Start-Up Phase of the Pacific Centre for Renewable Energy and Energy Efficiency (PCREEE) Sixth Meeting of the Pacific Advisory Group (PEAG), SPC, NABUA:

Start-Up Phase of the Pacific Centre for Renewable Energy and Energy Efficiency (PCREEE)

Sixth Meeting of the Pacific Advisory Group (PEAG), SPC, NABUA: 16 – 18 November 2015

Mr. Solomone Fifita (SPC) and Mr. Martin Lugmayr (UNIDO)

PCREEE Mile-Stones

UNIDO-SPC discussions under the “Strategic Programme for Scaling-Up RE Markets in PICTs” funded by Austria

Part of a wider initiative to establish a global network of regional centre for SIDS in Africa, Caribbean, Pacific and Indian Ocean

MOU between Austria, UNIDO and SIDS DOCK

UNIDO concept presented at the 4th PEAG meeting, 3 to 4 Dec. 2013

Needs assessment and project document developed by SPC/UNIDO

Validation workshop, 12 to 13 March 2014, in Fiji, Nadi

Consideration by Energy Ministers, 31 March to 04 April 2014

Network of centres included in the implementation matrix of the SAMOA Pathway – side event organized in September 2014

Result of needs assessment

The majority are in favour to having such a centre; however, almost 40% mentioned that it would depend on the mandate.

PCREEE needs assessment (some findings):

1. PICTs adopted ambitious RE&EE targets and achieved progress in some areas in relation to other regions

2. Implementation of targets face continued barriers (e.g. policy, technical, capacities, financial, knowledge, data, market)

3. Lack of knowledge management, data sharing and documentation

4. Lack of training and applied research networks and qaulity assurance (certification of equipment and training, accredidation)

5. Highly subsidized market with no economies of scale

6. Low local value creation of many RE&EE projects due import of technology and expertise

PCREEE needs assessment (some findings):

1. Very limited opportunities for local RE&EE businesses and industry

2. Low attention and budget for some areas (e.g. transport, cooking, waste to energy, gender, rural electrification)

3. Need for strengthening the fragmented regional support framework

4. No RE&EE targets in the FAESP framework

5. Regional opportunity gaps in policy execution, capacity building, knowledge management, investment and business promotion

1. RE&EE not addressed holistically in most programs/projects

1. Lack of systematic technical steering and creation of synergies (more coordination rather than leadership)

2. Lack of sustainability and documentation of RE&EE project results

3. Lack of SIDS-SIDS cooperation on common issues

Recommendations of needs assessment:

1. Need for such a centre and a more systematic RE&EE approach

2. Shall have a strong technical mandate and address RE&EE equally

3. Think-tank and hub for sustainable activities and issues

4. One-stop shop responding to neets of countries and private sector

5. Creation of synergies between projects and technical steering

6. Fill existing gaps and avoid duplication and competition

7. Make use of existing national/regional institutions and capacities during implementation

8. Shall be well integrated in the existing institutional framework

9. Shall contribute to and operate under the FAESP

10.To be hosted by one of the CROP agencies or a national institution with regional outreach and comparative avantages

11.Competetive selection process of host organization

Technical Programme of PCREEE:

1.Capacities of the public and private sectors on various RE&EE aspects strengthened and applied (e.g. training and research networks, accreditation and certification)

2.Availability of investment and market data, awareness and advocacy on sustainable energy are strengthened (e.g. RE&EE Observatory, campaigns, RE&EE industry report)

3. Investment and business opportunities for local companies and industry are created and implemented (e.g. investment pipeline and forums, facility to support local businesses and start-ups)

CapacityDevelopment

KnowledgeManagement

and Awareness

Investment and Business

Promotion

Soft Activities

To Enable Hardware

CapacityDevelopment

KnowledgeManagement

and Awareness

Investment and Business

Promotion

Soft Activities

To Enable Hardware

Respond to the needs of countries and private sector

Overall objective of PCREEE

Contribute towards increased access to modern, affordable and reliable energy services, energy security and mitigation of negative externalities of the energy system (e.g. local pollution, GHG emissions) by creating an enabling environment for renewable energy and energy efficiency markets and investments.

Contribute towards increased access to modern, affordable and reliable energy services, energy security and mitigation of negative externalities of the energy system (e.g. local pollution, GHG emissions) by creating an enabling environment for renewable energy and energy efficiency markets and investments.

SIDS-SIDS Cooperation / Global Network of Regional Sustainable Energy Centers

UNIDO supports regional organizations and their member states in the creation of regional sustainable energy centers

Caribbean Centre for Renewable Energy and Energy Efficiency (CCREEE)

Preparatory process in partnership with SIDS DOCK and CARICOM Secretariat

Financial support of the Austrian Development Agency (ADA)

Needs assessment and project document on the design of the centre finalized

Validation workshop, held from 21 to 22 July 2014 in Dominica

CCREEE approved by the Ministerial COTEDs on Energy and Environment in November 2014 and February 2015

The 36th Regular Meeting of CARICOM Heads of Government, held at Bridgetown, Barbados, 2-4 July 2015, endorsed the creation of CCREEE and confirmed Barbados, as the host country.

