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Using Excel to its full potential
Sujata Gamage PhD MPA
August 21, 2014
New Delhi, India
Examples of tools
� EXCEL� Pivot tables
� NodeXL
� Wordle
� Other?
Types of data (numbers or text)
� UNSTRUCTURED Logs/Diaries/Any text
� STRUCTURED� LISTS Sign-up/registration sheets � LISTS Sign-up/registration sheets
Any list with rows and columns
� RELATIONSHIPS Dyads or matrices
� REGULAR DATASETS using small to mid-size datasets (without statistical packages)
Essence of my presentation
� UNSTRUCTURED Logs/Diaries/Any text
(wordle)
� STRUCTURED� STRUCTURED(Excel)
� LISTS Add attributes/Do pivots and graphics, correlations/regressions
� RELATIONSHIPS NodeXL w/wo attributes
� PUBLISHED DATASETS Clean and do pivots/graphics
Message
� Creative or writing ability should not hold you back from playing with numbers and graphics.
� Tech savviness should not hold you back from using simple tools for simple tasksusing simple tools for simple tasks
UNSTRUCTURED DATA
Diary of Philippe-Paul de Ségur1813
� It was the twenty-eighth of November. The grand army had two whole days and nights in which to effect the crossing, and it should have been too late for the Russians to do any harm. But chaos reigned in our midst … an immense confused mass of men, horses and vehicles besieged the narrow entrances to of men, horses and vehicles besieged the narrow entrances to the bridges and began to flow over them ………………………
Figurative Map of the Successive Loss of Men of the French Army in the Russian Campaign , 1812-1813 by CJ Minard, 1861
This workshop
Abhivyakti Communication/Media for Development ; Nasik; Research Associate in the Communication/Media team, masters in journalism E.W. Scripps School of Journalism, Ohio University 2013 Abhivyakti Communication/Media for Development ; Nasik; Executive Director Abhivyakti, Masters in Social Work., 1981- 83, College of Social Work, Mumbai University Abhivyakti Communication/Media for Development ; Nasik; Phd Sociology, Maharashtra Partners for Urban Knowledge, Action & Research; Mumbai; Ph.D. (Mass Communication) University of Wisconsin- Madison Partners for Urban Knowledge, Action & Research; Mumbai; Partners for Urban Knowledge, Action & Research; Mumbai; Centre for Communication and Development Studies; Pune; Project Director at Centre for Communication and Development Studies, Pune, has degrees in History (PhD) and Political Science (MASTERS A) from the University of Bombay. Centre for Communication and Development Studies; Pune; Ph.D. in Population Studies , Her areas of research include gender and labour market, HIV/AIDS, and urban poverty and technology, Global Fund Voice; Delhi; Total experience of 30+ years in wide ranging industries and both in line and support functions , Bachelor’s.Tech. (Electrical) experience of 30+ years in wide ranging industries and both in line and support functions , Bachelor’s.Tech. (Electrical) IIT. , Bombay 1978 Master’s M.S. (Finance) Bombay University 1985 Voice; Delhi; consultant on market and socio-economic studies for more than four years.• Master’s Phil. in Economics, Jadavpur University, 2008. • Master’s A. in Economics, Jadavpur University, 2005. IITCOE; Ahmedabad; Business Research Analyst at IIMA Idea Telecom Centre of Excellence (IITCOE) since October 2010. She has a Bachelor’s in Science (Maths, Physics, and Chemistry) and an MBA. Martin Chautari; Nepal; assistant professor at Nepal Engineering College. He holds Bachelor’s E. and Ph.D. degrees in computer science. Martin Chautari; Nepal; has completed Master’s A. in Journalism and Mass Communication. Currently he is a researcher in the Communication/Media Group at Martin