Students succeed at RTC

Students succeed at RTC

Agenda Item/Subject Information/Action/Presenter

STUDY SESSION: BOARD TOUR – CAPITAL SPACE OPTIONS 1:45 P.M.

1. CALL TO ORDER Board Chair Unti A. Notation of Quorum

2. ADOPTION OF MINUTES Action A. October 20, 2021 – Special Meeting

3. COMMUNICATIONS Information A. Introduction of Trustee Wheeler-James B. Recognition of Trustee Palmer’s Service C. General Information/Introductions D. Correspondence E. Public Comments from the Audience F. Associated Student Government G. Renton Federation of Teachers H. Written Communication Reports

4. DISCUSSION/REPORTS Information A. Board Dashboard Presentation Vice President Jackson B. Presidential Search Vice President Hogan C. Administration/Finance

1. Monthly Finance Report Vice President Jackson D. President Dr. McCarthy

Goals: Collaborative Relationships │ Equity │ Succession Planning │ Financial Stewardship

5. TRUSTEES A. ACTION

1. Board Policies – sections 1 and 2 Action B. RTC Foundation Board Liaison Report Trustee Page C. Board Meeting Survey Board Chair Unti

6. MEETINGS Information A. December 8, 2021 – Regular Board Meeting

7. ADJOURNMENT Action

2021-2022 BOARD GOALS Succession · Onboarding · Create Board Dashboard

BOARD OF TRUSTEES REGULAR MEETING November 17, 2021 Technology Resource Center (C-111)/Hybrid Zoom 3:00 P.M. Join URL: https://rtcedu.zoom.us/j/81375539974

https://rtcedu.zoom.us/j/81375539974

Renton Technical College Board of Trustees Meeting November 17, 2021

AGENDA ITEM: 1. CALL TO ORDER

SUBJECT:

BOARD CONSIDERATION

X Information

Action

BACKGROUND: Board Chair Unti will carry out the Notation of Quorum, call the meeting to order and share the RTC Land Acknowledgement.

RECOMMENDATION: None.


AGENDA ITEM: 2. ADOPTION OF MINUTES

SUBJECT:

BOARD CONSIDERATION

Information X Action

BACKGROUND: The following meeting minutes are attached for approval by the Board of Trustees.

A. October 20, 2021 – Special Meeting

RECOMMENDATION: Approval as presented.

Board of Trustees – Special Board Meeting October 20, 2021 Virtual Meeting – Join Zoom Meeting 3:00 P.M. https://rtcedu.zoom.us/j/89850512354

MEETING MINUTES

SPECIAL BOARD MEETING

1. CALL TO ORDER

The meeting was called to order at 3:00 p.m. by Board Chair Kirby Unti. A notation of quorum was made. Board Chair Unti shared the RTC Land acknowledgement, and referenced the recognition for this during the September faculty in-service.

2. ADOPTION OF MINUTES

Board Chair Unti asked for corrections and/or additions to the following minutes:

A. September 22, 2021 – Special Meeting/Retreat

Trustee Page introduced a motion to approve the meeting minutes for the special meeting held on September 22, 2021 as presented. Trustee Takamura seconded, and the motion carried.

3. COMMUNICATIONS

A. General Information/Introductions Dr. McCarthy introduced RTC’s new LRCC Director Lisa Sandoval. Ms. Sandoval thanked Dr. McCarthy for the introduction and for welcoming her to RTC. Board Chair Unti complimented the work done in the LRCC, noting the more we can do in this type of setting, the more successful students will be.

B. Correspondence Board correspondence has been linked as part of the Communications and Marketing report.

C. Public Comments from the Audience There were no public comments.

D. Associated Student Government Associate Dean of Student Engagement and Retention Wade Parrott shared the work done in ASG since Ms. Iko’s passing. New Student Orientations occurred on September 14 and 16. Invitations were sent to roughly 631 new students to attend. 384 students attended. A zoom poll was initiated to assist with questions. They began with the Guided Pathways framework, so students are aware of the process. Mr. Parrot thanked CCP staff for their collaborative work. Handshake has been implemented to help new students. Handshake is RTC’s new online career platform. A virtual tour of campus and thorough walkthrough of daily health attestation and vaccination attestation were also included. Looking at the future, there are plans for a unified presentation and some additional time for questions. Interim Student Leadership Lead Connor Moore shared information about the work to include student participation on campus committees; tenure, presidential search, executive team, ASG senate, student

Board of Trustees – Special Board Meeting October 20, 2021

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ambassadors, and PTK honor society. ASG has secured funding in the amount of $6,500 to assist the RTC Foundation with the Book and Equip grants (up to $500 per applicant). Additional funding is also available in the form of gas and grocery gift cards (up to $300 each). These barriers can have huge effects on retention issues. Student Victoria Woodenlegs shared information about student activities: Gentle Yoga (6 sessions), a Native American speaker in November for Native American Heritage month, and virtual Halloween movie trivia. Board Chair Unti reminded students how important their voices are, and how students are leading the way when it comes to DEI. Trustee Page further advocated for student voices in legislative advocacy with fellow students across the state. Mr. Moore noted that they are connecting with CUSP, and student legislative groups. This is a topic that sparked his interest early upon his arrival to RTC. Board Chair Unti encouraged students to continue these wonderful things.

E. Renton Federation of Teachers RFT President Donna Maher informed the Board that they are working with administration on shared governance issues, specifically what counts for faculty and adjunct participation. They are also looking at programs of the future at RTC. When Dr. Delaney said two of thirty-nine programs had growth potential over next five-ten years, the RFT union felt some pressure in projecting forward, for both current and future programs. The need to continue to meet industry standards is also very pertinent. If program standards change for the industry, RTC and instructors need to be prepared. There was a ctcLink presentation shared today at the all-college town-hall, and unfortunately for most, it is still an unknown. Tales of problems have been shared throughout the system, and there are hopes all that will be worked out by the time we convert. There will be a lot of transition that could cause problems; payroll, benefits, etc. If adjunct faculty hours are not tracked, it will negatively impact their benefits. RFT will continue to work with administration on these topics.

F. Written Communication Reports Board Chair Unti continues to be wowed by the information the Board receives each month. The content is very vital. He is excited to see the framework in place for the dashboard. Such incredible work being done in the library, and the vetting of valid information is incredible and valuable. Trustee Page added that it is great to see a dashboard coming into place with real data. This will be something to study and explore. Good training on the dashboard will be necessary as well. Dr. McCarthy added that a straw dashboard for the Board is in development and will be shared within the next few months.

4. ACTION

A. 2022 Board Meeting Calendar

The draft 2022 Board meeting calendar was submitted for approval. Dr. McCarthy shared information regarding adding quarterly study sessions for tours on campus,


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program presentations, and dashboards.

Trustee Page introduced a motion to approve the draft 2022 Board Meeting Calendar as presented. Trustee Takamura seconded, and the motion carried.

B. Transforming Lives Scholarship Award

Trustees Takamura and Page noted their work as a sub-committee to review and recommend a selection of the ACT Transforming Lives scholarship essays received for consideration. It was great to see essays from students in different programs this year, and essays that included specific people who have made a difference in their lives. The committee recommends essay number three (3). This student is in the Land Surveying program and is an older student who has previously tried other things before landing at RTC, and this is fulfilling this person’s dreams. This is true transformation in this person’s life. The difference that a scholarship can make is tremendous. This student is identified as Gabriella Cotogna. The other essays received were from students in the Accounting and Aerospace Technology programs. This is a real shout-out to our faculty for connecting and inspiring these students.

Trustee Entenman introduced a motion to award the RTC Transforming Lives Scholarship award to essay number three (3), Gabriella Cotogna of the Land Surveying Program. Trustee Unti seconded, and the motion carried.

Trustee Page further noted the concern of fewer essays received. Vice President Gilmore English shared the processes established with assistance from student counselors, and additional factors of the start of the quarter and the passing of Michelle Iko. Di Beers added that the timing established by the ACT organization includes enough time for the ACT committee to select, and produce a bound book of scholars selected from each college, prior to the January Scholarship dinner. Trustee Page indicated he would be happy to inquire with ACT staff about relaxing the timeline, and perhaps a bound book of scholars might be less important than receiving them in the form of an electronic document.

