Stormwater Management Advisory Council

Meeting Agenda

Public Works Building 1800 W. Old 56 Highway – Olathe

March 2, 2018 7:30 am

ACTION ITEMS

1. Roll Call

2. Acceptance of June 23, 2017 meeting summary (pages 2-5)

3. Election of SMAC Executive Committee and Officers (page 6)

4. Household Hazardous Waste Additional Funding Request (page 7)

5. Olathe BR-09-001 167th Terrace and Black Bob Stormwater Improvements additional fundingrequest (pages 8-9)

INFORMATIONAL ITEMS

6. Presentation: Strategic Plan Sub-Committee’s Final Direction and Next Steps (pages 10-11)

7. 2019 DRAFT SMP Budget (pages 12-13)

8. Other Items (page 14)

9. Adjourn

Coffee and Sweets Provided

Public Works

P a g e | 2

Agenda Item 1: June 23, 2017 SMAC Meeting Summary Mr. Mike Gregory opened the meeting at 7:30 am by welcoming everyone. Agenda Item 1: Roll Call Roll call was taken by Mr. Mike Gregory.

SMAC Representatives Present: Mike Brungardt (De Soto) Kenneth Cook (Edgerton) Bill Stogsdill (Fairway) Tim McEldowney (Gardner) Jamie Pribyl (Lake Quivira) David Ley (Leawood) Tom Jacobs (Lenexa) Kevin Bruemmer (Merriam) John Belger (Mission) Jennifer Lee (Mission Hills)

Brian Pietig (Johnson County) John Sullivan (Mission Woods/Westwood) Rob Beilfuss (Olathe) Lorraine Basalo (Overland Park) Keith Bredehoeft (Prairie Village) Jose Leon (Roeland Park) Mike Gregory (Shawnee) Jim Hendershot (Spring Hill) Michael Fox (Westwood Hills)

Others Present: Lee Kellenberger (Jo.Co. Stormwater) Kent Lage (Jo.Co. Stormwater) Sarah Smith (Jo.Co. Stormwater) Heather Schmidt (Jo.Co. Stormwater) Cynthia Moeller-Krass (Shawnee) Melissa Prenger (Prairie Village) Curt Talcott (RIC) Randy Gorton (BHC Rhodes) John Dellinger (HDR) Brad Schleeter (Affinis) Dan Brown (Walter P. Moore & Assoc.)

Brian Dyer (Merriam) Tom Morey (Kansas Dept of Agriculture) Jeff Henson (Black & Veatch) Trey Whitaker (Edgerton) Burt Morey (Overland Park) Aaron Moore (TranSystems) Todd Bond (WSP) Matt Eblen (SKW) Doug Wesselschmidt (Shawnee) Josh Tinkey (Trekk) Katie Handley (GBA)

Cities Not Represented: Bonner Springs

Page 2

P a g e | 3

Agenda Item 2: Acceptance of March 31, 2017 Meeting Summary Mr. Mike Gregory asked for comments on the March 31, 2017 SMAC meeting summary. Motion to accept the March 31, 2017 SMAC meeting summary was seconded and passed. Agenda Item 3: Shawnee TC-21-070 6200 block Neiman Culverts Additional Funding Request Mrs. Cynthia Moller-Krass explained that due to unanticipated soil characteristics in the project area, the length and type of wall needed to construct the project had changed significantly from the PES. The City of Shawnee requested additional funding for the project in the amount of $1,129,180. Motion to accept an increase of $1,129,180 for funding was seconded and passed.

Page 3

P a g e | 4

Agenda Item 4: 2018 SMP Proposed Expenditures

A motion was made to approve the 2018 Stormwater Management Program Budget, motion was seconded and approved.

.

