i August 2016

LAREDO INDEPENDENT SCHOOL DISTRICT

Standard Operating Safety Manual

ii August 2016

Laredo Independent School District Safety/Risk & Emergency Management Department

900 E. Lyon; Laredo, Texas 78040 Phone 956.273.1170 • Fax 956.273.1175

INTRODUCTION

How to use this manual .......................................................................................................... 5 CHAPTER 1 – GENERAL SAFETY 6

Introduction ............................................................................................................................ 7 Statement of safety policy ...................................................................................................... 8 Board safety policy ................................................................................................................. 9 General Safety Rules ............................................................................................................ 10 Employee Reprimand .......................................................................................................... 11 Policy ....................................................................................................................... 11 Procedure ................................................................................................................. 11 Warning Notice for Violations of Safety Rules and Procedures ....................................... 12 Violations of safety rules statement ..................................................................................... 13 Safety & Occupational Health Department Organizational Chart..................................... 14 District Safety Officer Responsibilities ............................................................................... 15 Site Safety Compliance Officer Responsibilities ................................................................ 16 Employee Responsibilities ................................................................................................... 17 Basic Safety Instructions ...................................................................................................... 18 Employee Safety Orientation ............................................................................................... 19 Orientation Procedure ............................................................................................. 19

CHAPTER 2 – INSTRUCTIONAL SAFETY 20 Campus and Department Safety .......................................................................................... 21 Fire Safety ............................................................................................................................. 22 Fire Drill Requirements ....................................................................................................... 23 Quantity and frequency of drills required .............................................................. 23 Scheduling of fire drills ........................................................................................... 23 Conducting fire drills .............................................................................................. 23 Appointing monitors ............................................................................................... 23 Simulating of fire conditions .................................................................................. 24 Class assemble points outside of the building ....................................................... 24 Motor vehicle traffic control ................................................................................... 24 Use of alarm bells .................................................................................................... 24 Preventing accidental recall to building ................................................................. 24 Clearing of exits ...................................................................................................... 24 Decorations .............................................................................................................. 25

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Important Information ............................................................................................. 25 Portable Fire Extinguishers .................................................................................................. 25 Classes of fire extinguishers ................................................................................... 25 Office and Classroom Safety ............................................................................................... 26 Hazards of office machines .................................................................................... 26 Hazards of desks, tables, etc. .................................................................................. 26 Hazards of swivel chairs ......................................................................................... 26 Hazards of fans ........................................................................................................ 27 Hazards of wastebaskets ......................................................................................... 27 Hazards of file cabinets ........................................................................................... 27 Hazardous Communication Program .................................................................................. 28 Objective .................................................................................................................. 28 Responsible Staff ..................................................................................................... 28 Inventory & MSDS’s or SDS’s .............................................................................. 28 Labeling ................................................................................................................... 29 Training .................................................................................................................... 29 How to read and interpret labels and MSDS’s or SDS’s ...................................... 29 Program evaluation ................................................................................................. 30 Audio/Visual Equipment ..................................................................................................... 31 Training .................................................................................................................... 31 Limitations ............................................................................................................... 31 Inspections ............................................................................................................... 31 Repairs ..................................................................................................................... 31 Operation directions ................................................................................................ 31 Blood borne and Other Body Fluid Disease Control ......................................................... 32 Scope ........................................................................................................................ 32 Personal protection .................................................................................................. 32 Clean up ................................................................................................................... 32 Waste handling ........................................................................................................ 32 Operating procedures .............................................................................................. 33 Medical provisions .................................................................................................. 33 Training .................................................................................................................... 33 Records .................................................................................................................... 33 CTE & School Shop Safety ................................................................................................ 34

General safety management .................................................................................... 34 General practices ..................................................................................................... 35 Equipment safety ..................................................................................................... 36 Good housekeeping practices ................................................................................. 36 Electrical safety ....................................................................................................... 36 Fire safety ................................................................................................................ 37

Culinary Arts ........................................................................................................................ 37 Agriculture ............................................................................................................................ 38 Handling of soils and fertilizers .............................................................................. 38 Use and storage of toxic materials .......................................................................... 38 Safe operation of equipment ................................................................................... 38 Science lab safety ................................................................................................................. 39

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General concerns ..................................................................................................... 39 Safety and the science program .............................................................................. 40 Handling cultures .................................................................................................... 41 Emergency numbers posted in classroom .............................................................. 42

Chemical Storage .................................................................................................... 43 Record keeping (inventory and labeling) ............................................................... 43 Signs and symbols ................................................................................................... 44 Fire safety ................................................................................................................ 45

Biological sciences .................................................................................................. 47 Science classroom and laboratory safety rules ...................................................... 47

Student Science Safety Contract ............................................................................ 48 Physical Education Safety ................................................................................................................. 49

Installation and maintenance of physical education facilities ............................... 49 Safety Instruction .................................................................................................... 49 Gymnastic Safety .................................................................................................... 50 Showers and Locker Rooms ................................................................................... 50 Playground Safety ................................................................................................... 51 Selection ..................................................................................................... 51 Location ...................................................................................................... 51 Maintenance ............................................................................................... 52

Music, Choral and Band ...................................................................................................... 53 Support services ................................................................................................................... 54 General office safety ............................................................................................... 54 General safety practices .......................................................................................... 55 Receiving area ......................................................................................................... 56 Storage areas ............................................................................................................ 56 Food preparation area .............................................................................................. 56 Serving area ............................................................................................................. 57 Food preparation machines ..................................................................................... 57 Cutlery ..................................................................................................................... 57 Dishwashing equipment .......................................................................................... 58 Garbage disposals .................................................................................................... 58 Chemical usage ....................................................................................................... 58 Housekeeping and fire prevention .......................................................................... 59 CHAPTER 3 – SUPPORT SERVICES 60

Custodial Safety ................................................................................................................... 61 Chemical usage ....................................................................................................... 62 Receiving area ......................................................................................................... 62 Storage area ............................................................................................................. 62 Back-related injuries ............................................................................................... 63 Before lifting .............................................................................................. 63 During lifting .............................................................................................. 63

Maintenance Safety .............................................................................................................. 64 General safety procedures ....................................................................................... 64

Machine safety ................................................................................................... 64-65

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Machine guarding.................................................................................................... 66 Hand and power tool ............................................................................................... 66 Lockout procedure .................................................................................................. 67 Purpose ....................................................................................................... 67 Responsibility ............................................................................................. 67 Preparation for lockout ............................................................................... 67 Lockout procedure ..................................................................................... 67 Restoring machines/equipment to normal production operation ............. 68 Procedure involving more than one person .............................................. 68 Basic rules for using lockout procedures .................................................. 68

Employee Lockout Agreement .................................................................. 69 Back related injures ................................................................................................. 70

Before lifting .............................................................................................. 70 During lifting .............................................................................................. 70 ..........................................................................................................................

Ladder Safety .......................................................................................................... 71 Setup guidelines ......................................................................................... 71 Ladder use guidelines................................................................................. 72 Ladder inspection checklist ....................................................................... 73

Food Service ......................................................................................................................... 74 General safety practices .......................................................................................... 76 Receiving area ......................................................................................................... 76 Storage area ............................................................................................................. 76 Food preparation area .............................................................................................. 77

Serving area ............................................................................................................. 77 Food preparation machines ..................................................................................... 77 Cutlery ..................................................................................................................... 78 Dishwashing equipment .......................................................................................... 78 Garbage disposal ..................................................................................................... 76 Chemical usage ....................................................................................................... 77 Ladder Safety .......................................................................................................... 78 Setup guidelines ......................................................................................... 78 Ladder use guidelines................................................................................. 79 Ladder inspection checklist ....................................................................... 80 Hazardous communication program ................................................................................... 81 Objective .................................................................................................................. 81 Responsible Staff ..................................................................................................... 81 Inventory & MSDS’s or SDS’s .............................................................................. 81 Labeling ................................................................................................................... 83 Training .................................................................................................................... 82 How to read and interpret labels and MSDS’s or SDS’s ...................................... 82 Program Evaluation ................................................................................................. 83

Lockout procedure ............................................................................................................... 84 Purpose .................................................................................................................... 84

Responsibility .......................................................................................................... 84 Preparation for lockout ............................................................................................ 85

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Lockout procedure .................................................................................................. 85 Restoring machines/equipment to normal production operation .......................... 85 Procedure involving more than one person ........................................................... 85 Basic rules for using lockout procedures ............................................................... 85

Employee Lockout Agreement ............................................................................... 86 Back related injures .............................................................................................................. 87

Before lifting ............................................................................................................ 87 During lifting ........................................................................................................... 87

Housekeeping and fire prevention ....................................................................................... 88 CHAPTER 4 – EMPLOYEE RETURN TO WORK PROGRAM 89

General information ........................................................................................................ 90-91 CHAPTER 5 – FORMS 92 Violations of safety rules ..................................................................................................... 93 Warning notice for violation of safety rules and procedures ............................................. 94 Student science safety contract ............................................................................................ 95 Ladder inspection checklist.................................................................................................. 96 Employee Lockout Agreement ............................................................................................ 97

Revised June 01, 2016, ljp

vi August 2016

How to use this manual

The purpose of this manual is to provide a district wide guide concerning safety policies and procedures. The following pages outline safety policies/procedures adopted by the Laredo Independent School District’s Safety/Risk & Emergency Management Department. Please use this guide as a tool to implement safety policies, procedure, and guidelines that apply to your campus/department. Please keep in mind that while all policies, procedures, and/or guidelines addressed in this manual may not apply to all employees at your campus/department they may be applicable to some employees now or in the future.

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GENERAL SAFETY Safety/Risk & Emergency Management Department

Standard Operating Safety Manual

Chapter

1

7

Introduction Public school district operations, as with all businesses, have their individual work related hazards and injuries. More than 90% of all work-related injuries are the result of an unsafe act by an individual. With proper training and concerned management, these work-related injuries can be reduced. This safety manual has been developed to provide step-by-step procedures for managing employees in “on-the-job safety”, and develops principles for solving actual work related safety problems. Achieving safety in the workplace is the responsibility of all employees. Each supervisor, manager or administrator must be responsible for the implementation of the program and monitoring of work habits, safety procedures, safety equipment, and special conditions and circumstances. Concentrated leadership, discipline, and safety training will allow employees to develop safe work habits, resulting in a safer work environment. Each employee should adopt the attitude that safety must begin with them.

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Statement of Safety Policy The health and well-being of every employee, student, and visitor to the Laredo Independent School District is important. Laredo ISD strives to protect the health, safety, and security of all employees and visitors using accepted and feasible policies, procedures, operations, and technologies. Further, the school district shall comply with all occupational health, safety, emergency management and environmental laws and regulations. Laredo ISD strongly maintains, however, that the best source of protection for the health and safety of the work force is the individual employee. Our employees are the foundation of the district’s health and safety program. Therefore, Laredo ISD requires all employees to strictly follow all published health and safety policies/procedures as a condition of employment. Active participation by all employees in the Laredo ISD safety program is encouraged through direct interface with your immediate supervisor/location safety officer as health and safety matters/issues arise. You can make a difference. Laredo ISD management pledges full support in making our workplace healthy and safe.

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Board Safety Policy The Superintendent will be the primary person responsible for the implementation and enforcement of the school district accident prevention plan. Designated Safety Officers will be responsible for the implementation and enforcement of the accident prevention plan at the individual campus or departments under their authority. Supervisors and employees are responsible for complying with the district accident prevention plan and ensuring safe workplace for themselves and their coworkers. It is the policy of the Laredo Independent School District Board of Education and all management to work continually toward improving safety policies and safety procedures in order to ensure a safe and healthy workplace and environment for all employees, students, and visitors to Laredo ISD campuses, administrative, and maintenance facilities. It is the district’s intent to provide a safe environment in all areas, for all employees and students. Safety will take precedence over expediency or shortcuts. Every attempt will be made to reduce the possibility of accident occurrence. Management considers no phase of the operation more important than the health and safety of the employees and students. Employee and student safety is to be the first consideration on the operation of business. Safe practice on the part of the employee must be part of all operations. Employees must understand their personal responsibility for the prevention of injuries on and off the job and that safety is a condition for employment. Contractors or vendors conducting business on Laredo ISD property are responsible for providing a written safety plan along with proposals for work to be done for the district. Employees of contractors and vendors will conduct their business in a safe manner and provide all necessary safeguards to prevent injuries to Laredo ISD students and employees, and to prevent damage to Laredo ISD property. Management will continue to be guided and motivated by this policy, and with the cooperation of all employees, will actively pursue a safer working environment throughout the district.

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Safety Rules  

All employees have a responsibility to themselves and their fellow workers to promote and practice high safety standards. The following rules apply to all Laredo ISD employees. Additional rules may be established by management, as warranted, to promote the safety of employees. I understand that as an employee of the Laredo Independent School District, it is my responsibility to comply with the district’s Accident Prevention Plan, for ensuring a safe workplace for myself and my coworkers, and for ensuring that the safe work practices is a priority within my organization.

 

Report all accidents resulting in injury or property damage or near-miss accidents to the supervisor

Smoking, including electronic vaping, is prohibited on all district property including company vehicles

Horseplay, running, and practices inconsistent with the ordinary, responsible, or

common sense rules of conduct are not permitted

Distracting personnel whom are operating machinery is not permitted

All work areas should be kept clean and neat in accordance with the district’s regulations to help avoid unnecessary workplace accidents

Always wear the appropriate Personal Protective Equipment while working and wear

only safe apparel that cannot become caught in machinery or equipment

Operating any equipment without proper safety apparel, license or proper training is not permitted. Only authorized users and drivers are permitted on certain work equipment

Fighting is grounds for disciplinary action up to and including termination

Possession of and/or being under the influence of narcotics, alcohol, or other illegal or unauthorized substances are absolutely forbidden

Talking or texting while driving a company vehicle or personal vehicle while performing district responsibility is not permitted

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Employee Reprimand

Policy The principal, manager and/or supervisor will counsel employees who are observed

violating safety rules or committing unsafe acts. They will be issued a warning in accordance with this discipline policy, whether or not an injury results.

In the event an unsafe act or violation of safety rules causes injury or illness to an employee, the disciplinary action will be pursued for the unsafe act or safety rules violation, not for the injury itself.

The principal, manager and/or supervisor through designated persons in the administrative office may pursue disciplinary action. It must, however, be approved by the by Human Resources guidelines as well as Executive Level Officer.

Procedure

Occurrence Reprimand

1st Written Warning

2nd Written Warning 3rd Final Written Warning 4th Suspension or Termination

Note: There may be circumstances, which authorize immediate suspension or termination if the situation warrants such action. However, this drastic step must be taken only after serious consideration and review with Human Resources and Executive Level Officer.

