State Department of Education

District Training ‘Live Call’Post-code, Cohort, Advanced

Coursework, & SMARTFriday, June 14, 2013

Please turn on your speakers and open the chat box.

District Training ‘Live Call’

Agenda9:30 – Welcome This session is being recorded and will be posted online9:35 - 10:00 – Assessment Post-Code– Video/Q&A10:00 - 10:20 – Historical Adjusted Cohort Graduation Rate – Video/Q&A10:20 - 10:55 – A-F Advanced Coursework Report – Video/Q&A10:55 - 11:30 – SMART Report – Video/Q&A11:30 - 11:40 – Closing, General Q&A

SDE Presenters:•Kurt Bernhardt, Exec. Director of R&D, Accountability•Duane Brown, Data Coordinator2

May 1st to June 21th Graduation Cohort ReportMay 31st to June 30th SMART ReportA-F Advanced CourseworkJune 10th to July 10th Post-Code Applications

Accountability Data Reports and Certification

Windows

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AssessmentPost-Code

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The Assessment Post-Code application allows schools and districts to review and certify demographic, indicators, and other elements of 3-8 and EOI assessments. After the data have been reviewed and certified, it will be sent back to the testing company where the final results will be compiled. The data reviewed and certified during this window will be used to populate the performance and growth sections of the A-F Report Card.

Purpose of the Assessment Post-Code Application

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From the data entered during Pre-Code and during the testing window on CTB’s website.

From the information bubbled in on paper test forms.

Where do the data come from?

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Known Bugs Birthdates – fixed 78% No Score Code, ELL first year exempt,

emergency exempt, Invalidation, Student Valid Attempt, Title X

Duplicate Student/Subject

Assessment Post-Code Key Points

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4-Year Adjusted Cohort

Graduation Rate8

From the USDE as defined in 34 C.F.R. §200.19(b)(1)(i)-(iv):

From the beginning of 9th grade, students who are entering that grade for the first time form a cohort that is subsequently “adjusted” by adding any students who transfer into the cohort later during the 9th grade and the next three years and subtracting any students who transfer out, emigrate to another country, or die during that same period.

What is the 4-Year Adjusted Cohort Graduation Rate?

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Reported to the USDEPart of the A-F Report Card

Only for High Schools Reported on District and State Report

Cards Used for AMO calculations by

subgroup

How will the Graduation Cohort Report data be used?

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The Wave information pulled from your Student Info System Information pulled into app – no longer “live”

Certified Annual Dropout Reports Historical Assessment data to estimate the

cohort Beyond the 2012 Cohort, the SDE will

populate the Graduation Cohort Report with Certified Data from the Oct. 1, SMART, Exit and Drop-Out Reports

What Are the Data Sources for the Graduation Cohort Report?

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The last know status in 2011-2012 Older Cohorts & Upcoming Cohorts 2011-2012 vs. the other three years

4-Year Adjusted Cohort Graduation Key Points

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A-F Advanced Coursework App

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The A-F Advanced Coursework app is a WAVE application that allows schools and districts to certify the participation and performance of students taking advanced coursework

What courses should be on the report?Middle schools: Honors courses, Pre-AP courses, High School courses taken at middle school grades

High Schools: AP courses, IB courses, AICE courses, concurrent enrollment course, CareerTech industry certification courses

What is the A-F Advanced Coursework App?

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Part of the A-F Report Card Only for High Schools and Middle Schools Reported on Site Report Cards Middle schools will earn 2 bonus points

for meeting the participation criteria High schools will earn 1 bonus point for

meeting either the participation or performance criteria

How will the Advanced Coursework data be used?

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The Wave information pulled from your Student Info System Information is “live” (i.e., nightly updated from your

SIS) on the “Prepopulated Data” screen When changed to “On Screen Data Entry” the course

information is no longer updated live from your SIS

Notes: Results of AP and IB exams will be used to determine

performance points for their respective courses and won’t be on this app

What Are the Data Sources for the Advanced Coursework

Report?

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How to handle Trimesters and College Level Courses

CareerTech courses will count on the report card but will be provided in a separate report directly from CareerTech

Prepopulated vs. On-screen data entry Latest Bug Fixes

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Other Notes for the Advanced Coursework Report

SMART Report

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The Supplemental Membership Annual Reporting Totals, or SMART Report, gathers data for those students who are not reported on the October 1st Report. These are students who exited prior to, or enter after October 1.

What is the SMART Report?

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This data will supplement other reports (October 1 Consolidated Report, Exit Report, Drop Out Report) in order to gather the data necessary to calculate the Federal Four-Year Adjusted Cohort Graduation Rate.

How will the SMART Report data be used?

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The Wave The data in the Final Report section is entirely

pre-populated from your local student information system.

The Final Report data updates nightly from any changes made in your local system that day.

What Are the Data Sources for the SMART Report?

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Who do I Report? Key field questions

FTPT Status Most Recent Entry Date FreeReduced & Economic Disadvantage

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SMART Report Important Points

‘Live Call’ District Training for SMART Report, A-F Advanced Coursework and Post-Code ApplicationsWednesday, June 19th at 1:30 pmWednesday, June 26th at 1:30 pmAdditional dates and times may be added

Upcoming Training “Live Call” Events

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OSDE Service Desk – (405)522-3301dataverification@sde.ok.gov

http://ok.gov/sde/student-information-systemFind us on Twitter: @OSDE_SIS

To watch the training video again:http://vimeo.com/osde/videos

Have additional questions?

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