STEP-BY-STEP ONLINE APPLICATION GUIDELINES · Applicants with South African matric types (e.g. NSC, NCV, NTC3/4/5, SC etc.) South African citizens (in possession of a valid SA ID

2017 Online Applications Page 1

STEP-BY-STEP ONLINE APPLICATION GUIDELINES Please contact the Call Centre: (021) 959 6767 should require more information not covered in this document or the Online Application Frequent Asked Questions (FAQ’s) IMPORTANT INFORMATION CPUT has TWO different methods of applying. You have the option to choose only ONE of the following:

Online Web application – Free of Charge

Paper-based Application (manual application process) = R100 Application Fee Only the following applicants may apply online for the 2017 application cycle:

First Time (that have never studies or applied at CPUT before)

First Years only (excluding B Tech qualifications)

Applicants with South African matric types (e.g. NSC, NCV, NTC3/4/5, SC etc.)

South African citizens (in possession of a valid SA ID document)

Paper-based application forms must be submitted to CPUT and cannot be faxed or e-mailed.

Applicants must have a valid e-mail address and cell phone number in order to apply online. All Communication with regard to your application will be sent via e-mail/sms. Should you not have a valid e-mail address you can create an e-mail account using Gmail, Yahoo Mail or any other e-mail provider you may prefer

The online application has been tested and can be accessed via a PC or laptop. It is not guaranteed to cater for Tablets or Mobile Phones

Applicant has a choice of applying to a maximum of 3 choices. At least one choice must be entered

Applicants currently in Grade 12 must upload their Grade 11 and Mid-Grade 12 together with their ID documentation electronically when applying online. All documents must be certified (not less than 3 months old)

Applicants that have previously completed their Grade 12 must electronically upload their NSC/NCV results when applying online

Supporting documentation must be certified (not less than 3 months old) and individually scanned

When uploading documents, ensure that the scanned file is a maximum of 2MB, and that all documents are scanned in any of the following file types: tiff, pdf, jpg or gif

Each document must be scanned and uploaded as separate attachments.

Outstanding documentation can be e-mailed to [email protected] with the student number noted in the subject line of the e-mail (e.g. 2017 supporting documents 217103872)


Access the following link: http://www.cput.ac.za/study/apply

Follow the leading questions and select the appropriate one:

Select NO to proceed to the next leading question

Yes, but I did not finish the process – Select Yes in the case where you have exited the online application process without a student number allocated to you

Yes, I want to find the status of my application – This will take you to the Application Tracking system on the website whereby you can view the applicant’s admission status and also be able to download any acceptance/rejection letters


Yes – Applicant will not be able to proceed. Currently online applications are only available to applicants that do not have an existing student number at CPUT (has never applied or studied at CPUT before). Applicants must follow the paper-based application process

I’m not sure – This will take you to the Application Tracking system

http://www.cput.ac.za/study/apply



Yes – Applicant will not be able to proceed. Currently online applications are only available to applicants that do not have an existing student number at CPUT (has never applied or studied at CPUT before). Applicants must follow the paper-based application process

I’m not sure – This will take you to the Application Tracking system

Yes – Select YES to proceed to the next leading question

No - Applicant will not be able to proceedCurrently online applications are only available to applicants with a South African ID. Applicants must follow the paper-based application process

Yes – Select YES to proceed to the next leading question

No - Applicant will not be able to proceed. Currently online applications are only available to applicants whom have completed a South African School Leaving Type. Applicants must follow the paper-base application process

Undergraduate – Select Undergraduate to proceed to the next leading question


BTech or Postgraduate or RPL – Applicant will not be able to proceed. Currently online applications are only available to First Year, Undergraduate (excluding B Tech) qualifications. Applicants must follow the paper-based application process

View the list of qualifications available for online by clicking on the “View the list of qualifications pdf

document

Select “The qualification I want to apply for is on the list option to proceed to the next leading

question

The qualification I want to apply for is NOT on the list - Applicant will not be able to proceed. Currently online applications are only available to First Year, Undergraduate (excluding B Tech) qualifications. Applicants must follow the paper-based application process

No – Minor (younger than 18 years) must download the Minor Declaration form which the parents or

legal guardians must sign. Once signed, please scan and submit via e-mail to [email protected]