Page 4

P a g e | 5

Agenda Item 5: Strategic Plan Implementation Update Mr. Kellenberger gave a brief update on the activites of each of the strategic plan sub-committees. Four out of the five sub-committees have started work and the fifth sub-committee will kick-off in August. All presentation materials and meeting summaries can be found at the following link: www.jocogov.org/smp-strategic-plan Agenda Item 6: Other Items

• NPDES Update Julie Davis with DHE gave an update on the county’s Household Hazardous Waste program. HHW Grants will be awarded to the Johnson County Department of Health and Environment (DHE) and to the City of Olathe in the amount of $50,000 each to support the NPDES permit requirements to prevent illegal dumping into the storm drain system. Prescribed Burning of Stormwater BMPs In March 2017, a property owner in Olathe conducted prescribed burns of native vegetation in BMPs on three different properties. Subsequently, they were issued a notice of non-compliance from the Johnson County Department of Health and Environment (contractor for KDHE Air Quality Division) stating that open burning was prohibited under KDHE Open Burning Regulations K.A.R. 28-19-645 . The letter also stated that for all future burns they would need to submit a notice “open burning approval application”.

SMP staff intends to seek further guidance and clarification directly from KDHE on this matter.

• MARC: Riparian Health Index Presentation

Tom Jacobs with the Mid America Regional Council gave and overview of at tool that can be used to improve riparian stewardship in Greater Kansas City. The focus of the project was to assess the approximately 7,530 lineal miles (268,200 acres) of riparian corridors and associated wetlands in the nine-county Kansas City region. Equipped with a high-resolution land cover and ecosystem service data, MARC developed a riparian corridor health index model using a multi-parameter, GIS-based approach. The model may constitute the basis of a monitoring and assessment strategy for area streams. Mapping stream quality facilitates the conservation of sensitive streams, and guides restoration planning for impaired streams.

With no other comments the meeting was adjourned.

Page 5

P a g e | 6

Agenda Item 3 Election of 2018 SMAC Executive Committee and Officers

According to the SMAC Bylaws an Executive Committee composed of seven participating voting members shall be elected each year. Of that total, three members shall be representatives from the Kansas River Basin, three from the Blue River Basin, and one from the Marais des Cygnes River Basin. No City shall have more than one representative on the Executive Committee. Nominations and elections shall be made by SMAC as a whole. The Executive Committee members shall be elected at the first SMAC meeting of each calendar year.

KANSAS RIVER BASIN (3)

Official SMAC Voting Representative: Bonner Springs – DeSoto – Mike Brungardt Gardner – Tim McEldowney Lake Quivira – Jamie Pribyl Lenexa – Tom Jacobs Merriam – Kevin Bruemmer Mission – John Belger Olathe – Rob Beilfuss – Chair Overland Park – Lorraine Bassalo – Vice Chair Roeland Park – Jose Leon Shawnee – Cynthia Moller-Krass Unincorporated Johnson County – Brian Pietig

BLUE RIVER BASIN (3)

Official SMAC Voting Representative: Fairway – Bill Stogsdill Leawood – David Ley Lenexa – Tom Jacobs Mission – John Belger Mission Hills – Jennifer Lee Mission Woods – John Sullivan Olathe – Rob Beilfuss Overland Park – Lorraine Prairie Village – Keith Bredehoeft Roeland Park – Jose Leon Spring Hill – Jim Hendershot Westwood – John Sullivan Westwood Hills – Michael Fox Unincorporated Johnson County – Brian Pietig

MARAIS DES CYGNES RIVER BASIN (1)

Official SMAC Voting Representative: Edgerton – Kenneth Cook Gardner – Tim McEldowney Olathe – Rob Beilfuss Spring Hill – Jim Hendershot Unincorporated Johnson County – Brian Pietig

Page 6

                      

P a g e  | 7 

Agenda Item 4 Household Hazarous Waste Additional Funding Request

The SMP provides funding to the city of Olathe’s and the Johnson County Department of Health and Environment’s Household Hazardous Waste Collection facilities as part of support to the cities’ NPDES MS4 permit requirements for illicit discharge detection and elimination requirements. Funding provided to Olathe allows for any Johnson County resident to properly dispose of HHW at the Olathe site, which is more conveniently for residents in Southern Johnson County than the County’s HHW site in Mission.

In 2017, Olathe began long-range planning for their Solid Waste program, which began with a comprehensive review of their current programs. During this review it was discovered that $50,000 provided by the SMP was not covering expenses of the non-Olathe participation. The attached spreadsheet outlines the expenses for the program to provide HHW services to non-Olathe residents.