C. Board Policy Review

Trustees Unti and Entenman formed a sub-committee to review the recommended Board policies sections 1 - Core Themes and 2 - Executive Limitations. It was noted by Board Chair Unti that the Policy manual is done well, particularly in section two. Because we no longer have Core Themes, most of section one will be deleted. A suggestion in the vision might be to add Renton Technical College will be a locally, regionally, and nationally recognized leader in Diversity, Equity and Inclusion for the purpose of improving lives and inspiring lifelong learning. Bringing this into the vision statement is what we want to be recognized for. This impacts students and life-long learning. Board Chair Unti noted that this is not an action item today, but to encourage more conversation in the future. He added that he is more convinced that our ctc system will be the moral compass due to our strong work in DEI and that our middle name is community. Trustee Entenman noted that this is not a fad, but is


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really a road-map to what we want to be in a college. If we see it, it will remind us and will make it clearer in the path we want to take to achieve student success. Dr. McCarthy noted that the vision statement comes from the strategic planning process. The current plan sunsets at the end of June 2022. As part of our succession planning, perhaps we don’t do a full five-year plan, but instead a bridge plan for two-years that will allow us to narrow the focus in this time of transition. This will also give us a time to review the vision statement. He also noted that the first year of a presidency is not the best year to engage in setting a new strategic plan. In limited fashion we can look at the vision and a narrower scope of the strategic plan. Trustee Page recalls the Board adoption of the new vision statement. It is visionary, and the term DEI has almost become a catch phrase, but can appreciate Trustee Entenman’s points of how important this is and communicates this to help people further their understanding of the Board. He also noted that the same questions were on the table when SBCTC chose to change their vision statement. In terms of how this promotes a more equitable opportunity, reversing trends of leaving people out and behind. We want the vision to inspire. Board Chair Unti added that the struggle is how do we embed in the culture of RTC, the deep yearning and hunger for a greater sense of justice, and dismantling white supremacy. He concurred with Dr. McCarthy’s suggestion and looks forward to working on the two-year bridge strategic plan.

In Executive Limitations, EL4 a suggested change is submitted for the first paragraph of purpose, to read - With respect to the actual, ongoing financial condition and activities, the President will promote fiscal integrity and avoid material deviation from Board-approved priorities while demonstrating how the budget reflects RTC’s commitment to Diversity, Equity and Inclusion. The attempt is to say our budget needs to reflect the priorities. How we spend our money says a great deal. Dr. McCarthy added that the key points are that through the governance model, the board is essentially giving authority to the president to implement. It is the place where the Board identifies the expectations. There are a few areas that are truly limited, i.e., granting tenure and ratifying contracts still belong to the Board. AAG John Clark noted the duties and powers of the Board can be delegated or assigned to a designee. Every college handles it a little differently. Dr. McCarthy noted that the additions suggested by Board Chair Unti make great sense as the means for a policy board to put this commitment into place. It is great to tie it to the budget to show value. The fiduciary responsibility and stewardship are of interest of the leadership at the college. Next, Trustee Takamura inquired if the executive limitations section approaches the “no-surprise” rule. Board Chair Unti believes it telegraphs that, and we want to ensure it’s covered. Board Chair Unti added that he is expecting that potential presidential candidates will be reviewing these Board policies. Dr. McCarthy believes the conversation is covered in EL8 – items 1 and 2. Accordingly, the President will:


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1. Submit monitoring data required by the Board in a timely, accurate, and understandable manner that directly addresses provisions of the Board policies being monitored.

2. Inform the Board Chair of relevant trends, anticipated adverse media coverage, actual or anticipated legal actions, or material external and internal changes, including changes in the assumptions upon which any Board policy has been established

Board Chair Unti wants to let this marinate before wordsmithing the policy. Trustee Page noted that conversely, there will be new members of the board in the future. This needs to be defining the work and mutual obligation with the president.

In EL8 – item 7, the question of a consent agenda was discussed. The college has not used this practice. AAG John Clark suggested that it can remain in the policy or be removed, without a legal implication. It is suggested that these items be added to the November Board agenda for action.

The next scheduled policy review will be Section 3: Governance Process in February, 2022. Board Chair Unti and Trustee Page have volunteered to review this section.

5. DISCUSSION/REPORTS

A. Presidential Search

Vice President Hogan presented three items to the Board. The timeline was shared, noting that it is becoming more compressed as we move forward. The job profile, and search and committee members are additional items for discussion. She continues working behind the scenes for other materials with Communications and Marketing for marketing this position. Board Chair Unti thanked VP Hogan for the timeline, and feels the pressure just looking at it. The profile hasn’t changed much but has been enhanced in advancing our equity and inclusion initiatives. Elements of equity were added throughout. There was discussion about modifications to the profile. Trustee Takamura identified that the president and the Board have a unique relationship, that is highly collaborative based the Board governance model. VP Hogan will work to incorporate the suggested changes. The Board agreed to approve the profile in general with the additional suggestions.

Committee nominations and search committee applications are to be discussed in executive session. It is regrettable that there is not much representation from the classified groups. VP Hogan noted that many in these groups are doing a lot of heavy lifting in ctcLink. There was notice from the VP of AFT classified indicating there may be two other people, but there is no specific nomination for consideration at this time.


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EXECUTIVE SESSION

Board Chair Unti called for an executive session at 4:40 p.m. for 30 minutes to review the performance of public employees. At 5:10 p.m. the executive session was extended 15 minutes, and further extended for an additional 10 minutes at 5:25 p.m. The Board returned to regular session at 5:35 p.m.

DISCUSSION AND POTENTIAL ACTION ON PRESIDENT SEARCH COMMITTEE

Following return to regular session, the following action was taken.

President’s Profile

Trustee Takamura introduced a motion to approve the presidential profile with the suggested editorial changes. Trustee Entenman seconded, and the motion carried. VP Hogan will make the recommended changes.

Search Committee

Trustee Page introduced a motion to approve the presidential search committee (as shown below) and to add RTCF Executive Director Shaw to the advisory position of the search committee. Trustee Takamura seconded, and the motion carried.

Trustee Page further explained that Executive Director Shaw would be the best voice as an advisory member. She has strong relationships with constituency groups and would serve this committee well.

Board Chair Unti noted his appreciation to VP Hogan for her work and keeping the Board on track.

Constituency Group Number of Representatives Nomination

Students 1 Victoria Woodenlegs

Faculty 3 (2 from RFT, 1 at-large) Camille Pomeroy Rick Geist Sarah Hoaglin Classified employees 3 (from each bargaining unit) Prof Tech – None WFSE – Keyth Sokol AFT – TBD Exempt employees 3 (at-large) Stephanie Delaney Warren Takata Eugene Shen

DEI Council Member 1 Huma Mohibullah

Foundation Board 1 June Stacey-Clemmons


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Community Member 1 (recruited by Board) Peter Aiau

Advisory Board Member 1 (recruited by Board) Carrie Shaw

Ex-officio – Board of

1 Debra Entenman

Ex-officio – Campus

1 Liaison (HR)between

Lesley Hogan

Total 13 + 2 Ex-Officio

B. Administration/Finance

1. Monthly Finance Report – Vice President Jackson shared the financial information for the month.

For month ending August, we were about 17 percent through the year. Revenue collection is about 22 percent so we are trending up. Revenues are up about $1.5M compared to this time last year. Most of this increase is due to the scholarships and student loan awards to students, $757k. As well as the moving of two state allocations, BEdA master grant and EL Civics, into the grant’s category, $638k.

Tuition and fees are also up compared to this time last year, $100k. Our tuition and fee collection increase, mimics what we are seeing in our enrollment trends as well. However, our tuition and fee collection are still well below our enrollment/tuition/fees prior to the pandemic 2019-20.

Expenses are about 19 percent. Expenses are up due to financial aid awards, $375k, as well as the pandemic stipends, $424k.

Our ending cash balance not including the Scott/Jewett donation and loss HEERF revenue, is about $13M.

Board Chair Unti thanked VP Jackson for his report, adding that the inclusion of the narrative in the Board materials was appreciated.

C. President’s Report

Dr. McCarthy provided a presidential report.

Collaborative Relationships – Dr. McCarthy shared his pleasure with today’s earlier all-college town-hall meeting with 193 participants; a great investment by the college employees. He reminded everyone that relationships are crucial and that students don’t care what you know until they know you care. Another key to collaboration is communication. These are tense times, that challenge all of us, so in our communication, let each of us lead with inquiry rather than accusation. A ctcLink project presentation was included in the town-hall agenda. Lia Homeister is doing a great job as our project manager, as well as the many subject matter experts. They


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have all been putting in great work, which is sincerely appreciated. It was shared today in the ctcLink presentation, that we will be ending the bulk of our purchasing in January rather than early May, just one example of upcoming changes due to ctcLink migration. This endurance test will keep going, as this continues. We’ve also been dealing with compliance to the Governor’s vaccine mandate. Dr. McCarthy shared gracious thanks to Vice President Hogan and the HR team: Sally Allen, Nancy Medbury, Soha Qassis, Alex Vinson and Cindy Leggett, for their fantastic work. Their compassion and discretion to implement this mandate on top of some very active hiring deserves our recognition! The campus staff and faculty are about 95 percent vaccinated, with some accommodations, and a handful of separations. Student verifications have been a challenge, but we continue working on this status. There will be a hold on winter/spring registration until they attest appropriately. Dr. McCarthy shared information about recovering enrollment from last year, although still shows evidence of fragility. Most colleges are down 5-14 percent from last year. VP Jackson noted that RTC’s enrollment increase is 106 percent, and we are one of the very few who have increased enrollment. Vaccine holds on registration could cause some disruption to enrollment and its fragile status.

Equity – Dr. McCarthy joined the DEIC meeting last week. There was great attendance, many of whom may have been inspired by the opening week address with Erin Jones. DEI in conjunction with the Learning Council is exploring equitable grading, and they are developing a common reading. We continue to explore the DEI leader at the cabinet level. The key point is it is an institutional position, and not a one-person role, and needs support. Erin Jones will be continuing professional development with the campus, in a 3-part series “Three Stages of Equity” in person and Zoom. The first session is scheduled this Friday.