Inauguration of the centre took place on 28 October 2015 in Barbados

The ECOWAS Centre for Renewable Energy and Energy Efficiency (ECREEE) - SIDS DOCK hub for the African SIDS (www.ecreee.org)

PCREEE host organization selection process

Competitive host selection process facilitated by PIFS and UNIDO

Bidding criteria and evaluation framework established

PIFs launched the bidding process in November 2014 (circular: 157/14) - submission deadline: 30 January 2015

One joint submission of CROP members was received - consortia led by SPC, including PPA, SPREP, USP and PIFS

SPC would be the host and consortia partners act as thematic hubs

A hired consultant evaluated the bid with a score of 75.5% of 100%.

Selection panel comprising SIDS DOCK, UNIDO, EU, Palau and Tonga recommended SPC bid for approval and gave directions

Approval by Ministers in September 2015

Phase 1: Preparatory - completedPhase 2: Start up phase - currentPhase 3: First Operational Phase

3 PHASES OF ESTABLISHING A CENTRE

PCREEE host country under the umbrella of SPC

SPC wants to strengthen the country presence in its island member countries. Tonga expressed interest in welcoming SPC and PCREEE to Nuku’alofa.

DG of SPC and PM of Tonga signed a MOU which includes support for the placement of the SPC-hosted Centre in Tonga

DPM wrote to DG of SPC confirming his commitment to support SPC to locate the centre at Nuku’alofa

SPC conducted a meeting of the PEOG in mid-Oct to move the PCREEE establishment forward

Update to partners at PEAG meeting in November

Further discussions needed at all levels and agreement to be signed

Raised issues of the host selection panel

Define roles and responsibilities between SPC and thematic hubs through a MOU

Funds should be managed separately, under the control of the Director of the centre;

Impact for countries & private sector to be maximized and measured;

Need for external stakeholders to participate in the recruitment process of staff for the Centre;

Autonomy of the centre to ensure its independence (e.g. sign contracts, recruit staff by using flexible and cost-effective models);

Role of PEAG and PEOG in providing oversight to the centre to be clearly defined and articulated; update of TORs;

Centre to work closely with the newly established regional sustainable energy centres for SIDS in the Caribbean and Africa.

Target Groups (e.g. policymakers, developers, utilities, SMEs, civil society)

Final Beneficiaries in the Pacific

PEOG and PEAG PEOG and PEAG Oversight on PCREEE operations: provision of strategic guidance and ensure coherence; monitoring of PCREEE performance; appoint the executive director and external evaluators;

National Focal Institutions (NFIs) National Focal Institutions (NFIs) Thematic Hubs (THs)Thematic Hubs (THs)

National Focal Institutions (NFIs) and Thematic Hubs (HBs) - Participate actively in the identification, appraisal, execution and monitoring of projects and activities of PCREEE; provide data and information on the national RE&EE sector;

PCREEE Executive Board (EB)PCREEE Executive Board (EB)Technical review and approval of major planning and execution documents (e.g. business plan, work plans & budget, status and other technical documents); review procurements and co-funded projects above a certain level;

PCREEE Secretariat Preparation and execution of business plan, annual work plans and budgets; preparation of annual status reports; develop, coordinate, co-fund and execute activities; preparation and execution of tenders and call for proposals; appraisal and contracting of projects;

Universities and schools

Non-energy private sector

Civil society

Regulators

Banks and

investors

utilities/IPPs

Policy makers

Media

donor partners

Int. Organiza

tions

Sustainable energy industry

PCREEE and its Thematic Hubs (HBs)

Draft Composition of the Executive Board of PCREEE

PCREEE Executive Board

• (1) from each region (Micronesia, Melanesia Micronesia) • (1) from each SPC, SPREP, USP, PPA and PIF • (1) from SEAPI (coordinating private sector inputs)• (1) from civil society (to be confirmed)• (1) from each core partner (e.g. UNIDO, Austria, SIDS DOCK)• (1) observers (e.g. other partners)

PCREEE Executive Board

• (1) from each region (Micronesia, Melanesia Micronesia) • (1) from each SPC, SPREP, USP, PPA and PIF • (1) from SEAPI (coordinating private sector inputs)• (1) from civil society (to be confirmed)• (1) from each core partner (e.g. UNIDO, Austria, SIDS DOCK)• (1) observers (e.g. other partners)

PEOG and PEAG PEOG and PEAG Annual EB meetings back to back to PEAG meetings

Draft Organizational Chart of Secretariat

The PCREEE Secretariat will:

