STREAMLINING BUREAUCRACYJUNE CENSUS & SINGLE APPLICATION FORM

Adam Krawczyk, RERAD

4th November 2008

Purpose

• Overview of findings from : ‘Research study to assess to what extent data from the Single Application Form could be used to meet the statistical requirements of the June Agricultural Census’. Carried out by SAC & MI

• Initial thoughts on the interpretation of research findings.

• Recommendations.

• Proposals for 2009 SAF and June Census

Research Project

• Metadata analysis to show the overlap in questions between the June Census (JAC) and SAF, including definitional differences.

• Analysis of SAF coverage of June Census holdings, area and agricultural activity.

• Linkage of individual holding/business records between June Census & SAF, to illustrate how results compared for each question.

• Comparison of aggregate results.

• Description of operation issues, timetables, requirements and outputs from June Census and SAF.

Metadata Analysis

ID JAC Question/Variable Unit SAF Question/Variable Notes

0014 Wheat for combining Ha FDS: Durum (DW), spring (SW, SW-E), winter wheat (WW, WW-E)

Full. Sum SAF categories inc ECS[1] (*-E) crops.

0016 Winter barley f’ combine Ha FDS: Winter barley (WB) Full.

0018 Spring barley f’ combine Ha FDS: Spring barley (SB) Full.

0017 Winter oats f’ combining Ha FDS: Winter oats (WO) Full.

0020 Spring oats f’ combining Ha FDS: Spring oats (SO) Full.

0024 Seed potatoes Ha FDS: Seed Potatoes (SPOT) Full.

0025 Ware potato harv <= 31/7 Ha FDS: Ware Potatoes (WPOT) Compound Full. SAF doesn’t distinguish by harvest.

0026 Ware potato harv > 31/7 Ha

0146 Sows in pig Num Indoor pigs (exc piglets)Outdoor pigs (exc piglets)

Mismatch between the sub-categories. The JAC divides up by type and weight while the SAF groups into indoor and outdoor pigs.0147 Gilts in pig Num

0148 Other sows for breeding Num

0149 Barren sows for fattening Num

0150 Gilts 50kg and over, not yet in pig, but expected to be used for breeding

Num

0151 Boars being used for service Num

0152 All other pigs 110kg+ Num

0153 All other pigs 80-109kg Num

0154 All other pigs 50-79kg Num

0155 All other pigs 20-49kg Num

0156 All other pigs <20kg Num

0348 Sows and Gilts for breeding Num

0351 Other pigs Num

Metadata Summary (2007)

• Crops - direct match for most questions, JAC more stockfeeding categories• Grass - JAC distinguishes between mowing & grazing• Vegetables - more detail on JAC• Soft Fruit - more detail on SAF• Bulbs, Flowers & Nursery Stock - more detail on JAC• Glasshouses & Protected Crops - only collected on JAC

• Pigs - 13 JAC categories, SAF just indoor/outdoor• Cattle - 22 JAC categories, 4 on SAF• Poultry - 11 JAC categories, SAF total only• Sheep - 13 JAC categories, 3 on SAF• Other Livestock - more detail on Goats & Horses on JAC, less on Deer• Cattle, Sheep & Other Livestock - SAF excludes animals < 6 months old

• Labour – No info on SAF• Tenancy Type – no info on SAF• Crofts – some info on both JAC & SAF

Metadata Analysis. Issues to consider :

- Whether we require current level of detail collected on the June Census ?

- Whether extensive changes to questions would be palatable to farmers submitting the SAF ? eg distinguishing between grassland used for mowing/grazing

- Whether it is actually worthwhile adding new questions to SAF, which do not result in a net reduction in data collection, ie labour, tenure, glasshouses & protected crops ?

- Alternative streamlining developments such as the use of BCMS data for cattle statistics could remove the need to collect the detail on SAF and Census

Definitional Differences :

Areas

• JAC asks respondents to record crops (grown by others) on land that is seasonally rented out, whereas SAF does not.

• SAF allocates common grazing land between holdings, JAC does not.

• Total holding area, wrt roads, buildings, other land ...etc

Livestock

• SAF asks for the number of livestock on a holding, whereas the JAC asks for livestock owned or hired, even if located elsewhere.

• Seasonal tenants with no permanent holding of their own will not have their livestock recorded on June Census.