Succession Planning – A key point of succession planning is the presidential search. Generally, Dr. McCarthy noted we frame issues as institutional in the long-run, and not dependent on the transition. Staff and faculty are shifting some schedules to be available for the process. We are also talking already about budget processes beginning in November.

Financial Stewardship – Dr. McCarthy noted that financial stewardship has been assisted by the federal government stimulus. Reports from D.C. looks like free college will likely not happen. However, the state legislature has stepped up for institutions and for the WA College Grant. From a personal perspective, anything that can support childcare or early learning will also have great impacts on our enrollment. The foundation of our strength will give us a good basis to move forward in employing the Scott/Jewett gift. Stewardship can enhance our mission and vision. A main question would be do we spend over a short period of time or maintain principle over a longer-period of time. We are not in a position of maintaining a long-term endowment with a range of spending $212-248K/year. Dr. McCarthy believes we need to grow capacity. Trustee Page added that this can be a game changer for us


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in terms of strategic initiatives, and endowments provide a low yield. Suggesting to probably spend at least $2M within the next two-years, funding some initiatives or positions. Be smart, but be BIG. It is unrestricted, but received for certain things.

6. TRUSTEES

A. ACCT Leadership Congress Report Out

Board Chair Unti noted the privilege of attending the ACCT Leadership conference makes him continuously proud of RTC and meeting our student needs and student success. The conference focus was on DEI, and invited comments from Trustee Entenman. Events attended by Trustee Entenman included a presentation from EVCC where they talked about innovation and hopes for some application at our college. She enjoyed most that we seem to focus and move in a way that DEI isn’t just something we say, we are intentional about doing it, and agreed that for most events, most were really trying to walk the talk in the focus. She furthered her intent to sit with people she does not know at sessions. Board Chair Unti enjoyed learning our history, and in much a way grounded in truth. The opening speaker, Dr. William B. Harvey was wonderful – sharing a narrative in story-telling fashion, dismantling incorrect history, yet in a hopeful way. A need to recommit as a community and an institution to be clear about our history. RTC has benefited from Dr. McCarthy’s leadership in his background. Another speaker was Nicole Lynn Lewis, the author of the book Pregnant Girl: A story of Teen Motherhood, College, and Creating a Better Future for Young Families. Only two-percent of teen mothers go onto a professional pathway. A high percentage of our students are parents and the book is a great read. The more we can be very robust in the way we honor parents and restore their dignity with wraparound services are very convincing. Framing a conversation, safe conversations really work in favor of the privileged. We need brave conversations. We need to be reflective where there is the greatest resistance and for robust conversation. Dr. McCarthy added that we have a strong foundation and we’ve got the right people in place for this.

B. Monthly Board Survey Board Chair Unti discussed the value of feedback, noting that we are going to pilot a survey to the Board, following each Board meeting. If it is not helpful we will dismiss it. We are currently using a 5-point rating scale, but could resort to a 3-point graph. Board members will receive it shortly after the meeting, and it is requested that Board members please complete it promptly.

7. EXECUTIVE SESSION (held earlier in the agenda - item 5A)

8. DISCUSSION AND POTENTIAL ACTION ON PRESIDENT SEARCH COMMITTEE (followed earlier executive session)


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9. MEETINGS

A. The next regular Board meeting is scheduled for November 17, 2021.

10. ADJOURNMENT

There being no further business, it was moved by Board Chair Unti to adjourn the Board of Trustees’ meeting and retreat at 6:18pm. Motion carried.

KIRBY UNTI, Board Chair KEVIN D. MCCARTHY, President Board of Trustees Renton Technical College


AGENDA ITEM: 3. COMMUNICATIONS

SUBJECT:

BOARD CONSIDERATION

X Information

Action

BACKGROUND:

A. Introduction of Trustee Wheeler-James

B. Recognition of Trustee Palmer’s Service

C. General Information/Introductions

D. Correspondence – Included in Communications Report

E. Public Comments from the Audience

F. Associated Student Government

G. Renton Federation of Teachers

H. Written (and video) Communication Reports


Upcoming Events & Activities:

Yoga Sessions - Tuesday, November 16 @ 2:30pm

Native American Heritage Month - Friday, November 19 @ 1:30pm

RTC Club Fair - Thursday, December 2 @ 12:00pm

Student Leadership Report for Board of Trustees

November 17, 2021

Administration and Finance Report Renton Technical College Board of Trustees November 17, 2021

Administration and Finance Report to Board of Trustees, Page 1 of 4

Financial Report Total revenues to date for month ending September 2021 were $21.42M. This includes the $5M donation from the Scott/Jewett Foundation as well as $5.16M claimed in loss revenue from HEERF. An additional $459K was claimed in loss revenue from HEERF in the month of September. Without the loss revenue, revenues for month ending September 2021 were $5.46M which is $934K more than month ending September 2020. This increase was largely due to an increase in Financial Aid which was $715k more than last year. Tuition and fee collection through September 2021 was $2.29M compared to $2.75M in September 2020. The lag in tuition collection for Fall quarter should equalize over the next month or two. Enrollment projections for Fall quarter are at 92 percent of target, not our state allocation. However, we are at 103 percent AFTE of last year. Our enrollments and projections are still substantially lower than they were prior to the pandemic.

Total expenditures year to date for month ending September 2021 amounted to $10.88M. This was $96K more than the previous year. The largest increase continues to be in salaries, $483k. For the month ending September 2021, decreases were observed in Good and Other Services, ($420k), and in Financial Aid, ($228k).

For month ending September 2021, sells were $36K compared to $2.2k September 2020. However, food services revenues continue to be about $100k per month below pre-pandemic amounts.

For month ending in September, we had $3.21M in investments (reserves), for a total cash and reserves balance of $23.52M.

Business Office • ctcLink:

o Working with Enrollment Services & Financial Aid to start on Parallel testing of Tuition Calculations.

o Getting ready to start UAT (User Acceptance Testing) and Cycle 4 data validation • Staff:

o Cameron Moyer began work in the print shop on Monday 10/11/21 o Kate Westling will start as Payroll Coordinator on Monday 11/8/2021

Food Services & Rentals

• Food Services entered an agreement with Premier and US Foods with a national rebate program on purchasing food products. More than 50,000 products are negotiated with discount agreements from manufacturers. RTC will continue to complete product price comparisons with US Foods, Harbors Foods and Sysco for the best price available in an


effort to maintain low menu prices for our students and be fiscally responsible with food budgets.

US Foods Premier Booklet-Education (

• Catering holiday events are still in a decline as of this date. We have reached out to past catering clients to check on their willingness to provide holiday company events, but have received feedback that most are not offering holiday events again this year.

Facilities & Capital Minor Capital Program Projects for Current Biennium (2021-2023): Projects in this category are more discretionary in nature and are not restricted to repairs.

• Sound System Enhancement in Cafeteria – This project has just been approved, and we are investigating the most advantageous delivery method for procuring and installing a new sound system.

• Campus Irrigation System Upgrades – The second and final phase is underway, consisting of upgrading the aged irrigation system in the middle and north sections of campus as well as at the Annex. Procurement is through a purchase order directly to the irrigation contractor so as to maximize the amount of work that can be accomplished within our capital allocation. Status: Work is substantially complete.

Minor Capital Repair Projects for Current Biennium (2021-2023): • Selection of two campus architects has been completed and agreements are being

finalized. The successful firms were Rolluda Architects and Schreiber, Starling, and Whitehead Architects. The selection process was overseen by WA State Department of Enterprise Services (DES) with the participation of representatives from RTC. Contracts and agreements are being negotiated.

• A host of Repair Projects may now be planned, designed, and sent out for bids with the assistance of the recently hired architectural firms. The college received funds in excess of the current biennium including funding for a resurfaced roof at the Annex, a new HVAC Boiler in Allied Health Bldg., new flooring in the Dental Lab of Allied Health, and New Mixed Air HVAC units for the Campus Center Building, amongst others. Status: Rolluda Architects contract has been issued and planning has begun for the Roof resurfacing project at the Annex. The Dental floor replacement project has been reassigned to a Job Order Contracting project so as to ensure completion dates are within the program’s timelines. We are awaiting the JOC contractors” cost proposal. Work is planned for Summer ’22.

Minor Capital Repair Projects for Next Biennium (July 2023 - June 2025): • The Facilities Condition Survey for the 2023-25 biennium occurred in mid-June of this

year. Over the next two months, we are submitting support material and cost estimates to support and justify our request and to ensure an allocation of a funding level sufficient to execute the projects. Status: Ongoing.


Major Capital Replacement Projects for Current Biennium (2021 - 2023): • The pre-design and design portions of a new Health Sciences Center has been approved

by the state legislature. Architect selection identified Schreiber, Starling, and Whitehead Architect as the successful firm. Construction may occur as early as next biennium though a delay in the allocation of construction funding is possible due to a large number of projects in the system competing for that yet to be determined level of future funding. Currently, we are in talks with the consultant in establishing a scope so that they may submit a proposal for the Pre-Design services. Status: The consultant has submitted a fee proposal and an agreement is being generated by the state Department of Engineering Services.

