Student Notice of Awards Version 3.0 Online Application
Process
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Objectives ~ Simplify the process Automate eligibility
verification Automate notification process Creators, CAOs and PIs
will be able view all AWARDS created Ongoing Project
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Online Form ~ Document creator is tracked through system log-in
to MyUTEP.edu Portal SNOA Icon. Contact Information for the
document creator: ~ This will be automatically populated from
information tracked through your log-in Upon completion, the form
will be automatically forwarded for approvals through the proper
authorization chain. Email notifications will be automatically sent
throughout the process to the persons specified in the approval
authority.
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Online Form ~ Available in the UTEP portal by accessing My UTEP
Steps: 1.Open Internet Explorer 2.Go to
http://www.utep.edu/http://www.utep.edu/ 3.Click on the My.UTEP.edu
Login link 4.Logon using your Miners Domain credentials
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Once youve logged into My UTEP, navigate to the My.Home tab and
click on the SNoA Icon
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When you have logged-on to the SNoA Web App, click on the
Create Award link or Approve Award link (depending on what you wish
to do). *NOTE: You must contact the Office of Student Financial Aid
in case you need access to create awards.
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PIs can approve any pending awards by clicking on the APPROVE
AWARDS button. PIs can also review the status of an award by
clicking on the APPROVAL HISTORY button. Award Creators can do the
same by clicking on the MY CREATED AWARDS button.
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Type the students full UTEP ID Number (nine digits) and click
on the Find Student button to begin creating the award. *NOTE: All
searches/entries are being documented as per security policy.
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Depending on your accurate responses of the IRS Questions for
Compensation, you will either a message with instructions on how to
proceed or you will be able to proceed with the awards creation as
illustrated in the two following slides, respectively.
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Line-by-Line Instructions ~ Award Information (cont.): Type in
the Total Award amount Type in the appropriate Account Click on
either Multiple Disbursements or Lump Sum If you choose the
Multiple Disbursements you will see: Multiple Disbursements The
system will pre-populate the payment amounts for both fields. Total
Award amount divided by 2. 1 st disbursement will occur at the
beginning of semester and 2 nd disbursement will occur around the
same time in the second month of semester. After these two
disbursements there will only be one Full Disbursement.
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Line-by-Line Instructions cont. ~ Supervising Professor
Information/ Account Signatory: Enter the Name - OR Use the drop
down box to find the Name and click on it ~ If known, the project
experience can be entered by the Creator or by the Professor upon
their approval
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Click the Submit Button !
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Award Confirmation Email to Creator You have created the
following Student Notice of Award: Award Type:Departmental Academic
Award Student Name: [email protected] Total Amount: $1.00
Account: 26-1234-5678 Payment Schedule: Lump Sum Semester: 201020
Aid Year: 2010 Contact Information Department: INFORMATION
TECHNOLOGY UserName: padame Address: UNW LL Extension: 747-7955
Supervising Professor / Principal Investigator / Director
Information Name: Adame, Pablo E UserName: [email protected] Project
Experience Description as related to degree program: testing. Thank
you.
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Award Notification Email to PI A Student Notice of Award
requires your verification and approval. Award Type:Departmental
Academic Award Student Name: [email protected] Total
Amount: $1.00 Account: 26-1234-5678 Payment Schedule: Lump Sum
Semester: 201020 Aid Year: 2010 Contact Information Department:
INFORMATION TECHNOLOGY UserName: padame Address: UNW LL Extension:
747-7955 Supervising Professor / Principal Investigator / Director
Information Name: Adame, Pablo E UserName: [email protected] Project
Experience Description as related to degree program: testing.
Please sign in at the following site to verify and approve the
document.
https://adminapps.utep.edu/snoa/https://adminapps.utep.edu/snoa/
Thank you.
