SUMMARY OF “A” ATTACHMENTS · 10/26/2004 · summary of “a” attachments 26 october 2004 attachment no. subject page a-1 city of armadale financial report for the 3 months

COMMUNITY SERVICES COMMITTEE

SUMMARY OF “A” ATTACHMENTS

26 OCTOBER 2004

Attachment

No. Subject Page

A-1

CITY OF ARMADALE FINANCIAL REPORT FOR THE 3 MONTHS ENDED 30 SEPTEMBER 2004

64

A-2

CITY OF ARMADALE FINANCIAL POSITION GRAPHS

66

A-3

JULL STREET MARKETS – DRAFT OPERATING AGREEMENT

69

A-4

A-K SENIOR CITIZENS CENTRE – EXTRACT FROM 2001 SENIORS’ NEEDS REPORT

76

A-5

DRAFT CULTURAL PLAN

80

A-6

PUBLIC HISTORY ADVISORY COMMITTEE – TERMS OF REFERENCE

115

A-7

BUSH FIRE ADVISORY COMMITTEE MINUTES – 29 SEPTEMBER 2004

118

A-8

ARMADALE AQUATIC CENTRE – 2004/05 DRAFT BUSINESS PLAN

133

A- 9

2004 SPORT AND RECREATION INDUSTRY CONFERENCE BROCHURE

153

A-10

SWAN RIVER TRUST – DRAFT POLICY FOR SPECTATOR AND ENTERTAINMENT EVENTS

161

Community Services Committee Attachment “A-1” 26 October 2004 Page 64

City of Armadale Financial Report For the 3 months ended 30 September 2004

Adopted Quarterly Actuals Significant Variations

Particulars Annual Budget to to Full Year Q/E 30.09.04 Budget 30.09.04 30.09.04 Effect Effect $ $ $ $ $ Operating Expenditures General Purpose Funding 240,266 60,067 109,013 - - Governance 1,614,255 403,564 130,316 - - Law, Order, Public Safety 1,362,898 340,725 208,278 - - Health 663,332 165,833 146,324 - - Education and Welfare 1,132,541 283,135 347,457 - - Community Amenities 6,229,866 1,557,467 1,140,540 - - Recreation and Culture 11,250,640 2,812,660 2,153,888 - - Transport 8,237,341 2,059,335 1,825,497 - - Economic Services 796,759 199,190 158,686 - - Other Property and Services 140,538 35,135 1,310,575 - -

sub total 31,668,436 7,917,109 7,530,574 - - LESS Operating Revenues General Purpose Funding 20,925,622 5,231,406 18,235,894 - - Governance 20,333 5,083 200 - - Law, Order, Public Safety 492,361 123,090 66,049 - - Health 91,800 22,950 31,915 - - Education and Welfare 198,921 49,730 23,702 - - Community Amenities 4,177,678 1,044,420 3,226,240 - - Recreation and Culture 796,994 199,249 137,665 - - Transport 4,337,812 1,084,453 588,849 - - Economic Services 279,356 69,839 122,960 - - Other Property and Services 129,196 32,299 93,556 - -

sub total 31,450,073 7,862,518 22,527,030 - -

Gain in Net Assets from Operations 218,363 54,591 (14,996,456) - -

PLUS Other Expenses Land and Buildings 1,114,816 278,704 137,159 - - Infrastructure Assets 11,587,863 2,896,966 1,012,894 - - Plant and Equipment 2,054,753 513,688 405,351 - - Office Equipment & Furniture 13,133 3,283 - - - Loan Debenture Repayments 243,700 60,925 118,747 - - Transfers to Reserve Accounts 1,634,367 408,592 - - -

sub total 16,648,632 4,162,158 1,674,151 - - LESS Other Income Sales of Plant & Equipment 537,400 134,350 41,128 - - Self Supporting Loan Repayments 2,900 725 1,287 - -

sub total 540,300 135,075 42,415 - - LESS Other Funding Sources Reserve Accounts 1,440,400 360,100 - - - Loan Borrowings 1,070,000 267,500 - - - Opening Balance 1 July 2004: - Restricted Assets 1,163,089 290,772 1,163,089 - - - Municipal Funds 5,165,075 1,291,269 5,165,075 - -

sub total 8,838,564 2,209,641 6,328,164 - -

Community Services Committee Attachment “A-1” 26 October 2004 Page 65 LESS Non Cash Item Adjustments Depreciation on Assets 7,890,606 1,972,652 1,972,652 - - Staff Leave Expenses 115,818 28,955 28,955 - -