Infrastructure Projects for Current Biennium (2021 - 2023): The college has received funding for the following project and the DES on behalf of the college is contacting the state on-call civil engineering firm to start investigation and design.

• Replace aging storm water system on campus – currently we are initiating some storm system jetting of lines in order to determine the extent of repairs that may be necessary. Additionally, we are defining the scope with the consultant.

Capital Funding requests: • The College has chosen to submit a funding request for a Replacement Project in the

upcoming budget cycle. The Project Request for a New Trade and Industries Building will be submitted to SBCTC in December of this year. The Project Request Report will be done by Schreiber, Starling, and Whitehead Architects. Currently we are defining the scope and timelines of for the project. Status: We have met with each program intending to occupy the replacement building to determine their needs and the architect is documenting them to establish the necessary parameters of the proposed facility.

Other Projects: • Energize Eastside – The Puget Sound Energy project to replace the high-power electrical

distribution poles and lines that run north and south across the student parking lots on campus has been scheduled. The college has met with PSE and their subcontractors to coordinate the work, which is scheduled to start on September 7th and continue for up to six (6) weeks. Status: The foundations have been poured and the pole bases erected. Quite a few trees and landscaping have been removed. Our Grounds crew is working with their sub-contractors to relocate irrigation lines that are in the way, and Campus Security has been keeping the College community updated on project impacts. Work by PSE is completed until spring when the old poles will be removed and new poles erected. The college is forming a committee to select plants and trees to replace those removed by PSE. The cost of replanting will be covered by PSE.

• COVID HVAC and Air Filtration Mitigation Project – Funding has been approved to increase air ventilation and to upgrade the HVAC filters to higher MERV rated filters in selected campus buildings. Suppliers have been contacted for availability of the filters, a mechanical engineer has been hired to specify necessary settings and modifications and has submitted a list of mechanical unit settings in selected buildings that may be increased for ventilation. A controls contractor on service agreement with the college has had their contract expanded to include modifying mechanical ventilation settings


and schedules. Work is underway on the ventilation portion with the majority of buildings that have systems capable of modifying settings completed, and the college is awaiting the arrival of the first shipment of MERV 11 filters, expected within a week. RTC Maintenance staff will install the filters upon arrival.

• Flex Classrooms – The Capital Projects team is working with a small workgroup to implement installation of necessary cabling and extend electrical capacity to equipment where needed. A walk-through has occurred and we are working on initiating an agreement with an electrical contractor for the work.

ctcLink Report Renton Technical College Board of Trustees November 17, 2021

ctcLink to Board of Trustees, Page 1 of 2

ctcLink Recent Activities:

• Parallel Testing o We have started two of the three processes for parallel testing—Student Financials

Tuition Calculation and Financial Aid Dual Processing. These tests require us to run tuition calculation and financial aid processes in both old and new systems, and then compare the results. These tests will ensure that ctcLink will run these processes successfully when we go-live.

• User Acceptance Testing (UAT) o A great milestone was completed when staff completed roughly 2000 hours' worth

of Canvas self-paced trainings, in order to prepare for User Acceptance Testing (UAT).

o UAT will begin in December and run through February.

• Data Validation o Our first “mock” of the final data conversion weekend will be on December 7th, for a

4-hour period. This will be a practice run of the final conversion, which staff will only have 4 hours to do a final check of our data before the “switch” is turned on. We will have a second mock later in January.

• Security Activities o Our Business Analysts have been working diligently on completing the UAT security

matrix in our security workbook. This includes assigning hundreds of roles to staff according to their job duties. Applying security roles to all staff will continue until go-live.

o An initial security management plan has been submitted to the State Board, which includes plans for onboarding, transitioning, and offboarding of staff.

• CS Production Workshops o Planning for the next two CS production workshops have begun, which entails

building out all course prerequisites and degree audits directly in the ctcLink production environment. Those workshops will take place at the end of November and mid-December.

• Training & Communication Activities o Trainings have been disbursed to general staff in preparation for go-live. o The ctcLink webpage on the RTC website continues to be updated with pertinent

information. o Staff have been trained in a new service desk ticketing system and knowledge base

that will help train staff and triage issues when we are in the new system.

ctcLink Report to Board of Trustees, Page 2 of 2

Project Risks

Burnout and low morale continue to be risks as project demands continue to increase as we get closer to go-live.

Project Issues

Turnover in IT, Enrollment Services, and Financial Aid have left key areas strained and understaffed. Nonetheless, the teams continue to prioritize ctcLink work and manage to complete all tasks on time.

Institutional Research Renton Technical College Board of Trustees November 17, 2021

Institutional Advancement Report to Board of Trustees, Page 1 of 1

Institutional Research The Office of Institutional Research (IR) has continued its efforts to improve institutional effectiveness by supporting programs, units, cabinet, and committees for their planning, assessment, and data-informed decision makings for RTC Mission fulfillment:

• IR supported the Office of the President to apply to Achieving the Dream 2021-22 Leader College. RTC will compete with other colleges in the Achieving the Dream network to be recognized in February 2022 as one of the exemplary colleges for ensuring student success. One of the highlights in the application is that our veterans’ four-year completion rates have improved from 68 percent to 80 percent in the most recent data (Fall 2020 cohort).

• The IR team supported an ad hoc group to revise RTC Exit Survey. The support focused on making the survey more student-friendly and useful for meaningful analysis and reporting. The revised survey will be used from the current quarter for students who completed or dropped their programs. For this purpose, the questionnaire is designed based on the student’s exit status.

• The Director and Manger of IR had a meeting with the Strategic Data Project team at the Center for Education Policy Research at Harvard University on October 25, 2021. In the meeting, they were able to discuss their Strategic Data Project Plan including problem statement and project motivations, description of how the project will change business as usual, discussion of potential root causes, analysis plan discussion, and proposed areas of growth in relation to the project plan.

• The IR team worked with the Instruction Group and other campus units for on-demand or routine weekly or monthly data requests and survey supports. Those requests and reports include weekly enrollment reports, student evaluation surveys, diversity data for DEIC, student data for Financial Aid, and enrollment data for the Ford ASSET program.

Communications and Marketing Renton Technical College Board of Trustees November 17, 2021

Communications and Marketing Report to Board of Trustees, Page 1 of 1

NEWS AND WEB Communications and Marketing staff collaborated to announce The Aspen Institute’s continued recognition of the college. The announcement was promoted to the media, on our website, and on social media.

C&M collaborated with Human Resources to launch the Presidential Search website and will promote the opportunity through multiple channels.

The news release on Shaunie Wheeler-James’ appointment to the BOT was published on our web and publicized.

EVENTS Staff collaborated to promote the Foundation’s Celebrity Chef event, providing printed programs, posters, and recipes, social media posts, web content, and staffing the event and photography.

SOCIAL MEDIA Engagement across all platforms grew by more than 300 percent from September to October. Creative Services Director Beasley’s strategic posting and compelling content consistently contribute to the college’s social media success.

Photos from U.S. Rep. Adam Smith’s visit to campus shared on social media resulting in high engagement, with the FB post reaching more than 1K people. Promotion of the Celebrity Chef event generated high engagement.

MARKETING Marketing for Winter and Spring programs begins soon. Executive Director Hedland Hansen has been meeting with faculty and others to set priorities. The college will soon launch campaigns geared toward Career Training, Gen Ed, and CCP programs.

Executive Director Hedland Hansen has been working with IR and Student Services to verify vaccination status of students. Registration holds were placed on students who did not complete the attestation and have been removed from the list as they comply.

https://www.rtc.edu/aspen-2023

https://www.rtc.edu/presidential-search-2021

https://www.rtc.edu/trustee-appointment-2021

College Technology Services Report to the Board of Trustees Page 1 of 2

College Technology Services - Information Technology Report Renton Technical College Board of Trustees November 17, 2021 This past month has been challenging for CTS.

