Student Administration Admissions Admissions Officer – Anne Hickey Student Academic Administration SAA Officer - Nuala Cullimore Student Supports Student

Student Administration

Admissions

Admissions Officer – Anne Hickey

Student Academic Administration

SAA Officer - Nuala Cullimore

Student Supports

Student Health CentreDirector – Dr Niall Cahill

Student CounsellingHead – Dr Declan Aherne

ChaplaincyFr. John Campion

Rev. Patricia HannaSr. Sarah O’Rourke

Community Liaison OfficerGabriella Hanrahan

Arts OfficerPatricia Moriarty

Special Support Services

Access ManagerPat Hoey

Mature Student & Adult Learner OfficerRhona McCormack

Disability Support Services OfficerBrenda Shinners-Kennedy

Access Officer Deirdre O’Connor

Director - Dr Bernadette WalshAdministrator – Susan O’Donovan

Key Priorities in Student Affairs in 2014-2015

* Focus on technology. How to use technology to provide more effective and more efficient services for

students and academic staff.

* Retention – Appointing a First Year Experience and Retention Coordinator.

* Increasing entry routes (e.g. Cluster Pathways). Increase equity and opportunity of access.

* Volunteering/Civic Engagement/Community Engagement – Increase number of students who

volunteer.

* Quality Review (November 2014) – Implement recommendations.

* Increase internal cross collaboration (Counselling with Disability Support Services, all ‘Access’ offices

and external (FE and HE partners)

* Set up new centre of excellence in UL – Education Assistive Technology Centre.

Admissions; Student Academic Administration; Access Office; Community Liaison Office; Disability Support Services; Mature Student & Adult Learner; Student Health Centre; Counselling; Chaplaincy; Arts.

Admission of all undergraduate only students to UL – c. 2,600 students on to 71 Level 8 (Degree) and 1 Level 6 undergraduate Degree programmes

• Liaises with: Academic Departments, other admitting offices (Mature, Access, Disability Support)

Lifelong Learning

International and Erasmus Office (Re admission of all undergraduate students)

Student Academic Administration (SAA)

Information Technology Division (ITD)

• Works closely with CAO on processing 1st/2nd round offers

• Determines the points scores for admission to undergraduate programmes

• Provides the University with market information on potential numbers of applicants, feeder schools, points achieved, number of 1st preferences, provisional number of New Entrants. Member of UL’s MERC

• Orientation and Enrolment – Data input of students on SI System

• On campus events – Open Days – Open Evenings

• Career Guidance – Higher Options Exhibition, UL Roadshow, meetings Irish Career Guidance Council

• School visits. Promotion of courses

• Collaborations with other 3rd level institutions, government educational agencies, 2nd level schools and the general public.

• QMS Maintenance

Admissions; Student Academic Administration; Access Office; Community Liaison Office; Disability Support Services; Mature Student & Adult Learner; Student Health Centre; Counselling; Chaplaincy; Arts.Provides central administrative services for all students in the time between registration and

graduation

• Programme Management

Course set up and maintenance

• Student Records

Registration (week 1) (and pre-registration week 5)

Grants and Scholarships

Grade processing

Transcript production

Student Status through Student Status Committee, I-Grade Committee

Student Records

Student I.D. card renewal and replacement

Official correspondence and confirmation regarding student status

Student locker allocation

Examination Boards and Administration, Repeat Examination

Student Progression

Graduation

Administration of P/G Research Students

• Scheduling

Class and Exam scheduling, timetabling and room bookings

• Other

Maintenance, testing and development of the SI Student Record System with ITD Support

QMS Maintenance


Responsible for initiatives aimed at students from socio-economically disadvantaged backgrounds in both primary and secondary schools

• Aspiration-raising events to encourage 1 and 2 (primary and secondary) school children to consider University

• Primary school programmes include ‘Fun-to-Learn’, ‘Home work club’, ‘Out of school tuition’ etc.

• Orientation Programme (intensive 1 week) (TUC)

• Shadowing days

• School visits

• Parent Meetings

• Access Course (13 weeks) management

• HEAR Scheme, Direct Entry Route, 13-week Access Programme

• Community initiatives – UL/LEDP Access Campus

• Support – geared towards individual student needs

• Advice – Academic and Financial

• Supports other initiatives around the area of Traveller and ethnic minority programmes

• Administers Student Assistance Fund (NDP-funded) . Sources private funding

• QMS Maintenance

Admissions; Student Academic Administration; Access Office; Community Liaison Office; Student Health Centre;

Disability Support Services; Mature Student & Adult Learner; Counselling; Chaplaincy; Arts.

• Promotes and supports improved and equal access for students with disabilities• Provides a transport service• Manages Disability Resource Area/Assistive Technology Service

(Students in wheelchairs, blind, partially sighted, dyslexia/dyspraxia/Aspergers syndrome, specific learning disabilities, serious physical and medical conditions)• Library Assistance (P/T)• Provides Disability Awareness training• On-going support, advice, information• Career Guidance• Provides Dyslexia tutor support. Audio Service, Learning Support• Administers ESF Funding• Manages ATAC – Assistive Technology Assessment Centre (part of the overall Shannon

Consortium)• Manages CAO Supplementary Admissions System Process (DARE Scheme)• QMS Maintenance

Admissions; Student Academic Administration; Access Office; Community Liaison Office; Disability Support

Services; Mature Student & Adult Learner; Student Health Centre; Counselling; Chaplaincy; Arts.