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Warning Notice for Violation of Safety Rules and Procedures

Employee Name: _____________________________________________________________

Department: _________________________ Date of Violation:__________________ Type of Violation:

____________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ Corrective Measures Taken:____________________________________________________ ___________________________________________________________________________ _________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Principal’s/Supervisor’s Signature: _________________________________________ Employee’s Signature: ___________________________________________________ Date: ____________________ cc: Personnel File Supervisor’s File

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Violations of Safety Rules Statement  

All employees must follow all safety rules, regulations, and safe work practices as outlined in the district safety guidelines. Supervisors have the responsibility to ensure that all employees under their supervision are trained and informed to practice safety and to make sure that all employees wear safety equipment appropriate to the task they are performing. Failure to follow safety rules and safe work practices will result in disciplinary actions up to and including termination.

 

I, , certify that I have read and understand the above statement and have been given an opportunity to have all my questions answered.  

  

Name of Employee (Please Print)     

 Signature of Employee Date

    

 Signature of Supervisor Date Department _____________________________________

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Safety/Risk & Emergency Management Department Organizational Chart

Superintendent of Schools

Executive Director for Plant Facilities and Support Services

District Safety Officer

Director of

Safety/Risky &

Emergency Management

Executive Secretary for Plant Facilities and Support Services

Occupational Health Nurse/Safety officer

Workers’ Compensation Secretary

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District Safety Officer Safety Responsibilities

The District Safety Officer is the advisor, coordinator and auditor of the District’s Safety/Risk & Emergency Management Department. The District Safety Officer has an array of responsibilities that include assisting principals, directors, managers and supervisors with implementation of safety activities, but does not take responsibility to perform these activities. Safety is each person’s responsibility as part of his or her direct function within the district. Principals, directors, managers and supervisors have the key role in administering this program. The District Safety Officer is a staff position which reports to the Safety/Risk & Emergency Management Department. This position has the authority of the Superintendent to enforce compliance with all district and regulatory agencies safety and health requirements, request safety/health related data and information and to take essential action in emergency situations. District safety officer responsibilities: Coordinates the district safety and emergency management program, policies, and

procedures Provides assistance and advice to principals, directors and safety compliance officers

on safety and emergency management related issues Chairs and coordinates the District Safety Committee activities Assists in conducting accident investigations when serious accidents occur and

follow-up to see that corrective actions have been taken Reviews all accident reports for trend analysis and report findings to Department

Director Assist the various directors with cost containment activities Develops sources of information on the latest safety and emergency management

compliance requirements and coordinates their implementation Coordinates Fire Marshall Inspections and corrective action recommendations Coordinates inspections of the district’s fire alarm system for operational safety Coordinates implementation of Workers” Compensation Loss Control report

recommendations Coordinates campus/department facility safety inspections and corrective action Assists in the identification and of hazards in the schools and other district facilities Coordinates student/employee safety training

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Campus/Department Safety Officer Responsibilities

Each campus and department shall designate a Safety Officer who will be responsible for the local site management of the district safety program’s policies and procedures. The Safety Officers have the authority of the Principal/Director to enforce safety compliance within their campus/department. The Safety Officer’s duties shall include at a minimum: Attends 100% Monthly Safety Meetings each month during the school year Ensures that all employees are trained on safety, security and emergency

management including fire safety Ensures that all campus employees are following all fire code mandates Ensures that all runner exit alarms are properly working and in active status

during school day Site level implementation of the district safety program, policies and procedures Coordination of campus/department specific regulatory agency safety

requirements Coordinate quarterly safety inspection of facilities Building, fire alarm systems, security system, equipment, housekeeping, etc. Coordinates student/employee safety training and maintains related

documentation Investigates and is accountable for accidents involving injuries, property and/or

equipment damage Takes initiative in taking or recommending actions to correct deficiencies noted in

campus facilities, work procedures, employee job performance, or behavior that adversely affects safety

Assures safety policies and regulations are understood and implemented Physically conducts all accident investigations and documents what happened,

why it happened, and preventability measures to prevent future similar occurrences

Sends accident investigation reports to the principal/manager and to the Safety Department office within 24 hours of the accident involving employee injuries

Sends investigation reports involving property and/or equipment damage to the Risk Management Department office within 24 hours of the incident

Assures proper maintenance of all protective devices and safety equipment Assures posting of proper notification and warnings of major potentially

dangerous operations on equipment and in areas to prevent accidents and personal protective equipment signage

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Employee Responsibilities

Laredo ISD has taken precautions to assure that each employee’s job is as safe as possible. These efforts are wasted, however, unless employees follow all safety guidelines. Employee shall: Perform all job duties in safe manner and make safety the first consideration in every

situation Comply with all written safety policies, regulations, procedures, rules, and training Be responsible for self and other fellow employees in avoiding accidents Be certain instructions are completely understood and all safety/health requirements

are met before starting work Immediately report all accidents/injuries to your principal or supervisor Keep work area clean and orderly at all times Learn and follow prescribed procedures during emergency situations Learn and practice lifting and handling materials properly Never engage in horseplay or disruptive activity Review all safety educational materials posted and actively participate in all Laredo

ISD safety activities Notify the principal or supervisor immediately when absent from work one day or

more, or are in need of medical attention for work related injuries. Provide a doctor’s written statement verifying the ability and anticipated return to work date

Report all unsafe acts and/or conditions to the principal or supervisor immediately Use only tools/equipment that is in safe working condition Accept responsibility for own safety, the safety of fellow employees and those

employees under direct supervision The employee has the responsibility and right to refuse any job in which he/she feels

unsafe. Report this situation immediately to the principal or supervisor If Applicable:

Utilize proper lockout/tag out procedures or otherwise disconnect poor equipment when performing maintenance, making adjustments, or performing any type of service on any equipment/machinery

Wear all appropriate clothing and personal protective equipment required for the job

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Employee Basic Safety Instructions

Laredo ISD recognizes that a safe work environment is essential to a relaxing work environment and quality education for our students. No job is so important that it should be done in an unsafe manner.

Education is the key ingredient to any successful safety program and that is how our program begins and continues. Every person must learn the six (6) basic points of our safety program.

1. Learn the safe way to do your job Your principal or supervisor is responsible for teaching his/her employee the correct way to do the job and assisting them with any problems. They have the experience in the correct way to perform the work and safe work practices. They are also responsible for helping you to work the safe way. If you are in doubt about how to work safely, talk to your principal or supervisor.

2. Pay close attention to your work and avoid unsafe actions Unsafe actions cause nine times more accidents than unsafe conditions. Safety is your business at home and on the job. If you are not authorized and properly trained to operate equipment, do not use that equipment. While on the job, always practice good housekeeping. Keep materials, boxes, equipment and all other unnecessary debris off the floor and out of walkways. Keep all storage areas clean, neat and organized at all times.

Practical jokes and horseplay are strictly prohibited.

3. Use Personal Protective Equipment (PPE) if required for your job

4. Correct or report unsafe conditions immediately

5. Report all injuries or accidents to your principal or supervisor immediately to obtain the required medical attention

6. Only authorized and trained employees may use any work related chemicals

and agents

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Employee Safety Orientation

The Standard Operating Safety Manual has been developed to support and review the Laredo ISD’s safety orientation procedures. It is the responsibility of the principal or supervisor to train each employee in their school or department on all applicable safety policies, procedures and programs. Orientation should be accomplished during the first week on the job but principals or supervisors have up to 30 days to complete all training requirements for new and present employees. The Safety/Risk Director or Safety Officer may audit the employee safety orientation checklist to be certain this is done. The principal or supervisor must document all proposed and actual dates of training and the employee must sign-off on the safety orientation checklist when the training is complete. The employee safety orientation checklist is at Human Resources. Orientation procedure

1. New employees must participate in NEO (New Employee Orientation) and obtain their first Safety Training by District Safety Officer

2. The principal or supervisor must review all applicable items on the safety orientation checklist with the new employee

3. The employee is also entitled to copies of additional policies and procedures that they may request. Both the principal or supervisor and the employee must sign-off on the employee safety orientation checklist to document that the information was reviewed with the new employee, that all the employee’s questions were answered, and that the employee has received a copy of the safety handbook and all policies/procedures they requested

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INSTRUCTIONAL SAFETY

Safety/Risk & Emergency Management Department

Standard Operating Safety Manual

Chapter

2

21

Campus and Department Safety The administration of Laredo ISD is responsible for assuring that all school premises are maintained in as safe a condition as possible. Each principal or supervisor should make every effort to keep all school buildings and premises free of hazards.

Each principal is responsible for maintaining a campus free from recognizable hazards. The maintenance personnel shall keep all maintenance shops, grounds and other work areas relatively free of hazardous conditions. Mechanics shall assume the same responsibility for the bus shop. Custodians also share the responsibility of keeping schools and other district facilities clean. Buildings and facilities can be kept relatively free of accident causing hazards if the following procedures are closely followed:

All employees must be trained to be conscious of unsafe acts and conditions and to

follow all district safety procedures, whether written or oral. They must also immediately report to their supervisor any condition that may appear hazardous.

Periodic safety inspections must be conducted of all grounds and other areas owned or operated by Laredo ISD.

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Fire safety

Fire safety is a term that generally embraces all measures relating to the safeguarding of human life and the preservation of property in the prevention, detection and extinguishing of fires.

Fire prevention must not be considered synonymous with fire protection; instead it is a term to indicate measures directed toward avoiding the inception of fire.

The prevention and the reduction of fire and casualty losses depend on five fundamental principles:

1. Prevention of personal injuries from fire or panic 2. Fire protection engineering 3. Periodic inspections 4. Early detection and extinguishments 5. Damage control – limiting the damage resulting from fire and fire extinguishments

Fire drill requirements

Quantity and frequency of drills required All campuses shall conduct fire drills based on the state Fire Marshall’s recommendations. A fire drill shall be performed once a month during the school year and one during the first week of summer school. Two fire drills shall be performed within the first ten days of school preferably one per week. Scheduling of fire drills Drills shall be executed at different hours of then day or evening, such as during the changing of classes, when school is at assembly, or during the recess of physical education periods. This helps to avoid confusion between drills and actual fires. If a drill is called when students are going up or down stairways, the students shall be instructed to file in and immediately proceed to the nearest available exit in an orderly manner. Conducting fire drills Every fire exit drill shall be an exercise in school administration for principals and teachers, with the chief purpose of every drill being prompt evacuation of students and staff. Emphasis must be placed on the execution of each drill in a brisk, quiet, and orderly manner. Running is prohibited. In case there are students incapable of holding their places in a line moving at a reasonable speed, provisions must be made for guidance by other more capable students, moving independently of the regular line.

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Appointing monitors- CERT Members Monitors/CERT must be appointed to assist in the proper execution of all drills. They shall be instructed to hold open doors in the line or to close doors where necessary to prevent spread of fire or smoke. There shall be at least two substitutes for each appointment to provide for proper performance in case of absence of the regular monitor. The searching of other rooms, such as restrooms, shall be the duty of the teachers and other members of the staff. Simulation of fire conditions As all drills simulate actual fire conditions, in most cases students must not be allowed to return to collect any items but exit immediately after the alarm is sounded. Class assembly points outside of the building Each class or group must proceed to the predetermined point outside the building and remain there while a check is made to see that all students are present. Each class may leave only when a recall signal is given to return to the building or when dismissed. Such points shall be located at a reasonable distance from the building and from each other. This will help to avoid danger from fire in the building, interference with fire department operations, or confusion between different classes or groups. Motor vehicle traffic control Where necessary for drill lines to cross roadways, security guards or other authorized adults will ensure safe crossing. Use of alarm bells All fire drill alarms shall be sounded on the fire alarm system and not on the signal system used to dismiss classes. Preventing accidental recall to building In order that students will not return to a building that is burning, the recall signal must be one that is separate and distinct from, and cannot be mistaken for any other signal. Distinctively colored flags or banners may give such signal. Regardless of the method of recall, the means of giving the signal shall be kept under close supervision.

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Clearing of exits It shall be the duty of the principals and teachers to inspect all exit facilities daily to insure that all stairways, doors, and other exits are in proper working condition and clear of egress. Decorations Flammable decorations, costumes, curtains and draperies are not permitted. Serious consideration must be given for using flammable decorations such as corn shucks, streamers, leaves, etc., in the school building. If these are used, they must not be stored and must be disposed of in the proper manner. Important Each school for Laredo ISD has a specific plan for fire drills, evacuation routes, etc…, including assignment of CERT monitors and other responsible personnel. This plan reviews state requirements and must be followed according to the frequency of drills and proper procedures. The above section of this manual is general; applying to all schools for Laredo ISD, and must be supplemented with each school’s specific plan for proper and effective implementation. The specific plan must be included in the accident prevention manual. All Fire Marshal regulations must be followed!

Portable Fire Extinguishers

Portable fire extinguishers are used on small fires or they may be used to contain fires from the time of discovery until the arrival of the fire department.

The following items should be considered during fire emergency planning: The correct type of extinguisher for a particular type of fire Sufficient size and quantity for the fire exposure Mounted in readily accessible, well-identified locations Maintained in operating condition, fully charged and inspected annually by a

qualified fire extinguisher servicing company An educational program should be utilized to familiarize employees with the general

principles of fire extinguisher use and the hazards involved with the early stages of firefighting. This training should be provided upon initial employment, and at least annually thereafter.

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The following guidelines should be considered when choosing fire extinguishers:

Class Type of Fire Class A For ordinary combustibles, such as wood or paper, where a cooling effect

is required. CAUTION: Do not use on energized electrical equipment Class BC For flammable liquid fires, gas fires, including fire associated with

energized electrical equipment. Class ABC General purpose type for use of fires involving wood, cloth, paper,

flammable liquids, including fires associated with energized electrical equipment.

Halon (BCI)

For fires involving electrical equipment or wiring associated with computers, office equipment, control panels, etc. where the chemical reaction of the extinguishing and the electrical components can cause costly damage to the equipment.

Class D For metal fires such as magnesium. These fires require special agents.

