Slide 2 Step-by-Step Slide 3 Verify your vendor number Complete
Travel Authorization Form Sign under claimant Attach agenda and
documentation to support estimates for mileage, hotel and airline*
Slide 4 Slide 5 Double Occupancy Rate Driver Slide 6 A vendor
number is a unique number assigned by the Procurement Department
upon application. It is not the Lawson number used for payroll
purposes. Payroll Procurement Lawson Number Vendor Number If an
employee moves after a vendor number is issued they must update
their information with Procurement. Slide 7 Procurement Payroll
Vendor information is completely separate from employment
information.the Payroll Department does not talk to Procurement
about your information. Slide 8 Title I : Teacher forms signed by
Teachers, Principals, Area Directors and Assistant Superintendent
Title I: Principal forms signed by Principals, Area Directors, and
Assistant Superintendent Slide 9 All Teachers forms must be signed
by claimant (teacher) and Principal. All Principals Forms must be
signed by claimant (Principal) and Area Director. Slide 10 Sign the
provided envelope to indicate you are requesting reimbursement for
meals only; failure to turn in envelope will result in a delay in
reimbursement. Signature Required No Receipts. Please reimburse for
meals only. Slide 11 Drivers must submit parking receipts in order
to be reimbursed for mileage. Slide 12 Obtain and sign receipts for
hotel, parking, any ground transportation, airline ticket and
airline baggage charges Slide 13 A receipt includes: 1. the type of
payment tendered, 2. the amount, 3. and a description of the item
for which you paid. Slide 14 Deposit Charges Remaining Balance
Slide 15 A receipt with a credit balance (deposit) does not show
payment for an allowable expense. Slide 16 Deposit tendered No
charges made against the credit Slide 17 MasterCard American
Express Cash Slide 18 District P-cards are VISA cards. If your
receipt indicates you used a VISA card, or just says credit card
without specifying the type make a copy of the card, cross out all
the numbers except for the last four digits submit the copy with a
signed receipt. VISA Bank Card Slide 19 Make copies of all of your
documentation Submit the originals for reimbursement after all
parking charges are assessed. Slide 20 Enclose signed parking
receipt. Enclose copy of VISA card. Sign the back of the envelop e
Do not seal the envelope; bring it to the work station for review.
Slide 21 Accounts Payable will reimburse a traveler, with a check
/or direct deposit, depending upon information on file from the
traveler. Please verify your vendor information with your site
bookkeeper now. Have you moved? Changed bank accounts? Please
notify Procurement! AVID Teacher Please rush Slide 22 Slide 23
Slide 24 AGENDA Slide 25 Slide 26 Hotel Information Slide 27
Employee Address Change/ Direct Deposit Request
