By Dr. K. V. Modi

Associate ProfessorDepartment of Mechanical Engineering

STUDENT STARTUP AND INNOVATION

POLICY (SSIP)

Institute ssip co-ordinator

Department SSIP co-ordinatorMechanical Engineering -Assistant Prof. S. K. Patel-Assistant Prof. M. K. Mistry

Environmental Engineering-Assistant Prof. M. N. Chaudhary

Electrical Engineering - Assistant Prof. N. I. Patel

Civil Engineering-Assistant Prof. D. T. Barot

Chemical Engineering-Assistant Prof. R. V. Prajapati

Dr. K. V. Modi

Objectives of ssip Developing student centric innovation and Preincubation Ecosystem

(IPIES) for students

Creating environment for creativity and end-to-end support system ineducational institutes

Build internal capacity of educational institutions and key components ofthe innovation ecosystem

Create pathways for mind to market by harnessing and handholdingprojects/research/ innovation/ ideas of students in Gujarat

Creating and facilitating sectoral and regional innovation efforts in statearound educational institutions

Create a common platform to showcase, support and upscale innovations

Leverage public system initiatives at state and central level, academia,industries

By Dr. K . V. Modi

Goals of SSIP Empower all universities to set-up and execute the broad

agenda of innovation and preincubation Aim to create an environment that converts at least 1%

graduates into job creators by innovation and alliedmeans

Support at least 1,000 student-led innovations per yearand aim to file 1000 patents from universities in the stateevery year

Harness 500 student startups in the next 5 years, andupscale

Empower universities and educational institutes to builda robust Innovation and Preincubation support systemswithin

Cont… Create incentives, awards, appreciations and

benchmarks for innovation and student startups andassociated efforts at all layers

Build capacity for at least 200 educational institutes inthe state in the next five years, to have a robustpreincubation support for student / alumni startupsand innovations

Undertake strategic interventions to empower alluniversities in the state to develop full-fledgedpreincubation ecosystem in the next 5 years

Ensure that the innovation processes link academia,society and SMEs through systematic ways so thatstudents and faculty solve their challenges and createfurther entrepreneurial opportunities

Scope of supportAt Educational institutesEducational and academic institutes receiving grant

under this scheme may utilize it as follows for studentstartups operating in their institutes: Prototyping support :- A total grant of Rs. 20 lakh

for creation of an average 10 PoC/MVP per institute. Patent support:- Expenditure incurred for filling

the patent is provisioned from the fund.Activities, events, mentoring, common institute-

level facility, etc.:

By Dr. K . V. Modi

student startup and innovation policy (ssip) A most progressive startup ecosystem in the world have

witnessed an active role of local academia and students, thekey missing link is the holistic innovation pre-startup andinnovation ecosystem development across academia andallied stakeholder, which this policy aims to fill.

The Student Startup & Innovation Policy (SSIP) aims atensuring that the students across all educational institute ofgujarat get a conductive environment to solve problems andcreate ideas and opportunities.

The policy addresses the need of creating a strong pipeline ofinnovations out of research and allied efforts acrossinstitutes, helping students convert ideas into opportunities,that later can be supported as startups through variousexisting institutional mechanisms.

By Dr. K . V. Modi

Cont…

The student startup and innovation policy ofGovernment of Gujarat aims to create an integrated,state-wide, university –based innovation ecosystem tosupport innovations and ideas of young students andprovide a conductive environment for optimumharnessing of their creative pursuit.

The student startup and innovation policy mandatesinterventions at three levels :- State level (Strategy and Planning) University Level (Implementations and handholding) Institute Level (Grassroot level and end-to-end support to

ideas and innovation)By Dr. K . V. Modi

SSIP Support system

Introduction

Under the Student Startup and Innovation Policy,funding support has been provided for activitiessuch as, setting up innovation council/cell,developing pre-incubation process, sensitization ofstudents for innovation and start-ups,award/recognition for students, prototypedevelopment support, patent filing, mentoring,industry interactions etc.

By Dr. K . V. Modi

Expenditure for various activities under SSIP at Institutelevel

By Dr. K . V. Modi

Sr. No.