Use the following procedures when activating the portable fire extinguisher:

1. Brace the extinguisher against your leg, grasp the pin loop, and pull hard. When pulling the pin loop, do not press down on the release handle. The handle will crimp the pin and it will not pull out

2. Find the nearest door/exit and with back to door, position to start extinguishing 3. Position yourself six to ten feet away from the burning area. Aim the nozzle at the

base of the fire, and gently squeeze the handle 4. Spray the chemical at the base of the fire in a sweeping motion 5. As the flames subside, continue spraying until you see the chemicals form a thick

layer over the fire areas 6. When the fire is entirely out, release the extinguisher handle 7. Each extinguisher contains enough chemical to spray for approximately 20 seconds

After using an extinguisher, it must be recharged by a certified company 8. Ensure that fire department has been contacted even if fire has been

extinguished. Only they can certify that it is safe to be inside the building

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Office and classroom safety

Since the majority of instructional employees work in an office and/or classroom environment, removing the hazards from such an environment must be one of the priorities of the safety program for Laredo ISD. The following safety procedures must be carefully explained to all administrators, faculty members, aides and clerical employees. The school principal or office supervisor is responsible for insuring compliance with these procedures. Hazards of office machines

Office machines must be equipped with a three-wire grounded circuit. Care must be exercised so that ground wires are properly located and placed in a manner so there is no danger of falling

Office machines must be properly located and placed in a manner so there is no danger of falling

Electrical machines and connections must not be touched with wet hands or operated on damp floors

Office machines must not be adjusted, lubricated, or cleaned while they are running. Make sure the machine has been disconnected by removing the plug from the outlet

Hazards of desks, tables, etc.

Only shatterproof glass with beveled edges may be used Pencil sharpeners must be mounted on desks or tables so they do not protrude Drawers shall never be left open Desks and tables should have rubber feet on them to prevent creeping Desks and tables must be checked for stability, splinters, dangerous cracks, and

loose veneer Never sit on a table or a desk

Hazards of swivel chairs

Extreme care must be taken by persons tilting back in swivel chairs (of which they are not accustomed)

Seats on swivel chairs must not be raised so high as to contribute to overbalancing Spring tension bolts must be checked regularly. Weak bolts on swivel chairs can

break and cause serious falls

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Hazards of fans

Check fans regularly to make sure those guards are not defective and that the blades are secure

Fans must not be placed on low tables, boxes, chairs, etc., or in any location where individuals might catch their clothing or hands in them

All fans must be cover-guarded with wire mesh, with one-half inch maximum opening

Floor-type fans must not be placed in locations that they present a tripping hazard Hazards of wastebaskets

Metal waste cans may have sharp points or fragmented edges which may tend to cut the user. These should be filed down

Broken glass and other similar material must be thoroughly wrapped before disposal into waste cans or separate containers should be used

Hazards of file cabinets

File drawers must not be left open. Always use the handle to close drawers Heavy material must be placed in the bottom drawer and lighter material in the

top drawer Pull only one drawer out at a time File cabinets must be checked periodically for burrs and sharp edges and repair

them as necessary

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Hazard Communication Program

Objective The program has been developed to help assure that all chemicals are inventoried and properly labeled and that employees are adequately trained on chemical use, hazards involved, and protective measures. Responsible Staff All Department Directors, principals, administrators, science deans and science teachers are responsible for the overall structure and organization of this program. The principals/directors have the responsibility for implementation, staff training, and evaluation of the program at the campus/department level including: Developing an inventory of hazardous substances used on the campus/department

Note: For purposes of this program a hazardous substance is defined as any item for which a Material Safety Data Sheet (MSDS) or Safety Data Sheet (SDS) is available.

Obtaining MSDS’s or SDS’s from the shipping and receiving department for substances used on the campus/department and maintaining an on-site folder for review and use of employees and authorities having jurisdiction. Providing and requiring the use of appropriate personal protective equipment while handling hazardous substances. The purchasing director is responsible for obtaining MSDS’s or SDS’s from suppliers for all hazardous substances purchased by the district. The shipping and receiving department is responsible for maintaining an inventory of all hazardous substances received by the district as well as maintaining copies of MSDS or SDS’s for distribution to campus/departments as requested. Inventory & MSDS’s or SDS’s All names of hazardous substances utilized will be compiled into a hazardous substance inventory. The inventory will be placed at the front of a binder into which corresponding MSDS or SDS sheets will be placed. Note: The inventory must include both trade name and chemical name, as provided. A

chemical inventory is necessary for better organization and location of MSDS’s or SDS’s as well as providing for easier changes and replacements.

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No hazardous substance shall be permitted for use unless an MSDS or SDS’s is first obtained and employees are properly trained in its use. The inventory and MSDS’s or SDS’s must be updated as new substances are added and/or old substances are deleted. Labeling The shipping and receiving department is responsible for insuring all incoming containers are properly labeled. Each principal, manager and supervisor is responsible to see that containers in their work area are always labeled properly. No substances are to be used from unlabeled containers except for substances in portable containers, obtained from labeled containers, and for immediate usage. Portable containers must also have a tap or other suitable temporary label. A general identification sign or placard can be posted in an area where a number of stationary containers have similar contents and hazards such as in the maintenance and vocational shops. Training The site safety compliance officer or their designee will be responsible for training at each campus/department. Science teachers will be responsible for training of their students and staff. Training must include:

How the Hazardous Communication Program is implemented at Laredo ISD and per each specific department (i.e. – through these documented procedures and training).

How to read and interpret labels and MSDS's or SDS’s That hazardous substance inventories and MSDS binders are available and where they are kept. They must be kept in each department, including the maintenance shops, laboratories, custodial areas, cafeterias, vocational shops, etc…

The hazards of substances in the work area

How to protect oneself from the hazards

Protective measures provided by Laredo ISD

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Methods and observations included items such as visual appearance or smell that employees can use to detect the presence of a hazardous substance to which they may be exposed. (Also, proper training on use and mixing, if applicable). Training must be done for all employees: At the inception of the program When new substances are introduced Annually, as refresher training All new or transferred employees must be trained prior to assignment to their work

area(s). (This is incorporated into the job orientation/training procedures) Training will be documented by the attendee’s signature, date and employee number

Program Evaluation

Each LISD campus/department, Science Deans and Science master teachers are responsible for program evaluation. This consists of the following at minimum:

Verifying the hazardous substance inventories and MSDS/SDS binders on an

annual basis Quiz employees as to knowledge of:

o Location of the MSDS or SDS binder o Hazards involved with substances used in their work areas o Availability and use of Personal Protective Equipment (PPE) o Verifying training concerning Hazard Communication o When and who trained the employees o Was the training effective

Document the results of the evaluation and develop an action plan to correct deficiencies.

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Audio/Visual Equipment

Each school principal and instructor is responsible for the care, use and operation of all audio-visual equipment. At the discretion of the school principal, students may assist in the operation of DVD players, televisions, monitors, computers, projectors, etc., being careful to follow the normal safety procedures. Such operations are subject to the following procedures: Training Qualified faculty members, who will supervise all activities where audio-visual equipment is being used, must undertake proper training of each student. Limitations A student should not be asked to operate any audio-visual equipment unless he/she is qualified to use the piece of equipment. Inspection All audio-visual equipment must be inspected and maintained periodically by qualified members of the faculty and/or maintenance personnel. Damaged or broken equipment shall be “red tagged” and placed out of service until repaired. Repairs Under no circumstances shall any student be asked to repair audio-visual equipment (unless there is a special class for this purpose). All repairs must be requested in writing through the principal to the maintenance department. Operation directions To avoid errors and eliminate needless damage to equipment, all manufacturer operational directions must be followed. The operator’s manual must be referenced for this purpose.

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Blood Borne Pathogens

The purpose of Laredo ISD’s policy is to eliminate or minimize risk to employees to Blood Borne Pathogens in the course of providing first aid treatment or in the course of cleaning body fluid spills. The main concern is for Hepatitis B Virus (HBV) and Human Immunodeficiency Virus (HIV), although anybody fluid should be considered as potentially infectious material. Scope This policy applies to all personnel who have been trained and authorized to perform first aid and work with possible contaminants. All other personnel are expressly forbidden to contact or treat open wounds, provide resuscitation, clean up spills or otherwise contact body fluid unless they have received the appropriate training. Personal Protection All employees who are trained and authorized to provide first aid are required to use the protection provided. Protection that should be provided at first aid stations include: Medical gloves – to be used when treating injuries that may involve contact with

blood or other body fluids and when cleaning up body fluids Mask, eye protection and aprons – to be used when stopping arterial bleeding or any

other time when there is a chance of blood or other body fluid contact from splashing or splattering

Plastic mouthpieces must be available in all fist aid stations for use in pulmonary resuscitation

Clean up An accident location, including the school nurse’s room, first aid stations and other blood or body fluid contaminated areas will be off limits to all employees until they are cleaned and decontaminated. All body fluid spills will be cleaned up only by persons who are trained (such as district custodians) and/or are authorized first aid providers. Separate blood and body fluid clean up kits are available at the custodial supply list and may also be available at the school nurse’s office. Waste Handling All used medical supplies and clean up materials will be sterilized with chlorine solution, placed in the white plastic bags, taped closed and marked with the red biohazard symbol, if available. If no biohazard label is available, then double bag the plastic bags and tape closed.

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Operating Procedures After providing treatment or performing clean up, remove the protective clothing (gloves last) and wash thoroughly with the medial grade soap provided. In cases where contact is made unexpectedly before putting on protective clothing, wash thoroughly and put on protection before proceeding. Medical Provisions Employees who are trained and authorized to provide first aid will be offered the HBV inoculation series at the District’s expense. Persons who refuse inoculation are required to sign a form-acknowledging refusal. Employees who have had unprotected contact with potentially infectious body fluids will be offered post exposure evaluation and follow up at the district’s expense. The following steps should take place: Document the circumstances of the exposure. Identify and test the source individual with their consent. Test the exposed employee’s blood with their consent. Counseling and post exposure prophylaxis should be completed as recommended by

treating physician. Training All employees who are at high risk will be trained in protective work practices. Training should include the following: Blood borne diseases and their transmission Copies of this policy and OSHA 1910.1030 Use of personal protective equipment Clean up and decontamination Contaminated waste handling

Records Training records must be kept for three years. Medical records of employees with occupational exposure must be kept for the duration of employment plus thirty years.

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Career and Technology Education (CTE)

Vocational education instructors have fire protection and are trained to use this equipment. These instructors are also trained to use first aid equipment, which is available to them. Vocational education instructors should keep the room as hazard free as possible. Shops must have fire protection equipment and first aid supplies readily available. Adequate supervision is essential to a safe shop program and shops shall not be left unattended while a class is at work and/or while machines are in operation. Shop accidents can be minimized by the following methods: General safety management The principal or CTE director should be notified of any hazardous conditions and

defects relating to shop machinery and equipment. Maintenance should be notified by work orders of any needed repairs

Regularly inspect machinery, equipment, and environmental factors for safety and make repairs as necessary

Post conspicuous notices of regulations, possible hazards, safeguards, and precautions

Make certain that appropriate safety devices and guards are available, operative and always used by students

Make sure students know and understand pertinent safe practices relating to the activities in which they are engaged

Require students to wear appropriate personal protective equipment, such as goggles, aprons, hard hats, gloves, etc. During hazardous activities

Adequately instruct and demonstrate the use of power tools or other hazardous equipment before permitting use by a student. Permit initial use only under direct supervision of the instructor

Turn off all power tools when the instructor must leave the shop Exercise continuous supervision to see that shop safety practices are observed The instructor must be a model and set an example for the students to follow by

personally obeying safety rules and practices Develop in each student a sense of responsibility for his/her own safety and the

safety of others Acquaint students with both general and specific safety practices to be followed

while working in the shop Help students to recognize situations involving hazards and to take precautions

necessary for self-protection and elimination of these hazards

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General practices Prohibit “horseplay” or practical jokes of any kind in the shop area Command the instant attention of every student in the area during emergency

situations Require students to read and sign an acknowledgement of safety instructions Exercise care in handling large, heavy and long pieces of material

Equipment safety Guards and safety devices shall be maintained on machines, tools, and facilities to

minimize the possibility of unsafe acts, which inevitable result in accidents All hand tools must be kept clean and in safe working order. Repair/replace them

when necessary Use color-coding on machines to emphasize danger zones Permit students to operate any power tool or machine only after they demonstrate the

ability to use it properly Good housekeeping practices Provide for continual removal of all sawdust, shavings, metal cuttings, and other

waste material Provide properly marked bins for scrap stock Provide brush and brooms for cleaning Provide for periodic cleaning of lights, windows, and walls Initiate a clean-up program as part of the shop personnel plan Arrange machines and equipment is such a way to provide from easy cleaning and

maintenance Electrical safety Instruct students that all electrical circuits are “hot” and must be treated as such See that an approved ground is provided for all motors, fuse boxes, switch boxes, and

other electrical equipment, whether stationary or portable All switches controlling equipment must be easily accessible to the operator See that motors are provided with overload protection Prohibit the use of temporary wiring of any kind in the shop area

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Fire safety Be certain that an adequate number of multi-purpose fire extinguishers are provided

in shop area Students must have a thorough understanding of fires, with emphasis on cause,

control and prevention Provide instruction in the proper use of fire extinguishers Mark the location of firefighting equipment with a large “bright red” arrow or bar

high enough to be seen over the entire area Conduct a monthly inspection of fire extinguishers at constant intervals Store all flammable and combustible liquids in approved safety containers Provide for safe bulk storage of flammable, combustible and other types of

hazardous liquids Never use gasoline or other non-approved chemical for cleaning Require that oily rags and waste be kept in metal safety containers Check regularly to be sure that exit doors work properly and that aisles or

passageways are kept clean

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Culinary Arts

Some simply safety precautions can prevent many accidents that might otherwise occur during home economics instructions. These precautions are: Use a pilot light for lighting a gas range, if possible; otherwise, use safety matches When a gas burner is lighted, place the lighted match on the burner; then turn of the

gas, not the opposite Paper or flammable materials must not be places on or near a stove Turn off electric stoves before cleaning. (It is preferable to disconnect) When cooking on the range, turn panhandles to the back or angel to prevent spilling Disconnect appliances by pulling out the plug, not by jerking the cord When deep-frying, fill kettle no more than half full so that it will not bubble over

when food is added If fat or grease catches fire, cover kettle with lid until fire is smothered. Never throw

water on a grease fire. Use only an ABC fire extinguisher Always cut food away from body Always use potholders for handling pots and pans Use only electrical equipment approved by underwriter’s laboratories or other

approval agency Do not operate or connect electrical equipment when hands are wet or when you are

standing on a wet floor If the smell of gas is evident, call maintenance immediately. Turn off all gas and

extinguish all open flames immediately Use only non-slip wax on floors Keep a sturdy stool or stepladder for reaching top shelves Avoid placing utensils in the sink disposal Provide a flameproof ironing board cover If it is necessary to fill a steam iron while hot, be sure to disconnect it first To avoid cracking or breaking, do not put cold water into a hot glass or enamel

utensil Leave pressure cooker closed until pressure has fallen

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Agriculture

Vocational agriculture and agribusiness classes can be very hazardous if not properly managed. The following procedures are considered minimal for reducing the possibility of accidents in the subject classes. Handling of soils and fertilizers Students enrolled in agriculture or garden classes must be instructed as to the hazards of infection, skin rash, or irritations resulting from soil organisms and the handling or inhaling of chemicals in fertilizers. Students must be required to wash after using or handling soils or fertilizers. Use and storage of toxic materials Poisonous materials, such as insecticides, dusting powders, spays, etc. Must be stored in locked cabinets. Students only with the approval of the Ag instructor can use these materials. No elementary school child must have access to or use these materials at any time. Use only pesticides that are recognized as being safe for the person using them.

