Statutory Declaration under Section 4(1)(b) of

the RTI Act 2005

Statutory Declaration under Section 4(1)(b) of

the RTI Act 2005

Calcutta Institute of

Engineering and Management

Tollygunge, Kolkata

West Bengal

Statutory Declaration under Section 4(1)(b) of

Calcutta Institute of

Engineering and Management

Tollygunge, Kolkata

1. PARTICULARS OF ORGANIZATION, FUNCTIONS AND DUTIES

Particulars of organization: Name of the Organization Calcutta Institute of Engineering and Management

Brief history and background

for institute establishment

Calcutta Institute of Engineering and Management (CIEM) is a

higher educational institute in Kolkata, West Bengal, India. The

Institute was founded in 2003 with an aim to develop a

"Center for Excellence", by eminent educationalists and social

workers. The Campus, spread over 5.08 acres, is named as

"Prasanta Sur Campus" after the founder Chairman Late

Prasanta Sur. It is located in the heart of Kolkata, at Kudghat,

which is a part of Tollygunge locality. The institute is about 500

meters away from Kudghat (Netaji) metro station. The institute

is owned and managed by Calcutta Institute of Engineering and

Management Society.

Affiliation and Approval CIEM is affiliated to Maulana Azad Kalam Azad University of

Technology (MAKAUT) and approved by All India Council of

Technical Education.

Principal Prof. (Dr.) Amitabha Das

Dean Academics Dr. NIlanjan De

Registrar Dr. Surajit Bhattacharyya

Functions and duties: The Institute provides education services for the following technical and management

programs:

(1) Four year B.Tech. degree programs:

• Computer Science Engineering

• Information Technology

• Electrical Engineering

• Civil Engineering

• Electronics and Communication Engineering

• Instrumentation and Control Engineering

(2) Two year degree program:

• Master of Business Administration

(3) Three year degree programs:

• Bachelor in Business Administration (Honors)

• Bachelor in Computer Application

The Institute conducts the following duties while providing educational services:

• Class room teaching.

• Conducting laboratory and workshop experiments and demonstrations.

• Conducting internal examinations.

• Conducting semester laboratory and workshop examinations on behalf of MAKAUT.

• Conducting semester theory examinations on behalf of MAKAUT.

• Facilitating industrial trainings and internships.

• Conducting seminars for the faculty members and students.

• Facilitating research and projects for the students and the faculty members.

• Facilitating industry-academia activities and talent transformation.

2. POWERS AND DUTIES OF EMPLOYEES OF CIEM

Refer to CIEM Service Rules available at http://ciem.ac.in/page.aspx?id=25

Principal Section 4.5.1(a)

Dean Academics Section 4.5.1(b)

Head of the Departments Section 4.5.1(c)

Faculty Members Section 4.5.2

Laboratory and Workshop staff Section 4.5.4

Registrar Section 4.5.3

Accounts Officer Section 4.5.3(c)

Estate Officer Section 4.5.3(d)

Administrative Officer Section 4.5.3(e)

Training and Placement Officer Section 4.5.5

Librarian Section 4.5.6(a)

Assistant Librarian Section 4.5.6(b)

Library Assistant Section 4.5.6(c)

Library Attendant Section 4.5.6(d)

System Manager Section 4.5.7(a)

System Supervisor Section 4.5.7(b)

3. THE PROCEDURE FOLLOWED IN THE DECISION MAKING PROCESS, INCLUDING

CHANNELS OF SUPERVISION AND ACCOUNTABILITY

The Institute was set up by CIEM Society, a registered Society which take all important decisions

jointly by the Chairman of Board of Governors (BoG) through regularly held BoG meetings and the

Principal of the Institute.

4. NORMS SET BY CIEM FOR THE DISCHARGE OF ITS FUNCTIONS

(i) For day to day academic activities the Principal takes the decisions with the assistance from

the Dean Academics.

(ii) For day to day campus maintenance the Registrar takes the decisions after the approval

from the Principal and these decisions are implemented by the Estate Officer.

(iii) For other non-academic administrative activities the Registrar takes the decisions after the

approval from the Principal and these decisions are implemented by the Administrative Officer.

(iv) For purchase activities the requisition is generated by the any academic or non-academic

departments. The Principal takes decision regarding the approval of these requisitions. The

Purchase Committee takes decision on these approved requisitions. The work order is released

by the Accounts Officer with the approval from the Secretary, CIEM Society for purchasing the

items cleared by the Purchase Committee.

(v) The Central Library is managed by the Librarian with approval from the Principal.

(vi) For all financial matters the CIEM Society takes the decision.

(vii) For recruitment of faculty members interview committees are constituted with the

Chairman of BoG as its head.

(viii) All the major activities of the Institute are reported in the BoG meeting by the Principal.

5. ACTS, RULES, REGULATIONS, INSTRUCTIONS, MANUALS AND RECORDS HELD

BY CIEM OR UNDER ITS CONTROL OR USED BY ITS EMPLOYEES FOR

DISCHARGING ITS FUNCTIONS

The rules and regulations used by the employees of CIEM for discharging their duties are

mentioned in the Service Rules of CIEM which is available at http://ciem.ac.in/page.aspx?id=25.