Budget Head Annual limit Remarks

1 Workshop/Events/conferences/Training Program/any other items asper SSIP

As per MoU andnot more thanRs. 150/- perparticipant perevent

SSIP expenditure should notexceed Rs. 25,000/- for asingle event

The expenditure limitsuggested above shouldinclude expenses for travel ofexternal experts, contigency,kit for participants and allmiscellaneous expenses.

Any kind of additionalexpenditure for such eventunder SSIP should be borne byinstitute

Cont…

By Dr. K . V. Modi

Sr. No.

Budget Head Annual limit Remarks

2 Setting upcommoninnovation centre,Tinkering Lab,Fab Lab and/orBasic prototypingfacility

As per MoU This may include expenditureon equipment/machines/3 Dprinters as well asconsumables for running theseequipment.

This grant cannot be used forbuying computers/ computerperipherals/ printers/ cellphones/ laptop/ tablet/ fax/xerox machine/ projectors etc.

Cont…

By Dr. K . V. Modi

Sr. No.

Budget Head Annual limit Remarks

3 Administrativeexpenses

Up to Rs.200,000/-

SSIP cell can procure theservices for assistive workunder this head but no parttime/ full time hiring/recruitment will be done

4 Documentation /Publication /Disseminationincludingreprographycharges

Rs. 100,000/- Expenditure fordocumentation, printingmaterial related to SSIPactivity, manuals andliterature, books, journals andreprography may includeunder this head.

Cont…

By Dr. K . V. Modi

Sr. No.

Budget Head Annual limit Remarks

5 IPR Support Up to Rs.500,000/-

Average Rs. 25,000/- pernational patent fillingincluding government fees.For requirements more thanRs. 25,000/- recommendationto be made before the StateLevel SSIP Committee.

6 PoC Support Rs. 2,000,000/- Projects that are at PoC levelor beyond can be providedmaximum financial support @average Rupees Two Lakh.

Institute level SSIP Committeeshould approve worthiness ofproject/s to be supported.

Cont…

By Dr. K . V. Modi

Sr. No.

Budget Head Annual limit Remarks

7 VirtualIncubation/Mentoring andallied support forProfessionalservices atInstitute level

Not more thanRs. 200,000/-per year

Expenditure under this head mayinclude charges for consultancyfees to avail professional servicessuch as Legal Services, CA, CS,certified surveyor and/or servicesof any other certified technicalprofessionals.

This will not include paymentto any person who is employedor engaged by the Government/Concerned Institute in anycapacity.

Not more than Rs. 50,000/-should be paid to a single mentorin a year in any case.

Cont…

By Dr. K . V. Modi

Sr. No.

Budget Head Annual limit Remarks

8 AcademicInterventions/Coursedevelopment/course execution/Pedagogicinterventions

As per MoU Only the activities asmentioned in the MoU will becovered.

No Honorarium shall bepaid to any person who isemployed by theGovernment/ ConcernedInstitute in any capacity.

cont…For the expenses under above listed budget

heads, delegation of financial power shall be asfollows :-Expenditure up to Rs. 50,000/- can be approved by the

institute head.Expenditure more than Rs 50,000/- & less than Rs.

200,000/- can be approved by the Institute levelcommittee.Purchases should be made by inviting competitive

offers only.For single Expenditure more than Rs. 200,000/- Open

tendering process should be adopted.By Dr. K . V. Modi

Expenditure guidelines for the project that are granted support forPoc/Prototyping

By Dr. K . V. Modi

Sr. No.

Project related Expenditure

Maximum Limit

Per Project

Remarks

1 Consumables/Purchase/Procurement ofraw material/Minor works/Professionalservices

Up to 75% ofsanctionedamount for theproject and notexceeding Rs.200,000/- perproject.

Projects that are selected forPoC/ Prototyping support canutilized maximum up to 75%(not exceeding Rs. two lakh)of the sanctioned amount forthe purpose of Consumables/Purchase/ Procurement/ Minorworks such as carpentry,fabrication, plumbing,masonry, electrical works etc.

Delegation of financial powershould be as peraforementioned guidelines.

Cont…

By Dr. K . V. Modi

Sr. No.