The SMP funds the HHW programs on the State fiscal year (July 1, 2017-June 30,2018) There are funds available in the 2017 budget to increase Olathe’s support another $45,000, totaling $95,000 in July, 2017-June 30, 2018 cycle. SMP staff supports increasing funding in order to continue the service provided to Southern Johnson County residents by Olathe’s HHW facility.

 

*not including E‐waste

Total Events645 2736 3381

3440 6536 9976

2017 Events

2017 Appointments

38002795 6595 42.38%

City of Olathe

 2017 HHW Participation

County (non‐Olathe resident) City of Olathe Residents Total Appointments

Percentage of Total that are 

non‐Olathe residents

19.08%

34.48%

$93,610.15

Cost of Non‐Olathe Resident Participation by Percentage of Total Costs

$108,891.43 $162,578.00 $271,469.43

Total of Appointments and Events

2017 Disposal Costs Total of HHW Annual Cost2017 Personnel, Supplies & Equipment

Agenda Item 5 Olathe BR-09-001 167th Terrace and Black Bob

Stormwater Improvements additional funding request

Page 8

Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA,

0 600300

Feet Ü

Brougham Drive ImprovementsLindenwood Drive and Brougham Drive EmbankmentsFloodplain Figure

Lindenwood Drive

Brougham Drive

LegendCoffee Creek

Property Line

100-Yr Proposed Floodplain

100-Yr Existing Floodplain

Proposed Land Acquisition Boundary

Mur

-Len

Roa

d

167th Street

Day3(Knight)

Cedar Ridge (Rodrock/ O'Donnell)

Fairfield Village(Rodrock)

Forest Hill Estates(Rogler)

Linn Property

Bla

ck B

ob R

oad

167th Street

175th StreetAugust 15, 2017

City of Olathe

Page 9

Agenda Item 7 SMP Strategic Plan Implementation Update

Johnson County has begun implementing the recommendations of the Stormwater Management Program’s (SMP) Strategic Plan. The Board of County Commissioners’ Stormwater Management Advisory Committee (SMAC) approved the plan in 2016. Implementation is focused on watershed-based outcomes that concern not only flood damage reduction, but also water quality and system management. Future SMAC funding is intended to be allocated on a watershed basis for study, design, and construction of stormwater improvements in Johnson County.

Johnson County Stormwater Management ProgramStrategic Plan Implementation

New Program DirectionWatershed-based Implementation

The Focus AheadThe table below describes the organizational and funding changes between the current SMP and its focus ahead.

Agenda Item 7 SMP Strategic Plan Implementation Update

Page 10

For more information contact:Lee Kellenberger, Stormwater Management Program Johnson County | 913-715-8310 | Lee.Kellenberger@jocogov.org | jocogov.org

6 Watershed OrganizationsWith sensitivity to community characteristics, percent build out, potential types of projects, common receiving waters, and other factors, the watersheds in Johnson County have been organized into the following six Watershed Organizations: 1 - Brush/Turkey Creek, 2 - Indian Creek, 3 - Upper Blue River, 4 - Marais Des Cygnes River, 5 - Captain/Kill Creek, and 6 - Cedar/Mill Creek. In coordination with Johnson County, each Watershed Organization will focus on planning, flood damage reduction, water quality, and/or system management improvements within the SMP. Once each is established and its watershed-specific needs and priorities are identified and refined, the Watershed Organization will seek SMAC funding.