Chemicals requiring a respirator and protective clothing are not for the average gardener

Read and understand each label thoroughly before opening a package. Some chemicals are harmful when absorbed through the skin, inhaled through the nose, or taken through the mouth. Take care not to get the concentrated pesticide on the skin. If you accidentally spill it, wash it off immediately. Measure the recommended amounts exactly; never increase the dosage

Only personnel trained to handle pesticides may be permitted to use them NOTE: UNDER TEXAS STRUCTURAL PEST CONTROL BOARD

REGULATIONS, PESTICIDES ARE NOT ALLOWED IN CAMPUSES WITHOUT THE PROPER CERTIFICATIONS

Safe operation of equipment No agricultural equipment shall be operated prior to the student being instructed in its safe operation. No student may operate any agricultural equipment except under the direct supervision of the Ag instructor.

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Science Lab Safety

All science instructors must assume the responsibility for: Notifying the principal of defective gas and/or electrical fixtures, the lack of fire

extinguishers and other appropriate equipment in their respective classrooms. This includes any malfunctioning equipment. A written work order should also be submitted to maintenance

Locking combustibles, flammable, poisonous and otherwise dangerous materials in safe cabinets

Labeling cabinets that contain dangerous chemicals with adequate warnings; labeling all chemical containers

Inspecting chemical cabinets daily Assuring that safety goggles are available and worn by students when appropriate Teaching students about the hazards of handling glassware and scientific instruments Following the hazard communication program Obtaining material safety data sheets (MSDS) or SDS, placing them in the

designated 3-ring binder Obtaining scientific instruments

General concerns Other general concerns for the science instructor include overcrowding, dispensing of chemicals, laboratory assistant program and field trips. Overcrowding must be avoided. If it becomes obvious that the room is overcrowded, it would be best for the instructor to inform the administration of the fact in writing. Such notification must be non-threatening and very mater-of-fact; pointing out such a situation is resulting in a safety hazard. Fifty-four square feet per student is recommended with the maximum of twenty-five students in the laboratory area. Dispensing of chemicals is another concern for the science instructor who does not wish to invest in safety cans, it is suggested that he/she dispense of hazardous substances, such as flammable or combustible liquids personally, and that he/she keep only minimal quantities of such materials anywhere students might gain access to them. The final area of concern for the science instructor involves field trips. All field trips must be planned as integral parts of the course, they must not be after thoughts or frills designed to occupy time.

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Safety and the science program

Engaging students in scientific work through laboratory or other “hands on” activities using chemicals involve strict controls. These concrete experiences are necessary for prime results at primary and advanced levels of science learning. With the trend of science education toward more activity-oriented work and more involvement of students in the processes of science, it is essential to develop a positive approach to laboratory safety. Safety must be an integral part of the planning, preparation, and implementation of any science program. Legal liability Instructors can insure legal liability by negligent behavior, the science concepts of negligence. These duties are the following: Instruction Supervision Proper maintenance and upkeep of all equipment and supplies used by the students.

In order to comply with the duty of instruction, all science instructors must acquaint students with the basic rules listed in appendix a, as well as other rules pertaining to specific science courses. The national science teachers association suggests that students sign a “contract” that specifies acceptable behavior in a school laboratory situation. The primary purpose of the contract is to make the student aware of his/her own responsibilities for laboratory safety. The student must also realize the implications of improper behavior. Courts have ruled that students can be just as guilty of negligence as instructors in laboratory accidents. It is suggested that science instructors keep a completed contract on each student on file (see p. 49 or forms section). The student’s failure to comply will result in his/her inability to participate in classroom or laboratory experiments. Contacts should be kept on file for all students participating in chemistry laboratory experiments. Instructors must inform students, in writing, of the enforcement of safety rules. These rules must be posted in the classroom and provided to every substitute instructor who will supervise the class. The science instructor must follow lab rules since students often emulate good safety habits they observe from the instructor. It is the responsibility of the classroom instructor to periodically inspect the classroom for unsafe conditions. Safety equipment must be in place and operable. The safety equipment must be located in a convenient place for use during an emergency. Student must be aware of the safety equipment’s location and proper operation. If an accident happens, it must be reported immediately to the administration office. The incident report form must be used.

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Handling cultures Care must be taken when handling culture tubes or Petrie dishes that are stored in incubators, refrigerators and/or freezers. Broken tubes or dishes in any of these storage devices can result in rapid dissemination of infectious aerosols. It is a good practice, if possible, to place glass culture containers in a secondary unbreakable container. Growing cultures that use any human source is not allowed. Pathogenic organisms could be grown as a result. Cultures must be sterilized before disposal. Heat is considered to be the most effective sterilizing agent (autoclave). If heat sterilization is not available, place the culture in a closed container with bleach. This will disinfect the culture, not sterilize it, and make it safe enough for disposal. Emergency numbers posted in classroom Emergency telephone numbers must be posted in the classroom. Students must know how and when to use them. Included on this list must be the following: Ambulance/hospital emergency room School security City police Poison control Fire department Health unit Administration office Others that may apply to the school

Neither chairs nor stools should be used in the laboratory. Many accidents that are caused by students, who fall off chairs, bump into each other or spill chemicals on to each other, will be prevented. The exception to this rule could be when the activity required seating for long periods of time. An example of this type of activity would be writing lab reports or taking exams. Chemical storage The inventory and storage of chemical agents are key elements in a program for safe and proper chemical usage. The functions of chemical storage are listed below: Security Containment

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Frequently, accidents occur in the science laboratory simply because neither the instructor nor the student knows or is able to anticipate the effects of a particular chemical combination. This is not an uncommon situation even among highly experienced chemists. One of the primary goals of a science safety program must be to minimize the frequency and severity of accidents that result from a lack of knowledge. The following rules apply to storage safety: The label on an agent bottle must be checked carefully before removing any of the

contents. Read the label several times to be sure that the right bottle is obtained. Unused chemicals must never be returned to stock bottles Storage rooms containing flammable, toxic, or combustible substances must be

properly ventilated and illuminated All chemicals must be adequately labeled and stored. See labeling guidelines Fire extinguisher (ABC type) must be immediately accessible. Refer to fire safety

sections Mixing or transferring chemicals must not be permitted in the storage area(s) Cleanliness and order must be maintained in the storage area at all times An annual inventory must be maintained in the storage area at all times Large or bulky containers must always be located on bottom shelves Acids and bases must not be stored together Acids and organic substances must never be stored in the same area The stockroom floor must be free of materials, and all equipment and supplies must

be kept well back from the edges of shelving Access to the storeroom must be limited to authorized personnel only No container of flammable liquid must be stored outside of a ventilated storage

cabinet Not more than ten gallons of flammable liquid can be stored outside of the ventilated

storage cabinet Fume hoods are not to be used for storing chemical reagents or science equipment Food and consumables must not be stored in lab refrigerators or storerooms

The list of chemicals that follows must not be used or ordered for use in laboratories at Laredo ISD: PTC Carbon tetrachloride Potassium chlorate Sodium metal Calcium metal Phosphorus of any type Ammonium dichromate Potassium dichromate Chlorine gas Benzene Vinyl chloride

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Mercury Gasoline

Equipment and chemical substances must be stored according to incompatibilities to prevent possible reactions and not in alphabetical order. Instructors must be cautious to examine vertical as well as horizontal storage patterns for chemicals. In the event of breakage of a container on an upper shelf, reactions with containers on lover shelves could be avoided. The entire chemical stock in the laboratories must be inventoried according to room number and location in the room. This list must be kept on file in the department chairperson’s office and at the local fire department. Record keeping (inventory and labeling) All laboratories must maintain a detailed record keeping system Keep an up-to-date inventory of the chemical agents in stock An index file card box must be used to record chemicals and symbols, the receiving

date, and (in pencil) the amount on hand Keep an inventory of all equipment Complete a file material safety data sheets (MSDS or SDS) in a 3-ring binder. Keep

these up-to-date and easily accessible to instructors and students Proper labeling of purchased chemicals as well as chemicals made in the laboratory

must be used All labels must show the following:

O Name of the chemical O Manufacture’s name and address (obtain MSDS or SDS from manufactures) O Age of chemical O Indication of possible hazards of the contents and suggested handling precautions O Emergency action and first aid statement O Clean up and disposal statements where appropriate

Signs and symbols Instructors must display signs and symbols in science laboratories in order to promote a safer environment. Types of signs, which must be posted, are the following: State and federal law require biohazard signs State and local law require fire extinguishers signs Others that will be necessary

It is strongly recommended that instructors use the national fire protection association hazard diagram labeling system indicated below.

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NFPA chemical hazard diagram

1. Red: Fire Hazard 2. Blue: Health Hazard 3. Yellow: Reactivity Hazard 4. White: Special Hazard

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The simple diamond above provides the chemical user with a great deal of critical information in a very confined space. Once students know the placement and scales for the hazards, the mental extensions to other substances are automatic, accurate and immediate. Four categories of hazards can be shown on the NFPA hazard diagram at one time. These hazards, running clockwise from the top of the diamond, are fire, reactivity, special category, and health. Each number scale ranges from 0, indicating no hazard for that category, to 4, indicating extreme hazard. Fire Safety

The nature of the experiment or instruction proposed must determine the instructor’s planning for fire safety. The following items must be considered when using flammable, combustibles or open flames.

Knowledge of the school’s fire drill procedure Immediacy of communication of an emergency Location of the fire extinguishers Knowledge of proper use of fire extinguishing equipment Location of the nearest fire alarm

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A minimum of one blanket per science lab and/or room is required. A fire extinguisher (portable Type ABC) must be located near the instructor’s demonstration table or desk. Other extinguishers must be located within fifty feet of the classroom usually close to the room’s exits. The purchase cost of fire blankets should be from the Curriculum & Instruction or campus budget. Instructors must be aware of the four classes of fire and be aware of the proper extinguisher for each type of fire. The types of fires are as follows: Class A: wood, paper, cloth, and plastic fires Class B: flammable liquids such as gasoline, alcohol, etc… Class C: electrical fires Class D: fire produced by combustible metals such as sodium, phosphorus or

magnesium ABC fire extinguishers must be used on Class A, B, or C fires only. Sand is required for Class D fires.

Class Type of Fire Class A For ordinary combustibles, such as wood or paper, where a cooling effect

is required. CAUTION: Do not use on energized electrical equipment Class BC For flammable liquid fires, gas fires, including fire associated with

energized electrical equipment. Class ABC General purpose type for use of fires involving wood, cloth, paper,

flammable liquids, including fires associated with energized electrical equipment.

Halon (BCI)

For fires involving electrical equipment or wiring associated with computers, office equipment, control panels, etc. where the chemical reaction of the extinguishing and the electrical components can cause costly damage to the equipment.

Class D For metal fires such as magnesium. These fires require special agents.

The primary responsibility for proper maintenance of the safety equipment remains with Laredo ISD. Instructors must inform the proper authority of any defects or deficiencies regarding fire safety equipment as relates to science instruction. Defects or deficiencies regarding this equipment must be reported as a Safety Concern on a work order form.

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Biological Sciences

Blood Typing, human or otherwise, is not permitted in laboratories of Laredo ISD. Science Classroom and Laboratory Safety Rules

Wear proper eye protection at all times during laboratory activity and demonstration Confine long hair and loose clothing. Remember that hair and clothing are extremely

flammable Do not put anything into your mouth (food, gum, pencils, etc.). Dangerous chemicals

may get into your mouth or lungs Do only the experiments assigned or approved by instructors. Unauthorized

experiments are prohibited! Never conduct experiments alone in the laboratory Never engage in horseplay or practical jokes Do not bring animals into the science classroom or laboratory unless authorized by

the instructor Do not bring or remove chemicals and other similar substances to or from the

classroom or laboratory unless authorized by the instructor

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Laredo Independent School District

Student Science Safety Contract

This is to certify that I, ______________ have been instructed in the following safety components of this science class and have read and agree to abide by the safety regulations as set forth and also any additional printed instructions provided by the instructor and/or school. I further agree to follow all other written and verbal instructions given in class.

1. Safety rules 2. Location and proper use of the following safety equipment.

a. Fire extinguisher b. Fire blanket c. Eye protective devices d. Eyewash e. Deluge/drench shower f. Chemical dispensing containers g. Master shutoff for gas, electricity, and water h. Heat source (Bunsen burner), alcohol lamp, microwave, etc. i. First-aid kit j. Emergency telephone listing and location

Safety procedures for the following situations: 1. Fire 2. Chemical splash to the body 3. Eye emergency 4. Chemical spill

Student Signature___________________________ Date______________________ Keep a copy for the instructor and file a copy with the administration. Date filed with administration_________________ Signature of individual filing contract in file:_______________________________________

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Physical Education Safety

Administration responsibility for safety in physical education must be taken seriously by principals, coaches and instructors. All staff members must be aware of rules and regulations pertaining to the use of physical education facilities and equipment. Staff members must also realize the importance of inspecting all facilities, equipment and grounds to identify any unsafe conditions. The health effects of heat must also be monitored. Installation and maintenance of physical education facilities Administrators, maintenance, coaches, and instructors shall continually evaluate and research the safety aspects of physical education facilities, equipment and supplies. The following procedures shall be followed in installing and maintaining equipment: Only approved equipment shall be installed on playgrounds, in gymnasiums, weight

rooms, or other PE facilities The principal and physical education coordinator of each school must verify the type,

brand, and location of physical education equipment and apparatus before installation Installation of any physical education equipment shall be according to standard

specifications for that equipment or grade level Playing surfaces must be free of obstructions, uneven surfaces, and other hazardous

conditions Equipment found to be faulty or unsafe must be clearly labeled and removed from use

immediately Safety Instructions Adequate instruction relative to the many facets of physical education activities will eliminate many needless accidents. Instruction must be made in the proper skills and attitudes while in the locker room, gym, shower room, etc. Definite procedures must be set up to cover before class activities and supervision of those arriving early. Care must be taken not to place a student in an activity or situation for which he/she is not physically or functionally prepared. Certain activities require large and more secluded areas for safe execution; these areas include archery, golf, etc. Students should be monitored for the health effects of heat illness and outdoor activities should be scheduled accordingly. Breaks in hot weather should also be scheduled accordingly

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Gymnastic Safety

Serious injuries can result from gymnastic stunt and tumbling activities. The following procedures are suggested to reduce the possibility of gymnastic related accidents: Instruct students in:

o Safe use of equipment o Dangers inherent in each stunt o Proper mechanics of each stunt

Condition the student in advance of each apparatus stunt Present a good demonstration either by teacher or capable student Provide sequential instruction allowing mastery of fundamentals before attempting

more complex moves Make sure each student has a clear understanding of what he/she is attempting Remember the proper uniform is an important aspect of safe and pleasurable

gymnastics o Remove all jewelry, bracelet, pencils, pens, etc... o Use sneakers or gymnastic shoes o Insist on proper warm-up period before attempting any maneuver

Showers and Locker Rooms

Shower and locker rooms shall be used only under strict supervision of an instructor. The following guidelines must be observed: Running or playing in the shower room is prohibited Standing on locker room benches in prohibited Snapping of towels at other students is prohibited Use of the master shower control is the responsibility of the teacher. Students shall

not be assigned this responsibility Swinging or chinning from bars or pipes in the locker room are prohibited Benches must be inspection frequently for splinters, protruding nails, sharp corners,

etc…

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Playground Safety

Many accidents resulting in bodily injury occur on school playgrounds. These injury-producing accidents most frequently involve falls from playground equipment, particularly from slides and climbing apparatus. Many of the accidents are falls to the ground or onto other equipment. Other hazards also produce numerous playground related injuries. Some of the hazards are:

Struck by a piece of moving equipment Rough edges on equipment Falls from equipment

The safety of playgrounds depends, to a large extent, on the safety of this equipment. Equipment safety is determined by several factors, including selection, location, maintenance and usage. Selection Playground apparatuses must be selected in terms of the children who use them. Age, sex, size, and motor development are important factors to consider. Location The location of playground apparatuses is a vital determinant of the safety with which the apparatus will be used. It is important to have sufficient space between units and to separate apparatuses for young and older children. Maintenance Because of the intense use to which playground equipment is subjected, the entire area must be checked thoroughly and periodically. Repairs must be made promptly and no apparatus in need of maintenance may be used until necessary repairs have been made. Daily inspections must include a search for loose fastening, worn and broken parts, lubrication (if needed) of moving parts and ball bearing connections, checking and refilling landing pits, and replacement of worn ground supports.

