L I V I N G S T O N I N D E P E N D E N T S C H O O L D I S T R I C T

SubstituteTeacher

Handbook

Revised 7/19

Livingston Independent School District - 2019/ 2020

LISD Substitute Handbook

General Information Forward ..........................................................................................1

Letter from Superintendent ............................................................2

Message for LISD Substitute Teachers ..........................................3

Tips, Hints & Suggestions ..............................................................4

Information to know .......................................................................5

Administrative Directory ................................................................6

District Map ....................................................................................7

District Calendar .............................................................................8

General Information .......................................................................9

Hours of Duty, Employee Dress & Grooming, Release from Assignment ........................................................10

Notice to Employees who are retired ...........................................11

TRSChangesDefinitionofSubstituteforRetirees ......................12

Campus Sign-in, Substitute Pay ..................................................13

Substitute Time Sheet ...................................................................14

Substitute Inservice, Evaluation of Substitutes, Responsibilities of the Principal to the Substitute ...................15

Responsibilities of the Classroom Teacher to the Substitute, Responsibilities of the Substitute ............................................16

Professional Ethics of the Substitute, No Smoking ......................17 Handbook Acknowledgement ......................................................18

Table of Contents

Forward

Welcome to the educational team of the Livingston Independent School District as a SubstituteTeacher.Wesincerelyhopeyouwillfindsubstituteteachinginthedistrictarewarding and enjoyable experience as we work together to help students learn.

Classroom instruction is no less important because of the absence of the regular teacher. Therefore, it is necessary for the substitute to recognize the vital part he/she must play in continuing the classroom work in the interest of every child in the school district. A normal program should be strictly adhered to whenever possible. We realize that the workofthesubstituteisdifficult,andwewanttogiveeveryassistanceinsimplifyingthe perplexing problems that confront the substitute.

Dutiesoftheclassroomteachercannotbefullydefinedbyrulesandregulations.Thus,this booklet does not encompass the entire scope of duty of the substitute, nor does it address every question which will confront the substitute. Success is dependent upon responsible, professional decision-making governed by good judgment. It is important to remember that the welfare of all students should be of utmost importance at all times.

Thisguidewillprovideassistanceindefiningareasofresponsibilityandshallserveasavaluable reference. It is our desire that an understanding of the topics addressed herein willlenditselftowardamostefficientoperationofthedistrict.

We,theBoardofTrusteesandtheAdministrativestaff,expressoursincereappreciationto our corps of substitutes for your contribution each year to the educational program of the Livingston Independent School District.

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Dr. Brent HawkinsLISD Superintendent

We appreciate and value the role that you play in the lives of our students and the impact you have on teaching and learning. Please know that we are here to support you in this endeavor and look forward to seeing you on our campuses. It is my belief that education is a calling, that no matter how challenging, the rewards are bountiful. We directly get to change lives of the next generation of our society. Educators were born to make a differ-ence and be champions for children. I look forward to your work and effort on this team.

Enthusiastically Yours, LISD Superintendent

Superintendent’s Vision for LISD

LISD Mission StatementThe mission of Livingston Independent School District,

in partnership with our families and community, is to provide an exemplary education

that prepares students to become successful citizens.

LISD VisionLivingston Independent School District . . . empowering and inspiring excellence. We are Lion Country!

LISD Goals1. LISD will provide a rigorous and purposeful curriculum.

2. LISD will focus and promote student and staff expectations.

3. LISD will enhance and enrich parental and community relationships.

4. LISDwillengageandretainhighlyqualifiedstaff.

5. LISD will incorporate emerging technologies.

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Substituting in Livingston ISD

A Special Message for LISD Substitute Teachers

TheStateofTexashasimplementedafingerprintlawknownasSenateBill9(SB-9).AsofJanuary1,2008,thislawrequiredthatallnewnon-certifieddistrictemployeesbefingerprintedpriortobeinghired.Therefore,anynewemployeetoLISDmustcompletefingerprintingbeforeworkingwiththedistrict.Followthestepsbelowto be processed to become eligible to substitute for Livingston ISD during the upcoming school year!

AreyouinterestedinsubstitutingforLISD?Followtheseeasysteps:

1.DownloadaSubstituteTeacherApplicationfromourwebsiteatwww.livingstonisd.com2.Fororientationbringcompletedapplicationand the following requireddocumentson designated dates: Driver’sLicense,SocialSecurityCard,andacopyofproofofhighestdegreeofeducation(HSdiploma/GEDorcollegetranscripts)andvoidedcheckifrequestingdirectdeposit.

3.AttendasubstituteorientationandtrainingonselecteddateattheBlackBoxTheaterintheLivingstonJuniorHigh School Campus.

4.AFastpasswillbeorderedande-mailed to youforyoutocompletethefingerprintingprocess,if not done at another Texas district.

5.CollectIDbadgeandFrontlineregistrationinstructions.6.RegisterwiththeFrontlineSub-FinderSystem7.ReviewandacceptjobswithFrontlineandstartsubstituting.Youmustaccept15assignmentsduringtheyear

to be renewed to substitute the following school year.