Profit on Sale of Assets (168,945)

(42,236)

(42,236) - -

sub total 7,837,479 1,959,370 1,959,370 - - Closing Balance 30 June 2005:

- Restricted Assets (1,029,889)

(257,472)

(1,029,889) - -

- Municipal Funds - - - - -

Total 680,541 170,135 (20,622,365) - -


City of Armadale Revenues

-$5,000

$-

$5,000

$10,000

$15,000

$20,000

$25,000

July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June

Thou

sand

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Per Month Actual Revenues YTD 2002/03Actual Revenues YTD 2003/04Actual Revenues YTD 2004/05

City of Armadale Expenditures

$-

$500

$1,000

$1,500

$2,000

$2,500

$3,000

$3,500

$4,000


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Per Month Actual Expenditures YTD 2002/03Actual Expenditures YTD 2003/04Actual Expenditures YTD 2004/05

City of Armadale Net Position

-$10,000

-$5,000

$-

$5,000

$10,000

$15,000

$20,000

$25,000


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Per Month Position YTD 2002/03 Position YTD 2003/04 Position YTD 2004/05


Grants - Actual vs Budget

$-

$1,000

$2,000

$3,000

$4,000

$5,000

$6,000

1/07

/200

4

1/08

/200

4

1/09

/200

4

1/10

/200

4

1/11

/200

4

1/12

/200

4

1/01

/200

5

1/02

/200

5

1/03

/200

5

1/04

/200

5

1/05

/200

5

1/06

/200

5

Thou

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Period Ending

Budget04/05Actual04/05Actual03/04

Sundry Debtors - Amounts Owing

$-

$500

$1,000

$1,500

$2,000

1/07

/200

4

1/08

/200

4

1/09

/200

4

1/10

/200

4

1/11

/200

4

1/12

/200

4

1/01

/200

5

1/02

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5

1/03

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5

1/04

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5

1/05

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5

1/06

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5

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Period Ending Total Sundry Debtors 2004/05Total Sundry Debtors 2003/04

Rates Debtors - Amounts Owing

$0

$500

$1,000

$1,500

1/07

/200

4

1/08

/200

4

1/09

/200

4

1/10

/200

4

1/11

/200

4

1/12

/200

4

1/01

/200

5

1/02

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5

1/03

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5

1/04

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5

1/05

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5

1/06

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5

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Period Ending Total Rates and ServicesArrears 2004/05Total Rates and ServicesArrears 2003/04


Investment Interest Actual Compared to Budget

$-$100$200$300$400$500$600

1/07

/200

4

1/08

/200

4

1/09

/200

4

1/10

/200

4

1/11

/200

4

1/12

/200

4

1/01

/200

5

1/02

/200

5

1/03

/200

5

1/04

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5

1/05

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5

1/06

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5

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Period EndingInterest 03/04Interest 04/05

Budget 04/05

Investments

$-

$4,000

$8,000

$12,000

$16,000

$20,000

1/07

/200

4

1/08

/200

4

1/09

/200

4

1/10

/200

4

1/11

/200

4

1/12

/200

4

1/01

/200

5

1/02

/200

5

1/03

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5

1/04

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5

1/05

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1/06

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5

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Period Ending

Total Held04/05Total Held03/04


ARMADALE JULL STREET MARKETS

OPERATING AGREEMENT

1 JANUARY, 2005 - 31 DECEMBER, 2009

DRAFT

Community Services Committee Attachment “A-3” 26 October 2004 Page 70 AGREEMENT

BETWEEN THE CITY OF ARMADALE AND -----------------------------------------------FOR THE OPERATION OF THE ARMADALE JULL STREET MARKETS DATED _____________________: The City of Armadale (the City) and ------------------------------------(the Operator) mutually agree that ------------------------------------operates the Armadale Jull Street Mall Markets (the Markets) every Thursday and Friday of the year, subject to the following conditions. 1 Period of Agreement

1.1 The contract shall be for five (5) years with a review after two (2) years. The contract shall commence on 1st January 2005 and cease on 31st December 2009 subject to:

1.1.1 Council being satisfied with the Operator’s performance and

operation of the Markets, and;

1.1.2 The Operator complying with any notice requiring him to remedy a breach of the provisions of the Agreement.

1.2 The Agreement shall be reviewed three (3) months prior to the conclusion of

the initial two (2) year period.