• SAF has a livestock reference date of March compared to June on JAC.

• SAF collects data aggregated at the business level only.

Definitions & Concepts. Issues to consider:

• Whether it would be feasible to ask SAF applicants to report the activity of others on land seasonally rented out? – Included in 2009 Proposals

• The implications of switching to holding areas recorded on SAF, rather than using the June Census register, which is part of the Corporate Data Model? – Not for 2009, more consideration required.

• Whether a common definition on how livestock is recorded can be reached to meet both the needs of both the June Census and SAF ? – Focus on BCMS data for June Census needs.

• How far the SAF livestock reference date can be moved forward, to converge with the statistical requirements? – Focus on BCMS

• Whether we are willing to implement the collection of SAF data at the holding level for livestock – which is required by a range of stakeholders including those involved in disease modelling ? – Focus on BCMS

Comparison of JAC and SAF holdings/businesses

JAC dataset

SAF dataset (livestock)

SAF dataset (FDS)

SAF dataset (aggregated

FDS)

aggregateto holding

JAC dataset(aggregated to

business)

aggregate to business

livestock comparison

land usecomparison

100% mapping for fields to holdings

incomplete mapping of holdings to businesses

Holding Coverage 2007 2006 2005JAC (M&m) 38,178 38,478 37,868JAC (Imputed) 13,186 12,883 13,268JAC (All) 51,364 51,361 51,136

JAC (All) only - main 5,084 5,405 6,141JAC (All) only - minor 16,117 16,149 17,438Common JAC (All) & SAF (FDS) - main 20,996 21,373 20,664Common JAC (All) & SAF (FDS) - minor 9,167 8,434 6,893SAF (FDS) only 1,055 1,501 1,502SAF (FDS) 31,218 31,308 29,059Common main as % of JAC (All) main 81% 80% 77%

Common minor as % of JAC (All) minor 36% 34% 28%

Common as % of JAC (All) 59% 58% 54%

Area Coverage 2007 2006 2005JAC (M&m) 4,349,707 4,416,686 4,175,080JAC (Imputed) 1,244,852 1,196,042 1,334,815JAC (All) 5,594,559 5,612,729 5,509,895

JAC (All) only - main 579,948 703,263 769,251JAC (All) only - minor 130,403 141,767 184,372Common JAC (All) & SAF (FDS) - main 4,683,674 4,577,665 4,403,263Common JAC (All) & SAF (FDS) - minor 200,534 190,034 153,009SAF (FDS) only 328,440 568,184 570,715SAF (FDS) 5,244,249 5,384,833 5,182,693Common main as % of JAC (All) main 89% 87% 85%

Common minor as % of JAC (All) minor 61% 57% 45%

Common as % of JAC (All) 87% 85% 83%

2007 Missing Net Coverage

Land Use Net Diff (Ha) % Net DiffTotal Cereals 5,206 1.3%Total Oilseed Rape 272 0.7%Total Potatoes 452 1.5%Total crops for stockfeeding 651 2.6%Vegetables 293 2.5%Orchard fruit 33 73.7%Soft fruits 154 8.6%Bare Fallow 4,143 27.5%Total Grass 72,801 5.9%Rough Grazings 521,346 15.3%Woodland 51,649 18.5%All land 670,563 12.0%

Livestock Net Diff (No) % Net DiffTotal pigs 49,550 11.2%Total poultry 2,584,629 46.8%Total Cattle 16,647 0.9%Total sheep 108,636 1.5%Other livestock (ITEM171) 1,009 79.4%

SAF (FDS) % of JAC(All)

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Farm Types

Cov

erag

e %

SAF Coverage. Issues to consider:

To what extent do we need to collect information from non-SAF holdings ?- Review statistical needs and needs of other stakeholders

Comparison of Spring Barley (ITEM18) reporting between JAC (All) and SAF (FDS) for 2007 - main holdings only

588

53113

226333 295 323

644

3120

501

231 231 212128 94

336

668

0

500

1000

1500

2000

2500

3000

3500

FDS=0,JAC>0

<-80% -80% to-60%

-60% to-40%

-40% to-20%

-20% to-10%

-10% to-5%

-5% to -1%

ZERO(+/- 1%)

