Sunday 9 December 2018

3pm – 8.30pm Graham Bricknell Music Shell & Bicentennial Square

P: (08) 9792 7000 E: records@bunbury.wa.gov.au W: www.bunbury.wa.gov.au

City of Bunbury Street Parade

Expression of Interest Form

The City of Bunbury (the City) Christmas in the City Street Parade is open to all community groups, businesses, schools, churches, commercial businesses, and individuals. It provides a wonderful opportunity to be part of a community-wide celebration. Each year the number of entries continues to grow, and places are limited. To be a part of this growing and well-loved event, applicants must complete and return the attached Expression of Interest (EOI) form via email to records@bunbury.wa.gov.au before a deadline of 5pm Friday 9 November 2018.

This is a writeable/interactive form and can be saved to your computer, completed digitally, and sent via email to records@bunbury.wa.gov.au

TERMS AND CONDITIONS

The following Terms and Conditions have been developed by the City to ensure that all Street Parade participants, and

the general public attending the event, remain safe at all times. The Terms and Conditions should be read carefully by

the person responsible for this entry. By signing the EOI form, you are agreeing to comply with the City’s Street Parade

Terms and Conditions.

Participant Briefing

This year, the person completing the application form (or a suitable replacement) will be required to attend a

participant briefing in the weeks leading up to the Street Parade. This is to ensure that everyone understands which

roads will be closed, where set down/drop off areas are located for participants, how participating vehicles in the

parade can access the assembly area, details of the parade route, where the parade concludes, and how passengers

can safely disembark from vehicles or floats at the end of the street parade.

This is mandatory for every group/organisation/business and one representative or more must attend in order to

participate in the Street Parade.

Vehicle Entries

• Vehicle height is limited to 4.6m, individual vehicle length is limited to 12.5m

• Vehicle size is limited to 8 tonnes

• All floats and vehicles must be substantially decorated in a Christmas or festive theme

• All entries will be assessed by the Street Parade MCs, and winners will be judged on the creativity, originality, and

overall impact of the float/vehicle. First prize will be awarded $1,000, and second prize will be awarded $500

• No float or group is to have a Santa Claus. One Santa Claus is permitted to appear in the Street Parade and will be

organised by the City

• There will be a maximum limit of ten commercial business floats, and these will be selected by the City with the

decision making process taking into account the intended decorations of the float/vehicle as detailed in the

application form

• The procession order will be established by CoB Event Organisers

• Dangerous driving in the Street Parade assembly area is not acceptable

• Arrival times will begin from 3:30pm, with all parade participants to be assembled by 4:30pm.

Participants and Moving Vehicles

• Children on floats, decorated trucks, trailers or other moving vehicles are to be supervised by adults at all times

• Children are not to leave, be removed from or placed onto a vehicle while that vehicle is moving

• Street Parade entrant coordinators are responsible for all children in their group until they are collected by a

parent or guardian. No child is to be left unattended at the finishing location.

Other Vehicles

• Private vehicles not participating in the Street Parade must not be parked in the Parade assembly area, which

includes the Bunbury Recreation Ground, Symmons Street, and Molloy Street. All private vehicles should be left in

a nearby car park. Private vehicles will not be permitted in the parade assembly area at any time.

• A Parade participant set down area will be located at the Wyalup Rocky Point Carpark on Ocean Drive, where

parents are permitted to park for a maximum of 10 minutes whilst dropping children/participants off and escorting

them to the Parade assembly area, before moving their car to a nearby parking location

• Excessive noise from Street Parade vehicles is prohibited

• Advertising of alcoholic drinks or prohibited substances on vehicles or by participants is strictly forbidden

• Participants accept full responsibility for their own safety when taking part in the Street Parade and/or travelling in

moving vehicles. Please ensure you attach a current Public Liability Insurance certificate with this application.