2 Hours of Business

2.1 Hours of operation to be between 9.00am and 9.00pm on Thursdays and between 9.00am and 4.00pm on Fridays; however, these days and times may be extended by mutual agreement between the Operator and the City or its representative at any time during the period of the Agreement.

2.2 The Market is to operate every Thursday and Friday of the year, excluding

gazetted public holidays. However, when a public holiday falls on a Thursday or Friday the Operator is permitted an extra days trading during the week to compensate for the public holiday.

2.3 Any request made by the operator to increase the number of trading days shall

be in writing and will be considered by Council.

2.4 The Operator is to encourage all stall holders to participate in late night trading

Community Services Committee Attachment “A-3” 26 October 2004 Page 71 3 Stalls

3.1 Stalls are to be of an agreed high quality and uniform in nature, in keeping with the Mall environment and any requirements that may be imposed by the Armadale Redevelopment Authority. Stalls not meeting the agreed standard, such as lean-to type structures and trading from trailers will not be permitted.

3.2 Stalls may be attached to or anchored to Mall furniture including light poles

ONLY during periods of high winds. Stalls are not to be attached to any trees in the Mall.

3.3 Stalls must allow pedestrian access around Mall furniture and shall not restrict

seats from being used by members of the public.

3.4 Stall operators shall not display their wares or merchandise on any Mall furniture including light poles, seats and trees.

3.5 The Operator is to ensure that there is a balance of merchandise offered and

that there isn’t an over representation of any one particular item. No offensive merchandise (as determined by Council or its representative from time to time) to be displayed or offered for sale.

3.6 Stalls are to be contained within the nominated locations and adequately

spaced to allow pedestrians easy access to traverse the length of the Mall as well as across, with stall holders being encouraged to place their stalls towards the Commerce Ave end of Jull Street.

3.7 Layout of the market is to have regard to emergency vehicle access and shall

be contained behind the building line along Third Avenue. 3.8 Stalls are not permitted under any circumstances to be located immediately

outside business premises, including under any awnings attached to business premises.

3.9 Emphasis is to be placed on attracting more stall holders into the Mall.

3.10 All stationary food stalls must have appropriate approval from the City of Armadale Health Department. A rubbish bin must be provided by the stall holder at all food stalls with the stallholder being responsible for proper removal/disposal of the contents of the bins.

3.11 Reasonable provision is to be made for local sporting clubs and or charitable

organisations to trade in the Mall during market days without having to pay stall hire fees to the Operator.

3.12 Every effort is to be made to use traders from the Armadale area and local

residents are to be given precedence over other stall holders.

Community Services Committee Attachment “A-3” 26 October 2004 Page 72 4 Vehicles

4.1 Vendors selling food from vehicles are permitted into the Mall from the Commerce Avenue end of the Mall and must be located at that end of the Mall for the duration of the day’s trading.

4.2 Vehicles that are used for selling food must comply with the City of Armadale Health Department’s regulations. Vendors must first obtain the necessary permit from the City’s Health Department before trading. A rubbish bin must be provided by the vehicle operator at all food stalls and contents of bins to be disposed of in a proper manner by the vendor.

4.3 All other vehicles are to be clear of the Mall by 8.30am.

4.4 During Thursday night trading stall holder’s vehicles are permitted in the Mall between 5.00pm and 6.00pm for the purpose of setting up stalls. No vehicle is permitted to enter or leave the Mall between 6.00pm and 9.00pm.

4.5 On Fridays vehicles are permitted into the Mall from 4.00pm for the purpose

of removing stalls.