Click on the Start the online application process to proceed with your application

Yes – Selecting Yes will lead you to the following screen

Click on the Start the online application process to proceed with your application and the following

screen will display

mailto:[email protected]


Do you already have a Student Number: Please enter NO

Applicants that have applied at CPUT before (existing student number) cannot apply online and

must submit a paper based application form. Returning to complete application:

Select NO if you have accessing the online application for the first time

YES – Select YES if you have commenced with applying online but did not complete the entire process up until the upload of supporting documentation and confirmation of your student number

Enter your ID Number and select the button


Consent to Process Personal Information

Scroll down with scroll bar to read the entire POPI Act clause

Click ‘I Accept’ and ‘Next’ button.

You will not be able to proceed If you select the ’I do not Accept’ button

BIOGRAPHICAL INFORMATION Nationality

Are you a SA Citizen in possession of a valid SA ID/Birth Certificate? YES

NO – No Non South African online application is permissible at this stage. Please submit a manual application form

ID Number: Enter your South African ID number Personal Information

Gender: Click on the arrow down to select your gender

Date of Birth: Enter date of Birth (e.g. 11-OCT-1999)

or select the button to enter from the


calendar provided

Title: Click on the arrow down to select your title from the list provided

Initials: Enter your initials in Upper Case

Surname: Enter your Surname in Upper Case

First Names: Enter your Full Names in Upper Case

Maiden name: Enter your Maiden name in Upper Case (if applicable) or leave empty

Marital Status: Click on the arrow down to select your Marital Status

Home Language: Click on the arrow down to select your Home Language

Ethnic Group: Click on the arrow down to select your ethnicity

Are you Employed: Click on the arrow down to select either Yes or No

Where have you heard about us? Select the button and select by clicking on the appropriate description. Scroll with the scroll bar to view more options from the list

Is a bursary required? Click on the arrow down and select No. This question is reserved for future use. Please follow the bursary application process


Address Information

Street Address Line 1: Enter your Street Number and Name (e.g. 6 Blue Street in Upper Case

Street Address Line 2: Enter your Suburb Name (e.g. Disa Heights) in Upper Case

Street Address Line 3: Enter your Town Name (e.g. Brakpan) in Upper Case

Street Address Line 4: Enter your Province Name (e.g. Western Cape) in Upper Case

Postal Code: Select the button . All possible Postal Codes will be displayed

You can enter your Postal Code in the field for a quick display. Select the ‘Search’ button to display the appropriate list of values. Select the correct Postal Code

You can also search by the relevant Town Name .

Select the ‘Search’ button to display the appropriate list of values. Select the correct Postal Code Description from the list provided


Tick if your Postal Address is different from your Street Address: Click in the field provided to enter a different Street Address In Upper Case. Do not select if the addresses are the same.

Postal Address Line 1: Enter your Street Number and Name (e.g. 6 Blue Street in Upper Case

Postal Address Line 2: Enter your Suburb Name (e.g. Disa Heights) in Upper Case

Postal Address Line 3: Enter your Town Name (e.g. Brakpan) in Upper Case

Postal Address Line 4: Enter your Province Name (e.g. Western Cape) in Upper Case

Postal Code: Select the button . All possible Postal Codes will be displayed

You can enter your Postal Code in the field for a quick display. Select the ‘Search’ button to display the appropriate list of values. Select the correct Postal Code

You can also search by the relevant Town Name . Select the ‘Search’ button to display the appropriate list of values. Select the correct Postal Code Description from the list provided


Contact Information

Do you have a South African Cell Phone Number: It will automatically be set to YES

South African Cell Phone Number: Enter your 10-digit without any leading + (e.g. 0829996229 Cell Phone Number. Do not enter spaces or any other characters

Work Telephone Number: Enter your work telephone number without any spaces or – (e.g. 0224603139

Home Telephone Number: Enter your work telephone number without any spaces or – (e.g. 0224603139

E-mail: Enter a valid e-mail address

Verify E-mail: Re-enter the exact e-mail address


Residence Information

Do you want to apply for residence? Click on the arrow down and select either YES or NO.

Enter NO if no CPUT residence accommodation is required

If Yes, then your CPUT residence application will be processed on submission of your online application.

Disability Information

Click on the field

Disability: Select the button. Select ‘NONE’ in the case of no disability.