6. A STATEMENT OF THE CATEGORIES OF DOCUMENTS THAT ARE HELD BY CIEM

OR UNDER ITS CONTROL

Some of the major documents held by the Institute:

(i) Students list.

(ii) Employee list.

(iii) Year wise admission list.

(iv) Placement records.

(v) List of books available in the Central Library.

7. PARTICULARS OF ANY ARRANGEMENTS THAT EXISTS FOR CONSULTATION

WITH, OR REPRESENTATION BY, THE MEMBERS OF THE PUBLIC IN RELATION TO

THE FORMULATION OF DEPARTMENT‘S POLICY OR IMPLEMENTATION THEREOF.

The following committees contains members from the public:

(i) Grievance Redressal cell

The Cell is constituted entirely with eminent academicians from various universities of

international reputation. The Cell has the authority to arbitrate any type of grievances raised by

various stakeholders of the Institute.

(ii) Anti-ragging Committee

The committee contains members from local law enforcement agencies and eminent persons.

The committee arbitrates any complaints regarding ragging of any form raised by the students

of the Institute.

(iii) Internal Complaints Committee

The committee is formed following the recommendations of "Vishakha" guideline and it

contains lady members from the public with the experience in laws of "Sexual Harassment"

against woman in workplace. The committee arbitrates complaint raised by the woman

employees as notified in "Vishakha" guidelines.

8. STATEMENT OF BOARDS, COUNCILS, COMMITTEES OR OTHER BODIES

CONSISTING OF TWO OR MORE PERSONS CONSTITUTED AS A PART OF CIEM OR

FOR THE PURPOSE OF ITS ADVICE, AND AS TO WHETHER MEETINGS OF THOSE

BOARDS, COUNCILS, COMMITTEES AND OTHER BODIES ARE OPEN TO THE

PUBLIC, OR THE MINUTES OF SUCH MEETINGS ARE ACCESSIBLE FOR PUBLIC

The minutes of the meetings of various committees and cells are not accessible to the public.

9. DIRECTORY OF OFFICERS AND EMPLOYEES OF CIEM

Calcutta Institute of Engineering and Management

24/1A, Chandi Ghosh Road, Tollygunge, Kolkata 700040

Email : info@ciem.ac.in Front Office: 033-24219951

Web site: www.ciem.ac.in Principal's Office: 033-24286365

FAX: 033-24286365

Name Designation Room number

Prof. (Dr.) Amitabha Das Principal (in-

charge)

A202

Dr. Nilanjan De Dean

Academics

A312

Dr. Surajit Bhattacharya Registrar A102

Mr. Aditya Dey Accounts

Officer

L109

Mr. Pallab Kanjilal Administrative

Officer

L102

Mrs. Mausumi Basu Librarian L101

Mr. Dinesh Koley Estate Officer T106

Mr. Debjyoti Bagchi Officer-in-charge,

Examination Cell

A311

Mr. Lakshmi Charan Pal, System A212

Mr. Biswajit Das,

Mr. Ranajit Maity

Supervisors

10. THE MONTHLY REMUNERATION RECEIVED BY EACH OF CIEM's OFFICERS

AND EMPLOYEES, INCLUDING THE SYSTEM OF COMPENSATION AS PROVIDED IN

ITS REGULATIONS

This information is available on request in case to case basis with the approval of competent

authority.

11. THE BUDGET ALLOCATED TO EACH OF CIEM'S AGENCY, INDICATING THE

PARTICULARS OF ALL PLANS, PROPOSED EXPENDITURES AND REPORTS ON

DISBURSEMENTS MADE

This information is available on request in case to case basis with the approval of competent

authority.

12. THE MANNER OF EXECUTION OF SUBSIDY PROGRAMS, INCLUDING THE

AMOUNTS ALLOCATED AND THE DETAILS OF BENEFICIARIES OF SUCH

PROGRAMMES

Not applicable to the Institute.

13. PARTICULARS OF RECIPIENTS OF CONCESSIONS, PERMITS OR

AUTHORIZATIONS GRANTED BY CIEM

Not applicable to the Institute.

14. DETAILS IN RESPECT OF THE INFORMATION, AVAILABLE TO OR HELD BY

CIEM, REDUCED IN AN ELECTRONIC FORM

Some of the information available on the Institute website ciem.ac.in :

(i) Vision and Mission statements of CIEM.

(ii) Composition of CIEM Society.

(iii) Copies of approvals and affiliations.

(iv) Data submitted to NIRF.

(v) This document.

(vi) Composition of the BoG.

(vii) Service Rules.

(viii) Class schedules

(ix) Academic Calender

(x) Fee structure

Some of the information available in the ERP of the Institute:

(i) Student list with profile details

(ii) Faculty list with profile details

(iii) Program list

(iv) Course list

(v) Semester-wise attendance record of the students

(vi) CO attainment list

15. THE PARTICULARS OF FACILITIES AVAILABLE TO CITIZENS FOR OBTAINING

INFORMATION, INCLUDING THE WORKING HOURS OF A LIBRARY OR READING

ROOM, IF MAINTAINED FOR PUBLIC USE

The Central Library of CIEM is available for use to the public during working hours of the

Institute.

16. THE NAMES, DESIGNATIONS AND OTHER PARTICULARS OF THE PUBLIC

INFORMATION OFFICERS

The Administrative Officer and the Registrar act as Public Information Officers.