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One of the most important requirements in the safe use of playground equipment is restricting abusive activity. Many playground accidents result from misuse of equipment, attempts to perform unsuitable stunts, climbing on structures and swings and general roughhousing. Playground Safety To avoid such mishaps, adequate supervision of the apparatus area is necessary at all times when children are using equipment. In addition, children must be taught general safety practices for the entire playground area. This includes: No roughhousing No games such as tag must be played on or around apparatus No throwing of debris on the playground or apparatus No children removing sand or other material, which has been placed on a landing

surface under apparatus No apparatus may be used when wet or ice coated No apparatus may be used without supervision Children must use only apparatus designed for their age group Children must learn to take turns in using the various units of apparatus Children must not enter the danger zone of apparatus when others are using it Only those using, or waiting to use the apparatus, must be within the apparatus area Adults present should monitor students for the health effects of heat illness Breaks in hot weather should also be scheduled accordingly

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Music, Choral and Band Instruction

The following safety procedures must be followed during music, choral and band instruction: Instruments must be checked frequently to in identify protruding parts, such as loose

metal or protruding nails Students are prohibited from pushing pianos All wind instruments must be cleaned frequently. Students must not blow into

another student’s instruments Large instruments must be securely stored and placed as low to the ground as possible During band classes, instrument cases must be stored out of the path of other students

These cases should be placed under chairs when small enough or on storage shelves Fields must be checked for hazards (holes, glass, protruding objects) before marching

band practice sessions. The condition should either be corrected or hazard warnings and/or barriers placed in the immediate area

Intense heat or cold must be a determining factor in scheduling outdoor marching band practices. Breaks in hot weather should also be scheduled accordingly

Choral risers must be checked thoroughly before use Seated risers must have rails and step blocks for safe use Unsafe conditions must be reported immediately to the principal, and unsafe areas

shall be placed off limits until they are satisfactorily repaired Robes and gowns must be short enough to eliminate the possibility of tripping The use of lighted candles in musical activities is prohibited

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Support Services

General Office Safety

Although safety in offices does not appear to be a major problem area, many severe and costly accidents occur as a result of improper planning of space and the lack of attention toward seemingly harmless exposures. Offices, like any other workplace, should receive adequate attention to eliminate existing or potential hazards. Nationally, one out of every 27 office workers are injured on the job each year and one of every 22 claims is for an office injury.

Listed below are some of the more significant problem areas and possible solutions for predominant accident causal sources. All office and professional employees at Laredo ISD should be aware of the following problems and solutions:

Problems Narrow aisles Electrical grounding Desks Boxed supplies Lifting incorrectly Electrical cords Phone cords Slip/fall Protruding objects Flammable liquids Inadequate storage Slippery or wet floors Transporting device Lack of planning File cabinets High-heeled shoes

Solutions Proper planning Adequate storage Periodic inspections Cabinet securing Space arrangement Closing drawers Flammable storage cabinets Electrical grounding Electrical cord routing Clean floors Carpet in good condition Correct footwear

Other specific causes of office injuries Coffee spills and other items dropped on slippery, uncarpeted floors. Clean-up these

items immediately Wastebaskets, desks or file drawers and other objects left protruding into aisles Steel file drawers that bind or are overloaded can cause employees to strain

themselves. Also, file drawers that are not secured may easily tip over when the top drawers are opened

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Using chairs, especially swivel chairs, damaged step stools or ladders to reach high places. Use the correct equipment to obtain objects from high places and be sure it is in good condition before use

Fans, coffee pots, and other appliances all create hazards that must be guarded against. Frayed cords, broken electrical receptacles, etc. can shock people (some are very serious)

Sharp pointed pencils, staples and other pens that cause cuts or puncture wounds Rotating duplicators, elevator doors, file cabinets, and even desk drawers cause

“pinch point” injuries Serious injuries are also caused from paper cutters, especially those without proper

guarding When it comes to the office safety, each of us at Laredo ISD must be alert to

conditions that could cause injury to others and ourselves. The worst thing we can do is to assume that we are not going to have accidents just because we are safe in the office

General Safety Practices

Employees must be properly trained in the safe operation of machines used in the

kitchen cafeteria. (No employee shall use any power machine unless trained to do so). Empty glass drink bottles are not allowed Matches must be stored in covered containers Radios are not allowed in work areas Electrical appliances must be disconnected when being cleaned or not in use Do not apply force to glass containers. If tight, try hot water on metal lid or carefully

tap lid. If this fails, wrap lid in towel before trying to open Do not overload pushcarts or dollies. Keep wheels clean and unclogged Keep sharp protruding objects out of the aisles and away from busy employees; all

drawers must be kept closed Place all cleaning equipment such as broom, mops, carts, pails, etc., where they will

not be a hazard to others Keep aisles clean and clear at all times A first aid kit and fire extinguisher must be accessible to all employees Keep all cleaning products away from food Exhaust hoods must be operated at all times when ranges and/or steam kettles are in

operation. Filters in hoods must be kept clean and free of accumulated grease

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Receiving area

Floors must be kept in safe condition and free from broken tiles, defective floor surfaces and unsafe or sliding floor mats

All employees are required to use correct lifting and handling methods for various types of food and other materials

Be certain trash containers are free of leaks, adequate in numbers and size, and properly placed in work areas. Do not overload these containers

Floors must be kept clear and free of hazards Adequate tools must be available for opening boxes, cartons, etc. of products and

materials Storage areas Shelves must be adequate to bear the weight of items stored Heavy items must be stored on middle (waist high) shelved or below. Medium to

light weight items must be stored on middle shelves and light items on top shelves. Store all glass containers on bottom shelves

An appropriate size stepladder must be available in storeroom and other areas. Do not use milk crates, chairs or other unstable items to stand on

Keep cartons and other combustible/flammable materials stored away from light bulbs/florescent lights

Light bulbs/fluorescent lights must be guarded

Food Preparation Area Electrical equipment must be properly grounded Electrical equipment must be inspected monthly for defects Floors must be clean and free of spillage. Employees must immediately clean up

spilled items and dry mop to minimize excess water on the floor Equipment must be stored out-of-the-way, preventing possible struck by/ struck

against and trip/fall injuries Mixers, slicers and other equipment must be in safe operating condition and

adequately guarded Beaters must be properly maintained to avoid injury from broken metal parts and

foreign particles in food Machines not working properly must be tagged and/or locked out and not used until

repaired For equipment emergency repairs, contact the Maintenance Department/Division of

Operations Non-emergency requests for equipment repairs must be reported to the food service

manager

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Serving area Steam tables must be cleaned daily and regularly maintained Safety valve equipment must be operative, especially as it pertains to gas and steam Serving counters and tables must be free from broken parts and wooden or metal

slivers and burrs Silverware and plastic equipment must be inspected regularly and chipped or cracked

items removed Floors and ramps must be in good condition. These areas must be mopped when

necessary and on a daily basis The traffic flow must be organized so that students so not collide while carrying trays

or obtaining food Food preparation machines Clear the immediate area around all equipment used for cutting, slicing, or chopping. Never place your fingers in the cutting point of operation If any machine jams, shut off the power immediately; contact your manager If any of the machines are not functioning properly, stop operation and notify your

manager immediately Pay close attention when operating any machines or equipment; a moment of

distraction could result in an accident Always return the slicer to the zero position. When finished using this equipment,

unplug it. This will help to prevent injury during clean up. Use appropriate gloves when using or cleaning the slicer

When using chopping or slicing attachments on the mixing machine, be sure that the attachments is firmly placed in the operating position and the guard is in place

Never leave a machine running without attention. Shut off the power before leaving, even if it is only for a moment

Cutlery When not in use, knives or other sharp instruments must be stored in the racks

provided and/or designated drawers Always select the correct knife for the job Pay close attention to the job at hand, particularly when handling sharp knives

Distractions cause accidents Before using a knife, inspect it for defects; the handle must be dry and free of

splinters and burrs, and the blade must be properly sharpened Special metal-mesh gloves must be worn during boning and cutting Butcher’s steels, used for sharpening knives, must be operated by keeping the blade

edge of the knife away from the body Only authorized and properly training persons shall be permitted to sharpen knives Knives with rusty or chipped blades are not allowed and must be discarded Keep knives sharp; dull knives cause more accidents that sharp ones

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Dishwashing equipment Floors around the dish machine must be mopped frequently to prevent slips and falls Only authorized employees shall make adjustments on automatic equipment If a machine jams, shut off the power and the hot water immediately. Do not reach

into the wash area; serious scalds could result from such action Handle trays with care and do not overload machine When moving carts, trays or utensils, consider other employees in the area. Rush

period and close quarters call for job concentration in order to prevent accidents Garbage Disposals Do not, under any condition, reach into the grinding chamber. If the machine is

jammed, stop it immediately and report the problem to your manager Electric garbage disposals operate safely and efficiently only when sufficient water is

used. The valve must be set so that water swirls around the cone Do not stuff or pack waste into the opening Be certain all controls are working properly and all guards are in place before

operating Do not allow glass, metal, crockery or plastic to enter the grinder. If this occurs, stop

the grinder immediately and notify your manager Do not attempt to repair any garbage grinders. Report all problems to your manager

Chemical Usage

Do not mix chemicals – only mix them with water. Every year over 500 persons die

from mixing bleach and ammonia Read product labels – mix product in recommended solutions. Ask your manager

how to mix a 4 to 1 solution or 10 to 1, etc., if you do not understand Wash your hands after using any chemical including dishwater Never transfer chemicals from one container to another Be careful when handling full strength delimers; always wear goggles and gloves, as

they contain acid Make sure you have available Material Safety Data Sheets (MSDS) or SDS on each

chemical used in your food service areas. This is important in case of an accident. Your supplier or distributor must furnish you with these MSDS’s or SDS’s

Store all chemicals and/or poisons away from food

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Housekeeping and Fire Prevention

Good housekeeping is a vital part of this company’s safety program. It helps prevent accidents caused by spills and materials carelessly left in the workplace. A clean work environment is also important for fire prevention. The cost of having adequate fire protection is much less expensive compared to the cost of having a fire. It is the responsibility of all employees to keep their work areas clean and neat. The following rules apply to all employees: All work areas, passageways, storerooms, and service rooms should be kept clean and

orderly Only designated storage areas are to be used to store materials All materials, tools and equipment must be stored properly and in a stable position, to

prevent rolling or failing Containers should be provided for the collection of trash in each work area. These

containers should be emptied regularly Eating areas should be separated from the work area and maintained in a clean and

orderly condition Keep flammable and combustible liquids stored and covered in approved containers Clean up all spills of any combustible liquids immediately Keep combustible rubbish stored in closed containers outside of and away from

buildings Keep flammable and combustible liquids, and trash away from heat and potential

ignition sources Electrical wiring should be kept in good condition. Report any faulty wiring Keep fire exits clearly marked and unobstructed Hydrants should be kept accessible at all times Employees expected to use fire extinguishers should be trained in their use. Fire

extinguishers should be accessible and in working order

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SUPPORT SERVICE

Safety/Risk & Emergency Management Department

Standard Operating Safety Manual

Chapter

3

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Custodial Safety

Custodial personnel can reduce the chance for injury to students, visitors and other employees by following the procedures outlined below. All custodial staff must: Check walkways, steps and entrances for any possible hazards, (i.e. – ice, tree limbs,

construction materials, etc.) and block off entranceways until any hazardous conditions can be corrected

Unlock the necessary doors Turn on lights, as needed. Use extreme caution when entering any unlighted school

area. Do not allow entrance of others into unfamiliar, unlighted areas Clearly identify any hazardous conditions on any floors and when possible route

traffic away from or around such conditions After all other persons have left the buildings, lock all doors, check and lock all

windows, clean areas that are to be used the next day, and turn off all lights and check any boilers that are in use

Keep all storage rooms clean and unobstructed. Keep circuit breaker areas clear within a six-foot area

Minimize the storage allowed in the mechanical rooms Wear good slip resistant shoes or boots to reduce the potential of slips and falls Properly maintain all equipment and tools used Use correct storage and use practices of all chemicals. Follow Laredo ISD’s hazard

communication program Keep all rest rooms clean, orderly, dry and properly supplied Wear personal protective equipment such as gloves, goggles and other equipment

when determined necessary Check fire extinguishers for proper mounting, clear marking, proper pressure, and

accessibility Do not make extensions or modifications to any electrical system Sweeping, mopping and waxing should not be conducted during the normal school

day (when possible) or any other time when traffic might be expected over any of the affected floors and other areas

Spilled materials and/or water that may have leaked onto floors must be removed immediately. The wet or slick area of floors must be marked traffic routed around such an area. “Wet area” signs must be located in the area. Dry the mop to prevent excess water on the floor

No floor wax or other material will be on any floor if such a material results in poor footing. Use only approved non-skid wax

Floors in vocational shops must be kept clean and an absorbent material used to remove grease and oil from them. Such an absorbent material can be used to maintain safe and dry flooring. The used, grease-soaked material must be disposed of properly

Report any unusual hazardous conditions directly to your principal. Remember – The main purpose of your job is to maintain good housekeeping

procedures throughout the school areas and other areas for which you are responsible.