LISD 2019-2020 Substitute Teacher Orientation Dates

September12,2019-9:00a.m.

November14,2019-9:00a.m.

February13,2020-9:00a.m.

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Tips Hints Suggestions Resources for Substitute Teachers Hints&Suggestionsfor substitute teachersIt’s a good idea to... 1.Beneatinyourappearance.2.Establishyourrulesandexpectationsveryclearlyatthebegin-

ning of the day.3.Followthelessonplanstheteacherhasleft.Incorporateyour

own ideas if there is extra time. 4. Know the teacher next door. Introduce yourself so you can call

on someone to answer questions about schedules or material for the class throughout the day.

5. Make a seating chart if the teacher has not left one. It is much easier to maintain discipline when you can call students by name.

6. Have a couple of extra pens or pencils with you for students whohave“forgotten.”Besuretocollectastudentidentifica-tion card, etc. for collateral.

7. Send only one student at a time when students need to go to therestroomorthelibrary.Whenthefirstonereturns,asec-ond one may go.

8. Remind students that it is best that you have their correctnames so the wrong student doesn’t get in trouble and written about to the permanent teacher if a student doesn’t respond whenyoucallhim/herbyname.

9.Never letaclassgoearlyfor lunchor thenextclassunlessthe teacher for whom you are substituting or the teacher next door says it is okay. Some schools have very strict rules about thenumberofstudentsinthecafeteria/hallwaysatatime.

10.Beassertivetoshowyourauthority.Usestatementssuchas: “I need you to start reading now.” “ I want everyone to pass their papers forward.” “I don’t need...” “I don’t want...” 11. Do not let students manipulate you by protesting or saying,

“We never do that!” Calmly tell them, “I understand, but to-day we will read aloud instead of silently.”

12. Walk around the room. Don’t just sit by the desk, especially during independent work, or a test. Students will be less like-ly to talk or cheat when you are close by them.

13. Have all classroom sets returned before the entire class leaves.

BeingAPreparedand professional substitute teacher

PriortoEnteringtheClassroom• If possible, arrive at least 20minutes prior to the

beginning of the class.•Report to theprincipaloroffice to let themknow

you have arrived.

IntheClassroomBeforeSchool• Put your name on the board, then familiarize your-

self with the room.• Read through lesson plans left by the permanent

teacher and identify books, handouts, and papers.

Throughout the Day• Do your best to follow the lesson plans and carry out the as-

signed duties left by the permanent teacher.•Youmayenteraclassroomwhereyouareunabletolocatethe

lesson plans or necessary materials. In such a case, act quickly, calmly, and confidently. By utilizing materials and ideas inyour SubPack, you can still have a productive day.

BeforetheStudentsLeave•Iftheteacherhasclassroomsets(calculators,scissors,books,etc.),besuretohavethemallreturnedbeforethestudentsleavethe room.

• Challenge students to recall, and list on the board, projects and topics they have studied that day.

The “I understand” TechniqueThere are two words that can stop most protests from any stu-dent and let you take control of the situation. These words are, “I understand.”•Ifastudentsays,“Butthat’snotfair!”youcansay,“Iunder-

stand, however, that’s the way it is.”• If a student says, “I hate you!” you can say, “I understand,

however, I am the teacher today and you are expected to follow my directions.”

• If a student says, “This assignment is stupid,” you can say, “I understand, nevertheless you will need to have it completed for class tomorrow.”

•Iunderstand:Twosimplewordsthatnoonecanarguewith.

BeingAPreparedand professional substitute teacherTeaching with Concept MappingConcept mapping can be used to introduce a topic. It can also be used to evaluate what students have learned at the conclusion of alesson.Asanintroductoryexercise,conceptmappingprovidesyou with information regarding what the students already know. Youwon’twaste time covering thematerial they are alreadyfamiliar with and can concentrate your efforts on presenting new information.

Example of a Concept Map:Concept mapping usually involves placing a word or idea in the middle of the board or on a piece of paper. Students then share what they know or associate with this concept.

The information volunteered by the students is recorded with lines drawn to show how different concepts are related to one another. Concept maps can either be developed by the entire

class, in small groups, or on an individual basis.

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Livingston Substitute Teacher TrainingWelcome!p

This orientation training is designed to make your substitute teaching job easier.

Someone every LISD substitute teacher should know.Dr.BrentHawkins,Superintendent of Schools

Some things every LISD substitute teacher should know:• I am Lion Country

Keys to Success:• Classroom management• Teaching strategies• Professionalism•SpecialEducationimplications• Legal and educational issues•Fill-inactivities

Classroom Management:Classroom and behavior management skills are essential for successintheclassroom.Theeffectivesubstituteteachercan:• Get and keep students on task.•Maintainahighrateofpositiveteacher-to-studentinterac-tionandrisk-freeresponseopportunities.

• Teach expectations.•Respondnon-coercively.•Avoidbeingtrapped.

