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STEP 1: Go to https://newchanneli.iitr.ac.in
Enter Username and Password
Username / Password is already is already shared with youSend an email to [email protected] in case you did not receive them
STEP 2: Select No dues as shown below
Click here
STEP 3: Dashboard where all options along with students’ status will be displayedProceed to the next page for description of the various buttons
STEP 3 contd. : Dashboard : Explanation
List of students asked for no
dues
List of approved students
List of students who have got no dues from
ALL departments
Find status of a student based on Enrolment
No
Bulk update: approve or
deny in bulk
Download data in excel
Click to add comment
List of not applicable students
Proceed to the next page to find the flowProceed to the next page to find the steps
Click to change status
Click HERE to change the status
STEP 4: How to change the status: APPROVE/Raise Issue
Actions to change status areRaise an Issue :
If everything OKApproved :
If something outstanding
Not Applicable : If not applicable
Approved on Condition: Approving with some condition
Select the
Student
12
This is how you approve SINGLE studentFor BULK Approval, go to the Next Page
Click HERE to change the status
STEP 4: How to change the status: APPROVE/Raise Issue
Actions to change status areRaise an Issue :
If everything OKApproved :
If something outstanding
Not Applicable : If not applicable
Approved on Condition: Approving with some condition
Select ALLOr
Individually
12
BULK APPROVAL
STEP 5: How to Raise an Issue
This window will POP UP
Click HERE and
select Raise Issue Add comments, share links as
applicable
Attach File or
documents if
requiredClick to Submit
1
2
3
5
4
STEP 6: How to add/search comments
This window will POP UP
Click HERE and
select Raise Issue
Add comments, share links as applicable Or Attach
documents
Attach File or
documents if required
Click to Submit
1
2
3
5
4
You may Approve from here as well after verifying the
submitted comments by the students
6
How to view Student’s Status : Explained
STEP 1. CLICK
This page will POP UP
STEP 2. Enter enrolment no to
get the status
1
2
How to update status in Bulk : Explained
STEP 1. CLICK
STEP 2. Enter all the enrolment no comma separated
This page will POP UP
STEP 4. Update
STEP 3. Select the status
1
2
3
4
For support Email to [email protected]
Use Cases: Illustration of some of the common
scenarios
Let the designated verifier crosscheck with all other labs once the request received and finally Approve on behalf of All
What To Do: If a department has multiple labs to get the no dues from
Option 1
The request will be visible to all of the verifiers for all the labs :
Get accounts for all the labs on the No Dues Portal
Individual lab verifiers Approve and add a comment in the comment section
Finally the designated verifier sets the final status of the student to APPROVED after crosschecking the comment section that individual Lab verifiers have already APPROVED Refer to STEP 6 in Page 8
Option 2
Use the comment section to communicate and share or receive attachments Refer to STEP 6 in Page 8
What To Do: If a document has to be sharedOr
A document has to be receivedOr
An url has to be shared
Option 1
If the requirement is generic and applicable to all. Put that in the instruction section which will be visible to each and every students before they apply for No Dues Contact: [email protected] for this
Option 2
Reference Slides: Go the next pages to find the existing
manual process and a comparison with the proposed process
Steps Existing Flow
1 Students Collect the “No Dues” Form
2 Visits Each of the Concerned Departments/Offices to get no dues signed
3 Raises concerns (due/backlogs) (if any)
4 Resolves concerns (if raised)
5 Gets approval from ALL offices
6 Submits that to Finance Office
7 Gets a green card
8 Submits that Green Card to Academics Office
9 Academics Office processes degrees and takes care of other formalities
Action taken by students
Action taken by various authorities
Existing Flow: The manual steps are captured below
Steps Existing Flow Proposed Flow
1 Students Collect the “No Dues” Form Students register to No Dues application with necessary credentials and uploads I Card
2 Visits Each of the Concerned Departments/Offices to get no dues signed
Raise requests online
3 Raises concerns (due/backlogs) (if any) Raise concerns online (if any)
4 Resolves concerns (if raised) Resolves concerns (if raised) online after taking necessary steps
5 Gets approval from ALL offices Gets approval online from all offices
6 Submits that to Finance Office Gets approval once all other offices approve
7 Gets a green card • FINAL STATUS changed to GREEN• Approval report is available to all offices• List will be downloadable online• Concerned offices may take necessary
action after online verification
8 Submits that Green Card to Academics Office
9 Academics Office processes degrees and takes care of other formalities
Action taken by students Action taken by various authorities
FLOWCOMPARISON
EXISTINGVS
PROPOSED