Supports a wide range of initiatives for Mature students (c. 650 in all years, in all disciplines)

• Drop-in personal support, information and advice

• Runs Access Certificate Course

• Produces Mature Student Handbook. WEB page

• Researches on access activities and initiatives

• Provides advice and direction to students on Learner Support Centres

Writing Skills (Centre for Teaching and Learning)

Mathematics Skills (Maths Learner Centre)

Computer Centre

Science Skills (Science Learning Centre)

Language Tutorials (Language Learning Centre)

• Career Guidance (Liaison with Cooperative Education and Careers Division)

• Library Skills (LIS)

• Runs Mature Student Induction Programme

• Provides information on courses, supports application process and student life

• QMS Maintenance


Services; Mature Student and Adult Learner; Student Health Centre; Counselling; Chaplaincy; Arts.

Provides a comprehensive primary care – not a GP service – for all students. Includes a nurse clinic, a physiotherapy clinic, a psychiatry clinic and doctors’ clinics

• Staff: Director, 2 sessional medical practitioners, 1 nurse, 1 psychiatrist, 1 physiotherapist and 1 administrator

• Clinics promoting student sexual health including

Screening for STDs

Crisis pregnancy interventions

• Clinics for students with asthma and weight management concerns. Dedicated travel clinics (vaccinations)

• Sports medicine consultations

• Provides an important support role in other aspects of University business

I-Grade facilitation

Policy developments e.g. health promoting initiatives

Sudden unexpected situations (e.g. mumps outbreak)



Provides professional Counselling Service – psychological counselling

• Staff: Head, 5 sessional counsellors, 3 interns, 3 trainees, 2 assistant psychologists, 1 administrator

• Consultations for critical and emergency cases

• Drop-in service for critical and emergency cases

• Advice and support for ALL students with problems including, depression, anxiety, eating disorder, personality issues, mental health issues, social skills, bereavement, substance abuse and sexual abuse

• Student CONNECT (Student Peer Mentoring)

• Health Promotion Activities e.g. Sexual Health

• Provides important support role in other aspects of University business

• Placements for students on other programmes

• Para-counselling courses (for academic staff)

• Trains academic advisors

• Plays an important role in the I-Grade system

• Counsellors contribute to research, community and professional service activities

• Supports and Monitors Campus Alcohol Policy

• QMS Maintenance



The Chaplaincy’s main areas of focus are Outreach, Support and Religious Services

Staff: 3 Chaplains (2 Catholic, 1 Church of Ireland)

• Develops and fosters relationships with students and staff to provide an increasingly ecumenical service that offers strength, support and spiritual guidance.

• Provides and coordinates religious services

• Manages the Teach Fáilte drop-in centre

• Student oriented liturgies

• Special campaigns e.g. Trócaire Lenten Campaign

• Supports student Clubs and Societies

• One-to-one meetings with students in times of crisis e.g. bereavement, financial difficulty, encouragement of social outreach

• Manages and organises activities that focus on the Contemplative Centre

• Coordinates all necessary arrangements in the event of the loss of a student

• Assists in times of crises (including financial)

• Administers the University’s Hardship Fund

• QMS Maintenance


Works within UL’s Access Policy and ULs Community Engagement goals and strategy.

• Recognises, contacts and encourages community participation and provides administrative support.• Supports UL’s Access Goals: Develops and delivers e.g. Parents in Education Programme, Community

Education (Engagement) Programmes, Community Law Programme, Irish programme for parents. • Works in collaboration with local and regional further educational colleges and adult education colleges to

develop accessible pathways to UL for their students. • Coordinates UL’s President’s Volunteer Award (PVA) Programme. Supports students, campus voluntary

organisations and external community/voluntary organisations to create and sustain volunteering opportunities.

• Works with Limerick City and County working groups: (e.g. Limerick City and County Integration Groups, RAPID) for the purpose of delivering on social inclusion policies and programmes

• Works in collaboration with a broad range of community development organisations, locally and regionally to develop volunteering opportunities for UL students and staff – e.g.

Probation and Linkages Limerick (PALLs)

Limerick Youth Services (City and County)

Limerick City and County Community Development Projects (CDPs)

VEC’s locally and regionally etc.

Collaborates with UL Cooperative Education and Careers Office to secure voluntary community coop placements

Collaborates with UL International Office to meet the needs of study abroad students in terms of community engagement activities.



Works to encourage and deliver diverse forms of creative expression for students and staff

• Manages and organises a programme of annual activities

Film

Festival and UL Drama Society productions

Dance

Concerts

Comedy

Lectures

Outreach activities

Workshops

Alternative events

• Develops and Maintains the Living Art Wall in Eden Restaurant

• Collaborates closely with student Clubs and Societies and the Students’ Union

• Chairs the UL Arts and Sports Support Fund Committee and liaises with the Ulster Bank Enablement Fund

• QMS Maintenance

Questions ?

Find us at

www.ul.ie/studentaffairs

or

Email us at

[email protected]

http://www.ul.ie/studentaffairs

mailto:[email protected]

Documents

Student Administration Admissions Admissions Officer – Anne Hickey Student Academic Administration SAA Officer - Nuala Cullimore Student Supports Student