State State Program Improvement PlanningProgram Improvement Planning

Process and ExpectationsProcess and Expectations

National Child Welfare Resource Center for Organizational National Child Welfare Resource Center for Organizational ImprovementImprovement

A service of the Children’s Bureau, U. S. Department of Health and A service of the Children’s Bureau, U. S. Department of Health and Human ServicesHuman ServicesDate (8/03/07)Date (8/03/07)

State ExpectationsState Expectations

State will clarify any expectations ---State will clarify any expectations ---

How PIP will help achieve changes and/or How PIP will help achieve changes and/or goals set for the Child Welfare Systemgoals set for the Child Welfare System

Expectations for the planning processExpectations for the planning process

State Priorities for Program State Priorities for Program ImprovementImprovement

State will insert identified priorities –State will insert identified priorities –THEMES -- for program improvement THEMES -- for program improvement planningplanning

( This could possibly be where the PIP ( This could possibly be where the PIP planning groups are identified )planning groups are identified )

State PIP Planning StructureState PIP Planning Structure

State’s PIP planning structure:State’s PIP planning structure:Role of CFSR Team Role of CFSR Team Integration of other existing planning groups Integration of other existing planning groups State, Regional and or County Level Planning State, Regional and or County Level Planning Groups: How will the PIP be “dropped down” to Groups: How will the PIP be “dropped down” to the Regional and/or County levels?the Regional and/or County levels? Stakeholder Groups Stakeholder Groups Advisory BoardsAdvisory BoardsCore Group/ Steering CommitteeCore Group/ Steering CommitteeCommittees or workgroupsCommittees or workgroups

State’s PIP Planning ProcessState’s PIP Planning Process

The PIP planning process:The PIP planning process:Leadership InvolvementLeadership InvolvementHow will decisions be made and approved How will decisions be made and approved How will input be collected and incorporatedHow will input be collected and incorporatedProcess for internal/external consultationProcess for internal/external consultationActual writing of the PIPActual writing of the PIPDraftsDraftsRevisionsRevisionsSubmissionsSubmissions

Roles and ResponsibilitiesRoles and Responsibilities

Roles and responsibilities for PIP planningRoles and responsibilities for PIP planningGroup roles and responsibilitiesGroup roles and responsibilitiesAgency role and responsibilitiesAgency role and responsibilitiesState, Regional and County roles and State, Regional and County roles and responsibilitiesresponsibilitiesStakeholders roles and responsibilitiesStakeholders roles and responsibilitiesExternal partners roles and responsibilitiesExternal partners roles and responsibilitiesRoles and responsibilities throughout the PIP-- Roles and responsibilities throughout the PIP-- implementation, monitoring, reporting and future implementation, monitoring, reporting and future revisionsrevisions

PIP Benchmarks or MilestonesPIP Benchmarks or Milestones

PIP timelinesPIP timelinesDates for Group Planning – outline group work planDates for Group Planning – outline group work planDates for committee meetings or committee drafts or Dates for committee meetings or committee drafts or reportsreportsDates for draft planDates for draft planDates for input and revisionDates for input and revisionDates for State, Regional and/or County plansDates for State, Regional and/or County plansDate for submission to agency leadershipDate for submission to agency leadershipDate for draft to Regional Office (RO)Date for draft to Regional Office (RO)Date for PIP submission to RODate for PIP submission to RO

Next StepsNext Steps

What happens next? What happens next? Expectations for groups– Expectations for groups– ResponsibilitiesResponsibilities LogisticsLogistics

Expectations for individuals—Expectations for individuals— During the PIP development processDuring the PIP development process

Expectations throughout the entire PIP Expectations throughout the entire PIP process.process.Be clear on the charge!!!!Be clear on the charge!!!!