Teaching Strategies:Asubstituteteacherisfacedwiththechallengeoftryingtoimplement lesson plans left by the permanent teacher that may be either incomplete or outside of the substitute’s area of expertise.Some helpful strategies for presenting lesson plans include:•Brainstorming•K-W-L• Questioning• Concept mapping• Cooperative learning•Audio-visualmaterials

The Professional Substitute Teacher:Being a professional substitute teacher is a full-time job.Substitute teachers demonstrate professionalism in attitude, conduct, dress, and presentation.This is shown...•Athome• Prior to entering the classroom• In the classroom• Throughout the day•Attheendoftheday.

Special Education Implications:Overfivemillionofournation’s childrenhavebeen iden-tifiedashavingaspecificweaknesssuchasa learningdis-ability, mental retardation, autism, or emotional disturbance that necessitates some type of special instruction. Substitute teachers, who work in special education settings, have the op-portunity to improve the lives of children with disabilities.

Special Education ImplicationsIn addition to classroom management skills and teaching strategies, substitute teachers working with children who havedisabilitiesshould:• Have an attitude of respect• Work with paraprofessionals•Befamiliarwithspecialeducationtermsandlaws• Continue instruction left by the permanent teacher•Adaptlessonsandactivities• Know the students and meet all their needs.

Legal and Educational Issues.The substitute teacher may encounter a variety of challenges during the course of a typical day. Prior to a teaching assign-ment, the substitute teacher should know...•Safe-schoolspolicies/LISDEmergencyOperationsProcedures• Legal aspects of the job• Child abuse reporting policies• Sexual harassment policies• Gifted and talented student programs• Multiculturalism dynamics•Alternativelearningstyles

Fill-in Activities:Substitute teachers are frequently faced with situations re-quiring them tofill unexpected time in the classroom.Theeffectiveuseoffill-inactivitiesallowsthesubstituteteacherto maintain discipline and order in the classroom.Fill-in activities are identified within the following categories...•Five-minutefillers•Earlyfinishers• Short activities

Resources provided by LISD for Substitute Teachers:Sub Pack• Classroom supplies • Rewards/motivators• Personal and professional items • Activity materials Websites Magazines Books Videos

As a Livingston ISD substitute teacher, YOU make a difference!Thank You!

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Administrative Directory

Dr. Brent Hawkins Superintendent JananMoore ChiefAcademicOfficer BenDavidson ChiefFinancialOfficer

Lana Smith Director of Student Services Ben Wilroy Director of Personnel Michael Wallace Director of Technology Mark Young Director of Child Nutrition Lisa Pearson Director of Operations & Purchasing Finis Vanover Director of Athletics Pamela Mitchell Director of Special Services Jennifer Birdwell Director of Communications Donna Soto Transportation Coordinator

Mary Hill Pine Ridge Primary Principal Christy Elwell Assistant Principal

Erin Barnes Cedar Grove Elementary Principal Janice Ivory Assistant Principal

Sheri Murphy Timber Creek Elementary Principal Sarah Hans Assistant Principal

Elisha Bell Creekside Elementary Principal Deanna Willmann Assistant Principal

Jared Nettles Junior High Principal Kachel Teal Associate Principal William Woods Assistant Principal

Dr. Paul Drake High School Principal Dr. Lynn Cummins LHS Academy Principal Kym Capps Associate Principal Justin Turbeville Assistant Principal David Credille Assistant Principal John Ogden Assistant Principal

William Trammel Disciplinary Alternative Education Program (DAEP) Principal

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1. Pine Ridge Primary (Pk-K) Principal Mary Hill 936-328-2160

2. Cedar Grove Elementary (1st-5th) Principal Erin Barnes 936-328-2240

3. Creekside Elementary School (1st-5th) Principal Elisha Bell 936-328-2150

4. Timber Creek Elementary (1st-5th) Principal Sheri Murphy 936-328-2180

5. Junior High School (6th-8th) Principal Jared Nettles 936-328-2120

6. High School (9th-12) Principal Dr. Paul Drake 936-328-8600

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7. District Alternative Education Program Principal William Trammell 936-328-2355

8. Central Administration Office/Communications 936-328-2100

9. Special Services / Technology Department 936-328-2320 / 936-328-2222

10. Maintenance Department 936-328-2216

11. Food Services/Warehouse 936-328-2299

12. Transportation Department 936-328-2280

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Revised 6.18.2019 LISD COMM

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NiNe Week Dates

1st Nine Weeks August 14 - October 11 2nd Nine Weeks October 15 - December 18 3rd Nine Weeks January 8 - March 6 4th Nine Weeks March 16 - May 15

importaNt Dates

Independence Day July 4 Labor Day September 2Columbus Day October 14 Thanksgiving November 28Christmas December 25Martin Luther King Jr. Day January 20Spring Break March 9 - 13Good Friday April 10Memorial Day May 25