4.6 Stall holders are to note that the maximum speed that a vehicle may be driven in the Mall is 4 km per hour (walking speed).

5 Cleaning

5.1 The Operator is to ensure that the Mall is left in a clean and tidy condition at the conclusion of each day’s trading.

5.2 The Operator shall be responsible for the provision of additional rubbish

receptacles to cater for the waste generated by the stall holders. 5.3 The Operator shall be responsible for the disposal of the contents of the

receptacles at the conclusion of each weeks trading period or as required by Council or its representative.

5.4 The Operator shall be responsible for the removal of the receptacles at the

conclusion of the weeks trading period.

6 Promotion, Advertising and Entertainment

6.1 The Operator is to carry out regular promotion and advertising of the markets using all formats of the media including local newspapers.

6.2 Promotion of the Jull Street Market is the responsibility of the Operator. The

City may also promote the markets in whatever form it sees fit.


6.3 The Operator is encouraged to provide suitable family entertainment during the operating times of the Markets.

6.4 All buskers are to be licensed by the City of Armadale.

7 Insurance and Fees

7.1 The Operator is to effect and keep in force throughout the term of this Agreement a public risk policy of insurance covering the markets, in an amount of not less than $10,000,000 for any one event or such greater amount as the City may require from time to time and to produce to the City annually a certificate of currency of that policy.

7.2 To the extent that any insurances effected by the Operator do not fully

indemnify the City, the Operator must indemnify and keep indemnified the City from and against all actions, claims, demands, notices, losses, damages, costs and expenses to which the City shall or may be or become liable in respect of all or any loss or damage to property, death or injury of any person of whatsoever nature or kind or sustained that:

7.2.1 is caused or contributed to by the use or occupation of the Mall by the

Operator or its stall holders, patrons, visitors and employees except to the extent that the same is caused or contributed to by the negligence or act or omission of the City or its employees;

7.2.2 results from any act, default or omission by the Operator, or

7.2.3 results from any notices, claim or demand to pay, or failure by the

Operator to do or perform any act, matter or thing to be paid, done or performed by the operator under this Agreement.

7.3 Power outlets in light poles to be made available by the City at no cost with

the provision of leads the responsibility of the Operator.

7.4 An annual fee of $..... plus $..... GST is payable to the City by the operator. Payment is to be in advance at the beginning of each calendar year and paid no later than the 31 January, for the term of the Agreement. The cost of any power and water usage is included in this fee.

7.5 The Operator is to provide a written report of the Market’s activities quarterly

including details of the number and type of stalls, type of entertainment used, estimated number of visitors that have attended the Markets and advise of what promotion/advertising activities have occurred during the period.

7.6 The Operator shall meet with Council’s nominated officers on a quarterly basis

to review the Operator’s activity report.

Community Services Committee Attachment “A-3” 26 October 2004 Page 74 8 General Conditions

8.1 The Operator or stall holders shall not make, or do, or cause to be made, or do

any act, matter or thing that may be or become a nuisance, hindrance or annoyance to the City or to persons using the Mall or to the owners or occupiers of property in the neighborhood of the Mall.

8.2 It is the responsibility of the Operator to fully advise all stallholders that

infringements may be issued for contravention of 8.1 above or for any other matter contrary to any Act, Regulation, local law or other legislation.

8.3 The Operator shall not sell or supply or permit to be sold or supplied liquor in

or from the Mall without the prior written consent of the City and other than in accordance with the provisions of the Liquor Licensing Act 1988.

8.4 The Operator shall obey all reasonable directions of the City or its authorised

officers with regard to the use of the Mall and its facilities. 8.5 The City of Armadale reserves the right to cancel this Operating Agreement

should the Operator not comply with any of the conditions of this Agreement. 8.6 The Operator is to comply with all Acts, Regulations, local laws and any other

legislation applicable to the operations of the markets. 8.7 The Operator or his representative shall be in attendance for the duration of

every market day. 8.8 The Operator shall provide the City with a contact telephone number of

himself/herself and his representative to enable contact to be made during market days.

8.9 The Operator or his/her representative shall attempt to expediently resolve any

complaints or issues raised pertaining to the operation of the markets or stallholders, when brought to his/her attention.