We experienced two power outages, both of which brought down the college datacenter, and highlighted the need to update our Continuance of Operations Plan (COOP) to better serve the campus community. In addition to some key systems not performing as designed, for example our on-premise servers failing over to their cloud hosted counterparts, we also discovered flaws in the logistics of the plan. We have been collaborating with key stakeholders in our facilities department to address the logistics issues. Part of our goal in these discussions is to come up with a more automated solution. Given that we run a lean support model, we are looking for solutions that will not require personnel to put into motion, or mitigate risk due to conditions in nature, for example an ice storm. These changes are in addition to the Backup/Disaster recovery strategies that we have already been working to revamp. CTS has a new team member starting this month. Jose Park will be joining the CTS team as our new Database and Applications Administrator. He is coming to RTC from the private sector and will be key in helping RTC’s transition to ctcLink and navigate our Guided Pathway management application. We still have two open positions, the Director of IT, and a Technical Support Analyst. The HR team has been wonderful, and has been working diligently with CTS to help fill these positions in this tough job market. The Systems Administrators have been working on the migration of our phone system from the current Legacy PBX/Hybrid VoIP solution to Teams Phone. We met with Lumen, formerly CenturyLink Business, in preparation for migrating the college’s existing phone numbers. This process is labor intensive and will require assistance from stakeholders across the campus community. They are about to complete the discovery phase of this project, and we look forward to seeing great progress on this in the coming months. This project is due for completion at the end of May, 2022. The team continues to work with stakeholders to connect support applications to our Microsoft Single Sign-on solution. The team met with Sara Newman and the CITL team that manages Canvas to move our Learning Management System over to Single Sign-on in preparation for the move to ctcLink, and also has been working to complete rollout of the Student Self-Service Password Reset (SSPR) at the end of Fall quarter. Our online systems administrator has completed their part of the migration of the RTC main, and foundation webpages to Drupal 9, keeping them compliant with demanding security requirements. The Communications and Marketing team have been diligently uploading content to the site, and it is on schedule to be published before January. The network team has been conducting the long overdue network survey of the fiber cabling infrastructure on campus. Specifically, we are looking at inventorying what we have, how it is

College Technology Services Report to the Board of Trustees Page 2 of 2

utilized, and the condition of all the connections, whether they are currently in production or not. This will allow us to make better strategic decisions about upgrades to support the mission of the college. In addition to inventorying the fiber, we have been creating an inventory of the communications vault system on campus. This will assist us in being able to make improvements to campus infrastructure with minimalizing the amount of the campus that would be disturbed by the upgrades. Part of the surveying project includes an element for the COOP, which is a redundant connection to the internet from a diverse path. Our current data comes into the demarcation point for campus, which is in the G-building on the south side of campus, off 4th Avenue. We are talking with Comcast Business about bringing data onto campus off 7th Avenue, on the north side of campus. The client services team has been continuing to deploy workstations, upgrade hardware and software as requested. Being two team members short, they do have a backlog of work, which has been hard on them and the campus community. I continue working with our amazing HR team to fill these critical positions, while the rest of the CTS has stepped up and have been trying to grab what they can to assist.

Board of Trustees Report - Human Resources November 17, 2021

The following personnel actions occurred during October 2021 and are presented for the Board of Trustees' information.

AFT Effective Date Position Department - Hires / Changes in Position Adams, Emmanuel 10/26/2021 Maintenance Mechanic 1 Facilities & Grounds -Separations None WFSE Effective Date Position Department - Hires / Changes in Position Moyer, Cameron 10/11/2021 Print Shop / Mailroom Operator Business Office -Separations Dieni, Toni Gebregiorgis, Mytintie Gonzalez, Adriana Lam, Jimmy Ogorodnikova, Anastasia

10/29/2021 10/20/2021 10/20/2021 10/15/2021 10/20/2021

Administrative Assistant 5 / CCP Financial Aid Specialist Fiscal Specialist / PT Cashier Enrollment Services Generalist Financial Aid Specialist

College & Career Pathways Financial Aid Business Office Enrollment Services Financial Aid

Prof Tech Effective Date Position Department - Hires / Changes in Position Smith, Cecilia Stephen, Matthew

10/4/2021 10/11/2021

Clinical Placement Associate (additional assignment) Web Content Specialist

Allied Health Communications & Marketing

-Separations Steinke, Emily 10/6/2021 Library Coordinator Library Exempt / Administrative Effective Date Position Department - Hires / Changes in Position Beasley, Evyson Chase, Rebecca Dillon, Chelsea Munro, Jean Parks, Amy Phillips, Megan Ramirez, Mercedes Sandoval, Lisa Valteau, Shanteal

10/1/2021 10/1/2021

10/25/2021 10/11/2021 10/1/2021 10/4/2021 10/1/2021 10/1/2021 10/4/2021

Creative Services Director (Change in position) Interim Associate Dean of CCP Human Resources Generalist WorkFirst Service Delivery Coordinator Payroll Manager (Change in position) Student Success Specialist (Temporary through 06/30/22) WorkFirst Service Delivery Coordinator (Change in Position) LRCC Director Student Success Specialist (Temporary through 06/30/22)

Communications & Marketing College & Career Pathways Human Resources Workforce Development Business Office Student Success Workforce Development Student Success Student Success

-Separations Leggett, Cindy 10/12/2021 Executive Assistant to the VP of HR Human Resources

RFT Effective Date Position Department - Hires / Changes in Position Fretias, Tiago 10/6/2021 Professional Baking /Adjunct Professional Baking Xing, Zhimei 10/11/2021 Nursing / Full time faculty Nursing

-Separations Cater, Deann 10/18/2021 Adjunct Faculty Allied Health Spaniel, Travis 10/27/2021 Ford ASSET / Full time faculty Ford ASSET

Monthly Total Hires % of Diverse Hires YTD Full time 13 44% Part time 2 43%

Instruction Report to Board of Trustees, Page 1

Instruction Report Renton Technical College Board of Trustees November 17, 2021

I have three updates for you this month. Advanced Manufacturing Showcase In this month’s report, you will hear from interim Dean Eugene Shen. Dean Shen’s area of Advanced Manufacturing is new and is the result of the Instruction Restructure where we divided Workforce area that was under former Dean Jacob Jackson. RTC's Advanced Manufacturing: Showcasing 5 of 15 Programs (https://www.youtube.com/watch?v=cE30vpcbFmo) Instruction Restructure Update: Dean Hiring Instruction is in the process of hiring 3 new deans this quarter to replace 3 of 5 interim deans. We are currently reviewing applications for the Dean of Advanced Manufacturing and Dean of College and Career Pathways. In addition, we are accepting applications for Associate Dean of the Library as the current Associate Dean Jessica Koshi Lum departs for a new role at a public library in California. We will search for a new Dean of Workforce in the Winter and a new Dean of Business and IT in Spring.

Higher Ed does not always do a good job onboarding deans. We are working hard to support all of these new and interim deans with a special Dean Bootcamp that we did this summer and an ongoing Canvas space to share how to’s and practices to get new deans up to speed. Crucial Conversations RTC is fortunate to have more than 200 licenses for Crucial Conversations training for faculty and staff. I was trained as a certified Crucial Conversations trainer earlier this year and recognized its potential for supporting the RTC community in having difficult conversations about race and equity. Indeed, I was fortunate to present at the Renton Chamber of Commerce on this topic. This Fall, we started training as many people at RTC as would like to receive it. To date, more than 50 people have engaged in the Crucial Conversations training and we have new live sessions monthly. Employees can also engage in the training on their own schedule using the Crucial Learning self-paced instructional platform. We can already see how conversations are changing at the college.

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RTC Foundation Report Renton Technical College Board of Trustees November 17, 2021

Scholarships and Events Winter Quarter Scholarship Cycle: Applications for winter scholarships closed on Nov. 1st with 146 eligible applicants, up from 139 for Fall quarter. The scholarship committee has started the review process and meets on Nov. 30th to make the awards. All students will be notified on Dec. 6th of their awards. Longtime committee member and former Foundation Board member, Carol Simpson, recently resigned to focus on being “truly retired” in her words.

2021 Celebrity Chef Dinner and Virtual Event: Marketing and planning continue in coordination with the college Communications & Marketing, catering team and media sponsor 425 Magazine. Social media and email marketing schedules have been implemented. More details on fundraising to come after the Nov. 10th event. Since Oct. 8th, the in-person dinner has been sold out and there are a dozen people on the waiting list! Last minute virtual take-out ticket sales have increased over the past week. Walk throughs were done with Livestream production team Catalyst Presents and Chef Shota’s manager. The IT department made upgrades to equipment in the Demonstration Kitchen. Chef Shota has curated an exquisite menu for guests!

Thanksgiving Day Pie Project: Back by popular demand, the Foundation will be selling three types of pies for pick-up the week of Thanksgiving. Proceeds go to the emergency fund.

Major Gifts: Rottler Manufacturer has announced plans to double their annual gift to $20,000 for scholarships. Donor meetings are planned over the next month to discuss major gifts for early 2022 to continue growth of endowments and named scholarships. Donor proposals are being prepared to fund an expansion of the Bridge to Healthcare and IT. This has been a very successful grant to fund the first quarter for students transitioning from College & Career Pathway courses to healthcare and IT programs.

Community Engagement: Annual strategic planning through the Kent Chamber and work with the Kent School District on member engagement to expose students to great career pathways.

Operations: The 2020-2021 Annual Report production schedule and content development continues with mailout date set for Dec. 13th to all donors. Foundation staff are part of the Exit Survey working group to re-design the college’s exit survey for students, and met with Learning Resource & Career Center staff to discuss how their new student and employer platform is being integrated this across campus and how our local partners who work with the Foundation can tap in to the resource. The Foundation’s email newsletter went out to all donors and featured the student success story of construction management student, Leilanna Barriestes. The email garnered a 30% open rate [excellent]. Leilanna’s story blog post, and the Fall scholar listings were the highest click rate for the email’s internal links.

