applicable)12 Managing pre development costs13 Managing capital costs14 Access to finance15 Other



SECTION 9 – PROJECT FINANCE9.1 Project Development Costs: Please indicate how you intend to finance the project development costs.

9.2 Financing the construction phasePlease provide details on how you expect the capital costs of the project will be raised.

9.3 Estimated total development cost to financial close (£) (not capital costs, all ex VAT)

9.4 Sources of Finance for the ProjectFunding Source Amount (£) % Secured yes/no CommentsRCEF £Own funds £Other funding partner

£££

Total Cost to financial close £9.5 Schedule for Cost Payment by Element (costs excluding VAT)No Detail cost elements to be paid Date (estimated) Total

requirementRCEF requirement

1 £ £2 £ £3 £ £4 £ £

9.6 AdditionalityExplain reasons why the project cannot be self-funded or alternative funding sources obtained.



9.7 Match fundingPlease describe any sources of match funding. If the project is a partnership or joint venture, please provide details of how project partners are funded, if applicable.

SECTION 10 – STATE AID ASSESSMENT

Please refer to the State Aid guidance and select the appropriate State Aid vehicle.

10.1 Does your funding request constitute State Aid? (apply the four tests to your project, these can be found in the RCEF Stage 2 Guidance).

☐ Yes ☐ No

10.2 Is your project is working under State Aid De Minimis regulations?

☐ Yes ☐ No

If No, please complete the following table. Please contact your Local Energy Hub if you are not sure how to complete this section.

GBER/ABER Project element

Total cost for this element

RCEF funded %

Assumptions made

£

£

£

£

£

£

SECTION 11 – SUPPORTING DOCUMENTATION



Please list supporting documents included, and tick the right-hand column once provided (Memorandum or articles of association, Letter of support from council, Project plan, risk register etc.). Please refer to the procurement information detailed in the guidance notes.

SECTION 12 – DATA PROTECTION“The Regional Energy Hubs are collecting your information for the purpose of assessing and administering your funding application. This is done in a way that upholds the rights and protects the interests of all those with whom the organisation has contact with, by protecting data and information in accordance with legislative and regulatory requirements.

The Regional Energy Hubs may need to contact you for further information to support your application. We will retain your information for monitoring, analysis and targeting, and may contact you, by email and telephone, in the future to assess customer satisfaction. We will only retain your personal data for as long as is necessary to fulfil those purposes. We may also share your details with the UK Government, who fund the scheme, and your Local Authority, to help inform policy and target funding.

TVCA acknowledges that the contact details you provide may include personal data. If this is the case, TVCA will process this information in accordance with its data protection policy which can be found here: https://teesvalley-ca.gov.uk/about/policies-and-procedures/data-protection/.”

SECTION 12 APPROVAL SIGNATURESAuthorised Signatory for OrganisationSignaturePrint NamePosition in OrganisationDateWitness signatureSignaturePrint NamePosition in OrganisationDate



By signing this page, you are confirming that the information provided in this application form is accurate and that you meet the eligibility conditions included in the RCEF Stage 2 grant guidance.


Documents

Stage 2 · Web view2019/10/01 · If you have completed a feasibility study or other initial works please provide brief details here. 1. 6 Project location Please provide your local