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Presentation on the Collections Trust's new framework for Strategic Collections Management, which will drive the development of standards over the next 3 years.
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CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk
Strategic
Presentation by Collections Trust CEO Nick Poole setting out a vision for a strategic approach to Collections Management in museums.
Further info at http://www.collectionstrust.org.uk
Online at: http://www.slideshare.com
COLLECTIONS MANAGEMENT
by Nick
Poole
Please feel free to use this presentation and its content as you see fit.
Please credit the author, and ensure that where it is distributed, you share the same requirements with other people.
CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk
Introducing COLLECTIONS TRUST
We are a UK-based organisation responsible for supporting museums, archives and libraries to deliver richer, more sustainable experiences for users through professional Collections Management.
Our work is driven by Article 27 of the Declaration of Human Rights:
“Everyone has the right freely to participate in the cultural life of the community, to enjoy the arts and to share in scientific advancement and its benefits”
We are 20 people, based mainly in London. Funded by the UK Government, the European Commission and commercial income.
CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk
The role of STANDARDS1. Improving efficiency
2. Supporting business continuity
3. Promoting customer retention
4. Supporting staff development
5. Providing a basis for innovation
6. Keeping control of inventory
7. Increasing market presence
8. Improving the business
9. Managing risk
10. Creating competitive advantage
Standards can make a positive contribution to the economic, environmental and strategic sustainability of your museum.
The key is to focus on standards, not standardisation – to enable people to develop professional practices that are proportionate to their users, Collections and financial circumstances.
“...standards not
standardisation”
CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk
Setting out THE CHALLENGE1. Enabling people to exercise their right to culture
2. Ensuring that knowledge is managed and used as an asset
3. Supporting collaboration and shared services
4. Delivering long-term strategic development
5. Minimising the environmental costs of culture
6. Promoting greater mobility and use of Collections
7. Embracing the Digital opportunity
8. Developing sustainable approaches to risk
9. Balancing costs and improving efficiency
10. Being flexible and responding to change
“The right to Culture
”
CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk
The new UK STANDARDS
ACCREDITATION
Museum Accreditation in the UK covers 2,500 museums and ensures a basic level of compliance with minimum standards
BSI PAS 197
Collections Trust/ British Standards Code of Practice defining strategic Collections Management in museums, archives and libraries
BSI PAS 198
New Collections Trust/ British Standards Code of Practice for sustainable Environmental Management in museums, archives and libraries
SPECTRUM 4.0
Promoting efficient, accountable Collections and information management through improved management processes
CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk
Strategic COLLECTIONS FRAMEWORKFunders
CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk
Strategic COLLECTIONS FRAMEWORKFunders User needs
CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk
Strategic COLLECTIONS FRAMEWORKFunders User needs Government
CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk
Strategic COLLECTIONS FRAMEWORKFunders User needs Government Drivers
CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk
Strategic COLLECTIONS FRAMEWORKFunders User needs Government
Organisational Mission & Purpose
CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk
Strategic COLLECTIONS FRAMEWORKFunders User needs Government
Organisational Mission & Purpose Strategy
CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk
Strategic COLLECTIONS FRAMEWORKFunders User needs Government
Organisational Mission & Purpose
Collections Management Policy
CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk
Strategic COLLECTIONS FRAMEWORKFunders User needs Government
Organisational Mission & Purpose
Collections Management Policy Policy
CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk
Strategic COLLECTIONS FRAMEWORKFunders User needs Government
Organisational Mission & Purpose
Collections Management Policy
Care
CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk
Strategic COLLECTIONS FRAMEWORKFunders User needs Government
Organisational Mission & Purpose
Collections Management Policy
UseCare
CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk
Strategic COLLECTIONS FRAMEWORKFunders User needs Government
Organisational Mission & Purpose
Collections Management Policy
Use KnowledgeCare
CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk
Strategic COLLECTIONS FRAMEWORKFunders User needs Government
Organisational Mission & Purpose
Collections Management Policy
Use KnowledgeCare Development
CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk
Strategic COLLECTIONS FRAMEWORKFunders User needs Government
Organisational Mission & Purpose
Collections Management Policy
Use KnowledgeCare Development Practice
CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk
Strategic COLLECTIONS FRAMEWORKFunders User needs Government
Organisational Mission & Purpose
Collections Management Policy
Use KnowledgeCare Development
CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk
Strategic COLLECTIONS FRAMEWORKFunders User needs Government
Organisational Mission & Purpose
Collections Management Policy
Use KnowledgeCare Development
People
CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk
Strategic COLLECTIONS FRAMEWORKFunders User needs Government
Organisational Mission & Purpose
Collections Management Policy
Use KnowledgeCare Development
ProceduresPeople
CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk
Strategic COLLECTIONS FRAMEWORKFunders User needs Government
Organisational Mission & Purpose
Collections Management Policy
Use KnowledgeCare Development
Procedures SystemsPeople
CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk
Strategic COLLECTIONS FRAMEWORKFunders User needs Government
Organisational Mission & Purpose
Collections Management Policy
Use KnowledgeCare Development
Procedures SystemsPeople Information
CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk
Strategic COLLECTIONS FRAMEWORKFunders User needs Government
Organisational Mission & Purpose
Collections Management Policy
Use KnowledgeCare Development
Procedures SystemsPeople Information Tools
CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk
Strategic COLLECTIONS FRAMEWORKFunders User needs Government
Organisational Mission & Purpose
Collections Management Policy
Use KnowledgeCare Development
Procedures SystemsPeople Information
CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk
Strategic COLLECTIONS FRAMEWORKFunders User needs Government
Organisational Mission & Purpose
Collections Management Policy
Use KnowledgeCare Development
Procedures SystemsPeople Information
Improvement & Evaluation
CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk
Strategic COLLECTIONS FRAMEWORKFunders User needs Government
Organisational Mission & Purpose
Collections Management Policy
Use KnowledgeCare Development
Procedures SystemsPeople Information
Improvement & Evaluation
Service Delivery
CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk
Strategic COLLECTIONS FRAMEWORKFunders User needs Government
Organisational Mission & Purpose
Collections Management Policy
Use KnowledgeCare Development
Procedures SystemsPeople Information
Improvement & Evaluation
Service Delivery
Offline/in-gallery
CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk
Strategic COLLECTIONS FRAMEWORKFunders User needs Government
Organisational Mission & Purpose
Collections Management Policy
Use KnowledgeCare Development
Procedures SystemsPeople Information
Improvement & Evaluation
Service Delivery
Offline/in-gallery Online
CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk
Strategic COLLECTIONS FRAMEWORKFunders User needs Government
Organisational Mission & Purpose
Collections Management Policy
Use KnowledgeCare Development
Procedures SystemsPeople Information
Improvement & Evaluation
Service Delivery
Offline/in-gallery Online Channels
CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk
Strategic COLLECTIONS FRAMEWORKFunders User needs Government
Organisational Mission & Purpose
Collections Management Policy
Use KnowledgeCare Development
Procedures SystemsPeople Information
Improvement & Evaluation
Service Delivery
Offline/in-gallery Online
Rich, meaningful, lasting user experiences
CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk
Rolling out THE MODEL
Embedding a standards framework across a professional community requires long-term support.
We provide a support infrastructure, which includes:
• Providing ‘simple’ expressions of standards
• Providing guidance material
• Publishing online case studies and exemplars
• Supporting professional networks
• Providing teaching & learning materials
• Ongoing, long-term advocacy & evidence
• Provision of support to strategic & funding agencies
• Partnership with software vendors
Preparing the ground – creating a supporting ecosystem for standards activity:
Politicians
Agencies
Support staff
Formal networks
Informal networks
Museum staff
CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk
The future CHALLENGES
1. The sector is evolving rapidly, and standards have to evolve to keep pace.
2. The tension between ‘perpetual beta’ and stability
3. Overcoming organisational ‘silos’
4. Simplifying loans and promoting far greater use of stored material
5. Integrating digitisation and other workflows into core Collections Management
6. Providing evidence of the financial Return on Investment for Collections
“Collections Management is good for business”
CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk
Keep IN TOUCH!
The Collections Trust works with professional communities all over the world to promote and advance professional Collections Management
http://www.collectionstrust.org.uk
http://www.collectionslink.org.uk
http://openculture.collectionstrustblogs.org.uk
http://www.culturalpropertyadvice.gov.uk
We want to learn from your community!
Nick PooleCEOCollections Trust