Any Disability? Select from the provided list

Remarks: Enter any remarks should you want to provide any further detail. Click on the ‘Add disability’ button. Continue to add more disability information should you wish to.

Click on the ‘NEXT’ button


RESULTS DETAILS Applicants currently in Grade 12

Applicants already obtained School Leaving Certificate

Are you applying for Undergraduate or Post-graduate? Click on the arrow down to select ‘Undergraduate’

Are you completing or have completed a South African or International Matric? Click on the

arrow down to select ‘SA Matric’

Matric/Grade 12 Year (YYYY): Enter the year that you have obtained/will obtain your Grade 12 (e.g. 2016)

Matric/Grade 12 Examination Number (optional): Enter your Examination Number if you have already passed your Grade 12

Final School Leaving Certificate: Select the button and click on the appropriate School Leaving Certificate


NSC (Effective from 2008) – Learners currently in Grade 12 NCV (Effect from 2010) – Learner currently in final NCV year NSC – Admission to Bachelor – Obtained National Senior Certificate with a Bachelor entrance endorsement NSC – Admission to Certificate – Obtained National Senior Certificate with a Certificate entrance endorsement NSC – Admission to Diploma – Obtained National Senior Certificate with a Diploma entrance endorsement NCV – Admission to Bachelor – Obtained National Certificate Vocational with a Bachelor entrance endorsement NCV – Admission to Certificate – Obtained National Certificate Vocational with a Certificate entrance endorsement NCV – Admission to Diploma – Obtained National Certificate Vocational with a Diploma entrance endorsement Entrance into Grade R – Applicants applying for Grade R qualification without a matric/Grade 12 Certificate NTC3/N3/NSC – Applicants that have studied towards a National Technical Certificates/N3 certificate/N4 certificate Other Senior Certificate – Applicants currently/already completed Home Schooling OR Obtained Senior Certificate (pre 2009) with 2 Higher Grade, 4 Standard Grade subjects OR 1 Higher Grade and 5 Standard Grade subjects OR 1 Higher Grade subject, 4 Standard Grade and 1 Lower Grade subjects Certificate of Complete Exemption – Obtained Senior Certificate (pre 2009) with all subjects on Higher Grade OR 5 Higher Grade and 1 Standard Grade subjects Ordinary Conditional Exemption - Obtained Senior Certificate (pre 2009) with 4 Higher Grade and 2 Standard Grade subjects


Subject Details Applicants currently in Grade 12


Applicants already has passed Grade 12

School Leaving Subject: Select the button.

You can enter a description in the field for a quick display. Select the ‘Search’ button to display the appropriate list of values. Select the correct subject

Grade: This field cannot be changed


Description of Symbols: Symbol (Achievement Level)

Percentage Range

1 0 – 29%

2 30 – 39%

3 40 – 49%

4 50 – 59%

5 60 - 69%

6 70 – 79%

7 80 – 100%

Applicants currently in Grade 12:

Final Gr 11 Symbol: Select the button and select the appropriate Symbol as indicated on your Grade 11 results

Mid Year Gr 12 Symbol: Select the button and select the appropriate Symbol as indicated on your Mid-Year Grade 12 results

Click on ‘ADD SUBJECT’ button

Add all your subjects by repeating the steps listed above and clicking on ‘ADD SUBJECT’ button for each subject entered

Click on NEXT button Applicants already obtained School Leaving (Grade 12) results:

Final Gr12 Perc (%): Select the button and select the appropriate Symbol as indicated on your School Leaving Certificate

You may remove subjects already selected by clicking on the button


Click on the ‘OK to delete this data’ button and the subject will be removed from the list

EDUCATIONAL INSTITUTIONS/S School Details

Which school did you attend last: Select the button and select the appropriate Symbol as indicated on your School Codes.

You can enter a description in the field for a quick display. Select the ‘Search’ button to display the appropriate list of values. Select the correct subject

Period of attendance: Start Year: Enter Year (YYYY) e.g. 2012

Start Month (MM): Enter when started at School e.g. 01

End Year (YYYY): Enter Year completed/currently in Grade 12 e.g. 2016

End Month (MM): Enter the month when Grade 12 was/will be completed e.g. 11

What are you currently doing?