•employ permanent administrative and technical PCREEE staff •employ temporary project staff (funded by project funds)•International seconded experts •External Consultants for specific assignments (procurement)

Department for Management and Organizational Development (DMOD)

Department for Management and Organizational Development (DMOD)

Technical Department (TD)Technical Department (TD)

Department of Administration & Finance (DAF)

Department of Administration & Finance (DAF)

Departments of Secretariat

Department of Administration and Finance (DAF)

Technical Department (TD)

Department for Management and Organizational Development

(DMOD)

Interim Director

(12 months secondment from SPC)

Interim Director

(12 months secondment from SPC)

Energy Efficiency Private Sector Expert

(UNIDO)

Energy Efficiency Private Sector Expert

(UNIDO)

Programme Assistant

(8 months SPC secondment to PCREEE)

Programme Assistant

(8 months SPC secondment to PCREEE)

Head Administration & Finance

(from SPC Senior Admin Officer, Suva - 12 months)

Head Administration & Finance

(from SPC Senior Admin Officer, Suva - 12 months)

Data Base Officer

(SPC EDD Energy)

Data Base Officer

(SPC EDD Energy)

Programme Assistant/Receptionist

(12 months secondment from Tonga govt)

Programme Assistant/Receptionist


Communication and Information Officer

(SPC EDD RIU in Suva)

Communication and Information Officer

(SPC EDD RIU in Suva)

Renewable Energy Expert

SPC North REP Team leader in Pohnpei)

Renewable Energy Expert

SPC North REP Team leader in Pohnpei)

Energy Efficiency Expert

(SPC PALS Project Manager)


(SPC PALS Project Manager)

Centres Expert

(UNIDO HQ)

Centres Expert

(UNIDO HQ)SIDS DOCK CoordinatorSIDS DOCK Coordinator

Centres focal points

(CCREEE, ECREEE)

Centres focal points

(CCREEE, ECREEE)

Capacity Development Expert

(SPC PACTVET Team)

Capacity Development Expert

(SPC PACTVET Team)

Renewable Energy Private Sector Expert

(UNIDO)

Renewable Energy Private Sector Expert

(UNIDO)

Project Manager

(seconded by Tonga to work on the GEF-6 and

EDF 11 Projects)

Project Manager

(seconded by Tonga to work on the GEF-6 and

EDF 11 Projects)


Tonga's PALS National Coordinator (Jan 2016 - Dec 2017)


Tonga's PALS National Coordinator (Jan 2016 - Dec 2017)

Temporary project staff, secondments

and consultants

Temporary project staff, secondments

and consultants

Capacity Development Officer

Tonga's PACTVET Coordinator (Jan 2016 - Dec 2018)

Capacity Development Officer

Tonga's PACTVET Coordinator (Jan 2016 - Dec 2018)

Based in Tonga

Based in Suva

Based in Tonga

Based in SuvaAdministraton and

HR Officer

(from SPC HR, Suva - 12 months)

Administraton and HR Officer

(from SPC HR, Suva - 12 months)

Finance Officer

(from SPC EDD, Suva - 12 months)

Finance Officer

(from SPC EDD, Suva - 12 months)

Logistic Assistant


Logistic Assistant


Finance Clerk


Finance Clerk


Draft Organisational Chart of PCREEE (2016 to 2020)

Indicative Budget requirements for the first operational phase of PCREEE (in EUR) – high impact scenario

Sustainability through local resources, broad donor partnerships, mobilized project funding and „fee for service“

Funding sources Year 1 Year 2 Year 3Total(USD)

Secretariat of the Pacific Community (SPC) 203.867 203.867 203.867

611.600

Government of Tonga 66.000 66.000 66.000 198.000

United Nations Industrial Development Organization (UNIDO) 283.800 165.000 205.700

535.700

Austrian Ministry for Foreign Affairs 173.800 220.000 110.000 613.800

Austrian Development Agency (to be committed in January 2016) 165.000 220.000 110.000

550.000

Total 892.467 874.867 695.567

2.509.100

Indicative cash & in-kind contributions for first operational phase of PCREEE

Way forward

•Signing of MOU between Consortia Partners

•Amendment of TORs of the PEOG and PEAG

•Finalisation of project document and submission to UNIDO EB for approval

•Signing of funding agreements with donor partners

•Internal discussions at SPC,Tonga, consortia, UNIDO, etc•Signing of HQ agreement with the Government of Tonga, if everything Ok

•Planning of High-Level Inauguration Ceremony [Aug 2016]

•Recruitment and relocation of first staff •Development of first work plan & first meeting of the Board

Documents

Start-Up Phase of the Pacific Centre for Renewable Energy and Energy Efficiency (PCREEE) Sixth Meeting of the Pacific Advisory Group (PEAG), SPC, NABUA: