Submitting a Quality Offer Submitting a Quality Offer On the GSA Language On the GSA Language

Schedule Schedule

Submitting a Quality Offer Submitting a Quality Offer On the GSA Language On the GSA Language

Schedule Schedule

GSA Federal Supply Service

Multiple Award Multiple Award Schedules ProgramSchedules Program

Multiple Award Multiple Award Schedules ProgramSchedules Program

What is a GSA Schedule?What is a GSA Schedule?

A Contract by GSA That Can Be Used by All

Federal Agencies

Mirrors Commercial Buying Practices

Streamlines Government Procurement

Advantages of ScheduleAdvantages of ScheduleAdvantages of ScheduleAdvantages of Schedule

Federal Supply Schedules Non-Mandatory,But Preference Unrestricted Procurements Speed Long-term Contract Up to 20 Years, with Price Adjustment No Maximum Order Limitations (Thresholds) on the Federal Agency Schedule is Marketed to Agencies by GSA & Contractor Visibility thru GSA Advantage, e-Library & e-Buy (orders placed directly on-line)

738 II738 II

Language Services Language Services Schedule Schedule

738 II738 II

Language Services Language Services Schedule Schedule

Language ServicesLanguage ServicesSchedule 738 IISchedule 738 II

382-1 Translation Services

382- 2 Interpretation Services

382-3 Training & Educational Materials

How to Prepare a Quality Language How to Prepare a Quality Language

Services OfferServices Offer

Quality Offer

Where to Find the SolicitationWhere to Find the Solicitationhttp://www.gsa.gov/language

On the Language page, scroll to the external

links and click on the solicitation number

Download solicitation/amendments

Register to receive notice of changes

Preliminary StepsPreliminary Steps

1. DUNS Number and TIN

2. CCR Registration

3. Request Open Ratings Report Before Submitting Offer

How to Submit an OfferHow to Submit an Offer

Read the Entire Solicitation

Follow the Proposal Checklist and Solicitation Provisions

Respond to All Requirements

Review for Completion of Quality Offer

Sign by Corporate Official

Submit

Submit Completed Proposals Submit Completed Proposals To:To:

GSA, Management Services Center

ATTN: Bid Custodian (10FT-BID)

400 15th Street SW, Room 2757

Auburn, WA 98001-6599

When We Receive Your ProposalWhen We Receive Your Proposal

Contracting Officer/Specialist Assigned Will be Contacted by Assigned CO/CS Clarifications/Deficient Data Defined Timeframe for Response Established

ProposalProposal

RequirementsRequirements

FormatFormat

Two Copies

Completed Solicitation Document

Technical Proposal

Price Proposal

Sequenced in Accordance with Checklist

A Completed Proposal A Completed Proposal Contains:Contains:

Cover Page to Offer Offeror Checklist Signed SF1449 (Complete Blocks 12,17a/b, 30a,

30b, & 30c) Section I: Completed Solicitation Document Section II: Technical

Understanding of Requirements, Experience, Quality Control, and Past Performance

Section III: Price Proposal

ADMINISTRATIVEADMINISTRATIVESECTIONSECTION

Contract Data Contract Data

Contract Clauses Representations and Certifications Financial Statements Subcontracting Plan (If Applicable)

Financial StatementsFinancial Statements Financial Statements

– Audited annual report or financial statement, or other information demonstrating company’s financial stability

Prepared According to Generally Acceptable Accounting Principles (GAAP) Standards

Utilized to Assess Financial Stability

Small Business Size StandardSmall Business Size Standard

North American Industry Classification System (NAICS)

and Small Business Size Standard:

NAICS: Service: Size Standard

541930 LANGUAGE $6 Million

Average annual gross revenues for the past 3 years

Small Business Small Business Subcontracting PlanSubcontracting Plan

Small Business under NAICS Code, No Subcontracting Plan Required

Large Business for One NAICS Code, Vendor Is Required to Submit a Subcontracting Plan under the Appropriate NAICS Code

Subcontracting Plan Template Is Attached to Solicitation (Attachment 3)

Follow FAR Part 19.704 to Complete the Subcontracting Plan

Technical Proposal SectionTechnical Proposal SectionIAW Proposal InstructionsIAW Proposal Instructions

Four Four Evaluation FactorsEvaluation Factors

Understanding of Requirements

Experience

Quality Control

Past Performance

Understanding of Understanding of RequirementsRequirements

Description of Services Offered for Each SIN

Discuss Language Areas of Expertise

Demonstrate Understanding of Requirements

Limit 2 Pages Per SIN

ExperienceExperience

Project Requirements

√ Two Projects per SIN

√ No More than Two Pages Per SIN

√ Projects Must Have Been Completed or Substantially Performed within 2 Years of the Date of Proposal Submission

√ Government or Commercial Projects Are Acceptable

Quality ControlQuality ControlDescribe quality control methods for:

Project Management Reviews

Customer Relations

Meeting Urgent Requirements

Requirements for Security and SafeguardingInformation

Past PerformancePast Performance

Order a PPE from Open Ratings Inc. ($125)

Submit Copy of Completed Order Form/Customer Reference Form (Attachment 2) with Proposal

Include a Minimum of 10 Customer References (Government or Commercial)

Pricing SectionPricing SectionIAW Proposal InstructionsIAW Proposal Instructions

Price ProposalPrice ProposalComplete Pricing Proposal includes Pricing by Proposed SIN Commercial Sales Practice Format

(MFC Discussed and Supported) Supporting Documentation Pricing Narrative Professional Employees Compensation Plan If Hourly Rates:

– Uncompensated Overtime Policy– Labor Category Descriptions

Industrial Funding Fee

All Proposed Pricing Must Be Inclusive of

the Industrial Funding Fee (IFF)

IFF Is 0.75% (Remitted Quarterly)

Pricing & IFFPricing & IFF

Pricing Support Pricing Support

Supporting Documentation

Commercial Catalog/Price List Invoices Supporting Prices & CSP Other Commercial or Gov’t Contracts Other Internal Documents

PRICE ANALYSIS, NOT COST ANALYSIS, IS USED TO EVALUATE OFFERED PRICES

Pricing – Additional InformationPricing – Additional Information

Information for Hourly Rates

Labor Category Descriptions Must Include:- Experience - Certification - Education/Degrees - Minimum Training

Uncompensated Overtime Policy for Employees

Pricing & EPA Pricing & EPA Methods of Economic Price Adjustment

1.Established Commercial Price List/Equivalent

Requires a Modification Request from Contractor for

Increase to Take Effect

2.Negotiated Escalation Prior to Award

A. Fixed Escalation for Term of Contract (20 Years)

Price Increases Are Automatically Effective on the

Anniversary of Contract (No Modification)

B. Adjustments Based on Market Indicator (Yearly Mod)

Based on a Published Index, Survey or Market Indicator

How To Contact UsHow To Contact UsHow To Contact UsHow To Contact Us

Tam.lindsley@gsa.gov

(253) 931 - 7627

THANK YOU!

GSA Management Services Center