SUBJECT: Job Vacancy / South Sudan

SUBJECT: Job Vacancy / South Sudan

Ladies/Gentlemen:

The Usaid-Ampath, South Sudan represented by the US Agency for International Development in Collaboration

with Ampath Plus is seeking applications from qualified Kenyan Citizens or Third Country Nationals to provide

personal services at Juba, South Sudan USAID Mission Center. USAID-Ampath/South Sudan anticipates

awarding one contract or Permanent posts as a result of this advert, subject to availability of funds.

Submissions shall be in accordance with the instructions provided in this advert, at the place and time specified.

Interested applicants must submit all the materials required by the post such as (but not limited to):

(i) The applicant’s detailed CV and a cover letter of application; and

(ii) Three (3) to five (5) references, who are not family members or relatives, with telephone and email

contacts.

USAID-Ampath/South Sudan reserves the right to award, or not award a contract as a result of this advert. This

solicitation does not represent a commitment on behalf of USAID.

Only shortlisted applicants will be contacted; no response will be sent to unsuccessful Applicants.

JOB VACANCY

Job Title No. Posts Job Title No. Posts

Procurement Officer 35 Posts Sanitation Project Officer 36 Posts

Administrative Assistant 42 Posts Medical Officer 44 Posts Finance Manager 30 Posts Technical officer 43 Posts

Office Assistant 48 Posts Clinical Nutritionist/Dietetic 46 Posts Project Assistant 38 Posts Clinical/ART Services Officer 58 Posts Data Analyst 62 Posts Compliance Officer 37 Posts

Monitoring & Evaluation Assistant 46 Posts Public Health Officer 76 Posts Program Accountant 27 Posts Livelihood Officer 39 Posts

Assistant Program Accountant 37 Posts Driver 68 Posts

A full Advert and Job Descriptions can be found at: https://usaid-ampath.org/Applications

Electronic submission of ONLY the CV and Cover Letter is authorized and the most preferred. The

applications are to be submitted by Email to: [email protected]. Please quote the number and

position title of the job you are applying for on the subject line of your email application.

Applications should reach the:

Deputy Executive Officer (A) Office of Management/HR Division USAID-Ampath/South Sudan

On or before 24th September 2021 latest 5.00 pm (East African Time).

Please note that USAID-Ampath does not require applicants to pay any money at

whatever stage of the recruitment and selection process and has not retained any

agent to manage the recruitment process

https://usaid-ampath.org/wp-content/uploads/2021/09/Jobs-Application.pdf

mailto:[email protected]

PROCUREMENT OFFICER – THIRTY FIVE (35) POSTS – QR/No./SL- 54/2021

Monthly Salary Scale: Ksh.126, 870 p.m. House Allowance: Ksh.35, 000 – 50, 000p.m (Depending on duty station) Commuter Allowance: Ksh.20, 000 p.m Annual Leave: 30 working days per financial year Medical Cover: As provided by the Organization Terms of Service: Permanent or Contract (On follows procedures.)

For appointment to this post, a candidate must have: -

1) University degree in Business Administration or equivalent, Diploma in procurement and supply.

2) A holder of CPA (1) will be an added advantage.

3) Computer applications in Excel, Word and in particular Oracle i-Procurement and Oracle Purchasing Module.

Duties and Responsibilities:-

Procurement

i. Coordinates and facilitates the procurement requirements of the program office on the basis of the procurement policy guidelines.

ii. Pre-qualification of suppliers as provided in the procurement policy

iii. Compliance with procurement procedures as per Field Operations Manual.

iv. Procurement committee constitution and TORs

v. Creates purchase orders, ensuring relevant procurement procedures have been applied and all supporting documentation is attached

vi. Ensuring that invoices received reconcile to purchase orders and created and matching receipts to purchase orders

vii. Ensure three way matching of purchase order, Invoice and GRN and carry out monthly Oracle Purchase Module closing procedures, including month end reconciliations and adjustments

ADMINISTRATION ASSISTANT – FORTY TWO (42) POSTS –

QR/No./SL- 55/2021 Monthly Salary Scale: Ksh.142, 500 p.m. House Allowance: Ksh.45, 000 – 60, 000p.m (Depending on duty station) Commuter Allowance: Ksh.25, 000 p.m Annual Leave: 30 working days per financial year Medical Cover: As provided by the Organization Terms of Service: Permanent or Contract (On follows procedures.)


1) University degree in business management or other relevant field.