1% to5%

5% to10%

10% to20%

20% to40%

40% to60%

60% to80%

>80% JAC=0,FDS>0

Percentage difference (%) in amount of recorded Spring Barley (ITEM18) on SAF compared with the JAC at the holding level

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Comparison of Total Potatoes (ITEMS 24/25/26) reporting between JAC (All) and SAF (FDS) for 2007 - main holdings only

815

1135

5073 62 69

120

707

100

45 49 4734

20

150

290

0

100

200

300

400

500

600

700

800

900

FDS=0,JAC>0

<-80% -80% to-60%

-60% to-40%

-40% to-20%

-20% to-10%

-10% to-5%

-5% to -1%

ZERO(+/- 1%)

1% to5%

5% to10%

10% to20%

20% to40%

40% to60%

60% to80%

>80% JAC=0,FDS>0

Percentage difference (%) in amount of recorded Total Potatoes (ITEMS24/25/26) on SAF compared with the JAC at the holding level

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Comparison of Total Veg (ITEM68) reporting between JAC (All) and SAF (FDS) for 2007 - main holdings only

430

714

2416 13 14

21

181

2921 15 14

7 8

36

145

0

50

100

150

200

250

300

350

400

450

500

FDS=0,JAC>0

<-80% -80% to-60%

-60% to-40%

-40% to-20%

-20% to-10%

-10% to-5%

-5% to -1%

ZERO(+/- 1%)

1% to5%

5% to10%

10% to20%

20% to40%

40% to60%

60% to80%

>80% JAC=0,FDS>0

Percentage difference (%) in amount of recorded Total Veg (ITEM68) on SAF compared with the JAC at the holding level

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Comparison of Soft fruits (ITEM37) reporting between JAC (All) and SAF (FDS) for 2007 - main holdings only

69

02

5

2

5 5

8

36

3

86 7

4 4

15

18

0

10

20

30

40

50

60

70

80

FDS=0,JAC>0

<-80% -80% to-60%

-60% to-40%

-40% to-20%

-20% to-10%

-10% to-5%

-5% to -1%

ZERO(+/- 1%)

1% to5%

5% to10%

10% to20%

20% to40%

40% to60%

60% to80%

>80% JAC=0,FDS>0

Percentage difference (%) in amount of recorded Soft fruits (ITEM37) on SAF compared with the JAC at the holding level

Nu

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Comparison of Total Grass reporting between JAC (All) and SAF (FDS) for 2007 - main holdings only

400

245

403

609

1230 12251165

2081

3618

1441

930

1119 1096

591

362

1925

1502

0

500

1000

1500

2000

2500

3000

3500

4000

FDS=0,JAC>0

<-80% -80% to-60%

-60% to-40%

-40% to-20%

-20% to-10%

-10% to-5%

-5% to -1%

ZERO(+/-1%)

1% to5%

5% to10%

10% to20%

20% to40%

40% to60%

60% to80%

>80% JAC=0,FDS>0

Percentage difference (%) in amount of recorded Total Grass on SAF compared with the JAC at the holding level

Nu

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Comparison of Rough Grazings (ITEM47) reporting between JAC (All) and SAF (FDS) for 2007 - main holdings only

3139

576

451551

763

626

444

595

1409

328

207279 255

14995

556

1995

0

500

1000

1500

2000

2500

3000

3500

FDS=0,JAC>0

<-80% -80% to-60%

-60% to-40%

-40% to-20%

-20% to-10%

-10% to-5%

-5% to -1%

ZERO(+/- 1%)

1% to5%

5% to10%

10% to20%

20% to40%

40% to60%

60% to80%

>80% JAC=0,FDS>0

Percentage difference (%) in amount of recorded Rough Grazings (ITEM47) on SAF compared with the JAC at the holding level

Nu

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old

ing

s

Comparison of Total Sheep (ITEM0145) reporting between JAC(All-b) and SAF(L) for 2007

104 187

976

5224

2331

376

136 84

311

82 85 128 127 82 63

491

1828

0

1000

2000

3000

4000

5000

6000

SFPS=0,JAC>0

<-80% -80% to-60%

-60% to-40%

-40% to-20%

-20% to-10%

-10% to-5%

-5% to -1%

ZERO(+/- 1%)