Chautari. The Communication/Media Foundation; Delhi; Researcher, Master’s Phil (International Studies) from Jamia Millia Islamia, New Delhi. Jamia Millia Islamia; Delhi; Project Associate Jamia Millia Islamia; Delhi; Project Coordinator, Centre for Culture, Communication/Media & Governance, Jamia Millia Islamia Vikas Samvad Samiti; Bhopal; Master’s phil Natural Resource Management (IIFM) Associate Coordinator The Communication/Media Foundation; Delhi; IIT Bombay; Bombay; Master’s in Signal Processing, communication and Networking2012, from IIT, Kanpur and Bachelor’s in Electronics and communication from West Bengal University of Technology in 2010. Project Manager Test-Bed for Affordable Broadband in India using Backhaul in TV White Space IIT Bombay; Bombay; Communication and Signal Processing specialization at IIT Bombay. B. Tech (Hons.) in Electronics and communication from LNMIIT in 2012. Research Assistant for the project Test-Bed for Affordable Broadband in India using Backhaul in TV White Space
Wordle
STRUCTURED DATALISTSLISTS
Start with a simple liste.g. List of participants at this event
EVENT NAME DESC
DELHI_Aug2014 Sagar AtreAbhivyakti Communication/Media for Development ; Nasik; "Research Associate in the
Communication/Media team, masters in journalism E.W. Scripps School of Journalism, Ohio
University 2013
DELHI_Aug2014 Nitin ParanjapeAbhivyakti Communication/Media for Development ; Nasik; Executive Director Abhivyakti, Masters
in Social Work., 1981- 83, College of Social Work, Mumbai University
DELHI_Aug2014 Sanjay Savale Abhivyakti Communication/Media for Development ; Nasik; Phd Sociology, Maharashtra
DELHI_Aug2014 Aloke ThakurPartners for Urban Knowledge, Action & Research; Mumbai; Ph.D. (Mass Communication)
University of Wisconsin- Madison
DELHI_Aug2014 Kiran Sawant Partners for Urban Knowledge, Action & Research; Mumbai;
DELHI_Aug2014 Shrutika Shitole Partners for Urban Knowledge, Action & Research; Mumbai;DELHI_Aug2014 Shrutika Shitole Partners for Urban Knowledge, Action & Research; Mumbai;
DELHI_Aug2014 Dr Shirish KavadiCentre for Communication and Development Studies; Pune; Project Director at Centre for
Communication and Development Studies, Pune, has degrees in History (PhD) and Political Science
(MA) from the University of Bombay.
DELHI_Aug2014 Anjula SrivastavaCentre for Communication and Development Studies; Pune; Ph.D. in Population Studies , Her areas
of research include gender and labour market, HIV/AIDS, and urban poverty and technology, Global
Fund
DELHI_Aug2014 Hemant UpadhyayVoice; Delhi; "Total experience of 30+ years in wide ranging industries and both in line and support
functions , B.Tech. (Electrical) I. I.T. , Bombay 1978M.M.S. (Finance) Bombay University 1985
DELHI_Aug2014 Ms. PriyankaVoice; Delhi; "consultant on market and socio-economic studies for more than four years.• M.Phil.
in Economics, Jadavpur University, 2008. • M.A. in Economics, Jadavpur University, 2005.
DELHI_Aug2014 Ms Kavita TatwadiIITCOE; ahmedabad; Business Research Analyst at IIMA Idea Telecom Centre of Excellence (IITCOE)
since October 2010. She has a Bachelor in Science (Maths, Physics, and Chemistry) and an MBA.
DELHI_Aug2014 Dr Shailesh Bahadur PandeyMartin Chautari; Nepal; assistant professor at Nepal Engineering College. He holds B.E. and Ph.D.
degrees in computer science.
DELHI_Aug2014 Harsha Man MaharjanMartin Chautari; Nepal; has completed M.A. in Journalism and Mass Communication. Currently he
is a researcher in the Communication/Media Group at Martin Chautari.
DELHI_Aug2014 Hasnain RizviThe Communication/Media Foundation; Delhi; Researcher, M. Phil (International Studies) from
Jamia Millia Islamia, New Delhi.