Student Services Report to Board of Trustees, Page 1 of 1

Student Services Report Renton Technical College Board of Trustees November 17, 2021

Disability Resource Services (DRS)

Director Jake Swanke has revised the DRS website to provide clearer and more concise information. Students can conveniently book an appointment directly from the webpage. Director Swanke also recorded a short video to introduce staff and students to DRS services, which can be viewed here: https://www.rtc.edu/disability-resource-services

General updates

• Both Financial Aid and Enrollment Services have made temporary modifications to their in-person services as they mitigate staffing vacancies. We look forward to the in-person services resuming more robustly as we welcome new staff to the departments.

• Winter and spring quarter registration is underway. For current students, faculty counselors and enrollment specialists worked with program faculty to organize group advising sessions. For new students, and as we prepare to transition to ctcLink, we will more heavily use online registration, moving away from manual and in-person processes.

• The Financial Aid office notified campus that our Financial Aid (Title IV) Approved Programs has expanded to 86 programs, which includes Certificate of Completion (CERT), Associate of Applied Science Degree (AAS), Associate of Applied Science Transfer Degrees (AAS-T), Associate of Arts Degrees - Direct Transfer Agreement (DTA) and Bachelor of Applied Science (BAS).

• The commencement committee will convene this month for initial planning of the 2022 graduation ceremony.

• Campus Security is assessing safety improvements associated with a large hedge on the northwest side of campus that spans from Building J up to the corner of NE 7th and Kirkland Ave NE. Director Matt Vielbig is reaching out to neighbors to get their feedback. Also, the department will resume its annual daylight savings walk with the Health and Safety committee to illicit ideas for how we can improve safety on campus when it’s dark.

https://www.rtc.edu/disability-resource-services

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AGENDA ITEM: 4. DISCUSSION/REPORTS

SUBJECT:

BOARD CONSIDERATION

X Information Action

BACKGROUND:

A. Board Dashboard Presentation

1) Vice President Jackson will introduce the IR team to share the straw Board dashboard.

B. Presidential Search Update

1) Vice President Hogan will provide a brief update on the status of the presidential search, and the search committee.

C. Budget Update

1) Vice President Jackson will provide an update from September 2021.

D. Dr. McCarthy will provide a report subsequent to the October 17, 2021 Board meeting.

RECCOMMENDATION:

None.

PRESIDENT SEARCH CONSIDERATIONS Renton Technical College Board of Trustees November 17, 2021

TIMELINE

The following lists and/or describes the process (actions, issues and other considerations) that typically takes place as a college recruits and hires a president; included as well is approximate timing and who has ownership of each step. While an effort has been made to list the process in order, some issues are overarching and may overlap, therefore, could/should occur periodically or throughout the recruitment process. It’s important to also note that this is an estimated timeframe and may be accelerated or delayed.

Process Step Timing Trustees Search

Committee Human

Resources √

Decision regarding need for Consultant & RFP

August X √

Decision regarding make-up and involvement of search/screening committee

August X √

Job Description reviewed October X √ Applications for search committee distributed and committee members identified

September/ October

X X √

Search committee meeting schedule determined

October X X

Reports to Board and campus community commence

October X X √

Refine Process and schedule October/ November

X X X

Special arrangements to funnel campus/community feedback (email address, website)

October/ November

X X

Gather input from campus/community

Throughout X X X

Define ideal competencies/profile to be basis of promotional materials

October X √

Determine materials required of applicants

October/ November

X X

Promotional material developed November X X

Process Step Timing Trustees Search Committee

Human Resources √

Campus/Community Forum Scheduled

November/ December

X X

Promotional materials produced by Communications & mktg.

October/ November

X

Sourcing (outreach) efforts identified and responsibilities assigned

October/ November

X

X

Initiate formal recruitment November/ December

X

Screening of application materials/candidates

January/ February

X

X

Possible Screening Interview and candidate field narrowed

February X X

Final Candidates tour college and meet with constituency groups and/or open forums

March/April

X X

Final Interviews March/April X

Finalist list narrowed to short list April X

Campus visitation(s) of finalist (short list) candidates

April X

Reference/Background Checks of Final candidates

April/May X

Compensation package review April/May X Decision and offer made; contract discussions

May X (and AAG)

Board Action in Public Meeting May X Communicate decision to internal/external communities

May X X

Transition May until start

X X X

On-boarding plan developed for New President

October until start

X X X

New President begins July 1 X X

Implement on-boarding and monitor progress

Start date through First Anniversary

X X

Year to Date ‐ Prior Year to Date ‐

September 2021 ‐ September 2021 ‐ September 2020 ‐ Variance ‐

Beginning Cash BalanceActual Actual Actual Increase (Decrease)

$ 19,536,539 $ 9,407,669 $ 6,747,881 $ 2,659,789 Add ‐ Revenues:

Tuition & Fees ‐ Funds 060 148 149 561 $ 907,517 $ 2,293,517 $ 2,748,039 $ (454,522) Grants and Contracts $ 177,870 $ 375,982 $ (314,949) $ 690,931Donation Received $ ‐ $ 5,000,000 $ ‐ $ 5,000,000 Student Government $ 70,686 $ 180,182 $ 209,105 $ (28,923)Bookstore/Childcare $ 11,738 $ 11,898 $ 7,054 $ 4,844 Security/Parking $ 23,097 $ 57,147 $ 68,335 $ (11,189) Culinary Arts ‐ Food Services $ 35,833 $ 67,944 $ 14,590 $ 53,354 Interest Income $ (689) $ 9,877 $ 12,301 $ (2,424) Rental Income ‐ Excluding 569 $ ‐ $ 41,119 $ 73,501 $ (32,382) Scholarship and Student Loan Funds Received $ 1,386,318 $ 2,427,074 $ 1,712,001 $ 715,073CRRSA $ 459,039 $ 5,155,082 $ ‐ $ 5,155,082 Net Operating RevenuesAdd ‐ State Allocation ‐ Payroll & Benefits State Allocation ‐ VPA Expenses Capital AllocationTotal State Funding

$ 3,071,410 $ 15,619,821 $ 4,529,979 $ 11,089,843$ 1,983,310$ 135,844$ ‐

$ 5,412,382$ 388,503 $ 149

$ 5,280,511$ 267,883$ 544,113

$ 131,870$ 120,620$ (543,963)

$ 2,119,154 $ 5,801,034 $ 6,092,507 $ (291,473)

Total Revenues $ 5,190,564 $ 21,420,855 $ 10,622,485 $ 10,798,370

Less ‐ Expenses: Salaries ‐ A $ 1,759,969 $ 4,975,033 $ 4,492,224 $ 482,809 Benefits ‐ B $ 548,773 $ 1,630,771 $ 1,644,997 $ (14,226) Contracts ‐ C $ ‐ $ ‐ $ ‐ $ ‐

Goods and Other Services‐ E $ 259,024 $ 952,206 $ 1,373,126 $ (420,920) Cost of Goods Sold ‐ F $ 5,894 $ 11,850 $ 9,518 $ 2,332 Travel ‐ G $ 1,409 $ 2,925 $ 419 $ 2,506 Equipment ‐ J $ 234,530 $ 333,838 $ 247,550 $ 86,288 Computer Equipment ‐ K $ ‐ $ ‐ $ 4,521 $ (4,521) Financial Aid ‐ N $ 1,038,262 $ 2,637,269 $ 2,865,464 $ (228,195) Debt Service ‐ P $ ‐ $ ‐ $ 1,517 $ (1,517) Bad Debt ‐ WTotal Expenses

$ 1,100 $ 1,382 $ 2,282 $ (900)$ 3,848,961 $ 10,545,274 $ 10,641,620 $ (96,345)

Net Operating Surplus (Deficit)

Other Sources (Applications) of Cash:

$ 1,341,603 $ 10,875,581 $ (19,134) $ 10,894,715

Changes in Petty Cash; Accts. Receivable & Accts. Payable; Inventory $ (496,169) $ 203,936 $ 1,565,775 $ (1,361,839) Decrease/ (Increase) in Investments & Bond Amortization $ 818 $ 7,111 $ (3,012) $ 10,123 Payment of Bldg, Innovation Fee, and VPA Advance to State $ (73,147) $ (184,654) $ (165,720) $ (18,934) Land Purchase $ ‐ $ ‐ $ ‐ $ ‐Total Other Sources (Applications) of Cash

Adjustments to Cash ‐ Posting Errors

$ (568,499) $ 26,394 $ 1,397,044 $ (1,370,650)

$ ‐ $ ‐

Ending Cash Balance

Add College Reserves:

$ 20,309,644 $ 20,309,644 $ 8,125,790 $ 12,183,854

Local Government Investment Pool (LGIP) $ 984,998 $ 984,998 $ 983,845 $ 1,153 Investment Bonds held in trust by US BankTotal Reserves

Total Cash and College Reserves

$ 2,225,257 $ 2,225,257 $ 2,232,624 $ (7,367)$ 3,210,255 $ 3,210,255 $ 3,216,469 $ (6,214)

$ 23,519,899 $ 23,519,899 $ 11,342,259 $ 12,177,640

Total Current State Allocation

Actual % Year to Date Prior Year to Date Variance

100% $ 26,446,462 $ 24,663,009 $ 1,783,453 Allocation Used ‐ Year to Date Remaining State Allocation