Giving-Away Items

• Items must not be thrown from moving vehicles into the crowd. Items may be passed out in a safe manner. Items

that are permitted to be handed out include flyers, wrapped lollies, stickers, and similar items. If you’re unsure,

please check with the City’s Events team prior to the Street Parade.

WA Road Traffic Code 2000 Exemption

A person who has not reached the age of four years is not exempted from any regulation in the Road Traffic Code

2000. A person who has reached the age of four years, but has not reached the age of seven years, hereinafter

referred to as the child must be supervised by an adult who is authorised by the organisers of the event.

It is recommended that a minimum of one adult supervises every ten children participating in the parade.

Failure to Comply

A CoB Ranger/Traffic Warden will be present at the Street Parade assembly area. They will ensure the Terms and

Conditions and the Conditions of the Exemption from WA Road Traffic Code 2000 are adhered to. Failure to comply

with any of these conditions will result in the entrant being asked to leave.

Street Parade Route

All Parade vehicles and floats are to enter from Symmons Street via Ocean Drive. Any vehicles not participating in the

street parade will not be permitted to enter Symmons Street. Security guards and the City’s Rangers will be at these

locations to ensure these directions are followed.

The Street Parade leaves the Bunbury Recreation Ground, Ivey Street at 5:30pm, turns left into Molloy Street, right

into Clifton Street, right into Victoria Street, left into Prinsep Street, right at the roundabout into Haley Street and left

into Blair Street.

The Street Parade will finish opposite Bunbury Regional Entertainment Centre, Blair Street, at approximately 6:30pm.

Participants are welcome to attend the Carols Concert at the Graham Bricknell Music Shell, which commences at 7pm.

Parade participants are to exit the Parade route via the roundabout on Koombana Drive.

It is the responsibility of the float/vehicle driver to ensure that the float/vehicle complies with the Traffic Regulations,

when leaving the Parade route. This includes, but is not limited to:

• ensuring all passengers on the vehicle are correctly seated and secured

• nothing will become dislodged from the vehicle

• all lights are working correctly and not obscured

To allow participants to disembark safely from floats/vehicles, a drop off zone will be provided on Blair Street,

adjacent to the Blair Street/Foreshore Car Park. If people wish to meet Parade participants at the conclusion of the

Street Parade, they will be required to wait in the designated area and follow any and all directions from event staff

including security guards and City’s Rangers.

The driver of the float vehicle is to be in the car at all times, and once all passengers have disembarked, the vehicles

are to exit Blair Street, following instructions given to them by the City’s staff. Small vehicles are permitted to park in

the Blair Street/Foreshore Car Park at the conclusion of participating in the Street Parade.

No float vehicle will be permitted to start removing decorations whilst parked on the road. If floats wish to remove

their decorations, they will be required to find parking in a designated car park and may then remove any decorations.

Please note vehicles will be exempt from the regular road rules from 5:30pm - 7:30pm only. Any vehicle caught

conducting in a way that is not acceptable after this time will be liable.

PARTICIPANT DETAILS

Organisation or Business name __________________________________________________________________

Applicant Name _____________________________________________________________________________

Address ____________________________________________________________________________________

Suburb ___________________________________________ Post code ______________________________

Contact number _____________________________________________________________________________

Email address _______________________________________________________________________________

Please tick if you are a commercial business

ENTRY DETAILS

Indicate which type of group you are applying to participate as:

Walking group Dancing group Decorated truck

Decorated car Decorated car and trailer Other ___________________________

Indicate whether your group will be having music playing and/or singing: Yes No

Please note: groups with music may be given preference.

Please describe how your float/vehicle/group will look, including details such as how the vehicle will be decorated,

costumes, props etc. Please also attach a photo or drawing where possible (this may be requested if the below details

are not clearly described).