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(Students do not attend school)

l ........................................................Holiday

w ...............................................Early Release

H ..................................EOC/STAAR Testing

. .........................................Flex School Day

4 ....................................... UIL Grade Check

First Day of School - August 14, 2019

LISD Graduation - May 30, 2020

LISD BoarD approveD 02/25/2019

aNgeLiNa DuaL CreDit stuDeNts

Fall Semester Begins - August 26, 2019 Spring Semester Begins - January 13, 2020

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General InformationRequirements for SubstitutingApplicants must meet one of the following conditions: •TexasTeachingCertificateandCollegeDegree •CollegeDegree,butnotTexasTeachingCertificate • High School Diploma

Substitute Teacher Process:1. Complete substitute application online.2. Print a copy of your application to bring to the Substitute Orientation Date.3. Collect required information to bring to the Substitute Orientation Date: * Drivers License * Social Security Card * Proof of highest level of education, minimum High school Diploma or GED *Ifcertified,acopyofavalidTexasteachingcertificate * College Transcript - does not have to be an official copy * If applicant wishes to have their check direct deposited, bring a voided check, which will have the bank routing number and your account number.4. Attend the Required orientation held in the Black Box Theater at the Livingston Junior High Campus. Dates are on the LISD website

on the Employment page under Substitute Information. You will need to bring the items listed above with you. You will be given a packetofnecessaryformsthatmustbecompleted.APersonnelRepresentativewillreviewyourfileatthistime.

5.Aftertheorientation,aPersonnelRepresentativewillconductabackgroundcheck.Ifyouhavenothadyourfingerprintsregisteredwith TEA, a Fastpass will be ordered and sent to your email within 48 hours.

6.FollowinstructionsontheFastpasstocompletethefingerprintingprocess.ResultswillbeforwardedtothePersonnelDepartment.7. If background check, paperwork, and orientation attendance are satisfactory, the applicant’s name will be forwarded to the Superin-

tendent for approval. Upon approval, applicant’s name will be activated in Frontline for job opportunities for the substitute.8. LISD Personnel Department will contact you when your sub badge and Frontline instructions area available for pick-up at the ad-

ministration building.9. Frontline will not be activated for applicants to have job opportunities until the applicant obtains an ID badge.

Livingston ISD uses a program called “Frontline” to help manage substitutes for campus employees. Frontline is a substitute teacher automatedreplacementsystemthatallowsthedistrictemployeesandsubstitutestouseboththeinternetandphonetofillcampusabsences.

When Frontline or a campus calls, it is important that the substitute accept or decline the assignment personally. The substitute should ascertainthenameoftheschool,theemployee’snamethatisoutandthegradeorsubjectthattheyteach,andtheconfirmationnumberfrom Frontline.

If,afterthesubstitutehasbeencalled,anemergencyarisesandyoucannotfulfillanassignmentthatwaspreviouslyaccepted,the substitute must call the principal or campus designee of the assigned school, in addition to declining the assignment in the Frontline system. When you do not personally contact the campus that you have already accepted a job with, you will be considered a “no-show”,whichputsthecampusinabindtofindcoverage,especiallyifitisatthelastminute.

While emergencies do arise, the school is reluctant to call substitutes who consistently refuse to work for reasons other than illness, death, or disaster. The principal is charged with the responsibility of providing responsible teachers; consequently, the district cannot rely on substitutes who come only when it is convenient.

A substitute may be removed from the district’s substitute roster if: -Youdonotacceptatleast15offeredassignmentsperyear - Poor performance or misconduct - Not timely returning a Letter of Reasonable Assurance and other required paperwork. -Continued dropping of accepted jobs/no show.

At the end of the school year, working substitutes in good standing shall receive a Letter of Reasonable Assurance and required forms for the upcoming school year. Substitutes need to return these forms to continue to substitute for the district. If a substitute does not work atleast15offeredassignmentsduringtheschoolyear,theywillnotreceiveaLetterofReasonableAssurancewillhavetogothroughthe entire substitute hiring process again to be eligible to substitute for the district.

Substitutes should check Frontline and make sure that their name is in the system for the assignments they have accepted for the month. The Payroll Department references Frontline for scheduled assignments for payment. Substitutes will be paid on the 15th of each month following assignments worked in the prior month.

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Employee Dress and GroomingIn order to present ourselves as professionals, the following dress code will be encouraged at every level.

Release from AssignmentAsubstituteshallcontinuewiththesameassignmentuntilofficiallyreleasedbytheprincipalordesigneeattheassignmentlocation. A substitute may not terminate one assignment to accept another. A substitute shall consult with the principal or designee daily before leaving school. There will be occasions when a substitute received an assignment, which will continue for more than one day. In such cases, daily consultation with the principal may not be necessary, but shall be at thediscretionofthatcampusprincipal.Theprincipalordesigneewillnotifythepersonnelofficerwhetherthesubstitutehas been released or retained.

Hours of DutyThe substitute teacher shall be expected to be on duty the entire school day and to perform all duties of the regular teacher.

