CAL ARTS PROPERTY AND/OR GENERAL LIABILITY INSURANCEFOR FILM/VIDEO EQUIPMENT RENTED FROM AN EQUIPMENT RENTAL AGENCY

OR LOCATION SITE FILMING

The Institute has two types of insurance coverage (rental property and general liability) available to students renting film/video equipment and/or filming on location while shooting an approved CalArts project.

A. Property insurance for rental of film/video equipment

Property insurance coverage is available up to a replacement value of $500,000 per vehicle in transit and up to an aggregate limit of $1,000,000 for rental of film/video equipment. Although there is no charge for this coverage there is a $2,500 deductible per occurrence on this coverage, in case of damage to the rented film/video equipment. This $2,500 deductible(s) is payable by the student. To summarize: the student is responsible for any damage up to $2,500 per occurrence, the replacement value in excess of $500,000 per vehicle in transit, and the aggregate amount exceeding $1,000,000. This coverage is referred to as “Loss Payee” coverage by the vendor.

Details of your rental are given to our insurance broker who then issues the “Insurance Certificate” directly to the rental agency and a copy is sent to the Facilities Office.

B. General Liability Insurance for film/video equipment rental and/or location shooting

General liability insurance in the amount of $1,000,000 may be required by some companies, when renting film/video equipment. This type of insurance is also frequently requested by the owner of a location site (i.e. a private residence, commercial establishment, etc.) There is no charge for this coverage.

General liability insurance in the amount of $1,000,000 naming the owner/rental agency as additionally insured. This represents additional liability exposure over and above that referenced above and, in effect, directs that in the event of a claim CalArts (and the student), not the site or rental agency, will be held responsible for the or injury.

If the property owner or the rental agency asks to be named as additionally insured extra paperwork is involved and it is important that all details (rental dates, etc.) are firm before beginning this process.

The details for your rental/filming requests are given to our insurance broker who will arrange for the documentation. Again, the original proof of insurance is sent directly to the rental agency or property owner and a copy is sent to CalArts.

HOW TO ACQUIRE THIS COVERAGE

A. Fill out the insurance coverage request form available from the School of Film/Video for film/video students or from the Facilities office for all other students.

1. Name, address, phone number and fax number. Be sure to show the complete address, phone number, e-mail address and a fax number, if available.

2. Replacement dollar amount. The replacement dollar amount of the equipment you are renting is a figure given to you by the rental agency and this amount must appear on the insurance certificate. A general description of the items (camera, lenses, grip equipment, etc.) is all that is required. Keep in mind that the total replacement value you are allowed at any one time is $500,000 per vehicle in transit and $1,000,000 in aggregate. Should the value of the rental equipment exceed $500,000 per vehicle in transit it is recommended that additional vehicles be used to transport the equipment. Please note that the $500,000 per vehicle limit in transit also includes camera equipment borrowed from CalArts. There is a $2,500 deductible, per occurrence, on this coverage.

3. Time period of equipment rental/location site. Give the actual dates of the beginning and end of your rental period. If the rental agency is closed on Sundays and you are returning the item on Monday, show that date. If there is a change in dates the entire process must be done again.

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Once you have completed this form and your school has signed off on this form bring it to the Facilities office (D100).

NOTE: POST FILM/VIDEO GRADUATE STATUS GRANTED ON AN MFA III THESIS ALLOWS RENTAL INSURANCE ONLY FOR THE SEMESTER IMMEDIATELY FOLLOWING THE NORMAL GRADUATION DATE.

INSURANCE COVERAGE REQUEST FORMRental of film/video equipment from an outside agency or location filming for approved academic projects

This form must be filed with the Associate Vice President Facilities and Administration , or delegate, at the time you request insurance coverage.Student/Project Information

Student’s name: _____________________________________________________________________________

Student’s phone number: _________________________ Campus Box #: _______________________________

Title of student film: _________________________________________________________________________

Location of shoot: ___________________________________________________________________________

Project Supervisor: __________________________________________________________________________

Type of insurance requested

Property (loss payee) ($2,500 deductible, per occurrence) Available up to a replacement value of $500,000 per vehicle in transit and up to an aggregate limit of $1,000,000 for film/video equipment.

General Liability: additionally insured with an occurrence limit of $1,000,000 and aggregate limit of $2,000,000. (naming the rental company/property owner as additionally insured)

Rental Company Information (Separate form must be used for each company)

1. Name, address, phone number and Fax number of rental company/location site. Include name of company representative you are dealing with:

___________________________________________________________________________________

___________________________________________________________________________________

___________________________________________________________________________________

2. Replacement dollar amount of equipment renting (determined by rental company) – Include general description of items:

___________________________________________________________________________________

___________________________________________________________________________________

3. Time period of equipment rental/location site:

___________________________________________________________________________________

Student signature: _________________________________________________ Date: __________________

Project Supervisor’s Signature: _______________________________________ Date: __________________

School authorization: _______________________________________________ Date: __________________9/21/10

Associate Vice President, Facilities and Administration Office Use Only

Approved: _______________________________________________________ Date: ___________________

Disapproved: _____________________________________________________ Date: ___________________

Authorized Signature: _________________________________________________________________________

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