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You have updated the following student award and the amounts
below are the original award information: Award Type:Departmental
Academic Award Student Name: Coronado,Catherine N Total Amount:
$1.00 Account: 26-1234-5678 Payment Schedule: Lump Sum Semester:
Spring 2010 Aid Year: 2010 Contact Information Department:
INFORMATION TECHNOLOGY UserName: padame Address: UNW LL Extension:
747-7955 Supervising Professor / Principal Investigator / Director
Information PI Name: Adame, Pablo E Project Experience Description
as related to degree program: testing. Please login to the SNoA
Application at https://adminapps.utep.edu/snoa to review the
updated award. Tax Statement: I understand that the University may
not be required to report these payments to the IRS. However, the
amount of payment that exceeds the cost of tuition, fees and books,
may represent taxable income and as such should be disclosed on my
tax return (Please consult IRS publication 520 for detailed
information). I further understand that this award will be included
in the total amount of financial aid and may affect the amount of
aid for which I qualify. Thank you. Update Email to the
Creator
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Update Email to the PI The following student award has been
updated and the amounts below are the original award information:
Award Type:Departmental Academic Award Student Name:
Coronado,Catherine N Total Amount: $1.00 Account: 26-1234-5678
Payment Schedule: Lump Sum Semester: Spring 2010 Aid Year: 2010
Contact Information Department: INFORMATION TECHNOLOGY UserName:
padame Address: UNW LL Extension: 747-7955 Supervising Professor /
Principal Investigator / Director Information PI Name: Adame, Pablo
E Project Experience Description as related to degree program:
testing. Please login to the SNoA Application at
https://adminapps.utep.edu/snoa to check the updated award. Tax
Statement: I understand that the University may not be required to
report these payments to the IRS. However, the amount of payment
that exceeds the cost of tuition, fees and books, may represent
taxable income and as such should be disclosed on my tax return
(Please consult IRS publication 520 for detailed information). I
further understand that this award will be included in the total
amount of financial aid and may affect the amount of aid for which
I qualify. Thank you.
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Rejection Email to the PI You have rejected the following
student award. Below is the original award information: Award
Type:Departmental Academic Award Student Name: Lewis,Shaun Total
Amount: $1.11 Account: 19-1234-5678 Payment Schedule: Lump Sum
Semester: Spring 2010 Aid Year: 2010 Contact Information
Department: INFORMATION TECHNOLOGY UserName: padame Address: UNW LL
Extension: 747-7955 Supervising Professor / Principal Investigator
/ Director Information PI Name: Adame, Pablo E Comments: test
Project Experience Description as related to degree program:
updating the PI Tax Statement: I understand that the University may
not be required to report these payments to the IRS. However, the
amount of payment that exceeds the cost of tuition, fees and books,
may represent taxable income and as such should be disclosed on my
tax return (Please consult IRS publication 520 for detailed
information). I further understand that this award will be included
in the total amount of financial aid and may affect the amount of
aid for which I qualify. Thank you. Please login to the SNoA
Application at https://adminapps.utep.edu/snoa to review the
updated award.https://adminapps.utep.edu/snoa
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Rejection Email to the Creator The following student award has
been rejected. Below is the original award information: Award
Type:Departmental Academic Award Student Name: Lewis,Shaun Total
Amount: $1.11 Account: 19-1234-5678 Payment Schedule: Lump Sum
Semester: Spring 2010 Aid Year: 2010 Contact Information
Department: INFORMATION TECHNOLOGY UserName: padame Address: UNW LL
Extension: 747-7955 Supervising Professor / Principal Investigator
/ Director Information PI Name: Adame, Pablo E Comments: test
Project Experience Description as related to degree program:
updating the PI Tax Statement: I understand that the University may
not be required to report these payments to the IRS. However, the
amount of payment that exceeds the cost of tuition, fees and books,
may represent taxable income and as such should be disclosed on my
tax return (Please consult IRS publication 520 for detailed
information). I further understand that this award will be included
in the total amount of financial aid and may affect the amount of
aid for which I qualify. Thank you. Please login to the SNoA
Application at https://adminapps.utep.edu/snoa to review the
updated award.https://adminapps.utep.edu/snoa
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Approved Email to the PI You have approved the following
Student Notice of Award: Award Type:Departmental Academic Award
Student Name: Coronado,Catherine N Total Amount: 2.5100 Account:
26-1234-5678 Payment Schedule: Lump Sum Semester: Spring 2010 Aid
Year: 2010 Contact Information Department: INFORMATION TECHNOLOGY
UserName: padame Address: UNW LL Extension: 747-7955 Supervising
Professor / Principal Investigator / Director Information PI Name:
Adame, Pablo E Project Experience Description as related to degree
program: testing modification. Tax Statement: I understand that the
University may not be required to report these payments to the IRS.