65

34

2

1

Kill Creek

Cedar Creek

Bull Creek

Mill Creek

Indian Creek

Mill Creek

Blue River

Headwaters Blue River

Kansas River

Tomahawk Creek

Little Bull Creek

Cap

tain

Cre

ek

Turkey Creek

Brush Creek

Ten Mile Creek

Massey CreekNorth Wea Creek

I35 H

WY

K10 HWY

PFLU

MM

RD

US6

9 H

WY

K7 H

WY

159TH ST

I435 HWY

RO

E AV

E

143RD ST

183RD ST

151ST ST

MIS

SIO

N R

D

COLLEGE BLVD

83RD ST

167TH ST

75TH ST

ME

TCA

LF A

VE

MO

ON

LIG

HT

RD

127TH ST

95TH ST

135TH ST

CO

UN

TY L

INE

RD

JOHNSON DR

215TH ST

175TH ST

RID

GEV

IEW

RD

HED

GE

LN

LAC

KMAN

RD

REN

NE

R R

D

KEN

NET

H R

D

WAV

ERLY

RD

US56 HWY

207TH ST

103RD ST

STA

TE L

INE

RD

BLAC

K B

OB

RD

ANTI

OC

H R

D

79TH ST

QU

IVIR

A R

D

47TH ST

63RD ST

REN

NE

R B

LVD

MIDLAND DR

SWIT

ZER

RD

SANTA FE ST

103RD ST

83RD ST

¾7

¾7

¾7

¾10

¾10

§̈¦35

§̈¦35

§̈¦35

§̈¦435

§̈¦435

§̈¦435

£¤69

£¤56

£¤56

£¤69

£¤69

£¤169

Legend

Strategic Plan Watersheds

Watershed Boundary

City Limits¬

Map 1 – Johnson County Watershed Organizations

Page 11

2019 Estimated Revenue 15,728,287$ Previous years' unspent funds 1,000,000$ Total Funds Available* 16,728,287$

% of budget615,411$ 6%

Personnel Services (2.75 FTEs) 349,738$ County Support Services 241,673$ Operating Expenses 24,000$

3,725,000$ 35%Studies 2,500,000$ Engineering Support 500,000$ Regional and R&D Projects 300,000$ Stormwatch System Maintenance 325,000$ USGS Streamflow Gauges 100,000$

-$ 0%System Replacement Projects -$

6,213,989$ 59%

MCM 1: Public Education and Outreach 200,000$ MCM 2: Public Participation and Involvement 150,000$ MCM 3: Illicit Discharge Detection and Elimination 175,000$ TMDL Storm Event Monitoring 30,000$ General NPDES Phase II Support 30,000$

Capital Improvement Projects 5,628,989$

615,411$ 6%3,725,000$ 35%

SYSTEM MANAGEMENT PROJECTS -$ 0%WATERSHED IMPROVEMENT PROJECTS 6,213,989$ 59%Total Budgeted Expenditures 10,554,400$

2019 Un-obligated Fund Balance 6,173,887$

WATERSHED IMPROVEMENT PROJECTS (target 50%)

SYSTEM MANAGEMENT PROJECTS (target 30%)

SMP PLANNING & SUPPORT PROJECTS (target 20%)