DELHI_Aug2014 Shruti Ravi Jamia Millia Islamia; Delhi; Project Associate
DELHI_Aug2014 Arshad AmanullahJamia Millia Islamia; Delhi; Project Coordinator, Centre for Culture, Communication/Media &
Governance, Jamia Millia Islamia
DELHI_Aug2014 Raashee Abhilashi Vikas Samvad Samiti; Bhopal; M.phil Natural Resource Management (IIFM) Associate Coordinator
Add attributes
EVENT NAME DESCGENDER
HIGHEST DEG
DISCIPLINE
DELHI_Aug2014 Sagar Atre
Abhivyakti Communication/Media for
Development ; Nasik; "Research Associate
in the Communication/Media team,
masters in journalism E.W. Scripps School
of Journalism, Ohio University 2013
Master's Communication/Media
Abhivyakti Communication/Media for
Development ; Nasik; Executive Director
DELHI_Aug2014 Nitin Paranjape
Development ; Nasik; Executive Director
Abhivyakti, Masters in Social Work., 1981-
83, College of Social Work, Mumbai
University
Master's Soc Sci
DELHI_Aug2014 Sanjay Savale
Abhivyakti Communication/Media for
Development ; Nasik; Phd Sociology,
Maharashtra
PhD Soc Sci
DELHI_Aug2014 Aloke Thakur
Partners for Urban Knowledge, Action
& Research; Mumbai; Ph.D. (Mass
Communication) University of Wisconsin-
Madison
PhD Communication/Media
DELHI_Aug2014 Kiran SawantPartners for Urban Knowledge, Action
& Research; Mumbai;Bachelor's Communication/Media
DELHI_Aug2014 Shrutika ShitolePartners for Urban Knowledge, Action
& Research; Mumbai;Bachelor's Communication/Media
DELHI_Aug2014 Dr Shirish Kavadi
Centre for Communication and
Development Studies; Pune; Project
Director at Centre for Communication and
Development Studies, Pune, has degrees in
History (PhD) and Political Science (MA)
from the University of Bombay.
PhD Communication/Media
Cross-tabs/pivot tables18 participants
Bachelor's Master's PhD ALL
Science/Eng 5% 20% 5% 30%
Economics/Business 0% 5% 0% 5%Economics/Business 0% 5% 0% 5%
Soc Sci 0% 10% 10% 20%
Communication/Media 25% 10% 10% 45%
ALL 30% 45% 25% 100%
Paper givers at CPRsouth (2005-2011)
Individuals - conference
Topics at 3 conferences (Wordle)
� Define a unit of analysis and enter units as rows
� Add attributes as columns
� Keep adding units and attributes as needed
Text can be made into structured lists
Imagining the dataset used by CJ Minard-1
Date/time Event
28/11/1812 The grand army had two whole days and nights in which to effect the crossing, and it should have been too late for the Russians to been too late for the Russians to do any harm. But chaos reigned in our midst … an immense confused mass of men, horses and vehicles besieged the narrow entrances to the bridges and began to flow over them ………………………
Imagining the dataset used by CJ Minard-2
Year Month DateNo. Men
Location Temp
� Dataset: date/title/author/designation
� Attributes: type topic/type author
� Result� Topics
� 70% on the economy including the budget(other topics included
Policy discourse snapshot, Oct 27 2008 – Jan 7, 2009(Proxy indicator: Center page feature articles in the Lankadeepa newspaper; 25 features; Mon-Fri; )
� 70% on the economy including the budget(other topics included governance, infrastructure, politics, education; conflict devoted features were missing from the center page)
� Authors
� 32%, govt politicians
� 24% agency heads
� 24%, opposition
� 12%, analysts
� 8%, universities &other
STRUCTURED DATARELATIONSHIPSRELATIONSHIPS
FACEBOOK, TWITTER, CO-AUTHORSHIPS, CO-PARTICIPATION, SURVEYS
Knowledge Map of Solid Waste Managers, October 2009-January 2010
� RESEARCH QUESTION: How connected are the solid waste managers
� SURVEY POPULATION: : 217 local authorities in 6 provinces in Sri Lanka
� QUESTION: Who did you contact in the last 12 months to seek � QUESTION: Who did you contact in the last 12 months to seek information you needed to improve your practice
