Strategic Movement Travel Costs on Emplacement, …...locations, and by each unit type. The MPU movement planning forms allow users to plan their strategic and within-mission movements

Course Guide

Table of Contents

Strategic Movement Travel Costs on Emplacement,

Rotation and Repatriation

BU-MPU-09, Version 2.0

Copyright © United Nations, All rights reserved

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Strategic Movement-Travel Costs on Emplacement, Rotation and Repatriation

Course Guide

About this Course Guide .................................................................................................................... 3

About this Form ................................................................................................................................. 3

Roles and Responsibilities .................................................................................................................. 3

Standard Global Process .................................................................................................................... 4

Dependency ................................................................................................................................... 4

Logging in to the Application ......................................................................................................... 4

Enter new Funding and Budgeting Information: process steps .................................................... 5



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About this Course Guide The purpose of this Corse Guide is to supplement the Budgeting for Military and Formed Police Units – Travel Costs on Emplacement, Rotation, and Repatriation course, and to detail the steps required to complete the following activities:

• Calculate the Strategic Movement Costs for Formed Police Units (FPUs).

• Combine FPUs and calculate the Combined Strategic Movement Costs.

• Calculate Strategic Movement Costs for both charter and commercial flights.

About this Form The Military and Police Units model allows users to plan MPU deployment by mission area locations, and by each unit type. The MPU movement planning forms allow users to plan their strategic and within-mission movements associated with emplacement, rotation, and repatriation of troops and police units. The strategic movement form enables the planners in MovCon HQ to plan for strategic movement of troop/police between mission area locations and the troop/police home country (T/PCC). It also allows the planner to combine units, if necessary, and determine the applicable airport within the mission that will be used for the travel, as well as determine the number of personnel that will travel via commercial ticket to optimize aircraft utilization and minimize costs.

Roles and Responsibilities Role and responsibilities in connection with this form are still to be confirmed.



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Standard Global Process Dependency

In this form, information on movement type and the number of personnel is derived from the

deployment schedule by month form (MPU03).

Therefore, the data in this form is dependent upon the entries made in forms MPU01, MPU02, and MPU03.

Logging in to the Application

Under the MILITARY_AND_POLICE_UNPLAN data connection, in the EPM tab, open the following

form(s) from the from the Server Input Form Folder: MPU_R0009_ Travel Costs on Emplacement, Rotation, and Repatriation

*If this is your first-time logging into BPC, please review the Logging into BPC User Guide.



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Enter new Funding and Budgeting Information: process steps 1. After opening the workbook, the Planning of Strategic Movement form is displayed on the first tab.

NOTE: Before the form displays, a blank excel table may appear on your screen, if there is lag. When this occurs, you can minimize the window, if it does not disappear within a few seconds.

NOTE: On the form, you will see that some of the fields are highlighted in yellow. These yellow cells are the only ones that are accessible for data entry.

Also Note: This form is currently designed with the assumption that the contracts are all in US dollars.

2. Double-click on the Fund field to display the list of funds.



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3. Select the appropriate fund. The fund you selected will highlight and a round, green checkmark will appear to

the left of the fund name. Click OK to accept your selection. NOTE: The funds you are allowed to view depend on your security authorization. You may only see the default fund HR999 and the funds for which you have authorization. 4. Double-click on the Cost Object field to display a list of cost objects.



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4. A list of cost objects appears. Select the appropriate cost object and click OK. The Cost Object to be selected is the Fund Center that will hold or manage the amount. 5. The Fund Type which was previously selected drives the accessible Budget Period types. In this scenario, we are working on a peacekeeping mission, so we will keep the default value of P2019.



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Peacekeeping missions must have a Budget Type starting with P. All other missions must have a Budget Type starting with a Y. 5. Since the scope and scale of most missions is continuous, we will not change the default Content, CONTINUING

_SCE.

6. Double-click the Version field.

Note: The contractual and capacity information used in this demonstration, is exclusively placeholder data, and for the purpose of training facilitation only.



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7. The Version dropdown is restricted on the basis of the user profile; consequently, most planners will only have access to L1. Select L1 and click OK to accept your selection.

8. The Unit Type is the particular troop/police group that will be emplaced, rotated, or repatriated. The Unit Type is selected from a dropdown menu. For this scenario, we will select Formed Police Units (FPUs).



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9. Click the Refresh button to refresh the form.

You must refresh the form before proceeding to enter any information. 10. BPC automatically populates the form with all the units in the selected Unit Type for the selected entity,

including the movement types.



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11. The data table has two separate sections for Emplacement or Repatriation, and Rotation.

Each of these sections has a column to enter the number of persons involved in the movement, a column that displays the number of personnel that are traveling, and a column that indicates the excess capacity.

12. The Contract Reference is selected from a dropdown menu. Only valid contracts within the planning period are available for selection.



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Note: The corresponding contractual information is now displayed next to the contract reference. 13. In column K, click on the yellow cell for the T/PCC and select an airport location from the dropdown menu that a unit will use for strategic movement. 14. From the dropdown menu, select the Combination Units using the codes, for example, EG 02 for Egypt. These combined units will be emplaced, rotated, or repatriated from the same airport on the same flight.