22% $ 5,800,885 $ 5,548,394 $ 252,49178% $ 20,645,577 $ 19,114,615 $ 1,530,962

RENTON TECHNICAL COLLEGEMONTHLY OPERATIONS REPORT

FISCAL 2021‐22For the Month of September 2021

Page 2

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun2015‐2016 $15.056M $15.298M $13.954M $14.700M $14.910M $15.611M $14.003M $15.524M $15.126M $15.739M $14.102M $11.526M

2016‐2017 $11.082M $11.857M $12.569M $12.093M $11.886M $12.037M $12.906M $12.231M $11.897M $12.636M $10.343M $8.531M

2017‐2018 $7.490M $8.100M $7.599M $9.081M $6.473M $6.106M $6.887M $7.121M $7.129M $8.519M $8.708M $7.338M

2017‐18 w COP $7.490M $8.100M $7.599M $9.081M $8.473M $8.106M $8.887M $9.121M $9.129M $10.519M $8.708M $7.338M

2018‐2019 $6.772M $8.059M $8.096M $8.783M $8.768M $7.853M $9.965M $9.740M $9.611M $11.186M $8.833M $7.823M

2019‐2020 $7.135M $7.958M $8.126M $8.817M $8.834M $8.245M $10.404M $10.311M $9.896M $10.895M $11.302M $9.961M

2020‐2021 $9.645M $11.017M $11.342M $10.791M $10.790M $10.343M $11.811M $12.022M $11.922M $12.327M $12.986M $12.624M

2021‐2022 $18.781M $22.747M $23.520M

K

$5.000M

$10.000M

$15.000M

$20.000M

$25.000MRTC Month End Cash and Reserves Balances ‐ FYR 1516 to 2021

0

500

1000

1500

2000

2500

3000

3500

Summer Fall Winter Spring

Quarterly AFTE

B67 B78 B89 B90 C01 C12


AGENDA ITEM: 5. TRUSTEES

SUBJECT:

BOARD CONSIDERATION


BACKGROUND:

A. ACTION

1) Board Policy revisions – sections 1 and 2

B. RTC Foundation Board Liaison Report

1) Trustee Page will report out on recent events of the RTF Foundation.

C. Board Meeting Survey

1) Trustee Unti will share the results of last month’s Board survey.

RECCOMMENDATION:

None.

Adopted: November 9, 2010 Revised: June 16, 2021

Adopted: November 9, 2010November 17, 2021 Revised: June 16, 2021

SECTION 1: CORE THEMES

TABLE OF CONTENTS

INTRODUCTION: VISION AND MISSION STATEMENT

CT-1: STUDENT SUCCESS

CT-2: WORKFORCE EDUCATION

CT-3: BASIC SKILLS EDUCATION

CT-4: INSTITUTIONAL SUSTAINABILITY

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POLICY TYPE: CORE THEMES VISION AND MISSION STATEMENT POLICY TITLE: VISION AND MISSION STATEMENT INTRODUCTION POLICY NUMBER: INTRODUCTION

The purpose of Renton Technical College’s Strategic Plan is to chart the College’s direction by articulating a future that is visionary, yet realistic. It provides a structure to guide decision-making and resource allocation, and ensure follow-through. The RTC Strategic Plan is composed of the following elements: the mission, vision, and values; core themes, core theme objectives, and indicators of achievement, institutional goals and priorities; and indicators of effectiveness. VISION Renton Technical College will be a locally, regionally, and nationally recognized leader in Diversity, Equity and Inclusion for the purpose of for improving lives and inspiring lifelong learning. MISSION Renton Technical College engages a diverse student population through educational opportunities for career readiness and advancement, serving the needs of individuals, the community, businesses, and industry. We are dedicated to serving the educational, workforce and cultural needs of our diverse community. CORE VALUES Renton Technical College is committed to the following values as we fulfill our mission and move towards our vision:

Community create an inclusive environment where all are affirmed and welcomed. Empowerment promote strength and confidence to embrace challenge, creativity, and intellectual risk. Equity nurture an academic and work environment that identifies and addresses systemic and

institutional barriers and promotes fairness. Integrity foster an ethical environment of trust and honesty. Learning pursue excellence through critical thinking, problem solving, and technical expertise. Respect value humanity and the diversity of people, perspectives, and ideas. Stewardship build a stronger, accountable institution for future generations.

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Commented [MK1]: I like this idea. We need to extend the Strategic plan for a couple of years. Do we review vision, mission, values in that process?


POLICY TYPE: CORE THEMES POLICY TITLE: STUDENT SUCCESS POLICY NUMBER: CT – 1 Renton Technical College provides student access that reflects the diverse demographic makeup of its community. Equity is achieved by high success and completion rates of all students, data-informed decision making and student-centered policies and practices throughout the institution.


POLICY TYPE: CORE THEMES POLICY TITLE: WORKFORCE EDUCATION POLICY NUMBER: CT – 2 Renton Technical College delivers workforce education programs that fulfill student and industry needs through preparation for viable career pathways. Industry needs are met through competency and outcomes-based teaching, learning, and hands-on training facilities that reflect workplace best practices. Students become resilient workers by completing innovative educational programs that incorporate current industry trends.


POLICY TYPE: CORE THEMES POLICY TITLE: BASIC SKILLS EDUCATION POLICY NUMBER: CT – 3

Renton Technical College offers basic skills courses that support the transition of students to college level study and career pathways. Student progression is supported through ESL instruction, high-school completion options, college-readiness instruction, and integration of basic skills instruction into workforce programs.


POLICY TYPE: CORE THEMES POLICY TITLE: INSTITUTIONAL SUSTAINABILITY POLICY NUMBER: CT – 4

Renton Technical College cultivates, manages and prioritizes its financial human & physical resources to advance the mission of the college. An optimal learning environment is created through a diverse and innovative faculty and staff, deployment of technologies that enhance teaching and student engagement, and financial planning that supports the college’s strategic priorities.


SECTION 2: EXECUTIVE LIMITATIONS

TABLE OF CONTENTS

EL-1: GLOBAL EXECUTIVE CONSTRAINT

EL-2: TREATMENT OF PEOPLE

EL-3: FINANCIAL PLANNING/BUDGETING

EL-4: FINANCIAL CONDITION AND ACTIVITIES

EL-5: EMERGENCY EXECUTIVE SUCCESSION

EL-6: ASSET PROTECTION

EL-7: COMPENSATION AND BENEFITS

EL-8: COMMUNICATION AND SUPPORT TO THE BOARD

EL-9: TENURE

EL-10: NEGOTIATED AGREEMENTS


POLICY TYPE: EXECUTIVE LIMITATIONS POLICY TITLE: GLOBAL EXECUTIVE CONSTRAINT POLICY NUMBER: EL-1

1. The Board of Trustees delegates to the President of Renton Technical College the authority to exercise in

the name of the Board (RCW 28B.10.528) all of the powers and duties vested in or imposed upon the Board by law, except such powers and duties as the Board expressly reserves for the Board.

2. The College President will allow within the college, practices, activities, decisions, or organizational

circumstances that are lawful, prudent, and in compliance with commonly accepted business and professional ethics and practices, and in agreement with the provisions set forth in the State Board for Community and Technical Colleges policy, Office of Financial Management policy, the Renton Technical College Board of Trustees’ Policy and/or take into account any executive order of the Governor of the State of Washington.


POLICY TYPE: EXECUTIVE LIMITATIONS POLICY TITLE: TREATMENT OF PEOPLE POLICY NUMBER: EL-2

With respect to treatment of students, employees, volunteers, community members and visitors, the President will promote conditions that are humane, fair, dignified, and non-discriminatory.

Accordingly, the President will: 1. Operate with policies or procedures that

a. clarify rules for students, employees, volunteers, community members and visitors, b. provide for effective handling of grievances, c. protect against wrongful conditions, such as nepotism and grossly preferential treatment for

personal reasons, and d. ensure due process procedures for students, employees, volunteers and visitors.

2. Comply with all laws, rules, and regulations pertaining to students and employees, including those

pertaining to discrimination. 3. Acquaint students and employees, with their rights and responsibilities. 4. Take prompt and appropriate action when the President becomes aware of any violation of federal

laws, state laws, rules, regulations, State Board for Community and Technical Colleges’ policy, Office of Financial Management policy, any executive order of the Governor of the State of Washington, or Renton Technical College Board of Trustees’ policy.

5. Interact with community members or external stakeholders in a manner that creates good will towards

the college. 6. Protect the academic freedom of the institution, its faculty and its students. 7. Promulgate rules and provide for sanctions that provide a civil and non-disruptive learning environment. 8. Ensure that staff is prepared to deal with emergency situations.


POLICY TYPE: EXECUTIVE LIMITATIONS POLICY TITLE: FINANCIAL PLANNING/BUDGETING POLICY NUMBER: EL-3

The President will promote and allow financial planning and budgeting for general, capital, student body, and other funds in any fiscal year or the remaining part of any fiscal year to be in accordance with the Board’s policies, to protect fiscal integrity, to be derived from a multi-year strategic plan, and to be realistic in projections of income and expenses.

Accordingly, the President will: 1. Uphold those situations or conditions described in the Board Policy “Financial Condition and Activities.”