2) Ability to prioritize and multi-task

3) ICT proficiency

4) Organization skills

Duties and Responsibilities:

Project coordination:

Administrative Assistant –

i. Co-ordinate and participate in planning and implementation of project activities

ii. Participate in preparation of work plans and progress

iii. Logistical planning of all activities

iv. Requisition and surrender activity imprests in a timely manner

v. Draft and edit a variety of written materials including letters, memos, PowerPoint presentations, briefing documents, email correspondences, meeting agendas, and summaries for the programme

vi. Manage incoming communication flagging priority items for the Technical lead and responding to general inquiries in a timely manner

vii. Process and follow up on all procurement related needs for the programme in alignment with procurement guideline procedures.

viii. Manage the programme calendar of events with the relevant offices both internal and external.

ix. Manages the execution of events including meetings workshops and other work-related gatherings within the programme office by ensuring prior bookings of venues and circulation of invitations to the relevant personnel

FINANCE MANAGER – THIRTY (30) POSTS –



1) A university/post graduate degree in Accounting, Business, Finance or related field, post graduate degree

2) Qualified accountant – ACCA or CPA

3) Good understanding of computerized financial systems especially Microsoft Dynamics Navision

Major Duties and Responsibilities:

Policies and Procedures

i. Review financial policies, procedures and controls in collaboration with relevant management and advise the Group Chief Finance Officer on improvements to ensure a high level of consistent financial performance across the programme

ii. Manage the budgeting, performance and forward planning systems including annual, quarterly and ad hoc budgets and report these to HQ on a timely basis

iii. Provide technical financial and accounting services to all USAID-Ampath Africa operations in South Sudan and monitor their overall financial performance

iv. Ensure proper books of account are maintained and kept up to date and that the requirements set out in the Finance Manual and the Procurement Manual are met

v. Monitor staff and other debtors’ accounts regularly ensure timely recovery

vi. Manage donor call down requests and minimize self-funding of projects

vii. Comply with all statutory requirements and deadlines as impact on the Finance function

OFFICE ASSISTANT – FORTY EIGHT (48) POSTS –



1) Minimum O level Education.

2) Computer Literate (word and Excel)

3) Exposure to general office support

4) Knowledge of modern office procedures

5) Good Communication skills

6) Customer service skills

7) Basic organisation and planning skills.


Distribution of mail

i. Sort and distribute mail to the respective offices;

ii. Distribution of documents from office to office.

General Office Support

i. Provide support to in work processes as assigned

ii. Ensure safe and proper closing and opening of the office

iii. Ensure timely availability of office stationery and safe custody of the same

iv. Supervising cleaners assigned to the programme.

v. Support in organising meetings.

vi. Collecting and recording returned supplies and taking laboratory specimens

vii. Preparing manuals for students for all refresher course in the laboratory

viii. Carry out office errands as assigned

PROJECT ASSISTANT – THIRTY EIGHT (38) POSTS –



1) Bachelor’s Degree in Nursing, Community Health and Development, Clinical Medicine, Environmental Health or any other health related field.

2) Good interpersonal skills

3) Excellent communication skills

4) Ability to work under minimal supervision

5) Highly organised and ability to meet deadlines

Major Duties and Responsibilities’ AREA Activities

Project coordination

i. Participate in coordination, design, planning and implementation of project activities

ii. Represent the project in various technical working groups at various levels to strengthen networks and partnerships

iii. Monthly review of SRs programmatic reports and providing timely feedback and follow ups

iv. proposals for fundraising

v. Participate in operation research, documentation and dissemination of new lessons and experiences

vi. Participate in monitoring and mentoring of SRs and providing technical support and capacity development to SRs to plan, implement, monitor and report on grants awarded

vii. Participate in preparation of donor reports, annual work plans, monthly, quarterly and annual reports relating to the project as per donor requirements

DATA ANALYST – SIXTY TWO (62) POSTS –



1) Bachelor’s degree in statistics, mathematics, economics, education, social sciences, or related fields required

2) Have Project management and organizational skills

3) Have Research, writing, and communication skills

4) Ability to communicate results of complex analytic findings to both technical and non-technical audiences

5) Exhibit strong analytic, technical, trouble-shooting, and problem-solving skills.

6) Experience with Microsoft Office (especially Word, PowerPoint, Access, and Excel)

7) Have Technical and data manipulation experience with Excel (pivot tables, VLOOKUP)


i. Developing complex data analysis, methodologies, and predictive data models for assessing education outcomes.

ii. Developing and leading projects that include a variety of advanced qualitative and quantitative analytic assignments related to pre-K through12 and postsecondary education.

iii. Providing relevant data-related reports to Impact leadership, collaborative action networks, and key community stakeholders for decision-making, action planning, and continuous improvement.

iv. Providing technical assistance and building understanding among partners about the effective use of data.

v. Developing systems and tools for effective data management, visualization and interpretation (systems design, dashboards, information graphics, mapping, Tableau).

MONOTORING AND EVALUATION ASSISTANT – FORTY SIX (46) POSTS – QR/No./SL- 60/2021

Monthly Salary Scale: Ksh.158, 000 p.m. House Allowance: Ksh.40, 000 – 60, 000p.m (Depending on duty station) Commuter Allowance: Ksh.30, 000 p.m Annual Leave: 30 working days per financial year Medical Cover: As provided by the Organization Terms of Service: Permanent or Contract (On follows procedures.) For appointment to this post, a candidate must have: -

1) Diploma in a health, development related field, statistics or its equivalent.

2) Experience in monitoring & evaluation and project management

3) Must demonstrate ability to handle multiple tasks and produce reports on time and work both

4) independently and in a multi-disciplinary and multicultural team environment

5) Have Excellent computer skills

6) Have Ability to work under pressure and meet deadlines with minimal supervision


Technical Support

i. Prepare work plans, budgets, M&E plans and performance frameworks for the programme.

ii. Monitor the implement programme activities to ensure conformance to project objectives, work plans, budget and expected results.

iii. Taking lead in data capture and reporting using monitoring tools to track project indicators as per the performance framework

iv. Develop and maintain databases back-up and filing systems for programme data

v. Prepare monthly, quarterly and annual programmatic performance reports.

vi. Support project implementation team to document and disseminate lessons learnt and best practices.

vii. Participate in operation research within the project and in other continuous quality improvement initiatives within the project.

PROGRAM ACCOUNTANT – TWENTY SEVEN (27) POSTS –

QR/No./SL- 61/2021



1) The CPA qualification

2) A business related degree for a candidate for this position.

3) Computer literacy is a must for a job holder.


Supervision;

i. Provide leadership and technical financial support to the programme accounting team, ensuring they adhere to policies, regulations and standards including improvement of timeliness, quality of service provided and set up implementation of internal control systems

External Audits (Project Specific);

i. Ensuring that project specific audits in the programme areas are carried out and coordinated by the programme accountants.

ii. Participate in both entry and exit meetings including dealing with various queries during the course of the audit where necessary and responses to management letters.

iii. Preparation, updating and submission of project audit tracker for all project audits and submit to the Financial accountant for consolidation

Internal Audits;

i. Participate in quarterly entry and exit meetings for ad hoc internal audits, respond to queries and management letters where required.

ii. Preparation, updating and submission of internal audit tracker for all project audits and submit to the Financial accountant for consolidation

ASSISTANT PROGRAM ACCOUNTANT – THIRTY SEVEN (37) POSTS –



1) Degree in Accounting, Business, Finance or related field

2) CPA II

3) Experience handling multi-currency transactions


Record Management;

i. Assist in preparation of donor financial reports and maintaining debtors and prepayment files.

Data preparation and entry;

i. Preparation of internal recovery and reconciliation journals,

ii. daily data entry from payment vouchers, petty cash voucher, surrender journal entries and receipts against banking credit slips, processing JVs for all MPESA requests and review and

Managing Creditors;

i. Maintaining an up to date creditor’s status (matching invoices to LPOs and GRNs, checking correctness and accuracy of the invoices preparation of payment of creditors).

ii. Ensuring as much as possible all invoices are PO based, exceptions must have approved justification.

iii. Reviewing of the creditors accounts and respond to supplier queries

Managing Ledgers;

i. preparing inter-ledgers and bank reconciliation statements and reparing monthly audit trails

SANITATION PROJECT OFFICER – THIRTY SIX (36) POSTS – QR/No./SL- 63/2021



1) First degree in Environmental/Sanitary Engineering, Environmental Science, Public Health, Community Development, Entrepreneurship or Business Administration.

2) Good knowledge in social enterprise, financing mechanisms and marketing approaches

3) Skills and experience in innovative sanitation promotion and marketing tools/approaches

4) Knowledge of sanitation and hygiene promotion technics and marketing approaches

5) Experience in sanitation and hygiene product development and social enterprises


i. Ensure correct technical design of sanitation and hygiene facility, marketing and promotion within national guidelines and standards

ii. Support and ensure proper and timely coordination of project stakeholders and actors (government, private sector and communities) at district, ward and village levels

iii. Plan and facilitate an implementation of demand creation campaigns on sanitation and hygiene improvement; using community-Led Total Sanitation (CLTS) skills and approaches.

iv. Ensure improved quality of sanitation service provision through increased availability and affordability of sanitation products and services providers (Artisans) at village level.

v. Responsible for coordinating activities both in project area and elsewhere as directed by

vi. Ensure proper documentation of project progress as contribution to the country report.

DRIVER – SIXTY EIGHT (68) POSTS – QR/No./SL- 64/2021



1) O level certificate

2) Mechanical training

3) A valid Class C Clean Driving License

4) Competence certificate


i. Driving assigned vehicle while ferrying staff or assets on official work.

ii. Maintaining cleanness of assigned vehicles.

iii. Maintaining up-to- date and accurate records in the vehicle work ticket.

iv. Safeguarding the vehicle and all of its contents in his/her custody.

v. Ensure that the assigned vehicle is well serviced and in good mechanical order.

vi. Good track record, smart and well groomed

SENIOR TECHNICAL OFFICER – FORTY THREE (43) POSTS – QR/No./SL- 65/2021



1) At least a Bachelor’s degree in Public Health, Social Sciences or related field.

2) Experience in community and social media management, project management communications and related field.


i. Provide FP/RH technical and programmatic support to the Knowledge SUCCESS project team.

ii. Support efforts to ensure that critical, high quality FP/RH knowledge and information is identified and made available and accessible to the project audience.

iii. Help prototype/text/iterate KM solutions for Knowledge SUCCESS products

iv. Contribute to content focus and review within Knowledge SUCCESS project

v. Support and guide capacity strengthening for knowledge sharing, collaboration, learning and adaptation.

vi. Plan and coordinate the project activities including workshops, meetings, conferences, field trips and quarterly and annual meetings and events

vii. Draft quarterly and annual budgets and reports for review

viii. Support the convening of conversations (in-person and online) between relevant partners

ix. and stakeholders in the region

x. Conduct interviews and/or surveys with key representative stakeholders.

xi. Provide day-to-day problem solving, technical input, writing and editing, and procurement processing that the project requires.

CLINICAL NUTRITIONIST/ DIETETICS – FORTY SIX (46) POSTS – QR/No./SL- 66/2021



1) Bachelor’s Degree in Nutrition and Dietetics or its equivalent

2) Registered with relevant professional body

3) Ability to develop and deliver presentations.

4) Ability to effectively communicate medical information, test results, diagnoses and/or proposed treatment in a manner easily understood by the client.


i. Evaluates and assesses nutrition status of patients, and screens patients for nutritional risk in accordance with established department protocols and standards.

ii. Plans and initiates medical nutrition therapy to patients if indicated by patient requirements and clinical protocol.

iii. Certifies patients for specific program benefits.

iv. Educates and counsels patients and families on nutritional issues, either individually or in groups.

v. Communicates individual nutritional care plans to other health care providers as a member of a health care team.

vi. Monitors store participation; identifies and resolves problems between stores and patients.

vii. Orders and maintains inventory of program supplies, including patient checks, for all clinics.

viii. Performs various administrative duties related to public health nutrition programs.

ix. Maintains professional growth and development through completion of required departmental competencies.

x. Performs miscellaneous job-related duties as assigned.

CLINICAL/ART SERVICES – FIFTY EIGHT (58) POSTS – QR/No./SL- 67/2021



1) A degree in medicine or nursing or advance diploma in clinical services. A Master degree in public health or any health related field is an added advantage

2) Experience and competence in managing patients 3) Critical analysis skills and report writing skills.


i. Support provision of comprehensive HIV/AIDS care and treatment service and

technical assistance to the supported facilities.

ii. Ensures effective execution of clinical cascade from the linked HIV Identified cases

to facilitating their viral load suppression according to national guidelines.

iii. Coordinate and supervise health facility HIV/AIDS clinical services in supported

districts to accomplish their expected scopes of work and provided targets

iv. Provide technical support to health care providers, and collaborate with CHMTs

and Regional teams on implementation of the SDM; same day ART initiation,

MMS, Community ART and other models according to the National Guidelines

v. Participate in training, mentorship, supportive supervision and clinical guidance

to health care providers as needed

vi. Make use of training materials/curriculum, SOPs and Job Aids useful to the

providers according to the National guidelines and policies

vii. Participate in meetings/events relevant to the project and provide relevant

technical contributions according to the Ministry of Health guidelines and

PEPFAR policies

viii. Collaborate with all other project staff in the related program areas as would be

needed

SENIOR COMPLIANCE OFFICER – THIRTY SEVEN (37) POSTS – QR/No./SL- 68/2021



1) Bachelor’s degree in law, finance, business management, or a related field.

2) Good knowledge of legal requirements and procedures.

3) Brilliant oral and written communication skills.

4) Highly-analytical with strong attention to detail.


i. Implement and manage an effective legal compliance program.

ii. Develop and review company policies.

iii. Advise management on the company’s compliance with laws and regulations through detailed reports.

iv. Create and manage effective action plans in response to audit discoveries and compliance violations.

v. Regularly audit company procedures, practices, and documents to identify possible weaknesses or risks.

vi. Assess company operations to determine compliance risk.

vii. Ensure all employees are educated on the latest regulations and processes.

viii. Resolve employee concerns about legal compliance.

PUBLIC HEALTH OFFICER – SEVENTY SIX (76) POSTS – QR/No./SL- 69/2021



1) Bachelor’s degree in either Environmental Health Science or Public Health Inspection from a recognized institution.

2) A valid Public Health Officers and Technicians Registration Council Certificate.

3) Certificate of proficiency in computer applications from a recognized institution.

4) Familiarity with the necessary provisions of the Public Health Act Cap 242 and Food, Drugs and other Chemical Substances Cap 254 and other regulation in force.

5) Interpersonal skills necessary to interview, teach and counsel patients; instruct health care personnel on procedures and treatment.

6) Interpersonal skills necessary to interview, teach and counsel patients; instruct health care personnel on procedures and treatment.


i. Implementing sanitation and hygiene standards in the Organization.

ii. Mobilizing, sensitizing and advising Hospital peripheral communities on matters related to environmental health.

iii. Organizing community health days to advise the Hospital community on common public health issues;

iv. Participating in research, teaching and supervising the performance of both medical and non-medical staff as well as students.

v. Design or use monitoring tools, like as screening, lab records, and vital information, to recognize health risks.

vi. Prepare precautionary health reports which include problem explanations, analyses, alternate solutions, and suggestions.

vii. Deliver details about potential health risks and possible treatments to the management and other health care experts.

LIVELIHOOD OFFICER – THIRTY NINE (39) POSTS – QR/No./SL- 70/2021



1) A Bachelor’s degree in Business Administration, Development studies or related field

2) Proven practical experience in cash and livelihoods programming. Past experience in working early recovery projects.

3) Coordination experience with different partners and stakeholders

4) Good written and spoken English.


Cash Transfer Programming

i. Organize and supervise the distribution of cash to the targeted beneficiaries.

ii. Responsible for the selection and verification of beneficiaries in coordination with community committee and authorities and the use of selection criteria

iii. Actively engage and support in community sensitization activities on selection criteria, cash redemption process and feedback mechanism.

iv. Develop distribution plans for Cash and share for final approval.

v. Coordinate with cash transfer agents on the schedule of distributions to make sure they are ready with cash to smoothly distribute cash to beneficiaries.

vi. Conduct field visits to project sites and meet with community leaders to select specific vulnerable locations for targeting and ensure a conducive community mobilization system

Livelihoods Programming

i. Within the context of a longer term strategy to livelihood support and vulnerability reduction, Participate to the production of technical support materials and guide program teams on the delivery of mechanisms that will

ensure effective implementation of livelihoods interventions as well as early recovery.

ii. Provide close supervision and monitoring to the implementation of livelihood project related activities in the field

Monitoring & Evaluation and reporting

i. Conduct post distribution monitoring

ii. Support in conducting market assessments or cash feasibility assessment in the targeted communities

iii. Under the supervision of Program Manager conduct baseline and end line surveys

MEDICAL OFFICER – FORTY FOUR (44) POSTS – QR/No./SL- 71/2021



1) Bachelor's degree in medicine.

2) A master's degree in health administration (MHA) or business administration (MBA) would be advantageous.

3) Clinical risk management experience.

4) Advanced knowledge of medical research methodology and ethics.

5) Extensive knowledge of medical recordkeeping practices.

6) Advanced ability to ensure the highest standards in patient care and compliance with healthcare regulations.

7) Ability to keep abreast of advancements in the field of specialization.

8) Excellent interpersonal, communication, and leadership skills


i. Contributing clinical expertise to patient care and providing guidance to junior physicians.

ii. Performing administrative duties and risk management. iii. Ensuring the highest standards in patient care are maintained. iv. Verifying complex diagnoses and facilitating treatment plans. v. Hiring, supervising, and mentoring healthcare professionals and collaborating with

consultants. vi. Managing allocated budgets and identifying areas of improvement in inpatient care.

vii. Keeping informed on advancements in the field and contributing to medical research programs.

viii. Ensuring compliance with healthcare regulations and safety standards. ix. Reporting to senior management, as well as liaising between administrative and

medical staff. x. Ensuring consistent and accurate medical recordkeeping practices.

Documents

SUBJECT: Job Vacancy / South Sudan