___________________________________________________________________________________________

___________________________________________________________________________________________

___________________________________________________________________________________________

If applying as a walking, singing, music, or dancing group, how many people will be involved? ________________

If applying as a vehicle(s), indicate how many people will be travelling on the back? ________________________

VEHICLE DETAILS (if applicable)

Vehicle 1 details

Total length of all vehicles combined (for set up purposes) ____________________________________________

Vehicle registration ___________________________________________________________________________

Name of driver ________________________________________ Driver contact number __________________

Driver 1 license number _______________________________________________________________________

If you are applying to enter more than one vehicle, indicate additional vehicle details below

Vehicle 2 details

Vehicle registration ___________________________________________________________________________

Name of driver ________________________________________ Driver contact number __________________

Driver 2 license number _______________________________________________________________________

If you are applying to enter more than two vehicles, indicate additional vehicle details on a separate page.

ADULT SUPERVISOR DETAILS

A minimum of one adult for every ten children is required. The supervisor(s) must remain on the vehicle at all times.

Name of adult supervisor 1 _______________________________ Contact number ______________________

Name of adult supervisor 2 _______________________________ Contact number ______________________

Name of adult supervisor 3 _______________________________ Contact number ______________________

Name of adult supervisor 4 _______________________________ Contact number ______________________

ACKNOWLEDGEMENT

As the authorised representative of the organisation/business/group nominating to participate in the City of Bunbury

2018 Christmas in the City Street Parade, I have read the Terms and Conditions and the Exemption from WA Road

Traffic Code 2000, and provide my signature below to indicate I and the organisation/business/group named in this

application agree to abide by all the conditions contained within.

I acknowledge that there is to be a minimum of one representative from the named organisation/business/group

within this application attending the pre-parade briefing which will be held in the weeks leading up to the event (date

to be determined).

I understand that failure to return this completed form by the advised deadline, and/or failure to abide by the

conditions and instructions given by event and City of Bunbury staff, means that the organisation/business/group

named in this application form will be denied participation in the 2018 Christmas in the City Street Parade.

Name of applicant _____________________________________ Date ________________________________

On behalf of (organisation/group) _______________________________________________________________

I have attached a copy of our current Public Liability Insurance certificate

Please complete the Expression of Interest form and return via email records@bunbury.wa.gov.au attention to

Christmas in the City – Street Parade Participant Expression of Interest.

The deadline for submitting this application is 5pm Friday 9 November 2018. Any applications received past this

deadline, will be denied participation in the 2018 Christmas in the City Street Parade.

Successful applicants will be advised via email. For all enquiries, phone (08) 9792 7139 or email

records@bunbury.wa.gov.au

Simple steps to make your float stand out!

• If your float utilises a trailer or truck, attach a skirting or fringing (this could be made with fabric or crepe paper etc) around the sides/base of the trailer or truck. This will make your float look like it’s “floating”

• Decorate the base of your trailer or truck with artificial grass or similar• Wrap large boxes to look like Christmas presents• Cut out snowman/gingerbread men/Christmas trees/gifts/candy canes/stockings etc from pieces of

cardboard and attach to sides of trucks or trailers• Use red foam noodles (pool noodles) and decorate as candy canes/lollipops/candy sticks• Use thin flexible piping that can be used to create an arch or several arches along the trailer or truck from

side to side and decorate with green foliage or tinsel• Wreaths, garland, tinsel and large bows can be used to decorate the sides or front of vehicles and floats to

give them a festive feel• Inflatable and outdoor style Christmas characters (excluding Santa) are easy to incorporate onto your float• Some float theme ideas could include:

o Winter Wonderland (think lots of white and silver with snowmen and snowflakes)o Traditional Christmas (lots of red and green with Christmas trees and gifts)o Candy Land (lots of bright colours with large candy decorations eg lollipops, candy canes etc)o Away In A Manger (artificial grass or hay bales, cut out animals)o Gingerbread House (use brown cardboard or light weight woods to cut out gingerbread men and

women and create gingerbread style decorations with white icing and candy style decorations)o Christmas Movies (think of traditional or fun Christmas movies – Polar Express, The Grinch, etc for

inspiration)

Examples of simple float decoration ideas