1% to5%

5% to10%

10% to20%

20% to40%

40% to60%

60% to80%

>80% JAC=0,SFPS>0

Percentage difference (%) in number of recorded Total Sheep (ITEM0145) on SAF compared with the JAC at the business level

Nu

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f b

usi

nes

ses

Comparison of Total Cattle (ITEM0122) reporting between JAC(All-b) and SAF(L) for 2007

171119

296

1065

3103

2041

785

451

705

311 355420

369

225119

393

886

0

500

1000

1500

2000

2500

3000

3500

SFPS=0,JAC>0

<-80% -80% to-60%

-60% to-40%

-40% to-20%

-20% to-10%

-10% to-5%

-5% to -1%

ZERO(+/- 1%)

1% to5%

5% to10%

10% to20%

20% to40%

40% to60%

60% to80%

>80% JAC=0,SFPS>0

Percentage difference (%) in number of recorded Total Cattle (ITEM0122) on SAF compared with the JAC at the business level

Nu

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Comparison of Total Poultry (ITEM0170) reporting between JAC(All-b) and SAF(L) for 2007

1928

71

146

271

145

105

47

552

48

95

150 145

61

26

123

632

0

100

200

300

400

500

600

700

SFPS=0,JAC>0

<-80% -80% to-60%

-60% to-40%

-40% to-20%

-20% to-10%

-10% to-5%

-5% to -1%

ZERO(+/- 1%)

1% to5%

5% to10%

10% to20%

20% to40%

40% to60%

60% to80%

>80% JAC=0,SFPS>0

Percentage difference (%) in number of recorded Total Poultry (ITEM0170) on SAF compared with the JAC at the business level

Nu

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bu

sin

esses

Comparison of Total Pigs (ITEM0157) reporting between JAC(All-b) and SAF(L) for 2007

16

2531 29

52

33

8 10

93

7 915

23

10 8

32

173

0

20

40

60

80

100

120

140

160

180

200

SFPS=0,JAC>0

<-80% -80% to-60%

-60% to-40%

-40% to-20%

-20% to-10%

-10% to-5%

-5% to -1%

ZERO(+/- 1%)

1% to5%

5% to10%

10% to20%

20% to40%

40% to60%

60% to80%

>80% JAC=0,SFPS>0

Percentage difference (%) in number of recorded Total Pigs (ITEM0157) on SAF compared with the JAC at the business level

Nu

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sin

esses

Recommendations

• To develop land use information collected through the Single Application Form, leading to a reduction in information gathered on the 2009 June Agricultural Census.

• To pursue the use of data from the British Cattle Movement Service (BCMS), in order to reduce the cattle information gathered on the June Agricultural Census and December Agricultural Survey, after 2009

• To pursue other sources of administrative data and to review the remainder of June Agricultural Census after 2009.

Proposals

• To ask the owner occupiers and long term tenants to report activity on land rented out seasonally and farmed by others.

• To introduce a double coding for the “Other Land” Column of the IACS(3) form, eg 'LLO-WPOT' would record ware potatoes grown on land rented out seasonally.

• To drop the June Census question relating to the intended harvest date of ware potatoes and use the existing SAF crop codes.

• To drop the June Census distinction between grassland used for mowing and grazing.

• Add SAF codes for a number of specific Vegetables, Fodder Root Crops and Strawberries. Plus new codes for industrial Oilseed Rape and Hops.

• Review the need for detailed questions on Bulbs & Flowers and Hardy Nursery Stock Grown in the open.

2009 June Census Forms – Proposals

• To send a shortened version, excluding all the land use information that can be collected from SAF, to SAF applicants. This version will still include questions on :

- total holding areas

- ownership and rental agreements,

- glasshouses and protected crops

- livestock

- labour

- miscellaneous questions

• To send a full June Census form, including all the land use questions, to non-SAF applicants. Still keeping distinction between Main and Minor holdings.

Consultation on 2009 SAF-Census Proposals

• Scotstat Agriculture Committee (4th Nov’08)

• Members of Scotstat Agriculture Register & other external stakeholders

• NFUS Combinable Crop Committee (4th Nov)

• NFUS Legal & Technical Group (11th Nov)

• 50 Farmers Directly (showing large recorded differences between 2007 SAF & June Census)

• SG Internal Stakeholders

• UK Agricultural Departments (Statistical Network).