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Student OrganizationLeadership Fall 2014
MeetingJennifer Wegner
Assistant Director, Student Affairs
Contact InformationJen [email protected]@wegnerjenhttp://studentorgs.engin.umich.edu
734-647-7155 (office)
143 Chrysler Center (bring your Mcard)Office Hours:
4:30-6p on Wednesdays beginning Oct. 1
Office Staff to Know…April RaymondAdministrative [email protected]
Julia HeckGraduate [email protected]
Engineering Leader List: [email protected]
UMEC Presentation (5 minutes)UMEC (University of Michigan's Engineering Council) is the student
government for engineers at the University of Michigan. We ensure that students have a voice on campus, whether they have a concern or they would like to join one of our committees. Our responsibilities range from providing funding for student groups to putting on Springfest. We hold monthly meetings that anyone is welcomed to attend and participate. These meetings determine what UMEC should focus on, as well as give groups a chance to announce anything to those in attendance.
http://umec.engin.umich.edu/http://umec.engin.umich.edu/funding.html
North Campus CompostingOlivia Marshall, MS CEE, [email protected] Sustainability Initiative (SSI) Board MemberZero Waste Program
– Fill out form– Pick up materials (bullpen)– Compost event– Dispose of bags in EECS loading dock– Return left over materials (bullpen)
First time on North Campus
Maize Pages Registration• Must be completed by September 30• SSOs must submit renewed sponsorship
agreement • Utilize event postings, roster, document storage,
service hours, election process
• http://maizepages.umich.edu
VSOs: Sponsored Events• Option for VSOs to receive full University benefits for specific
events
• Sponsored Events must align with College mission & strategic efforts
• Work with OSA to complete documentation
• Agreements must be completed in ADVANCE of event
Sponsored Event Examples• Conference Attendance• Conference Hosting• ANY programs with minors under 18 on campus• Collaborations
Sponsored Event Documentation
• Event Sponsorship Agreement• Preliminary Budget• Proposed Event Summary• Itinerary/Agenda• Final Budget Report (30 days post event)• Summary Report (30 days post event)
SOAS• Shared Services Transition• North Campus Location Hours
– Wednesdays, 12:15-5p
• AP Changes– Net ten day for vendor payments– Net four day for reimbursements
P-Card Use• Expenses over $150• Complete p-card form (available through
studentorgs.engin.umich.edu)• Must be done at least 5 days in advance• Request evaluated w/response in 48 hours• Reconciled to your SOAS account
Funding Opportunities
• College of Engineeringhttp://studentorgs.engin.umich.edu
• UMEC• CSG• Special Grant Opportunities
Receiving Tax-Receipted Gifts
• VSO=only with Sponsored Event Agreement on file with OSA• SSO=work with OSA or Office of Advancement Services• Required to process:
– Check made payable to University of Michigan– Written documentation– Envelope (date stamp)
• Do NOT process through SOAS
Sharing Events• College Calendar• New Student Org Website Option• Digital Signage• Community Events/Announcement • Social Media
College CalendarPhoto Contact Box Required for your Student OrgWalgreen Center, outside of Arthur Miller Theater
Must be attended by president/PR lead
Student Organization Websites• Michigan Engineering branded websites for SSOs and
VSOs• Supported through CAEN• Training available
http://caen.engin.umich.edu/web/publishing/google-sites/studentorgs
Digital Signage• At least 5 days in advance• Up to 14 days prior to event • Flyer size: Portrait Orientation, 8.5x11• Poster size: Landscape, 20”x9” or 1920 by 875 pixels• PDF preferred• Include event title, date, time, location, contact• Fonts 18 pt or larger• Image resolution 300 dpi• Submit to [email protected]
Community Events/Announcements
• studentcommunications.engin.umich.edu
Events posted require the photo contact box to be established for your organization
Social Media #UmichEngin• Facebook: Michigan Engineering • Twitter:
– @UMEngineering– @umichstudents– @umich – @michiganalumni, – @MConneX
• YouTube: Michigan Engineering• Instagram: @MichiganEngineeringMention UMEngineering/Michigan Engineering
Working with Industry• Looking for ways to strengthen your
industry connections? • Want to create professional development
opportunities for your members? • Employers value your partnership & want
to support and engage your members
ECRC SupportECRC regularly receives requests for referrals to student organizations.
To be included in the ECRC referral list of student orgs offering events for employers you must contact the ECRC directly.
ECRC Workshop• Advice on best practices:
– communicating with employers– planning employer events and promoting your
brand through these events and partnerships
• Come prepared to share your successes and challenges!
CoE Travel Policies
• Funding is available• Domestic Travel
– Must use U vehicles– Complete domestic travel registration:
studentorgs.engin.umich.edu
• International Travel must be sponsored– If VSO, sponsored event agreement required– Go Blue, Go Abroad Workshop on October 28
Working with Minors SPG 601.34• New University Policy
– Register program – Follow the established Code of Conduct– Agree to criminal background screening of all faculty, staff,
students and volunteers– Use university-provided templates for participant forms– Agree to have faculty, staff, students, and volunteers
complete required training– Adhere to all reporting obligations
SPG Compliance• All sponsored student organization activities• All VSO on-campus events and programs
• Must be sponsored• Must follow SPG
• Link off the studentorgs.engin.umich.edu website to complete program registration
• Background checks
Future Opportunities• Fall & Winter Student Org Series• Sophomore Emerging Engineers Program (November
start)• Leadership Weekend 2015 (January 31-February 2)• Dean Munson’s Office Hours• Center for Campus Involvement North Campus Hours:
– 11-2p, Monday-Friday in Pierpont Commons
Contact InformationJen [email protected] (home)@wegnerjen
143 Chrysler Center (Mcard swipe)Starting in October, office hours 4:30-6p on Wednesday
engin.umich.edu