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Strategies for Your Office to Improve System Usability
Becky Hall
University of Minnesota
May 22, 2014
Overview
• GoldPASS – University of Minnesota’s CSO system
• Usability – What is it? Why do it?• Minnesota’s usability project• Progress• Outcomes• Next steps
GoldPASS
• Enterprise deployment of CSO’s interfase system
• University of Minnesota-wide • Universal employer and jobs database• OCR, co-op / internship module, mentor
module • Resume approval process
GoldPASS - scope
2013-14 year• Jobs - 21,122 postings• Students – 36,427 active & complete• Employer database – 22,394 organizations• Events – 271 • OCR schedules - 482• Internships managed - 610
What is “usability”?
… push or pull?
“Possible to use” does not equal intuitive
Usability can be defined as target users being able to accomplish their own goals without outside help
Usability is not…
Accessibility evaluation
System testing, bug testing
A measure of the participant’s abilities
A critique on designer’s talents or abilities
Why do a usability evaluation?
To avoid this!
Enable self-service functionality
Reduce need for a help desk
Increase customer satisfaction
Make objective design decisions
Minnesota’s Usability Project
Why usability prior to site review with CSO?
Complexity of GoldPASS
OIT’s Usability lab
Pain points for our two main constituent users• Students – job search and search results• Employers – OCR sign-up, job posting confusion…
… led to significant (and unnecessary) time spent by system administrators and counselors
Usability Team
• Career Services– 2 leads– 3 counselors– 5 employer relations
• Analyst from usability services (OIT) and staff support
• CSO Support
Usability Project Plan
• Goal setting• Participant task identification (scenarios)• Identify debriefing questions for participants • Issues analysis• Work plan
Usability Project Timeline
November 2013Project kick-off / planning
October 2013Project green-lighted
Mid-December 2013Usability evaluations & debrief (3 days)
January 2014Lead-team wrap-up & debrief review
February – March 2014Issues analysis & assignment delegation
March – May 2014 Group consultation & assignment completion
June – July 2014Assignment completion & prioritization
August – September 2014Site review & Evaluation
Progress
Issues analysis –
Green light & red light issuesGreen light
Halfway through “green-light” issues.
Red lightInternal practice or policy?CSO? How to prioritize?
Regular staff check-ins, and additional delegation of tasks to keep process moving forward.
Outcomes
• Better collaborations with staff across units• Review and upgrading of training resources• Forced to revisit previous policy and practice
decisions for current fit
Next Steps
• Site review process with CSO • Terminology review – possibly through
Usability Services • Continue to work with CSO on requested
updates / changes • Identify a process to evaluate with staff
frequency of help-related calls / inquiries