The school day for students is 7:15 a.m. to 3:05 p.m. for high school, 7:15 a.m. to 2:55 p.m. for junior high school, and 7:45 a.m. to 3:30 p.m. for elementary and intermediate campuses. Alternative Education Campus times are 7:50 a.m. to 2:45 p.m. Substitutes are advised to report to campus at least 30 minutes prior to student start time.

Individual campus circumstances may require assignment of a substitute for only 1/2 of the school day. In such cases, thesubstitutewillbenotifiedofthehoursofduty.Substitutes are subject to reassignment during the day.

The dress and grooming of district employees shall be clean, neat, and professional and in a manner appropriate for their assignments. Staff dress affects student learning and the school climate; therefore, personal preference of clothing should not interfere with the education process. Clothing worn by staff should exceed the expectations set for the student dress code.

In order to present ourselves as professionals, the following dress code will be encouraged at every level. Good judgment regarding dress can be seen, although not limited to, the following examples.

•During theschoolyear, teachersareexpected todressprofessionally.Appropriate jeanswillbepermittedon“spiritday”withacampusspiritshirt.SpiritdayhasbeendesignatedeveryFriday.Thefollowingarenotac-ceptableduringteachingdaysandstaffdevelopmentdays:overalls,spandexortightfittingleggings,windsuits,warm-ups,orjoggingsuitsofanykind.

•Maleteachersareexpectedtowearlongslackswitheitheradressorsportshirt.Atieisnotrequired,butisrecom-mended. It is certainly acceptable to wear a nice shirt without a tie. Other male employees are expected to wear uniforms supplied by the district or wear clean appropriate garments.

•Themaleemployee’shairshouldbeofftheshoulderandneatlygroomed.Beards,mustaches,andgoateesaretobeneatlygroomed.Allmaleemployeesareexpectedtomeetthisstandard.

•Femaleemployees’hairistobeneatlygroomed.•Femaleteachersareexpectedtoweardresses,slacks,capripants(mid-calf),orajacket/vest-coordinatedcity-suit.Skorts/shortsarenotpermissible.Pleasedonotwearskirts,dresses,slacks,orpantsthataretightfitting.Novis-able cleavage is permitted.

•Open-toedresssandalsmaybewornwithouthose.(Rubberflip-flopsarenotpermitted.)•Tattoosonemployeesmustbecovered.Bodypiercing(exceptwomen’searrings)mustberemoved.•Allemployeesneedtobecognizantoftheircloserelationshipwithourstudents,thepublic,andwitheachother.•Pleasetakespecialcareofpersonalhygiene.Takealittleextratimeeachdaytoreflectonthisandtakecareofan

item that might be offensive to someone that you are in contact with during the school day.• The employees of LISD dress extremely well during the school year. Occasionally, someone will appear with less thandesirableclothing.Theprincipal/supervisorofeachcampus/departmentinquestionwillconferencewiththe individual about their attire.

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Notice to Employees Who Are Retired in theTeacher Retirement System (TRS) of Texas After January 1, 2011

Whenyouchoosetoreturntowork,asanemployeeintheLivingstonIndependentSchoolDistrict,itmayaffectthestatusofyourannuity with TRS. Livingston ISD provides this information for guidance only and any questions should be directed to TRS.

Definition of SubstituteTRS states that a substitute is a person who serves on a temporary basis in the place of a current employee and that the substitutes pay does not exceed the rate of pay for substitute work established by the employer. There is no limit on the number of days a TRS retiree canserveasasubstitute,althoughdisabledretireescontinuetobelimitedto90daysofsubstituteservicewithoutlossofbenefits.

Definition of VacancyIf a retiree is serving in a vacant position (no other person currently holds the position), the retiree is not a “substitute” for TRS return-to-work purposes. Vacancy positions can also include tutoring, testing or extra help. If the position is vacant, different considerations apply. If a retiree is asked to serve in a vacant position, the retiree cannot be reported to TRS as a substitute. The retiree must be reported either as a one-half time employee or as a full-time employee.If a retiree has worked previously in the same school year in a substitute position, the work must be limited to one-half time to avoid loss of any annuity. To be reported as one-half time, the combination of the number of days of substitute service and the number of days of work on a one-half time basis (or VACANCY), in the same calendar month cannot exceed the number of days available that month for work on a one-half time basis. Work for any part of a day as a substitute or on a half-time basis will count as a full day.

Combined One-Half Time Employment and Substitute ServiceThe combination of the number of days of substitute service and days of work on a one-half time basis in the same calendar month cannot exceed the number of days available that month for work on a one-half time basis. Work for any part of a day as a substi-tute or on a half-time basis will count as a full day.

One-Half Time Employment OnlyWorking one-half time means that the employee does not work more than one-half the time required for the full-time job for that particular month. Any additional duties worked by one-half time employees would be combined with actual time worked and would exceed one-half time. An example would be a 50% employee who also works on tutorials or other extra duties. The two combined must not exceed one-half time to avoid loss of any annuity. Work for any part of a day as a substitute or on a half-time basis will count as a full day.Because the number of working days in each month is not always the same, the amount of time available to work may vary from month to month. Please check the payroll schedule for the number of working days in each month.

Members Should Contact TRS DirectlyAlthough TRS-covered employers are required to withhold TRS member contributions from compensation paid to TRS-eligible employees and submit the deposits and related reports to TRS, TRS reporting entities are not the agents of TRS.Members should contact TRS toll-free at 1-800-223-878. Counselors trained to respond to member questions will answer the members’ questionsorwillforwardthecallstoaspecialistforassistance.CallsfromthereportingentitiesareansweredbyTRSstafftrainedto respond to questions from such entities regarding employment eligible for membership reports, and other issues related to the contributionsrequiredfromtheemployer.Thesedifferentperspectivescanresultinconfusiontothememberwhenresponsesthatare tailored to the needs of the reporting entitle are shared with an individual member. If TRS receives a question from a member that requires additional information from the employer, TRS will contact the reporting entity directly to request the information.

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Article from TRS website http://www.trs.state.tx.us/

EffectiveSeptember1,2016,thedefinitionofsubstituteischangingforemploymentafterretirementpurposesinordertoexpandyouropportunitiestosubstitute.DuringtheApril2016TRSBoardMeeting,theTRSBoardofTrusteesadoptedachangetoTRSAdministrativeRule31.1(b)relatingtoDefinitions.

The current rule allows a retiree to substitute without limit in a position held by a current employee – provided the retiree is only working as a substitute. The change in the rule will allow retirees to also serve as a substitute in a vacant position or vacant posi-tions,butfornomorethan20daysineachvacantposition.

Note:Ifyoucombinesubstituteworkandanyothertypeofwork–youarelimitedtoworkingnomorethanone-halftheworkdaysin that calendar month.

Butthereareotherrequirementsthatyoushouldknowbeforedecidingifyoucansubstituteinavacantposition.ThischangewillnotbeeffectiveuntilSeptember1,2016.Thechangesinthedefinitionofasubstituteforretirees:

• allow a retiree to serve as a substitute not only in the place of a current employee or a position held by more than one current employeebutalsoinavacantpositionfornomorethan20days;

• allowaretireetoserveinmorethanonevacantpositionduringaschoolyearforupto20daysineachposition;• prohibit a retiree from serving in a position that was vacated by that retiree, i.e., the retiree cannot substitute in the position the

retiree vacated at retirement;• do not changetherequirementthatallretireesmustobserveaonefull,calendarmonthbreakinallservicewithaTRS-covered

employer after retirement;• do not change the effect of revoking retirement by working as a substitute during the required one full, calendar month break in service(whetherintheplaceofacurrentemployeeorifthepositionisvacant);

• do not changetherequirementthataretireewhoretiredafterJanuary1,2011musthavea12full,consecutivecalendarmonthbreakinservicefromallTRS-coveredemployersbeforeworkingfull-time(retireesmayworkassubstitutesorasmuchasone-halftimewithouthavinga12monthbreakinservice);and

• do not change the effect of interrupting the 12 month break in service by working as a substitute, whether the position is held by a current employee or is vacant, and requiring the retiree to begin a new 12 full, consecutive calendar month break in service beforefull-timeemployment.

Example 1:retireeishiredasasubstituteinapositionthatisvacant:theretireecanworkupto20daysinthatposition.

Example 2: retiree is substituting in a position that is held by a current employee but during the course of that substitute assignment theemployeeholdingthatpositionresignsandthepositionisnowvacant.Fromthedatethepositionbecamevacanttheretireecancontinuetosubstituteinthatpositionbutfornomorethan20daysfromthedatethepositionbecamevacant.Iftheretireecontinuestoworkinthatvacantpositionmorethan20daysafteritbecamevacant,theretireeisnotconsideredasubstituteandmustlimittheamount of work for that calendar month to no more than four hours for every work day in that calendar month. If the retiree works inthevacantpositionmorethan20daysandsubstitutesinotherpositions(whethervacantorheldbyacurrentemployee)inthesame calendar month, the retiree is considered to be combining work as a substitute and other work and is limited to working no morethanone-halfoftheworkdaysinthatcalendarmonth.

Example 3: member retires and the position the member retired from is still vacant after the required one full calendar month break inserviceandthemember(nowretiree)isaskedtosubstituteinthatposition.Theretireecannotbeconsideredasubstitutewhileserving in the position that retiree vacated at retirement. If the retiree works in that position, the work must be counted under the exceptionforone-halftimeemploymentandtheworkinthatpositioncannotexceedmorethanfourhoursforeveryworkdayinthat calendar month. If the retiree combines work as a substitute in another position and work in the position that the retiree vacated, theretireeisconsideredtobecombiningsubstituteandotherworkandislimitedtoworkingnomorethanone-halftheworkdaysin that calendar month.

TRS Changes Definition of Substitute for Retirees

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Substitute Pay

Substitutes will be hired on a full day or partial day basis only. Partial day will be one-half of the full day. At the second-ary level, one-half day is a minimum of three class periods with a maximum of four class periods, depending upon the teacher’s schedule. If a substitute is needed for two or fewer classes, campus personnel will be enlisted for the coverage. Elementaryone-halfdayisdefinedasone-halfthetimeoftheschoolday,butnolessthanthreehours.