8.10 The Manager Administration and Governance or his representative is to advise

the Operator of any breach to these conditions.

Community Services Committee Attachment “A-3” 26 October 2004 Page 75 EXECUTED by the parties: THE COMMON SEAL OF THE CITY

OF ARMADALE was hereunto affixed by authority of a resolution of Council In the presence of: ________________________Mayor Chief Executive Officer SIGNED AND SEALED BY Operator






Draft Cultural Plan 2004 - 2009

D R A F T

Cultural Plan

2004 – 2009

To create a caring and vibrant City, rich in history,

heritage and lifestyle


Contents 1. Introduction.......................................................................................................82 2. Purpose of the Plan ..........................................................................................82 3. Aims of the Plan................................................................................................82 4. Cultural Identity of Armadale...........................................................................83 5. Methodology......................................................................................................83 6. Annual Review – Project Inclusion..................................................................84 7. Existing Cultural Development ........................................................................84 Objective One – CULTURE .....................................................................................86 Objective Two – ECONOMIC ..................................................................................87 Objective Three – SOCIAL......................................................................................88 Objective Four – BUILT ENVIRONMENT ...............................................................89 Objective Five – NATURAL ENVIRONMENT .........................................................90 Appendix 1 - Report on the Cultural Projects Implemented as part of the Cultural Plan Review 2003......................................................................................91

Community Services Committee Attachment “A-5” 26 October 2004 Page 82 1. Introduction In 1998 the City of Armadale commenced work on a Cultural Plan by conducting a community survey to ensure the views of the community were considered and incorporated into the document. Following this survey a cultural map* was developed in 1999 to further enhance the character and identity of our City. The results of these projects saw the development of the 1999 Cultural Plan. In 2002, Council submitted an expression of interest to work in partnership with CANWA to review the 1999 Cultural Plan. Part of the review process was to implement a number of cultural projects that would create some pilot initiatives to ascertain community interest, involvement and to give some tangible evidence that could be used to inform the review of the Cultural Plan. It is intended that the Cultural Plan will provide the framework for initiatives that will further foster the Council’s commitment to creating a caring and vibrant city, rich in history, heritage and lifestyle. 2. Purpose of the Plan The Cultural Plan is a cross-Directorate document that provides a set of guiding principles to assist the City of Armadale to enhance, nurture, acknowledge, develop, preserve, maintain and promote its diverse community. The Plan will ensure that the community is able to participate in a shared vision for Armadale, a City that is set for unprecedented growth in the coming decades. The 2004 –2009 Cultural Plan includes objectives, strategies and projects that will serve to justify the implementation of new projects or initiatives. It will attempt to extend, conserve and celebrate the cultural values that underpin local lifestyles and give Armadale its own particular identity. The document is intended to be concise so that it is readily applicable to new initiatives and developments. An annual review will identify new projects to be added to the project action list. 3. Aims of the Plan • Encourage active community participation, cultural planning and decision-making,

with the objective being a community that understands and values its diversity but works together to achieve a sustainable lifestyle.

• Acknowledge the cultural richness and diversity of Armadale communities through provision of opportunities for contemporary cultural expression and care for cultural heritage.

• Provide for initiatives that contribute to community awareness of cultural diversity.

