Stepping Into Internship Program - Position DescriptionThe Australian Network on Disability’s Stepping Into program is a paid internship scheme that matches talented university students with disability with roles in leading Australian businesses.

Position Title

VIC Dept of Jobs, Precincts and Regions - Program Administration Assistant (Employment Unit)

Location

Melbourne

Position Duration

Minimum 152 hours

Position Overview

About the department

The Department of Jobs, Precincts and Regions (DJPR) was established on 1 January 2019 to ensure Victoria's strong economic performance by growing industries and regions. Here at DJPR, we're making sure Victoria's economy benefits all Victorians by creating more jobs for more people, building thriving places and regions and nurturing inclusive communities.

We are committed to building a culture where we say 'yes' to flexible work arrangements, provide personal and professional development programs and support ways of working that help employees balance work and life.

The department is an equal opportunity employer and welcomes applicants from a diverse range of backgrounds, including veterans, people who identify as Aboriginal and Torres Strait Islander, have a disability, are from varied cultural backgrounds and those who identify as LGBTI.

The department offers reasonable adjustments for applicants with disabilities.

Our values are responsiveness, integrity, impartiality, accountability, respect, leadership and human rights.

About the Position

The Program Administration Assistant is a critical member of the programs team that supports the delivery of programs under Jobs Victoria.

The role is responsible for drafting guidance material for Jobs Victoria Partners and the general public, providing administrative support to a multi-disciplinary team and for adding value to the outcomes for which the employment programs deliver to Government.

Level 3, 80 Clarence Street, Sydney NSW 2000 (02) 8270 9200 www.and.org.au

This role requires well developed written and communication skills, the ability to effectively plan and organise work as well as excellent interpersonal skills to be able to provide a good customer service and administrative support to a range of internal and external stakeholders.

The successful applicant will work effectively as a member of a team, enjoy flexible working arrangements and undertake a wide variety of work across the division.

Details of the projects:

Assist in the drafting of guidance material to support Jobs Victoria employment programs,

Assist in the updating of the department’s Global Engagement Management System (training will be provided).

Assist with fielding enquiries about Jobs Victoria programs from the general public and Jobs Victoria Partners.

Under direction prepare basic documents including letters, reports, power point documents and meeting minutes.

Assist in the delivery of information sessions to Jobs Victoria Partners.

Provide general administrative support to the Employment branch such as answering phone calls, responding to emails, updating spreadsheets, maintain office files and utilise electronic records managements systems and other systems effectively.

Desired skills:

Strong written communication skills including the ability to prepare basic reports, and well-developed organisational skills.

Experience in developing and implementing systems and procedures to guide work and track progress to achieve goals.

Proficient computer skills including Microsoft Word, Microsoft Excel, Microsoft PowerPoint and Outlook.

Ability to communicate and work effectively in a team environment.

Demonstrated ability to work as part of a team and to build and manage relationships with a range of internal and external stakeholders.

Inclusion Group

The Inclusion group champions the fair distribution of benefits and job opportunities that stem from a strong economy. We do this by using our resources and skills to understand how the economy impacts different socio-economic groups, communities, regions and businesses to maximise the impact of government investment. We also leverage the experiences of excluded people and communities to inform our focus on better inclusion for all.

Employment Branch

The Employment branch is comprised of three teams (Programs, Policy and Employer Engagement) and is responsible for delivering programs under Jobs Victoria and providing support

to the Minister for Jobs, Innovation and Trade for the discharge of his parliamentary and ministerial duties. It does this by working collaboratively within DJPR as well as with other Victorian Government agencies, the Commonwealth Government and a range of stakeholders in the community and is responsible for a range of deliverables and targets relating to employment.

Key Accountabilities

1. Prepare high quality guidance material and correspondence on a range of program matters to relevant organisations and the general public.

2. Contribute to the development and delivery of strategic programs and initiatives by providing administration support as well as identifying emerging issues to achieve desired business outcomes.

3. Establish, manage and maintain stakeholder relationships to support a client focussed program delivery and actively contribute to continous improvement.

4. Coordinate and/or undertake a varity of administration tasks that support the Employment team

5. Establish and maintain effective working and information exchange relationships with other areas of the Department.

Key Selection Criteria

1. Well-developed administration skills including the ability to prioritise and deliver multiple tasks to a high standard and contribute to continuous improvement.

2. Well developed conceptual and analytical skills, including the ability to interpret departmental policy and procedure, identify issues and develop innovative solutions.

3. Well developed communication skills (written and verbal) including the ability to prepare and present quality and timely guidance material and correspondence.

4. Strong interpersonal skills including the ability to establish and maintain effective relationships with a wide range of internal and external stakeholders.

5. Demonstrated ability to collaborate and work as part of a team to effectively plan, coordinate and manage work activities with minimal supervision and direction.

Ideal Degree/Discipline

Program Delivery

Eligibility Requirements

Second last or final year of a relevant undergraduate or postgraduate degree

Permanent residents and Australian citizens only

Identify as having disability

Candidates may be required to undergo a background check security clearance

Apply Here

www.tfaforms.com/420924

Contact the AND Programs Team at applications@and.org.au or 1300 363 645 for further information.

Please be aware that all Stepping Into internships are paid placements. The employing organisation will pay the intern’s pro rata salary for the internship period (including superannuation) at a rate commensurate with the duties performed and abiding by Fair Work standards.