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Chemical Usage Do not mix chemicals – only mix them with water Read product labels – mix product in recommended solutions. Ask you manager how

to mix a 4 to 1 solution or 10 to 1, etc., if you do not understand Wash your hands after using any chemical including dishwater Never transfer chemicals from one container to another Be careful when handling full strength delimers; always wear goggles and gloves, as

they contain acid Make sure you have available Material Safety Data Sheets (MSDS) or SDS on each

chemical used in your service areas. This is important in case of an accident. Your supplier or distributor must furnish you with these MSDS’s or SDS’s

Store all chemicals away from students in a separate custodial closet/room. Keep closets locked when not in use

Receiving area

Floors must be kept in safe condition and free from broken tiles, defective floor

surfaces and unsafe or sliding floor mats All employees are required to use correct lifting and handling methods for various

types of materials Be certain trash containers are free of leaks, adequate in numbers and size, and

properly placed in work areas. Do not overload these containers Floors must be kept clear and free of hazards Adequate tools must be available for opening boxes, cartons, etc. of products and

materials Storage areas Shelves must be adequate to bear the weight of items stored Heavy items must be stored on middle (waist high) shelves or below. Medium to

light weight items must be stored on middle shelves and light items on top shelves. Store all glass containers on bottom shelves

An appropriate size stepladder must be available in storeroom and other areas. Do not use milk crates, chairs or other unstable items to stand on

Keep cartons and other combustible/flammable materials stored away from light bulbs/florescent lights

Light bulbs/fluorescent lights must be guarded

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Back-Related Injuries

According to past experience, approximately 37% of all work-related injuries are back related. It is estimated that one out of four people in general, and two out of three employees, suffer from low back pain eventually, regardless of the type of work they do. Although the process of lifting is responsible for a high percentage of back injuries, there are other factors that are just as responsible, such as stumbling, falling, and straining due to improper balance. Regardless of the weight, if the load is not handled properly, unnecessary injuries can occur. Take time to plan your lifting jobs. Before Lifting Plan the task and know your lifting limits Check the area for tripping and/or stumbling hazards Be sure the load is not too heavy for one person. Get help for heavy loads. Do not rush the task Be sure you are well balanced, and footwear is adequate for solid, firm support. Stand close to the object to be lifted Properly adjust lift belts or back braces, if provided

During Lifting Keep your body balanced Keep you back straight If the object is too heavy, get help Take your time lifting and moving heavy objects Make sure you have solid footing. Place one foot beside the object and the other foot

slightly behind the object to increase your balance and stability Get a good grip on the object. Use your entire hand for grasping the object, not just

the tips of your fingers Keep the load as close to your body as possible while lifting and carrying. Take a deep breath while lifting Keep your muscles tense while lifting Lift with your legs, keep you back as straight as possible, and you chin tucked in Never twist while lifting Never lift while twisted Never jerk a heavy load; lift it slowly. If it does not feel right, get help

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Maintenance Safety General Safety Procedures Follow lock-out/tag-out procedures when performing all repairs, preventive

maintenance, adjustments, etc. on any machinery and/or equipment Report any hazardous conditions to your manager or supervisor immediately During any maintenance operation, keep work areas secured and post warning signs Follow Laredo ISD’s hazard communication program in reference to safe practices of

hazardous and flammable chemicals Hard hats must be worn whenever there is danger of injury from falling or flying

objects, electrical shock or a chance of bumping your head against overhead structures, moving equipment or swinging loads of material

Suitable eye protection must be worn depending on the type of hazard or exposure. Eye protection will be worn to protect eyes from flying particles, chemical splash, glass breakage, or sparks and harmful rays. Mechanics must especially wear goggles when working under vehicles

Appropriate protective gloves must be worn to protect employee’s hands from exposure to hazardous substances and from cutting or burning. Protective creams and lotions are used as protective measures and defenses against dermatitis

Appropriate hearing protection must be worn anytime there is danger of high noise levels. This is especially true when using machine or power tools

Good housekeeping is important to minimize workplace hazards. All employees are expected to clean their work areas periodically throughout the workday and at the end of the work shift. The mechanics especially must clean-up all oil spills immediately by using oil absorbent and must dispose of it properly in the appropriately labeled barrier to be picked up by a certified company

Machine Safety

Operating machinery is hazardous. Employees must be instructed by their supervisor concerning the hazards of machinery operation. The following general regulations will assist in preventing injuries caused by machinery operations. An employee can operate machinery only after receiving thorough instruction in its

use and operation No employee shall operate any machine until they thoroughly understand its use,

safety measures and have had all their questions answered. Machine operators must understand their equipment that has been assigned to them or is designated for use by them

When operating machinery, suitable clothes must be worn. Work clothes must fit snugly. Anything that can catch in machinery is hazardous (e.g. loose patch pockets, wrist watches, ring, earrings, or gloves). Long hair must be covered for operator safety

Machinery must be stopped and locked in an “off” position before being oiled, lubricated and adjusted

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Chips, dust, shavings or debris must be cleaned from machinery with a brush and not with rags or hands

Before starting a machine, see that everything is in order. All guards must be in place, tools properly stored on tool rack or stands, and the floor area around the machine clear and free from grease and oil

Never make guards inoperative in the hope of speeding up production Test operating devices to be certain that the machine can be stopped quickly in an

emergency When grinding on a bench or floor stand equipped with a glass shield, the shield must

be properly adjusted before turning on the power. If the shield is covered with dust, or the light underneath has burned out and the work cannot be seen clearly, clean the shield or replace the bulb before grinding. So not push the shield aside and work without it, even if working only a small job

When using any grinder not equipped with a shield, wear suitable goggles or a face shield. Always wear goggles and a face shields when operating a portable grinder

When operating a machine equipped with a glass shield or chip guard on the tool rest, see that it is properly adjusted. The tool rest on a grinder must be adjusted within 1/8” of the wheel

If flying chips endanger others working or passing near a machine, use a shield or screen to protect anyone in the hazardous area

When setting up work or removing it from the machine, make certain there is sufficient space to protect your hands from striking against the cutting tool or other machine parts

In cutting, drilling and shaping operations, etc., it is very important for the work to be properly secured in place. This helps to prevent against struck-by and against type hazards from thrown fragments and other objects

Always use the correct tool for the job. Arrange your work areas so you can readily locate your tools

Be certain that cutting tools are properly secured and set in place so they will not dig into the work (in case of movement)

Do not attempt to break machines by placing hands or other objects on the belt or other moving parts. Wait for the machine to stop. Press brakes or clutches should be installed to prevent the equipment from running after it is turned off

Report any unusual condition of a machine to your supervisor at once. Excessive vibration, noise or stalling may signify that a machine is in need of repair and it may not be safe to operate

If the work or cutting tool becomes loose, or the tool digs into the work, shut off the power immediately and correct the condition while the machine is stopped

Do not talk with fellow workers while operating a machine. Eyes must be kept on the point of operation

Before leaving a machine for any reason, shut off the power and wait until the machine stops

Practical jokes can result in injury and must be avoided. Horseplay involving electricity or compressed air is particularly dangerous

Never used compressed air to clean yourself or others. All compressed air to clean equipment must be regulated to 30 psi

Obey warning tags and signs. They are posted to point out hazards

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Machine Guarding Guards properly located on machines can be very effective in preventing many machine related injuries. In order to be effective, mechanical safeguards must: Provide maximum protection to machine operators and any other persons nearby

Persons responsible for maintaining machines must also receive maximum protection Be interlocked where possible so that a machine is inoperable unless guards are in

place Provide for safe oiling and adjustment Be strong and secure enough to resist wear and tear Be secure enough to retain broken machine parts in case of their failure Not introduce any hazards of their own and in no way interfere with efficient machine

operation

Hand and Power Tool Safety Most injuries caused by hand and power tools are the result of using defective tools, using the wrong tool and /or using tools incorrectly

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Lockout Procedure Purpose This procedure describes requirements for the lockout of equipment, machinery, systems, etc. It must be followed by all employees who clean, service, repair, adjust or otherwise maintain these items. This procedure has been developed to assist in protecting employees from injury due to unexpected start-up or release of electricity or other type of stored energy. Lockout procedures apply to all employees in varying levels of exposure. This procedure has been developed to notify and instruct all employees of its importance. Responsibility It is the responsibility of the principals, managers and/or supervisors to see that employees involves in the activities mentioned previously are instructed in these procedures and be required to adhere to them. A lockout agreement must be signed by each affected individual. These employees only will be considered authorized to lockout equipment or machinery. Employees must also be educated in the need for these procedures and they should not attempt to remove a lockout device or override it to energize any equipment/machinery. Supervisors must enforce this procedure. Preparation for Lockout Prior to locking out any equipment, the authorized employee(s) must locate and identify all switches, valves or other energy isolating devices which apply to this equipment. Remember, more than one energy source (electrical, mechanical, or other) may be involved. The authorized employees must know the type and magnitude of energy that the machine or equipment utilizes and the associated hazards. Lockout Procedure Notify all affected employees that their equipment will be locked out and the reason

why If in operation, shut equipment down in the usual manner Operate the switch, valve, and/or other energy isolating device(s) so that the

equipment is isolated from its energy source(s). Stored energy (such as that in springs, elevated machine members, rotating flywheels, hydraulic systems, and air, gas or water pressure, etc.) must be dissipated or restrained by methods such as repositioning, blocking, bleeding down, etc…

Lockout the energy isolating devices with individual lock(s). These locks must be assigned to each affected employee

After insuring that no personnel are exposed, and performing a check on having disconnected the energy source, operate the push button or other normal operating controls to make certain the equipment is not operative

Caution: Return operating control(s) to the “neutral” or “off” position after the test

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The equipment is now locked out. Restoring machines or equipment to normal production operations After service and/or maintenance are complete and equipment is ready for normal

operations, check the area around the machine or equipment to ensure that no one is exposed

After all tools have been removed from the machine or equipment, guards have been reinstalled and employees are clear, remove all lockout devices

Operate the energy isolating devices to restore energy to the machine or equipment Procedure involving more than one person In the preceding steps, if more than one individual is needed to lockout the equipment, each person shall place his/her own personal lockout device on the energy isolating device(s). When an energy isolating device cannot accept multiple locks or tags, a multiple lockout device (hasp) may be used. If lockout is used, a single lock may be used to lockout the machine or equipment with the key being placed in a lockout box or cabinet that allows the use of multiple locks to secure it. Each employee can then use his/her own lock to secure the box or cabinet. When each person no longer needs to maintain his/her lockout protection, that person can remove his/her lock from the box or cabinet. Basic rules for using lockout procedures All equipment shall be locked out to protect against accidental or inadvertent operation when such operation could cause injury to personnel. Do not attempt to operate any switch, valve, or other energy isolating device where it is locked out. “Locking out” or “disconnecting” equipment may simply be unplugging the equipment. A common example is unplugging a kitchen slicer while cleaning or storing it.

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Employee Lockout Agreement

I, the undersigned, have been instructed on the proper procedure in using lockouts when in an area that could cause serious physical harm to me or others. This is per Occupational Safety & Health Association’s (OSHA’s) Lockout/Tag out program in paragraph 1910.147. Even though Laredo ID is not required to subscribe to the OSHA Act, it is their policy to subscribe to this paragraph of the act due to the potential harm of myself, their employees and others. I, agree, before any maintenance, inspection, cleaning, adjusting, or servicing of equipment that requires entrance into or close contact with the machinery or equipment, the main power disconnect switch or valve, its power source or flow of material, shall be disconnected, locked out or blocked off with a padlock, blank flange, or similar device. The equipment should be unplugged from all power sources, if possible. Residual stored energy in equipment having systems such a pneumatic, hydraulic compressed springs, energy due to difference in elevation or other sources of stored energy shall have these systems bled off, blocked or other effective means implemented to create a situation in which there is no possibility of being injured by unplanned movement of a machine or other device. In addition, before working on any lines carrying hazardous substances or lines when there is high pressure, these lines and/or valves shall be locked out, capped off or other appropriate measures taken to prevent injuries from unexpected release of the hazardous substance or pressure. I hereby agree that I understand Laredo ISD’s lockout program and have been issued my own padlock, keyed separately, to insure removal only by myself. I also agree that failure to comply with the above program can result in my suspension or termination. ____________________________________ Signature ____________________________________ Date

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Back-Related Injuries

According to past experience, approximately 37% of all work-related injuries are back related. It is estimated that one out of four people in general, and two out of three employees, suffer from low back pain eventually, regardless of the type of work they do. Although the process of lifting is responsible for a high percentage of back injuries, there are other factors that are just as responsible, such as stumbling, falling, and straining due to improper balance. Regardless of the weight, if the load is not handled properly, unnecessary injuries can occur. Take time to plan your lifting jobs. Before Lifting Plan the task and know your lifting limits Check the area for tripping and/or stumbling hazards Be sure the load is not too heavy for one person. Get help for heavy loads. Do not rush the task Be sure you are well balanced, and footwear is adequate for solid, firm support. Stand close to the object to be lifted Properly adjust lift belts or back braces, if provided

During Lifting Keep your body balanced Keep you back straight If the object is too heavy, get help Take your time lifting and moving heavy objects Make sure you have solid footing. Place one foot beside the object and the other foot

slightly behind the object to increase your balance and stability Get a good grip on the object. Use your entire hand for grasping the object, not just

the tips of your fingers Keep the load as close to your body as possible while lifting and carrying Take a deep breath while lifting Keep your muscles tense while lifting Lift with your legs, keep you back as straight as possible, and you chin tucked in Never twist while lifting Never lift while twisted Never jerk a heavy load; lift it slowly. If it does not feel right, get help

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Ladder Safety

All ladders should be inspected regularly to spot defects before an accident occurs. Never use a defective ladder. Broken or damaged ladders should be removed from service immediately. Ladders should be stored in a convenient designated place where they will not be exposed to the weather. Employees who use ladders must: Inspect ladders to be sure rungs are solid, tight, and clean and that rails are not

cracked. Avoid using any ladder with weak or damaged rails, steps, or rungs. Open stepladders fully and lock spreaders Use extension ladders only up to 60 feet and that have enough overlap. If the ladder

is extended less than 36 feet, have 4 feet of overlap between sections. Tie-of or otherwise secure the ladder in place

Never allow more than one person on a ladder Supply firm footing for the ladder. If the ground is soft or uneven, use a dry, large

section of construction board under the feet of the ladder Use the 4 to 1 rule in setting up extension ladders. It is easy to figure since the rungs

on most ladders are one foot apart. Count the rungs up to where the ladder rests on the wall. If it is 16 feet, set the ladder base four feet from the wall. Be sure that the ladder always extends at least 3 feet above the roof or landing

Face the ladder climbing up or down. Hold on with both hands. Carry tools or supplies in a tool pouch or haul them up with a line

Move the ladder frequently instead of reaching over too far. Follow the rule of keeping one’s belt buckle between the side rails

Lean toward the ladder when working and keep one hand free to grab the ladder. Ladders must always be carried with the front end high enough to clear any person

that might be in front of the ladder Set up Guidelines Ladders should be set up so that the horizontal distance from the base of the vertical

place of the support is approximately ¼ the ladder length between supports. Do not use ladders in a horizontal position as scaffolds Never set up a ladder in front of a door that opens toward the ladder, unless the door

is locked or blocked Ladder feet should have secure footing on a substantial and level base When using an extension ladder to reach high places, tie or fasten the ladder to keep it

secure Be sure that a stepladder is fully open and the metal spreader is locked before starting

to climb it Keep ladders clean and free from dirt and grease, which might conceal defects Do not leave ladders unattended on the job Do not use aluminum ladders where they may come in contact with energized electric

equipment. Fiberglass and wood ladders should be used near electrical hazards

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Ladder Use Guidelines Hold on with both hands when ascending or descending a ladder If something must be brought up the ladder, raise it with a rope or use a tools belt Always face the ladder when ascending or descending Do not jump or slide down a ladder Do not climb higher than the third rung from the top on straight or extension ladders,

or the second trend from the top on stepladders

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Ladder Inspection Checklist

Date of Inspection: _______________________ Location: ____________________ Inspector: ______________________________________________________________

Questions Check One

Yes No Are there any loose steps or rungs? (If they can be moved with the hand-they are loose.)