Community Services Committee Attachment “A-5” 26 October 2004 Page 83 4. Cultural Identity of Armadale The City of Armadale currently has a population of just over 50,000 and is rich in social and cultural history. The sense of a privileged lifestyle that the location brings is stated by the City slogan “City Living Country Style”. There is a cultural identity attached to this statement and while Armadale is proud of its heritage as a pioneer village, first settled by European migrants, and its position as a gateway and staging post on the road to Perth, it also takes pride in a more complex and diverse heritage. Nyoongar people lived in the hills and on the coastal plain for thousands of years, taking care of the fragile and unique natural environment through age old cultural traditions. The 1800s saw the arrival of English speaking European migrants and the building of roads and railways and the start of the timber industry. Subsequent non-English speaking migrants, often from extreme poverty in Europe and Asia, drove the development of prosperous market gardens and orchards that many associate with Armadale’s economic identity. The City of Armadale, as it looks forward to the future, grows out from these parallel histories. It is still a place where journeys begin and end, a gateway to Perth and to South Western Australia, but it is also a place where the natural environment is increasingly valued and a goal of sustainable growth set - where the cultural values of each community are enjoyed and respected by all. 5. Methodology An initial desktop review was undertaken of the 1999 Cultural Plan which ascertained the level of implementation. Entering into a partnership with CANWA, seven cultural projects were identified and implemented as a means of engaging the community in the review process. The Cultural Projects were implemented to create some pilot initiatives that would ascertain community interest, involvement and participation. The aim was also to gain some tangible evidence that could be used to inform the review of the Cultural Plan. The Projects were reviewed individually and the recommendations were incorporated in a workshop held in January 2004. (The projects review is included in Appendix 1.) City officers, Councillors, the Armadale Redevelopment Authority and other interested community stakeholders were invited to a workshop to gauge support for existing and new ideas. The workshop also served to introduce participants to the existence of the Plan and provide an opportunity to broaden an understanding of terms such as culture. * Culture – The ideas aspirations and way of life of a community; * Cultural Map – A community profile and inventory of cultural resources. Information and priorities gathered from the workshop were then incorporated into the Draft Cultural Plan. The Draft Cultural Plan was discussed with key managers and staff throughout the City to identify projects that would be reflective of the Objectives and Strategies. These projects

Community Services Committee Attachment “A-5” 26 October 2004 Page 84 were then included in the Plan and it is intended that this part of the process will be conducted annually. The aim being to ensure that the document remains a ‘live’ one that identifies current and future projects. 6. Annual Review – Project Inclusion The Plan will be reviewed annually to evaluate existing projects and to identify new projects for inclusion as they arise. It is intended that this method of Review will ensure that the Plan remains a ‘living’ simplified document relevant to current ideas and cultural awareness. 7. Existing Cultural Development It is important to note that although this plan identifies Objectives, Strategies and Projects that will be undertaken as a result of the planning process, the City of Armadale has been and still is highly proactive in its cultural activities and development. Listed below are some of the key cultural projects, events, programmes and developments that are already happening in Armadale. The aim is to always enhance the way of life (culture) of the people of Armadale. City of Armadale events/projects:

Major Annual Events Programme – Including the Minnawarra Festival, Highland Gathering, Australia Day Celebrations, Concerts in the Park and Carols by Candlelight.

Art Exhibitions – Minnawarra Art Award and Outside the Frame (High School Art

Awards)

Local cultural/community events – Localized small scale events providing opportunities for community engagement, networking, cultural planning, mapping and celebrating cultural diversity.

Community Consultation – Regular surveys to gain feedback and input on a range of

issues are conducted regularly through community events, council meetings, group discussions, workshops, individual contact and public forums.

NAIDOC – An annual celebration of the Aboriginal and Torres Strait Islander people

promoting a greater awareness and understanding among indigenous and non-indigenous people living in Armadale.

Art Projects – Art is being used in a variety of forms throughout Armadale. These

projects are a catalyst to providing opportunities for capturing the history of the area and encouraging cultural expression, skill-development, self awareness, pride and community participation - Eg: Albany Highway Aboriginal Mural.


History House Museum, Bert Tyler Vintage Machinery Museum and Birtwistle Local Studies Library – Preservation and promotion of the history of the district is being achieved through our museum displays and information.

Advisory Committees and Community Groups – Ongoing support is given to

Community Groups and Council appointed Advisory Committees such as the Bushcare Environmental Advisory Committee, Seniors Interests Advisory Committee, the Disability Advisory Committee, the Youth Advisory Committee and the Aboriginal and Torres Strait Islander Advisory Committee as a means to providing opportunities for two-way communication between Council and the Community.

Character of the City – Guidelines to develop and retain the character of the City are

referred to the Armadale Redevelopment Authority for consideration as part of the City Centre redevelopment. Design guidelines for Kelmscott considered as part of the Kelmscott Enquiry by Design.

Rivers and catchments – Work to enhance the quality of our river environments and

catchments is being implemented as per recommendations of the Upper Canning Southern Wungong Catchment Management Plan.