**These are rounded amounts from the County's 2018 budget document

2019 DRAFT Expenditures Summary

* $750,000 Operating Reserves Withheld

ADMINISTRATIVE SERVICES**

ADMINISTRATIVE SERVICESPLANNING & SUPPORT PROJECTS

FLOOD DAMAGE REDUCTION

WATER QUALITY

Agenda Item 6 2019 Draft Budget

Page 12

Ran

k Year Added

Cost Benefit Rating

City Location Benefit Rating

Total Estimated

Project Cost

City Share

SMP Share Contingency Total Project

Authorization

Cumulative SMP Share with

Change Order Authority

1 2015 1 Olathe (a) CC 09 018 Little Cedar Creek, Elm St. to Cedar St. 300 3,291,100$ 822,775$ 2,468,325$ 186,683$ 2,655,008$ 2,655,008$ 2 2017 2 Olathe (a) MC 09 028 Stevenson St. - E Oak St to Grace Ter Stormwater Improvements 210 2,184,530$ 546,133$ 1,638,398$ 112,465$ 1,750,863$ 4,405,871$ 3 2015 3 Olathe (a) CC 09 019 South Keeler Flood Area 140 1,550,750$ 387,688$ 1,163,063$ 60,056$ 1,223,119$ 5,628,989$ 4 2018 5,453 Lake Quivira LQ 19 001 Duck Cove Stormwater Improvements 150 818,019$ 204,505$ 613,514$ 60,057$ 673,571$ 6,302,560$ 5 2007 6,495 Overland Park IC 10 061 95th Street to 97th Street, East of Riley 495 3,215,000$ 803,750$ 2,411,250$ 241,125$ 2,652,375$ 8,954,935$ 6 2006 7,759 Overland Park IC 10 059 99th Street to 101st Street, West of Metcalf 220 1,707,000$ 426,750$ 1,280,250$ 128,025$ 1,408,275$ 10,363,210$ 7 2013 8,025 Merriam TC 20 037 Campbell Creek - Knox Ave. to Campbell Lane 130 1,043,300$ 260,825$ 782,475$ 78,248$ 860,723$ 11,223,933$ 8 2017 11,750 Unincorporated KC 01 005 New Century Parkway Stormwater Improvements in the Vicinity of Prairie Village Dr. 105 1,233,728$ 308,432$ 925,296$ 92,530$ 1,017,826$ 12,241,758$ 9 2011 13,262 Merriam TC 20 034 Hocker Street, between Farley St. and Knox Ave. 170 2,254,500$ 563,625$ 1,690,875$ 169,088$ 1,859,963$ 14,101,721$ 10 2018 14,788 Overland Park IC 10 071 95th & Moody to 101st & Connell Stormwater Improvements, Phase 1 353 5,220,000$ 1,305,000$ 3,915,000$ 391,500$ 4,306,500$ 18,408,221$ 11 2016 16,030 Overland Park IC 10 070 86th & Lamar Stormwater Improvements 270 4,328,124$ 1,082,031$ 3,246,093$ 324,609$ 3,570,702$ 21,978,923$ 12 2018 16,201 Overland Park IC 10 072 95th & Moody to 101st & Connell Stormwater Improvements, Phase 2 353 5,719,000$ 1,429,750$ 4,289,250$ 428,925$ 4,718,175$ 26,697,098$ 13 2018 17,958 Overland Park IC 10 074 95th & Moody to 101st & Connell Stormwater Improvements, Phase 4 330 5,926,000$ 1,481,500$ 4,444,500$ 444,450$ 4,888,950$ 31,586,048$ 14 2007 18,964 Overland Park IC 10 060 97th Street to 99th Street, West of Metcalf 193 3,660,000$ 915,000$ 2,745,000$ 274,500$ 3,019,500$ 34,605,548$ 15 2018 20,794 Overland Park IC 10 073 95th & Moody to 101st & Connell Stormwater Improvements, Phase 3 330 6,862,000$ 1,715,500$ 5,146,500$ 514,650$ 5,661,150$ 40,266,698$ 16 2017 30,771 Olathe MC 09 020 South Ferrell Dr & West Virginia Ln Stormwater Improvements 210 6,461,940$ 1,615,485$ 4,846,455$ 484,646$ 5,331,101$ 45,597,799$ 17 2000 32,383 Overland Park TM 10 007 122nd Terrace and Roe Stormwater Improvements 160 5,181,300$ 1,295,325$ 3,885,975$ 388,598$ 4,274,573$ 49,872,371$ 18 2011 32,572 Merriam TC 20 033 South Quaker Creek, Slater & Hemlock Street 190 6,188,600$ 1,547,150$ 4,641,450$ 464,145$ 5,105,595$ 54,977,966$ 19 2017 33,245 Mission RC 06 022 Rock Creek Channel Improvements from Nall to Roeland Drive 115 3,823,200$ 955,800$ 2,867,400$ 286,740$ 3,154,140$ 58,132,106$

Totals 4,424 70,668,091 17,667,023 53,001,068 5,131,038$ 58,132,106$

(a) This is a continuation project from 2018. Per SMP policies and procedures, the project must be funded by the city in 2019. * Cities submitted revised cost estimates for 2019.

Project Number

Johnson County Stormwater Management Program2019 DRAFT List of Projects Eligible for Future Funding

Page 13

                      

P a g e  | 14 

Agenda Item 8 Other Items

2018 SMAC Sub-committees

o Education road show

o Strategic Asset Management Plan

o Policy and Procedure Updates

o Watershed Master Plan RFP