Professionalteachersandnon-certifiedstaffwhosupervisestudentsonadailybasismaybereplacedbyasubstitute.Allotherpositionswheresubstitutesmaybeutilizedmusthavepriorapprovalfromthepersonneloffice.

Paycheckswillbemailedordirectdepositedonthe15thofeachmonthtotheaddressonfile.CheckswillONLYbemailedordirectdepositedaccordingtotheinformationonfilewiththedistrict;checkswillNOLONGERbedeliveredtothecampusesorpickedupattheadministrationoffice.

SubstitutesareresponsibleforinsuringtheAdministrationofficeknowsofthesubstitutes’mostcurrentaddresssothatchecks are sent to the correct location. When a check is mailed to the substitute but not received, the administrative policyistowaitfive(5)daysfromthedatethecheckwasfirstmailedtostoppaymentontheoriginalcheckandre-issueanothercheck.Substitutesinthissituationareallowedtopickupthenewlyre-issuedcheckfromtheadministrativeoffice.

If the above requirements and time schedules are not met, please be prepared for a delay in receiving your check.

The Omnibus Budget Reconciliation Act of 1990 contained provisions which extended social security (FICA) coverage to state and local government employees who are not members of a retirement system. Since substitutes are not members of Teacher Retirement System (TRS) they are subject to FICA as of July 1, 1991. Only employees who are currently members of TRS are exempt from any FICA coverage. Federal income tax is deducted from all substitute paychecks.

Substitutes will be paid according to the following categories and rates approved by the Board of Trustees.Area RateProfessional Assignment: GEDorHSDiploma $70/dayBachelor’sDegree;Non-Certified $80/dayTeacherCertified $100/day

Professional Assignment - Long Term Substitutes: Long term substitute - 16 or more days in the same assignment on a consistent basis.GEDorHSDiploma $70/dayBachelor’sDegree;Non-Certified $110/dayTeacherCertified $160/day

Other PositionsEducationalAssistant $60/dayEducationalAssistantworkingwithspecialneedsstudents(ABU,developmental,earlychildhood,handicap,etc.) $70/dayProfessionalSupport $60/day

Campus Sign-In SheetAtthebeginningandendingofeachteachingday,thesubstitutemustgotheschoolofficeandsignasubstitutesign-insheet. Failure to sign in and out may complicate and delay the substitute’s paycheck.

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Substitute Time Sheet

Substitute teachers are no longer required to submit a time card for payment. However, substitutes are encouraged to keep track of the dates worked during the month in order to compare them to the dates paid on his or her paycheck. The chart below can be used to help monitor this process. Should an irregularity occur, the substitute should contact the payroll department immediately.

Date School Name of Classroom Teacher Length of Assignment (full or half day)______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

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______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

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Substitute Inservice

Evaluation of Substitutes

Responsibilities of the Principal to the Substitute

All substitutes will receive notice of in-service programs. Administrative and instructional personnel will be available to discussdistrictpoliciesandprocedures.In-serviceiswithoutpay.However,bothsubstitutesandstudentsbenefitgreatlyfrom these programs.

The district must constantly be aware of the quality of the substitute.

Evaluations are important for reference purpose and when considering the substitute for long-term and full-time employ-ment. Many substitutes in the past have been employed as regular teacher/teacher aides.

Professional ethics and general teaching results of the substitute will be prime factors in evaluation.

• Inform the substitute as to where and how to sign in and out

•Direct the substitute to the teacher’s classroom and locate lesson plans, grade book, and supplies (including keys) needed for the day

• Provide the substitute with a schedule of school activities for the day. Schedule should include beginning and ending time periods and lunchtime

•Showthesubstitutehowtoreportabsencesandtardiness;whattodoincaseofafiredrill,alert,orthelike;howtouse the intercom for emergencies

• Advise the substitute of the location and availability of rest room facilities, lunchroom services, teacher workroom/lounge, and areas of special duties. (A map of the campus is most helpful)

• Advise the substitute as to whom to contact if assistance is needed. Review with the substitute the procedure for han-dling discipline cases

• Discuss with the substitute any students with unusual guidance or discipline problems with whom he/she may be working

• Visit the class to see everything is operating satisfactorily

• Create an attitude of helpfulness, understanding, and respect toward the substitute teacher

• Provide a telephone number to be used after school hours in case of emergency, if the substitute is to return the next day

(Principal may appoint designee to assume certain tasks)

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Responsibilities of the Classroom Teacher to the Substitute

Responsibilities of the Substitute

Provide a daily lesson plan book along with the following:

General Responsibilities:• Arrive promptly at the assigned time and location in order to assemble materials needed for the day and to receive necessary

directions and instructions regarding classroom assignments and responsibilities.• Report directly to the principal or designee giving name, assignment, and the name of the teacher your are substitut-

ing for.•Reporttotheofficetosigninfortheday.•Beforeleavingschool,reporttotheofficetosignout,andinquirewhethertoreturnthefollowingday.• Check the regular teacher’s mailbox for notices or communications.• Perform any special duties the classroom teacher or aide may have.• Prevent students from leaving the room unless it is absolutely necessary.• Check the class role at the time and in the manner designated by the building principal. Names, dates of absences, and

tardies should be listed as instructed.• Let the principal know if a student needs medication. Only authorized district employees may administer medica-

tion.• Notify the principal or designee before leaving the campus of any serious problems experienced during the day. This

provides protection for the substitute, the school, and the district.• Attend in-service workshops conducted by the district for substitutes.