(Policy No. EL-4)

2. Develop a budget with credible projection of revenues and expenses that separates capital and operating items and that discloses planning assumptions.

3. Plan that expenditure of funds in any fiscal year will not be more than the sum of a) what is conservatively projected to be received during that year and, b) what has been approved by the Board to be carried over for expenditure from previous years.

4. Develop budget processes that provide opportunities for information and feedback from a broad base, including administrators, faculty, staff and students.

5. Develop a budget that takes into account the Board’s priorities including funding actions and people that lead to equity-producing outcomes..

Commented [MK2]: This is perhaps a better place for the Board’s DEI priorities rather than in EL-4 as it is about proactive “promotion and “development.” Perhaps: “Develop a budget that takes into account the Board’s priorities including funding actions and people that lead to equity-producing outcomes.

Commented [HL3R2]: I like this.


POLICY TYPE: EXECUTIVE LIMITATIONS POLICY TITLE: FINANCIAL CONDITION AND ACTIVITIES POLICY NUMBER: EL-4

With respect to the actual, ongoing financial condition and activities, the President will promote fiscal integrity and avoid material deviation from Board-approved priorities while demonstrating how the budget reflects RTC’s commitment to Diversity, Equity and Inclusion.).

Accordingly, the President will:

1. Expend only those funds that have been approved by the Board in the fiscal year, unless the Board’s approval to do otherwise has been obtained.

2. Not incur debt in an amount greater than that which can be repaid by certain and otherwise unencumbered revenues within the current year, or can be repaid from accounts specifically established for such purpose.

3. Not make any single purchase or otherwise commit the College to any expenditure greater than one half (1/2) of one percent (1%) of the College’s current approved operating budget that deviates from the Board-adopted budget, without notifying the Board within 45 days of such expenditure. Splitting orders or obligations to avoid this limit is not acceptable.

4. Maintain a cashflow reserve of at least one payroll cycle, plus one financial aid disbursement amount, plus one average month worth of non-payroll expenses.

5. Maintain an operating reserve for two months of expenditures based on general operating budget funds.

6. Maintain an emergency reserve of at least two weeks of operating expenditures to support business continuity and operations during and after natural or manmade disasters, system failures, infrastructure failures, insufficient major capital-project funding, or unexpected revenue shortfalls.

7. Maintain an initiative reserve of at least two weeks of operating expenditures for future institutional growth opportunities and investments which help advance the college’s mission, objectives, and goals.

8. Maintain a variance reserve of surplus funds above those set aside for the cashflow, operating, emergency, and initiative reserves outlined above; variance funds can be expended at the President’s discretion and shall be reported to the Board.

9. Promote fiscal integrity by expending College funds in a manner that will result in a zero or positive fund balance at the close of the fiscal year.

Commented [MK4]: I think this is an excellent way to set a policy charge.

Commented [MK5R4]: DEIC not wild about this. Like Tyler, thought it might sound trite these days.

Commented [HL6R4]: Yes – that’s is reiterated by the pres search committee (which is interestingly enough a subset of DEIC. Maybe something like “to improve student access while promoting equitable student success and completion? “ Or is that too specific?

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POLICY TYPE: EXECUTIVE LIMITATIONS POLICY TITLE: FINANCIAL CONDITION AND ACTIVITIES POLICY NUMBER: EL-4 (CONTINUED)

10. Promote comprehensive facilities planning and execute the resulting plans for the use of the

College’s physical plant in order to: a. contribute to student learning, b. assist in the attraction of new students and retention of existing students, c. optimize the use of taxpayer-provided capital assets, d. extend the useful life of existing structures to the greatest practical degree, and e. promote a safe and healthy environment for students and staff.

11. Provide to the Board, monthly and annual reports of the College’s current financial condition that

will continually enhance the Board’s ability to meet its fiduciary responsibility. Accept only gifts or grants that are in the best interest of the College, and not obligate the College to make future expenditures using funds other than those created by the gift or grant without Board approval.


POLICY TYPE: EXECUTIVE LIMITATIONS POLICY TITLE: EMERGENCY EXECUTIVE SUCCESSION POLICY NUMBER: EL-5

To protect the Board from sudden loss of presidential services, the President will have at least two executives sufficiently familiar with board and presidential issues and processes to enable either to take over with reasonable proficiency as an interim successor.


POLICY TYPE: EXECUTIVE LIMITATIONS POLICY TITLE: ASSET PROTECTION POLICY NUMBER: EL-6

The President will protect and maintain College assets.


1. Insure adequately, to the extent appropriate for a state-owned institution of higher education, against a. theft and casualty losses in amounts consistent with replacement values, and b. liability losses to the College itself, Board members, and employees.

2. Ensure that un-bonded personnel do not have access to funds in amounts considered material for audit purposes.

3. Promote the proper care and sufficient maintenance of physical plant and equipment.

4. Protect the College, the Board, and employees against claims of liability.

5. Receive, process, and disburse funds under controls that are sufficient to meet standards used by all auditors at various federal, state, and local levels that may be reasonably expected to assess the College’s controls.

6. Invest funds in accounts or in investments only as permitted by Washington state law.

7. Acquire, encumber, name, and dispose of real property only with Board approval.

8. Protect information, files, and intellectual property from loss, damage, and misuse.

9. Protect the College’s name and maintain its identity in the community.

10. Submit the facilities master plan to the Board for approval.


POLICY TYPE: EXECUTIVE LIMITATIONS POLICY TITLE: COMPENSATION AND BENEFITS POLICY NUMBER: EL-7

With respect to employment of, compensation for, and benefits to employees, consultants, and contract workers, the President will protect the financial integrity and public image of the College, and is in accordance to the Ethics and other State Laws.


1. Not change his/her own compensation and benefits, except when they are consistent with a package for all other employees.

2. Not establish or change the compensation and benefits of other employees except in accordance with collective bargaining agreements negotiated by the Board or in accordance with salary schedules or plans adopted by the Board, except as allowed in EL7.4.

3. Not promise or imply permanent or guaranteed employment beyond that provided in Board adopted contractual agreements or Board approved contractual templates.

4. Provide the Board an annual accounting of any employee fringe benefits granted outside of Board adopted collective bargaining agreements or Board approved contractual templates.


POLICY TYPE: EXECUTIVE LIMITATIONS POLICY TITLE: COMMUNICATION AND SUPPORT TO THE BOARD POLICY NUMBER: EL-8

The President will inform and support the Board in its work.


1. Submit monitoring data required by the Board in a timely, accurate, and understandable manner that directly addresses provisions of the Board policies being monitored.

2. Inform the Board Chair of relevant trends, anticipated adverse media coverage, actual or anticipated legal actions, or material external and internal changes, including changes in the assumptions upon which any Board policy has been established.

3. Tell the Board that, in the President's opinion, the Board is not in compliance with its own policies on Governance Process and Board-President Relationship, particularly in the case of Board behavior that is detrimental to the working relationship between the Board and the President.

4. Not present information that is knowingly inaccurate or incomplete.

5. Provide a mechanism for official Board communication.

6. Deal with the Board in a way that indicates no favoritism and privilege towards certain Board members, except when: a. fulfilling individual requests for information, or b. responding to officers or committees duly charged by the Board.

7. Submit a consent agenda to the Board containing items that although delegated to the President, are required by law, regulation, or contract to be Board-approved, along with applicable monitoring information. ? Do we use a consent agenda as indicated here?

Commented [BD7]: We do not use a consent agenda, so this could be modified.

Commented [MK8R7]: I’ve never worked with these either. Perhaps question for John, other presidents, other trustees?


POLICY TYPE: EXECUTIVE LIMITATIONS POLICY TITLE: TENURE POLICY NUMBER: EL-9

The Board of Trustees reserves the authority to grant tenure, deny tenure, and to issue a final order for dismissal of tenured faculty at Renton Technical College. Additionally, the Board reserves the authority to renew or not renew contracts for probationary faculty and to issue a final order to dismiss probationary faculty.


1. Submit recommendations to the Board to grant, deny or tenure faculty.

2. Submit recommendations to the Board to issue the final order to dismiss tenured faculty.

3. Submit recommendations to the Board for the renewal or non-renewal of contracts for probationary faculty.

4. Submit recommendations to the Board to issue the final order to dismiss probationary faculty.


POLICY TYPE: EXECUTIVE LIMITATIONS POLICY TITLE: NEGOTIATED AGREEMENTS POLICY NUMBER: EL-10

The Board of Trustees reserves the authority to ratify negotiated agreements between the Board of Trustees and any bargaining unit representing the employees of Renton Technical College.

Accordingly,

1. The President will not ratify any such negotiated agreements on behalf of the Board.


AGENDA ITEM: 6. MEETINGS

SUBJECT:

BOARD CONSIDERATION


BACKGROUND: The next regularly scheduled meeting of the Board of Trustees will be December 8, 2021.



AGENDA ITEM: 7. ADJOURNMENT

SUBJECT:

BOARD CONSIDERATION

Information

X Action

BACKGROUND:

RECOMMENDATION: Motion required.

Documents

Students succeed at RTC