Strategic Planning Update

Providence School Board Presentation

January 23, 2012

Why are we creating a strategic plan now?• It will help PPSD staff to focus our efforts and allocate limited

resources appropriately to help achieve our goals

• PPSD has a solid base that has emerged from multiple meetings to build on existing work to make an actionable, focused plan that will drive real results for the stakeholders of PPSD

• This process will unite leaders to move together; not to recreate existing work, but rather to refine, understand, and build on it so it becomes real.

• There is a high sense of urgency.

• This work should make peoples’ jobs more focused and targeted,- easier, not harder!

Core Team Participants

The core strategic

planning team represents

diverse points of view, but is small enough to remain

agile.

• Sue Lusi, Superintendent

• Colleen Jermain, Chief of Staff

• Paula Shannon, CAO

• Carleton Jones, COO

• Mike D’Antuono, Deputy CFO

• Craig Bickley, Executive Director of HR

• Dottie Smith, Executive Director of School Transformation

• Marc Catone, Executive Director of Secondary Schools

• Rachel Mellion, Executive Director of Curriculum and Instruction

• Jenn Steinfeld, Director of Development

• Rebecca Boxx, Full Service Community Schools

• Soledad Barreto, Director ELL

• Karen Vessella, Special Ed. Director, Secondary

• Lisa Vargas, Special Ed. Director, Elementary

• Nicole Mathis, Principal, Green MS

• Regina Winkfield, Principal, E3 Academy

• Brent Kerman, Principal, D’Abate ES

• Derrick Ciesla, Principal, King ES

• Brearn Wright, Principal, Williams MS

• Kadesa Huffman, Assistant Principal, DelSesto MS

• Brian Baldizar, Assistant Principal, Classical HS

Our starting point reflects a solid base to work from

• Beliefs and Commitments (Incl. Core values, Vision, Mission)– Revised January 2008

• School District Goals & Objectives – Approved October 2003

• High School Reform Portfolio– Adopted March 2007

• Strategic Direction (incl. Aligned Instruction System)– Approved September 2008

We have a variety of strategic-planning related inputs to consider.

Board Policies

Past Plans

Recent Work

• “Realizing the Dream” plan (2006-2009)

• Strategic Framework Map

• EOWG initiative

Current Draft Strategy Framework Map

Our map is a great start and reflects a lot of hard work and thinking, but

we need a deeper plan to

help drive execution

PPSD Framework Map:Overview

40+ Activities & Evidence Based Practices

5 Strategies + 24 Sub-Strategies

4 Goals/Results + Key Indicators We want to make these goals and

structure drive our

execution .

PPSD Strategic Planning: 5 Key Steps in our process

ConsolidateDocuments

Refine a Theory of Action

Create 3-year Action Plan

Gather Feedback

Revise & Finalize Plan

1

2

3

4

5

Create consolidated strategic planning documents with synthesized goals and other content. The team will compile one working document from the several that exist today.

The team will update and refine a theory of action to help guide ongoing strategic planning efforts

The plan will specify and align goals, key activities and accountability, including definitive timelines and benchmarks, through an inclusive process that embraces the district’s commitment to shared leadership and stakeholder buy-in

Staff will be given opportunities to raise understanding and generate buy-in with key stakeholders throughout the process with definitive timelines for respondents

The team will revise and create final documentation and next steps for implementation planning.

Working Sessions Timelines and Goals

Timing (Week of) Key Objectives

January 9 (Monday)• Kickoff & process overview• Set and discuss objectives• Develop common baseline understanding of where we are and where we need to go

17 (Tuesday)• Refine theory of action• Develop initial list of priority initiatives and map to key goals/results• Discuss missing goal areas

23 (Monday)• Refine list of priority initiatives and identify gaps• Identify goals, key measure and metrics for each major activity

30 (Monday)• Refine goals and metrics• Research and establish baseline measures where possible• Develop rough timeline and dependencies for key activities

February 6 (Monday)• Refine activities and metrics• Establish full draft of calendar including draft milestones• Complete responsibility/accountability matrix

February 13 (Monday) • Refine and edit full draft

February 27 (Monday) • Pre-Road show preparation

What is a Theory of Action?

A coherent set of strategies that should ensure academic rigor and maximize student learning at all levels by shaping:

– Management Goals

– Policies

– Strategic Planning

– Budgets

A Theory of Action answers these questions

1

•What do we believe?

2

•What do we look like now and what do we want to look like?

3

•How do we get there? What needs to change?

School District Strategy & Execution

Aspirational Vision

Activities & Initiatives

Action Plan

Responsibilities Timelines

Goals Measures

Theory of Action

Prioritization of Time and Money

Questions?

Updates will be provided throughout the months. The team will be gathering data and feedback throughout the process as

we develop actionable plans and timelines.

Thank you.