• Complete, legible lesson plan instructions indicating titles of books and pages to be covered.• Location of materials, supplies, and books.• Any special instructions concerning the manner in which assignments are to be conducted.• Alternate lesson plans that substitute could use in an emergency.• Classroom rules of conduct.• Schedule of the day with names of students who should be in attendance.• Names of students who have permission to leave class during the day. The list should include the time of day they

should be excused from class as well as the time they should return.• Names of reliable students who can be of assistance during the day.• Name and location of a neighboring teacher or department chair that can be of assistance.• A copy of the campus faculty handbook or the following items: • Class period schedule and/or bell schedule • Method of pupil accounting • Seating charts, if practical •Informationandinstructionsconcerningtheprocedureforfireanddisasterdrills• Answer key for student assessments, test, etc., when needed.• Additional information or assistance to the substitute by telephone, unless the nature of the absence makes it impractical.

• Notify the person in charge of calling substitutes in your building before 2:00 p.m. of the day prior to intent to return. This practice will enable the substitute to know before the end of the school day whether or not to return the following day.

• Instruct the class to instill an atmosphere of goodwill, courtesy, respect, and cooperation toward a substitute teacher.• Never criticize or express dissatisfaction with the work of the substitute in the presence of students. If, however, the

substitute’s work deserves criticism or involves the welfare of the school, such objection should be registered with the principal on an objective, professional basis.

The classroom teacher should also:

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Instructional Responsibilities

Discipline Responsibilities

Professional Ethics of the Substitute Teacher

No Smoking

• Assume the same responsibilities as a regular teacher for students, equipment, and other assigned materials.• Follow as closely as practical, the lesson plans provided by the teacher and maintain the regular routine of the class.• Do not grade written assignments unless otherwise directed by the regular classroom teacher. Assignments should be

left for the regular teacher to review and record. DO NOT WRITE IN THE TEACHER’S GRADE BOOK OR OTHER BOOKS OF RECORD. Homework should be assigned only if the regular teacher requests it as part of the lesson.

• Leave a summary of work covered in each class and other information pertinent to the teacher. Visit with the principal concerning the advisability of contacting the regular teacher should the substitute assignment be for more than one day.

• Maintain a level of discipline in the classroom, which is conducive to good learning. Firm and fair treatment of all students, combined with explicit explanations and directions will prevent many disciplinary problems. UNDER NO CIRCUMSTANCES SHOULD THE SUBSTITUTE ADMINISTER CORPORAL PUNISHMENT.

•Notifyaneighboringteacherifassistanceisneededfromtheprincipal’soffice.Theneighboringteacherwillobservethe class during the time you are away. At no time should a class be unattended.

• Document information on any student(s) who failed to follow classroom rules of conduct and/or failed to complete work assigned.

• In cases of long-term assignments parent conferences may be helpful. However, substitutes must always consult with the Principal before arranging those parent conferences.

The substitute is on the same professional level as the regular classroom teacher and should remain conscientious toward responsibilities.

The substitute shall endeavor to be cooperative and cheerful when beginning each assignment.

The substitute shall recognize the importance of the position of substitute teacher within the total education pro-gram.

Extreme discretion should be used in expressing personal opinions or reactions about what is seen and heard in the classroom and/or around the school.

Whenservinginanassignment,thesubstitutemustrememberthatsubstitutingisapositionofpublictrust.Confi-dential information concerning individual students MUST NOT BE DISCUSSED.

Adaptability to each unique situation is a necessary characteristic of the substitute teacher.

Criticism and/or comparisons of individual campuses and teachers should be avoided. This practice creates negative attitudes toward the public school system.

The substitute should endeavor to exhibit a positive role in school and public relations.

Senate Bill I:CH 38; Section 38.005No tobacco products are allowed on school property. There are no designated smoking areas. Nor will smoking be al-lowed in parked vehicles while on school property.

I have read and acknowledge the contents of the 2019 - 2020 Substitute Handbook for the Livingston Independent School District. I will follow the policies and procedures contained within.

Date ______________________________________________________________

LastFourDigitsofSocialSecurityNumber***-**-____ ____ ____ ____

Name(pleaseprint)___________________________________________________

Signature____________________________________________________________

Returnthissheetto:Livingston Independent School District

Personnel DepartmentP.O.Box1297

Livingston, Texas 77351

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