Are there any loose nails, screws, bolts, or other metal parts? Are there any slivers or cracked uprights, braces, steps or rungs? Are there any damaged or worn no-slip bases of the feet? Are there any badly rusted or corroded spots? Are there any loose hinges? Is the ladder wobbly? One extension ladders, are there missing or defective locks that do not seat properly when the ladder is extended?

Is the pull rope deteriorating from exposure to destructive agents or the weather?

Do aluminum ladders have any bent rungs, steps, or uprights? List of all noted unsafe acts: ____________________________________________________ _________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Recommendations, observations, and comments: ____________________________________ ___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

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Food Service Safety

General Safety Practices Employees must be properly trained in the safe operation of machines used in the

kitchen cafeteria. No employee shall use any power machine unless trained to do so Empty glass drink bottles are not allowed Matches must be stored in covered containers Radios are not allowed in work areas Electrical appliances must be disconnected when being cleaned or not in use Do not apply force to glass containers. If tight, try hot water on metal lid or carefully

tap lid. If this fails, wrap lid in towel before trying to open Do not overload pushcarts or dollies. Keep wheels clean and unclogged Keep sharp protruding objects out of the aisles and away from busy employees; all

drawers must be kept closed Place all cleaning equipment such as brooms, mops, carts, pails, etc., where they will

not be a hazard to others Keep aisles clean and clear at all times A first aid kit and fire extinguisher must be accessible to all employees Keep all cleaning products away from food Exhaust hoods must be operated at all times when ranges and/or steam kettles are in

operation. Filters in hoods must be kept clean and free of accumulated grease Receiving area

Floors must be kept in safe condition and free from broken tiles, defective floor

surfaces and unsafe or sliding floor mats All employees are required to use correct lifting and handling methods for various

types of food and other materials Be certain trash containers are free of leaks, adequate in numbers and size, and

properly placed in work areas. Do not overload these containers Floors must be kept clear and free of hazards Adequate tools must be available for opening boxes, cartons, etc. of products and

materials Storage areas Shelves must be adequate to bear the weight of items stored Heavy items must be stored on middle (waist high) shelved or below. Medium to

light weight items must be stored on middle shelves and light items on top shelves. Store all glass containers on bottom shelves

An appropriate size stepladder must be available in storeroom and other areas. Do not use milk crates, chairs or other unstable items to stand on

Keep cartons and other combustible/flammable materials stored away from light bulbs/florescent lights

Light bulbs/fluorescent lights must be guarded

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Food Preparation Area

Electrical equipment must be properly grounded Electrical equipment must be inspected monthly for defects Floors must be clean and free of spillage. Employees must immediately clean up

spilled items and dry mop to minimize excess water on the floor Equipment must be stored out-of-the-way, preventing possible struck by/ struck

against and trip/fall injuries Mixers, slicers and other equipment must be in safe operating condition and

adequately guarded Beaters must be properly maintained to avoid injury from broken metal parts and

foreign particles in food Machines not working properly must be tagged and/or locked out and not used until

repaired For equipment emergency repairs, contact the Maintenance Department/Division of

Operations Non-emergency requests for equipment repairs must be reported to the food service

manager

Serving area

Steam tables must be cleaned daily and regularly maintained Safety valve equipment must be operative, especially as it pertains to gas and steam Serving counters and tables must be free from broken parts and wooden or metal

slivers and burrs Silverware and plastic equipment must be inspected regularly and chipped or cracked

items removed Floors and ramps must be in good condition. These areas must be mopped when

necessary and on a daily basis The traffic flow must be organized so that students so not collide while carrying trays

or obtaining food Food preparation machines

Clear the immediate area around all equipment used for cutting, slicing, or chopping Never place your fingers in the cutting point of operation If any machine jams, shut off the power immediately; contact your manager If any of the machines are not functioning properly, stop operation and notify your

manager immediately Pay close attention when operating any machines or equipment; a moment of

distraction could result in an accident Always return the slicer to the zero position. When finished using this equipment,

unplug it. This will help to prevent injury during clean up. Use appropriate gloves when using or cleaning the slicer

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When using chopping or slicing attachments on the mixing machine, be sure that the attachments is firmly placed in the operating position and the guard is in place

Never leave a machine running without attention. Shut off the power before leaving, even if it is only for a moment

Cutlery When not in use, knives or other sharp instruments must be stored in the racks

provided and/or designated drawers Always select the correct knife for the job Pay close attention to the job at hand, particularly when handling sharp knives.

Distractions cause accidents Before using a knife, inspect it for defects; the handle must be dry and free of

splinters and burrs, and the blade must be properly sharpened Special metal-mesh gloves must be worn during boning and cutting Butcher’s steels, used for sharpening knives, must be operated by keeping the blade

edge of the knife away from the body Only authorized and properly training persons shall be permitted to sharpen knives Knives with rusty or chipped blades are not allowed and must be discarded Keep knives sharp; dull knives cause more accidents that sharp ones

Dishwashing equipment Floors around the dish machine must be mopped frequently to prevent slips and falls Only authorized employees shall make adjustments on automatic equipment If a machine jams, shut off the power and the hot water immediately. Do not reach

into the wash area; serious scalds could result from such action Handle trays with care and do not overload machine When moving carts, trays or utensils, consider other employees in the area. Rush

period and close quarters call for job concentration in order to prevent accidents Garbage Disposals Do not, under any condition, reach into the grinding chamber. If the machine is

jammed, stop it immediately and report the problem to your manager Electric garbage disposals operate safely and efficiently only when sufficient water is

used. The valve must be set so that water swirls around the cone Do not stuff or pack waste into the opening Be certain all controls are working properly and all guards are in place before

operating Do not allow glass, metal, crockery or plastic to enter the grinder. If this occurs, stop

the grinder immediately and notify your manager Do not attempt to repair any garbage grinders. Report all problems to your manager

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Chemical Usage Do not mix chemicals – only mix them with water Read product labels – mix product in recommended solutions. Ask you manager how

to mix a 4 to 1 solution or 10 to 1, etc., if you do not understand Wash your hands after using any chemical including dishwater Never transfer chemicals from one container to another Be careful when handling full strength delimers; always wear goggles and gloves, as

they contain acid Make sure you have available Material Safety Data Sheets (MSDS) or SDS on each

chemical used in your food service areas. This is important in case of an accident. Your supplier or distributor must furnish you with these MSDS’s or SDS’s

Store all chemicals and/or poisons away from food

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Ladder Safety

All ladders should be inspected regularly to spot defects before an accident occurs. Never use a defective ladder. Broken or damaged ladders should be removed from service immediately. Ladders should be stored in a convenient designated place where they will not be exposed to the weather. Employees who use ladders must Inspect ladders to be sure rungs are solid, tight, and clean and that rails are not

cracked. Avoid using any ladder with weak or damaged rails, steps, or rungs. Open stepladders fully and lock spreaders Use extension ladders only up to 60 feet and that have enough overlap. If the ladder

is extended less than 36 feet, have 4 feet of overlap between sections. Tie-of or otherwise secure the ladder in place

Never allow more than one person on a ladder Supply firm footing for the ladder. If the ground is soft or uneven, use a dry, large

section of construction board under the feet of the ladder Use the 4 to 1 rule in setting up extension ladders. It is easy to figure since the rungs

on most ladders are one foot apart. Count the rungs up to where the ladder rests on the wall. If it is 16 feet, set the ladder base four feet from the wall. Be sure that the ladder always extends at least 3 feet above the roof or landing

Face the ladder climbing up or down. Hold on with both hands. Carry tools or supplies in a tool pouch or haul them up with a line

Move the ladder frequently instead of reaching over too far. Follow the rule of keeping one’s belt buckle between the side rails

Lean toward the ladder when working and keep one hand free to grab the ladder Ladders must always be carried with the front end high enough to clear any person

that might be in front of the ladder Set up Guidelines Ladders should be set up so that the horizontal distance from the base of the vertical

place of the support is approximately ¼ the ladder length between supports Do not use ladders in a horizontal position as scaffolds Never set up a ladder in front of a door that opens toward the ladder, unless the door

is locked or blocked Ladder feet should have secure footing on a substantial and level base When using an extension ladder to reach high places, tie or fasten the ladder to keep it

secure Be sure that a stepladder is fully open and the metal spreader is locked before starting

to climb it Keep ladders clean and free from dirt and grease, which might conceal defects Do not leave ladders unattended on the job Do not use aluminum ladders where they may come in contact with energized electric

equipment. Fiberglass and wood ladders should be used near electrical hazards

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Ladder Use Guidelines Hold on with both hands when ascending or descending a ladder If something must be brought up the ladder, raise it with a rope or use a tools belt Always face the ladder when ascending or descending Do not jump or slide down a ladder Do not climb higher than the third rung from the top on straight or extension ladders,

or the second trend from the top on stepladders

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Ladder Inspection Checklist

Date of Inspection: _______________________ Location: ____________________ Inspector: ______________________________________________________________ Questions

Question Check One

Yes No Are there any loose steps or rungs? (If they can be moved with the hand-they are loose.)

Are there any loose nails, screws, bolts, or other metal parts? Are there any slivers or cracked uprights, braces, steps or rungs? Are there any damaged or worn no-slip bases of the feet? Are there any badly rusted or corroded spots? Are there any loose hinges? Is the ladder wobbly? One extension ladders, are there missing or defective locks that do not seat properly when the ladder is extended?

Is the pull rope deteriorating from exposure to destructive agents or the weather?

Do aluminum ladders have any bent rungs, steps, or uprights? List of all noted unsafe acts: ____________________________________________________ _________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Recommendations, observations, and comments: ____________________________________ ___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

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Hazard Communication Program

Objective The program has been developed to help assure that all chemicals are inventoried and properly labeled and that employees are adequately trained on chemical use, hazards involved, and protective measures. Responsible Staff Each Department Director is responsible for the overall structure and organization of this program. The principals/directors have the responsibility for implementation, staff training, and evaluation of the program at the campus/department level including: Developing an inventory of hazardous substances used on the campus/department

Note: For purposes of this program a hazardous substance is defined as any item for which a Material Safety Data Sheet (MSDS) or SDS is available.

Obtaining MSDS’s or SDS’s from the shipping and receiving department for substances used on the campus/department and maintaining an on-site folder for review and use of employees and authorities having jurisdiction. Providing and requiring the use of appropriate personal protective equipment while handling hazardous substances. The purchasing director is responsible for obtaining MSDS’s or SDS’s from suppliers for all hazardous substances purchased by the district. The shipping and receiving department is responsible for maintaining an inventory of all hazardous substances received by the district as well as maintaining copies of MSDS or SDS for distribution to campus/departments as requested. Inventory & MSDS’s or SDS’s All names of hazardous substances utilized will be compiled into a hazardous substance inventory. The inventory will be placed at the front of a binder into which corresponding MSDS or SDS sheets will be placed. Note: The inventory must include both trade name and chemical name, as provided. A

chemical inventory is necessary for better organization and location of MSDS’s or SDS’s as well as providing for easier changes and replacements.

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No hazardous substance shall be permitted for use unless an MSDS or SDS is first obtained and employees are properly trained in its use. The inventory and MSDS’s or SDS’s must be updated as new substances are added and/or old substances are deleted. Labeling The shipping and receiving department is responsible for insuring all incoming containers are properly labeled. Each principal, manager and supervisor is responsible to see that containers in their work area are always labeled properly. No substances are to be used from unlabeled containers except for substances in portable containers, obtained from labeled containers, and for immediate usage. Portable containers must also have a tap or other suitable temporary label. A general identification sign or placard can be posted in an area where a number of stationary containers have similar contents and hazards such as in the maintenance and vocational shops. Training The site safety compliance officer and science instructional staff will be responsible for training at each campus/department. Training must include:

How the Hazardous Communication Program is implemented at Laredo ISD and per each specific department (i.e. – through these documented procedures and training).

How to read and interpret labels and MSDS's or SDS’s That hazardous substance inventories and MSDS or SDS binders are available and where they are kept. They must be kept in each department, including the maintenance shops, laboratories, custodial areas, cafeterias, vocational shops, etc…

The hazards of substances in the work area

How to protect oneself from the hazards

Protective measures provided by Laredo ISD Methods and observations included items such as visual appearance or smell that employees can use to detect the presence of a hazardous substance to which they may be exposed. (Also, proper training on use and mixing, if applicable).