Project related Expenditure

Maximum Limit

Per Project

Remarks

2 Mentoring Support /Professional services

Up to 25% of thesanctioned amountfor the project andnot exceeding Rs.50,000

Projects that are provided financialsupport for PoC/ Prototyping canutilize maximum up to 25% and notexceeding Rs. 50,000/- of thesanctioned amount towards paymentfor the professional services suchproduct design, testing etc.whatsoever that they require to availfor development of Prototype/PoC

This would involve payments for jobwork only and no Part Time/FullTime hiring of manpower shall bedone by the institute.

This will not include payment toany person who is employed orengaged by the Government/Concerned Institute in anycapacity..

cont… The Institute Level SSIP Committee shall decide on the project to

be taken up for support. Not more than Rs 2 lakh should besanctioned for each project . However, if the nature of the projectso demands, a higher amount can be recommended by theinstitution for decision to the State level Committee.

The total sanctioned amount for all projects in a year should notexceed Rs 20 lakh.

The Innovator team shall submit a monthly report to thecommittee through the mentor/team leader and also update thesame on the State SSIP MIS Portal and support should becontinued only if satisfactory progress is being made.

No amount should be sanctioned for a project, until theInnovator/Team has already worked on the project for at leastthree months.

By Dr. K . V. Modi

IPR Expenditure Guideline Each Institute should have an IPR cell/ centre to facilitate IPR related

activities. IPR cell/ centre to process the information and shall get internal

approvals of the Institute Level SSIP Committee of the Institute The Innovator may be provided help of a consultant to apply for IPR.

Only DIPP recognized consultants can be assigned IPR relatedconsultancy work at DIPP approved rates.

IPR cell/ centre has to follow up with the status of the applications. In case of any queries/ objections are raised against the application,

the IPR cell/ centre in consultation with the innovator/ creator/applicant has to facilitate suitable response.

Once the registration certificate is obtained, the IPR cell/ centre hasto inform about the same to the applicant/ innovator/ creator.

The IPR cell/ centre has to facilitate the applicant/ innovator/ creatorin promoting the product for commercialization.

By Dr. K . V. Modi

Guideline for mentoring support

Mentor:-

Any person who is having substantial exposure ofResearch & Development/ Innovation/Entrepreneurship/ Product Design/ Domain Expertise inindustry or academia can be considered 'Mentor'.

By Dr. K . V. Modi

Cont…

By Dr. K . V. Modi

Sr. No. Level Remarks1 Group Mentoring Services

(Mentoring to a collectivegroup of innovators)

No honorarium should be paid at this level Only travel (economy class) &

accomodation expenses of the mentor canbe paid

2 Institute Level MentoringServices

At institute level mentoring services can beavailed as per guidelines provided in Item7 of the Table-1.

Institute shall have panel of mentors.3 Individual Project

Mentoring Services No honorarium shall be paid for initial two

sessions in a period not exceeding twomonths.

After two sessions if project teammember/s feel it is desirable to continue thementoring services from theagency/person, then it can be extended asper guidelines provide in Item 2 of theTable-2 after approval from the InstituteLevel Committee.

Interventions taken to achieve SSIP Objectives.

SSIP sensitization awareness program for the faculties of institute was organized andconducted by SSIP coordinator on 06/01/2018. Total 48 faculty members have participatedand sensitized in the program.

Awareness programs have been conducted by in the institute and other instituteto sensitize the students regarding Innovation and Student startup andInnovation Policy. Total 1540 students of the institute were sensitized during theawareness program.

Program on “Innovations for Engineers” was conducted in institute by theindustrial expert Mr. Keyur Patel from the Macson product, Sachin, Surat on25-01-2018. Total 161 students have been participated in the program.

12 number of Project funded under SSIP in the year 2017-18.

Government Engineering College, Valsad Approval Form for SSIP Activities

Submission of Proposal for Project/Model SSIP Head: Proof of Concept (PoC) and Prototype development Support (Procurement of Consumables/raw material/ Minor works)

IDENTIFICATION 1. PROJECT TITLE:

2. BROAD AREA: 3. APPROXIMATE PROJECT/MODEL COST:

4. NAME OF APPLICANT(S) (List out all the students working on this

project): 5. NAME OF GUIDE:

6. INSTITUTE NAME:

7. Name of the applicant in whose name payment is to be made (Team Leader):

TECHNICAL DETAILS

1. BACKGROUND

1.1 Description of Problem:

1.2 Review of Work Already Done:

1.3 Rationale For Taking Up The Project:

1.4 Benefit to the society:

2. SWOT Analysis of the Project

2.1 Strength

2.2 Weakness

2.3 Opportunity

2.4 Threat 3. Methodology Detailing Stepwise Activities and Sub-Activities:

4. Output of the Project: 5. BUDGET ESTIMATES SUMMARY

Sr.