What are your currently doing? Select the button and select the appropriate activity

Only the following will display if you are currently in Grade 12


Other Tertiary Institution Details Applicants that have passed their Grade 12:

Select NO and click on the NEXT button to continue Applicant currently in Grade 12:

NO will automatically be inserted and can therefore not be changed

ACADEMIC APPLICATION Qualification Details

Important: Your first choice of qualification to study towards must be selected and captured. The next qualification that will be selected will become your second choice

Academic Year: Enter the year of you are applying to commenct with studies e.g. 2017

Limit your selection to a specific Faculty/School: Select the button and select the appropriate Faculty


Choose a programme: Select the programme that you want to apply for. Only active programmes will be displayed

For which period are you applying? Select the button and select the appropriate Year of Study e.g. Year One

How would you like to study for this programme? Select the button and select the mode of study (e.g. Fulltime or Part-time) as well as the Campus of Study (e.g. Part-time Bellville Campus)


When would you like to study for this qualification? The field will be auto filled with YEAR (Jan-Nov)

Click on ADD QUALIFICATION button

You may remove subjects already selected by clicking on the button

Click on the ‘OK to delete this data’ button and the subject will be removed from the list

Continue to complete all the fields should you want to apply for more than 1 programme

Click on the NEXT button to continue with your application


CHECK YOUR APPLICATION DETAILS In this section you are requested to verify your details captured before proceeding with your

online application.

Your application has not yet been completed! Press the CONTINUE button to proceed with your application


You may print the information by clicking on the PRINTER FRIENDLY FORMAT button and a printed version will be display. Press the Control button on your keyboard & P to print to a printer connected to your PC/laptop.

Select the to continue with your application

You may change/or go back to the information already captured by selecting the appropriate

process from the at the top of this page.

Click the ‘CONTINUE’ button to continue with your application process


RULES AND AGREEMENT Agreement details

Scroll down with scroll bar to read the Academic and Residence Rules and Regulations

Click ‘I Accept’ button.

You will not be able to proceed if you select the ’I do not Accept’ button

Login Information

Login Pin Number: Create a Pin number that will allow access the Student Online System (SOS) at www.cput.ac.za/SOS.

Rules for the pin:

Pin length must not be less than 5 numeric digits (e.g. 24683)

No alphabetical characters (e.g. Aa3689)

No spaces allowed in the pin (e.g. 36 302)

No adjacent repeating numbers within the pin (e.g. 11234)

Press the TAB key or Click anywhere on the webpage to validate the Pin Number and to proceed with your application process

Click on the SUBMIT APPLICATION button to continue with your application or click QUIT APPLICATION

http://www.cput.ac.za/SOS


UPLOAD OF SUPPORTING DOCUMENTATION Important:

All documents must be certified (except programme specific requirements e.g. cover letter)

When uploading documents, ensure that the scanned file does not exceed xx, and tand that all documents are scanned in any of the following file types: tiff, pdf, jpg or gif

Each document must be scanned and uploaded as separate attachments.

Your application will not be processed until all documents have been submitted.

Do you have any electronic copies of certificates to upload? Enter Yes to submit documents and click on the NEXT button

The following screen display:

Click on the Load/View Document to submit your first document (e.g. Grade 11 Final Marks)


The following screen will display:

Click on the UPLOAD DOCUMENT button

Select the button

Select your saved scanned Grade 11 document (document must be saved as .tiff, pdf, .jpg or .gif) from your device

Click on OPEN button and the following screen will be displayed:


Click on the SAVE and then the CLOSE button

Click on the CLOSE button again


Continue to upload all the other required documents by following the above steps.

Select COMPLETE UPLOAD button to finalise your online application process CONFIRMATION PAGE

Your Name and Student Number will be displayed. Please use the Student Number for any further queries relating to your application submitted.

Click on the EXIT button

Close the online application process by clicking on the

You will receive e-mail notification as confirmation of your online application


If you have indicated that you require Residence Accommodation, then the following e-mail notification will be forwarded to you as confirmation of your online Residence application

Documents

STEP-BY-STEP ONLINE APPLICATION GUIDELINES · Applicants with South African matric types (e.g. NSC, NCV, NTC3/4/5, SC etc.) South African citizens (in possession of a valid SA ID