However, the amount of payment that exceeds the cost of tuition,
fees and books, may represent taxable income and as such should be
disclosed on my tax return (Please consult IRS publication 520 for
detailed information). I further understand that this award will be
included in the total amount of financial aid and may affect the
amount of aid for which I qualify. Thank you.
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Approved Email to the Creator Your Student Notice of Award has
been Approved: Award Type:Departmental Academic Award Student Name:
Coronado,Catherine N Total Amount: 2.5100 Account: 26-1234-5678
Payment Schedule: Lump Sum Semester: Spring 2010 Aid Year: 2010
Contact Information Department: INFORMATION TECHNOLOGY UserName:
padame Address: UNW LL Extension: 747-7955 Supervising Professor /
Principal Investigator / Director Information PI Name: Adame, Pablo
E Project Experience Description as related to degree program:
testing modification. Tax Statement: I understand that the
University may not be required to report these payments to the IRS.
However, the amount of payment that exceeds the cost of tuition,
fees and books, may represent taxable income and as such should be
disclosed on my tax return (Please consult IRS publication 520 for
detailed information). I further understand that this award will be
included in the total amount of financial aid and may affect the
amount of aid for which I qualify. Thank you.
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Items to Emphasize No Paper forms will be accepted going
forward The Students need to be enrolled in the current semester.
However, the student is not enrolled, please specify the following
information within the Project Experience section: 1. The reason
for the award 2. That the student is not enrolled. 3. And that the
PI has authorized payment without enrollment (this is how I will
know to that system needs to be overwritten manually) All Creators
and PIs can review the award status at any stage of the approval
process. There must be an explanation under project experience
section for awards that are created for another department. Anyone
that needs view access to the database need to request it from the
Office of Student Financial Aid (Liz Hidalgo)
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Cont. Item to Emphasize Tuition Support Awards Only pays for
tuition and fees regardless of the amount of award submitted
Multiple Disbursement Payment Schedule ONLY occur at the beginning
of semester example: Fall 1 st Disbursement on 8/17/09 2nd
Disbursement on 9/17/09 ORSP/Grad School Please make sure to click
on the SAVE and CLOSE button when approving an award. Otherwise the
award will not route to Financial Aid.
You must email/report any new users who need to use the SNoA
Online Application to the Office of Student Financial Aid. You must
email/report any users who will no longer use the SNoA Online
Application to the Office of Student Financial Aid. Someone at your
college must report any CAO or designated CAO who will no longer
need access to the SNoA System Application to the Office of Student
Financial Aid. Access to SNoA 3.0 is Exclusive! What this means for
each college:
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MS Outlook detects emails from [email protected] as spam mail.
Due to consistency in email body. Email was inadvertently selected
as spam mail by the PI. The email can become designated a Safe
Sender. MS Outlook 2003 & 2007 Some PIs may continue to
experience SNoA Emails stored in either their Junk Mail or Deleted
folder. Reasons why this occurs:
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1.Click on the Actions tab a.select Junk E-mail select and
click on Junk E-mail Options 2.Next, select the second tab titled,
Safe Senders Email was inadvertently selected as spam mail by the
PI. a.Click on the Add button towards the right-hand side. 3.And
enter the following email address into the prompts text field
a.Then click on the OK button 4.The newly added trusted email
address will no longer get place into your Spam Folder (and for
some this email gets automatically deleted). MS Outlook 2003 &
2007 (cont.) How to resolve this issue:
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Contact Information Elizabeth Hidalgo Office of Student
Financial Aid (915) 747-5204 [email protected] Paul Adame
Enterprise Computing (915) 747-7955 [email protected] Please dont
hesitate to call or email if you have questions !