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15. In columns Q and V, determine and enter the number of people traveling for emplacement and repatriation or rotation on a commercial ticket. Columns R and W automatically calculate the Personnel who will be on the Charter Flight. Note: Column T now reflects the excess capacity, based on the number of persons just entered, which is an indication that the unit could still be combined with another unit. Moreover, the result of the combination of units is displayed in the next tab: SM Combined. Therefore, the combination process may require toggling between the SM Combined and Strategic Movement tabs, to optimize planning. 16. Any change to the planned flights or passenger numbers requires an Explanation/ Justification in column AM. We will enter “Adjustment.”



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17. After completing the Strategic Movement form, click the Save button to save the data. 18. A dialogue box will open listing any data records and comments to be submitted. To submit your data, click Yes.



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NOTE: It is critical that the Strategic Movement form has been completed and saved before attempting to complete the SM Combined form, as the calculations on the SM Combined form are dependent on the data from the Strategic Movement form. 19. The Save Results dialogue box opens; click OK to complete the form.

20. Navigate to the SM Combined tab and open it. The Costing of Military and Police Units by Charter Flight form opens. Refresh the form before entering any data.



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You must refresh the form before proceeding to enter any data. 21. If the deployment schedule is incomplete or has been modified, a notification message, "The FPU deployment

schedule is incomplete" will be displayed.

If the deployment schedule is complete, but has changed from what is was when the Strategic Movements Costs form was last saved, the message, "Form has unsaved data. Click the Save button to save" will be displayed.

The Strategic Movement Combined form (SM Combined) shows the effect of the strategic combination that the planner has done in the Strategic Movement form with the recalculated costs.



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23. The planner then has the option to enter an adjustment factor (in percentage) to adjust the total estimated

costs. The adjustment factor is used to account for various items not addressed by the model.

In column AB, Adjustment to Charter Flight Cost, we will enter an adjustment factor where needed.

The adjustment is a percentage of the Total Charter Flight Cost ranging from -100% to +300%. For example, +300% would be triple the total charter flight cost.

24. The figures in column AC, Total Charter Flight Cost (After Adj.), will update accordingly. This column shows the total cost per charter flight for each unit, and the total cost for all charter flights.



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25. Each adjustment requires an Explanation/ Justification, which can be entered in column AD.

26. A dialogue box will open listing any data records and comments to be submitted. To submit your data, click Yes.



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27. The Save Results dialogue box opens. Click OK to complete the form.

NOTE: Once saved, the strategic combination will result in an estimated cost for the combined units that will automatically update and save the form, including the numbers in the Strategic Movement tab. NOTE: It is critical that the Strategic Movement input form has been completed and saved before attempting to complete the Strategic Movement Commercial form, as the calculations on the Strategic Movement Commercial form are dependent on the data from the Strategic Movement form. 28. Now, we will open the Strategic Movement Commercial tab. You must refresh the form before entering any

data.



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29. If the deployment schedule is incomplete or has been modified, a notification message will be displayed at the

top left of the form. Where the deployment schedule is incomplete, the message, “The FPU deployment schedule is incomplete” will be displayed.

If the deployment schedule is complete but has changed from what it was when the Strategic Movement Costs form was last saved, the message, “Form has unsaved data. Click the Save Button to save” will be displayed.

NOTE: The message does not stop the user from saving the data.



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30. Enter an alternative ticket price if the standard ticket price is not representative of the expected ticket price.

Enter an Explanation/ Justification for the alternate price. Click the Save button to save the data.

NOTE: Wherever an alternative ticket price is available, the system will take it over the standard ticket price. The standard ticket price has been established based on country pairs and are all on one-way economy ticket prices. 31. A dialogue box will open listing any data records and comments to be submitted. To submit your data, click Yes.



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32. The Save Results dialogue box opens; click OK to complete the form. Once saved, the total strategic combination cost will be updated with the commercial ticket travel costs.

33. Navigate to and open the final tab containing the Strategic Movement Cost form.



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NOTE: It is critical that the Strategic Movement input form has been completed and saved before attempting to complete the Strategic Movement Cost form, as the calculations on the Strategic Movement Cost form are dependent on the data from the Strategic Movement form. 34. If the deployment schedule is incomplete or has been modified, a notification message will be displayed at the

top left of the form. Where the deployment schedule is incomplete, the message, “The FPU deployment schedule is incomplete” will be displayed.

If the deployment schedule is complete but has changed from what it was when the Strategic Movement Costs form was last saved, the message, “Form has unsaved data. Click the Save Button to save” will be displayed.

NOTE: The message does not stop the user from saving the data. NOTE: You must refresh the form before entering any data.



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The Strategic Movement Cost form requires no user input. The Strategic Movement Cost form shows the Total number of personnel, the Commercial Ticket Cost, the Charter Flights Cost, the Total Rotation Cost, and the Total Strategic Movement Emplacement, Rotation, and Repatriation costs in US dollars:

35. Click the Save button to save the form.

Documents

Strategic Movement Travel Costs on Emplacement, …...locations, and by each unit type. The MPU movement planning forms allow users to plan their strategic and within-mission movements