Relationships (as Dyads)
A. A. S. L. Atapattu Akira doiA. A. S. L. Atapattu MangalikaA. A. S. L. Atapattu Nimal PremathilakeA. G. G. Wijerathne Jagath GunawardhanaA. G. G. Wijerathne Mahesh JayaweeraA. G. G. Wijerathne Shantha HennayakeA. G. G. Wijerathne Shantha HennayakeA. M. D. B. Senevirathne Nimal PA. M. D. B. Senevirathne PilapitiyaA. M. G. Udayanganie DiganaA. M. G. Udayanganie Eraj WeerasoriyaA. M. G. Udayanganie Jayantha KodithuwakkuA. M. G. Udayanganie Robin SankaA. M. G. Udayanganie RukshikaA. M. G. Udayanganie SamaranayakeA. P Dharmasena Balangoda UCA. P Dharmasena Nimal PremathilakeA. P. Chaminda Kumara Sumith PilapitiyaA. Seetha Janaki P. D. MuthumalaA. Seetha Janaki Seetha KodikaraA. Seetha Janaki W. Wijesekara
Relationship matricesA. A. S. L. Atapattu
Akira doi
Mangalika
Nimal Premathilake
A. G. G. Wijerathne
Jagath Gunawardhana
Mahesh Jayaweera
Shantha Hennayake
A. M. D. B. Senevirathne
Nimal P
Pilapitiya
A. M. G. Udayanganie
DiganaEraj Weerasoriya
Jayantha Kodithuwakku
Robin Sanka
Rukshika
Samaranayake
A. A. S. L. Atapattu 0 1 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0Akira doi 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0Mangalika 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0Nimal Premathilake 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0A. G. G. Wijerathne 0 0 0 0 0 1 1 1 0 0 0 0 0 0 0 0 0 0Jagath Gunawardhana 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0Mahesh Jayaweera 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0Shantha Hennayake 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0Shantha Hennayake 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0A. M. D. B. Senevirathne 0 0 0 0 0 0 0 0 0 1 1 0 0 0 0 0 0 0Nimal P 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0Pilapitiya 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0A. M. G. Udayanganie 0 0 0 0 0 0 0 0 0 0 0 0 1 1 1 1 1 1Digana 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0Eraj Weerasoriya 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0Jayantha Kodithuwakku 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0Robin Sanka 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0Rukshika 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0Samaranayake 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0A. P Dharmasena 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0Balangoda UC 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0A. P. Chaminda Kumara 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0Sumith Pilapitiya 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0A. Seetha Janaki 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0P. D. Muthumala 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0Seetha Kodikara 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0W. Wijesekara 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0Ajith Nishantha 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0Chinthaka Hettiarchchi 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Western Province, clusters with smaller hubs have emerged
Knowledge-based interactions between knowledge-giver local authorities (blue) and all other local authorities (orange)
Summary
� UNSTRUCTURED Logs/Diaries/Any text
(wordle)
� STRUCTURED� STRUCTURED(Excel)
� LISTS Add attributes/Do pivots or graphics
� RELATIONSHIPS NodeXL w/wo attributes
� PUBLISHED DATASETS Clean and do pivots/graphics
PUBLISHED DATASETSSmall to mid-size datasets
Exercise
HOUSELISTING & HOUSING CENSUS, 2011, INDIA
TABLE HH-14 : PERCENTAGE OF HOUSEHOLDS TO TOTAL HOUSEHOLDS BY AMENITIES AND ASSETS
� Correlation between ‘condition of house’ and � Correlation between ‘condition of house’ and ‘television ownership’ or ‘mobile ownership
Thank youThank you