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Training must be done for all employees: At the inception of the program When new substances are introduced Annually, as refresher training All new or transferred employees must be trained prior to assignment to their work

area(s). (This is incorporated into the job orientation/training procedures) Training will be documented by the attendee’s signature, date and social security

number Program Evaluation

Each Department Director is responsible for program evaluation. This consists of the following at minimum:

Verifying the hazardous substance inventories and MSDS or SDS binders on an

annual basis Quiz employees as to knowledge of:

o Location of the MSDS or SDS binder o Hazards involved with substances used in their work areas o Availability and use of Personal Protective Equipment (PPE) o Verifying training concerning Hazard Communication o When and who trained the employees o Was the training effective

Note: These items are only examples of information that can be obtained to evaluate the

effectiveness of the Hazard Communication program. Feel free to pursue the evaluation in the manner that makes most sense in your situation. However, an effective evaluation must be done. Principals, managers, and supervisors must also periodically evaluate this program, including availability and updating of the MSDS’s or SDS’s and training of their employees.

Document the results of the evaluation and develop an action plan to correct deficiencies

Note: Laredo ISD’s intentions are to comply with the components of the OSHA Hazard

Communication Standard (29 CFR 1910.1200), which has been adopted by the Texas Education Agency. Laredo ISD is making every effort to implement this program and to protect its employees form injuries/illnesses while using any types of chemicals

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Lockout Procedure

Purpose This procedure describes requirements for the lockout of equipment, machinery, systems, etc. It must be followed by all employees who clean, service, repair, adjust or otherwise maintain these items. This procedure has been developed to assist in protecting employees from injury due to unexpected start-up or release of electricity or other type of stored energy. Lockout procedures apply to all employees in varying levels of exposure. This procedure has been developed to notify and instruct all employees of its importance. Responsibility It is the responsibility of the principals, managers and/or supervisors to see that employees involves in the activities mentioned previously are instructed in these procedures and be required to adhere to them. A lockout agreement must be signed by each affected individual. These employees only will be considered authorized to lockout equipment or machinery. Employees must also be educated in the need for these procedures and they should not attempt to remove a lockout device or override it to energize any equipment/machinery. Supervisors must enforce this procedure. Preparation for Lockout Prior to locking out any equipment, the authorized employee(s) must locate and identify all switches, valves or other energy isolating devices which apply to this equipment. Remember, more than one energy source (electrical, mechanical, or other) may be involved. The authorized employees must know the type and magnitude of energy that the machine or equipment utilizes and the associated hazards. Lockout Procedure Notify all affected employees that their equipment will be locked out and the reason

why If in operation, shut equipment down in the usual manner Operate the switch, valve, and/or other energy isolating device(s) so that the

equipment is isolated from its energy source(s). Stored energy (such as that in springs, elevated machine members, rotating flywheels, hydraulic systems, and air, gas or water pressure, etc.) must be dissipated or restrained by methods such as repositioning, blocking, bleeding down, etc…

Lockout the energy isolating devices with individual lock(s). These locks must be assigned to each affected employee

After insuring that no personnel are exposed, and performing a check on having disconnected the energy source, operate the push button or other normal operating controls to make certain the equipment is not operative

Caution: Return operating control(s) to the “neutral” or “off” position after the test

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The equipment is now locked out Restoring machines or equipment to normal production operations After services and/or maintenance are complete and equipment is ready for normal

operations, check the area around the machine or equipment to ensure that no one is exposed

After all tools have been removed from the machine or equipment, guards have been reinstalled and employees are clear, remove all lockout devices

Operate the energy isolating devices to restore energy to the machine or equipment Procedure involving more than one person In the preceding steps, if more than one individual is needed to lockout the equipment, each person shall place his/her own personal lockout device on the energy isolating device(s). When an energy isolating device cannot accept multiple locks or tags, a multiple lockout device (hasp) may be used. If lockout is used, a single lock may be used to lockout the machine or equipment with the key being placed in a lockout box or cabinet that allows the use of multiple locks to secure it. Each employee can then use his/her own lock to secure the box or cabinet. When each person no longer needs to maintain his/her lockout protection, that person can remove his/her lock from the box or cabinet. Basic rules for using lockout procedures All equipment shall be locked out to protect against accidental or inadvertent operation when such operation could cause injury to personnel. Do not attempt to operate any switch, valve, or other energy isolating device where it is locked out. “Locking out” or “disconnecting” equipment may simply be unplugging the equipment. A common example is unplugging a kitchen slicer while cleaning or storing it.

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Employee Lockout Agreement

I, the undersigned, have been instructed on the proper procedure in using lockouts when in an area that could cause serious physical harm to others or me. This is per Occupational Safety & Health Association’s (OSHA’s) Lockout/Tag out program in paragraph 1910.147. Even though Laredo ID is not required to subscribe to the OSHA Act, it is their policy to subscribe to this paragraph of the act due to the potential harm of myself, their employees and others. I, agree, before any maintenance, inspection, cleaning, adjusting, or servicing of equipment that requires entrance into or close contact with the machinery or equipment, the main power disconnect switch or valve, its power source or flow of material, shall be disconnected, locked out or blocked off with a padlock, blank flange, or similar device. The equipment should be unplugged from all power sources, if possible. Residual stored energy in equipment having systems such a pneumatic, hydraulic compressed springs, energy due to difference in elevation or other sources of stored energy shall have these systems bled off, blocked or other effective means implemented to create a situation in which there is no possibility of being injured by unplanned movement of a machine or other device. In addition, before working on any lines carrying hazardous substances or lines when with high pressure, these lines and/or valves shall be locked out, capped off or other appropriate measures taken to prevent injuries from unexpected release of the hazardous substance or pressure. I hereby agree that I understand Laredo ISD’s lockout program and have been issued my own padlock, keyed separately, to insure removal only by myself. I also agree that failure to comply with the above program can result in my suspension or termination. ____________________________________ Signature ____________________________________ Date

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Back-Related Injuries

According to past experience, approximately 37% of all work-related injuries are back related. It is estimated that one out of four people in general, and two out of three employees, suffer from low back pain eventually, regardless of the type of work they do. Although the process of lifting is responsible for a high percentage of back injuries, there are other factors that are just as responsible, such as stumbling, falling, and straining due to improper balance. Regardless of the weight, if the load is not handled properly, unnecessary injuries can occur. Take time to plan your lifting jobs. Before Lifting Plan the task and know your lifting limits Check the area for tripping and/or stumbling hazards Be sure the load is not too heavy for one person. Get help for heavy loads Do not rush the task Be sure you are well balanced, and footwear is adequate for solid, firm support Stand close to the object to be lifted Properly adjust lift belts or back braces, if provided

During Lifting Keep your body balanced Keep you back straight If the object is too heavy, get help Take your time lifting and moving heavy objects Make sure you have solid footing. Place one foot beside the object and the other foot

slightly behind the object to increase your balance and stability Get a good grip on the object. Use your entire hand for grasping the object, not just

the tips of your fingers Keep the load as close to your body as possible while lifting and carrying Take a deep breath while lifting Keep your muscles tense while lifting Lift with your legs, keep you back as straight as possible, and you chin tucked in Never twist while lifting Never lift while twisted Never jerk a heavy load; lift it slowly. If it does not feel right, get help

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Housekeeping and Fire prevention

Good housekeeping is a vital part of Laredo ISD’s safety program. It helps prevent accidents caused by spills and materials carelessly left in the workplace. A clean work environment is also important for fire prevention. The cost of having adequate fire protection is much less expensive compared to the cost of having a fire. It is the responsibility of all employees to keep their work areas clean and neat. The following rules apply to all employees: All work areas, passageways, storerooms, and service rooms should be kept clean and

orderly Only designated storage areas are to be used to store materials All materials, tools and equipment must be stored properly and in a stable position, to

prevent rolling or failing Containers should be provided for the collection of trash in each work area. These

containers should be emptied regularly Eating areas should be separated from the work area and maintained in a clean and

orderly condition Keep flammable and combustible liquids stored and covered in approved containers Clean up all spills of any combustible liquids immediately Keep combustible rubbish stored in closed containers outside of and away from

buildings Keep flammable and combustible liquids, and trash away from heat and potential

ignition sources Electrical wiring should be kept in good condition. Report any faulty wiring Keep fire exits clearly marked and unobstructed Hydrants should be kept accessible at all times Employees expected to use fire extinguishers should be trained in their use. Fire

extinguishers should be accessible and in working order

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EMPLOYEE RETURN TO WORK PROGRAM

Safety/Risk & Emergency Management Department

Standard Operating Safety Manual

Chapter

4

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Employee Return to Work Program

Returning injured employees to their jobs as quickly as possible, with minimal disability and cost is a major concern of the Laredo ISD; it benefits the district and the employees, both economically and socially. Listed below are some of the benefits associated with a Return to Work Program

Reduce Injury Severity – Through the return of employees to productive roles as soon as possible following an injury, we will minimize the number of lost time days. Reduce chances of permanent disability and vocational rehabilitation – Experts in the field of rehabilitation contend that the psychological aspect is more critical to the return of employees to productive role than the actual physical aspect of the injury. If injured employees are placed back in productive and stimulating roles, the corresponding psychological progression of rehabilitation will be accelerated. Accelerates the injured employees’ recovery – Experts in the field of rehabilitation indicate that injured employees placed in modified or restricted work will return to their regular job much sooner than if they are off work at home. If employees indicate that they want to return to their regular job, this should first be cleared with the attending physician in writing. Maintains an experienced work force – Occasionally, when employees are away from work for an extended period, they become concerned about their job security if management does not contact them. In some cases, they will contact a lawyer to determine their rights. An effective return to work program should reduce these feelings of insecurity, and promote organizational morale. Minimizes medical care expenses –Returning injured employees to work, as soon as possible, reduce the chance of permanent disability and corresponding medical expenses. Reduces indirect costs of injuries – The hidden or uninsured costs of injuries generally exceed the insured’s cost by four to six time. Decreasing the length of time away from work through an effective return to work program will reduce the hidden costs of injuries. Reduces lost time compensation costs – The amount of monies pain annually for lost time compensation costs can be reduced through an effective return to work program. Avoids costly litigation – Minimizing the time for an attorney to become involved. Laredo ISD recognizes that returning injured employees to work is not always easily accomplished. An effective return to work program requires close communication between the employer, the injured employees, and the treating physician. Consideration should be given to: Temporary modification of the regular job Return to work on a part-time basis Check the employees’ job application for transferable skills

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These situations enable employees to ease back into the work force and build up strength and endurance gradually. It is crucial that the job requirement information, including the job description and a list of the various tasks associated with the job, is relayed to the treating physicians for their review and consideration

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FORMS

Safety/Risk & Emergency Management Department

Standard Operating Safety Manual

5

11

Violations of Safety Rules Statement  

All employees must follow all safety rules, regulations, and safe work practices as outlined in the district safety policies. Supervisors have the responsibility to ensure that all employees under their supervision are trained and informed to practice safety, and to make sure that all employees wear safety equipment appropriate to the task they are performing. Failure to follow safety rules and safe work practices will result in disciplinary actions up to and including termination.

  I, certify that I have read and understand the above statement and have been given an opportunity to have all my questions answered.

 

  

Name of Employee (Please Print)     

 Signature of Employee Date

    

 Signature of Witness Date

9 4 O F 9 7

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Warning Notice for Violation of Safety Rules and Procedures

Employee Name: ________________________________________________________ Department: _________________________ Date of Violation: _____________ Type of Violation: _______________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ Corrective Measures Taken: _______________________________________________

_____________________________________________________________________

_____________________________________________________________________ Principal’s/Supervisor’s Signature: _________________________________________ Manager’s Signature (if Applicable): ________________________________________ Employee’s Signature: ___________________________________________________ Date: ____________________ cc: Personnel File Principal/Manager/Supervisor’s File

9 5 O F 9 7

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Laredo Independent School District

Student Science Safety Contract

This is to certify that I, ______________ have been instructed in the following safety components of this science class and have read and agree to abide by the safety regulations as set forth and also any additional printed instructions provided by the instructor and/or school. I further agree to follow all other written and verbal instructions given in class. 1. Safety rules 2. Location and proper use of the following safety equipment.

k. Fire extinguisher l. Fire blanket m. Eye protective devices n. Eyewash o. Deluge/drench shower p. Chemical dispensing containers q. Master shutoff for gas, electricity, and water r. Heat source (Bunsen burner), alcohol lamp, microwave, etc. s. First-aid kit t. Emergency telephone listing and location

Safety procedures for the following situations: 1. Fire 2. Chemical splash to the body 3. Eye emergency 4. Chemical spill Student Signature___________________________ Date______________________ Keep a copy for the instructor and file a copy with the administration. Date filed with administration_________________ Signature of individual filing contract in file:____________________________________

9 6 O F 9 7

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Ladder Inspection Checklist

Date of Inspection: _______________________ Location: ____________________ Inspector: ______________________________________________________________ Questions

Question Check One

Yes No Are there any loose steps or rungs? (If they can be moved with the hand-they are loose.)

Are there any loose nails, screws, bolts, or other metal parts? Are there any slivers or cracked uprights, braces, steps or rungs? Are there any damaged or worn no-slip bases of the feet? Are there any badly rusted or corroded spots? Are there any loose hinges? Is the ladder wobbly? One extension ladders, are there missing or defective locks that do not seat properly when the ladder is extended?

Is the pull rope deteriorating from exposure to destructive agents or the weather?

Do aluminum ladders have any bent rungs, steps, or uprights? List of all noted unsafe acts: _________________________________________________ ________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Recommendations, observations, and comments: ________________________________________________________________________ ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

9 7 O F 9 7

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Employee Lockout Agreement

I, the undersigned, have been instructed on the proper procedure in using lockouts when in an area that could cause serious physical harm to others or me. This is per Occupational Safety & Health Association’s (OSHA’s) Lockout/Tag out program in paragraph 1910.147. Even though Laredo ID is not required to subscribe to the OSHA Act, it is their policy to subscribe to this paragraph of the act due to the potential harm of myself, their employees and others. I, agree, before any maintenance, inspection, cleaning, adjusting, or servicing of equipment that requires entrance into or close contact with the machinery or equipment, the main power disconnect switch or valve, its power source or flow of material, shall be disconnected, locked out or blocked off with a padlock, blank flange, or similar device. The equipment should be unplugged from all power sources, if possible. Residual stored energy in equipment having systems such a pneumatic, hydraulic compressed springs, energy due to difference in elevation or other sources of stored energy shall have these systems bled off, blocked or other effective means implemented to create a situation in which there is no possibility of being injured by unplanned movement of a machine or other device. In addition, before working on any lines carrying hazardous substances or lines when with high pressure, these lines and/or valves shall be locked out, capped off or other appropriate measures taken to prevent injuries from unexpected release of the hazardous substance or pressure. I hereby agree that I understand Laredo ISD’s lockout program and have been issued my own padlock, keyed separately, to insure removal only by myself. I also agree that failure to comply with the above program can result in my suspension or termination. ____________________________________ Signature ____________________________________ Date