No. Equipments Required Approximate

expenditure** Justification

Description Quantity required

Rate per quantity

Total Expenditure

Sr.

No. Consumable Items Required Approximate

expenditure** Justification

Description Quantity required

Rate per quantity

Total Expenditure

Sr. No.

Professional Services Required Approximate expenditure**

Justification

Description

Total Expenditure

** Reimbursement is subject to production of original bills issued by firm/agency/shop possessing CST/VAT/TIN/GST and other as applicable. Financial aid under SSIP is only at a reasonable level to enable students to carry out theproject.

CERTIFICATE FROM THESTUDENT(S)

PROJECT TITLE: 1. I/We agree to abide by terms and conditions of the SSIP guidelines.

2. I/We did not submit this or a similar project proposal elsewhere for financial

support. 3. I/We agree to submit the project on completion of event.

Date: (Name and Signature of Student(s))

Submitted to Mentor Certificate:

This to certify that 1. Activity proposed is justifiable. 2. Approximate expenditure along with break up is justifiable and found

reasonable. 3. Consumable items are mandatorily required for effective and successful

implementation of this project/model.

(Name and Signature of Mentor)

Submitted to DSC: This is to certify that:- 1. Claimant has not presented this claim before and it is verified that claimant’s

claims are admissible as per laid down norms/guidelines under SSIP. 2. Claims are actual and reasonable as compared to prevailing market rates as

well as rational. 3. Claims are required for conduction of activity and rational as well in quantity. 4. Approximate expenditure to conduct this activity is R s . .

As expenditure is less than 2 lacks, principal is empowered to incur this expenditure as per the guidelines of SSIP and hence, prior permission from state level SSIP committee is not required. / As expenditure is above 2 lacks hence, prior approval from state level SSIP committee is required (strike out whichever is not applicable).

5. Equipments/consumable items/Professional services are mandatorily required for effective and successful implementation of this project / model.

Sr. No Name of DSC Member Signature of DSC Member

Submitted to ISC:-

This is to certify that:- 1. Claimant has not presented this claim before and it is verified that claimant’s

claims are admissible as per laid down norms/guidelines under SSIP. 2. Claims are actual and reasonable as compared to prevailing market rates as

well as rational. 3. Claims are required for conduction of activity and rational as well in

quantity. 4. Approximate expenditure to conduct this activityis R s . .

As expenditure is less than 2 lacks, principal is empowered to incur this expenditure as per the guidelines of SSIP dated (attach copy) and hence, prior permission from state level SSIP committee is not required. / As expenditure is above 2 lacks hence, prior approval from state level SSIP committee is required (strike out whichever is not applicable).

5. Equipments/consumable items/Professional services are mandatorily required for effective and successful implementation of thisproject/model.

6. Recommended for approval.

Sr. No Name of ISC Member Signature of ISC Member 1. 2. 3. 4. 5. 6. 7. 8. 9. 10.

Submitted to Nodal officer finance:

1. Claimant has not presented this claim before and it is verified that claimant’s

claims are admissible as per laid down norms/guidelines under SSIP. 2. Approximate expenditure to conduct this activityis R s . .

As expenditure is less than 2 lacks, principal is empowered to incur this expenditure as per the guidelines of SSIP dated (attach copy) and hence, prior permission from state level SSIP committee is not required. / As expenditure is above 2 lacks hence, prior approval from state level SSIP committee is required (strike out whichever is not applicable).

3. Current SSIP fund available with institute is Rs. ___________ and after above approximate expenditure, the remaining balance will be Rs. ___________.

Finance Nodal Officer Recommended/Not recommended

SSIP Coordinator Recommended/Not recommended

Principal Permitted/Not permitted