Environmental Programmes – Programmes that support the environment such as the

Understory/Overstory programme are being implemented on an ongoing basis.

Youth, Seniors, Indigenous and Disabilities – Support in response to the needs and aspirations of youth, seniors, Indigenous and people with disabilities is being given through the implementation of projects such as Indigenous Leadership project, Roleystone Youth Festival and Ready for Life project.

Complimentary to City of Armadale events/projects

Armadale City Concert Band – Local band performing at various venues and events

throughout the City. This successful band also performs in other areas regions outside Armadale.

IVOCI Choir – Local group perform at various venues and events throughout the

City. This successful group also perform in regions outside Armadale and have reached international fame.

Araluan Tulip and Folk Festival – Held separately, these festivals showcase the

beauty of the Botanical Park’s tulips and presents workshops, concerts, music and great activities for the whole family.

Kelmscott Show – The Kelmscott Agricultural Society provides a range of displays

and exhibits at one of WA’s oldest Agricultural Shows.

Community Services Committee Attachment “A-5” 26 October 2004 Page 86 Objective One – CULTURE

“To celebrate the cultural diversity of the community and encourage its creative expression in such a way as to contribute to the cultural identity and quality of life in the City of Armadale.”

Strategies

• Include cultural mapping and planning as part of Council’s Strategic Plan across all Directorates and as a way of enhancing knowledge and appreciation of the culture and people of Armadale.

• Develop guidelines to commission new artworks for new community buildings constructed by the City.

• Recognise our culturally diverse community. • Ensure that the Minnawarra Festival remains a local event showcasing local • skills, talent and industry. • Facilitate and encourage opportunities for local artists involvement within the Cities

cultural programmes and events. • Preserve our cultural history such as documenting stories through the Oral Histories

and Library Service programme and senior story telling programmes. Project Timeframe Cost Develop an Art Policy June 2005 Staff resources Research and raise the awareness of the arts including visual arts, craft, painting, drawing and literature for people in the community.

November 2004 Staff resources

Community Services Committee Attachment “A-5” 26 October 2004 Page 87 Objective Two – ECONOMIC

“To research, embrace and support sustainable economic development that will provide new and greater employment opportunities for the community, lifting the economic prosperity of the City of Armadale and its residents.”

Strategies: • Market the City including opportunities for two-way communication via Council

displays. • Develop a local tourism strategy such as linking with the regional strategy and the

Armadale Tourist Centre business plan that identifies opportunities for attracting visitors to the area.

• Promote the use of local skills and talent to government agencies and businesses in the area.

• Develop employment opportunities in the arts and allied industries within the City. • Work with the Armadale Redevelopment Authority to identify and encourage

investment opportunities in Armadale and to promote economic development.

Project Timeframe Cost Network with government, non-government agencies and businesses in the area to identify opportunities for diversified employment and training opportunities.

2004 Staff resources

Set-up Council displays throughout the City for two-way communication including Minnawarra Festival, Kelmscott Show and the Armadale Shopping City.

Ongoing Staff resources

Community Services Committee Attachment “A-5” 26 October 2004 Page 88 Objective Three – SOCIAL

“To ensure that the community has the capability to support its people in meeting their own needs and aspirations.”

Strategies:

• Work in partnership with other government and non-government organizations, local groups and the community in identifying needs and developing strategies to meet those needs.

• Provide opportunities for input from Council Advisory Committees and the community in planning and decision making processes through all forms of consultation.

• Provide opportunities for skill enhancement for individuals and groups in the community such as seniors, young people and those with disabilities or disadvantaged.

• Promote a greater awareness and understanding amongst indigenous and non-indigenous people living in the City of Armadale

• Promote the history and heritage of the city through inter-generational programmes. • Support and/or acknowledge the achievements of residents and former residents of the

City of Armadale including pioneers of the district. • Provide opportunities for the community to participate in a wide variety of sport,

recreational and arts activities. Project Timeframe Cost In partnership with Swan TAFE offer leadership training for Aboriginal people in the community.

2004 $2,600

Organise a series of community days inviting government & non government agencies, community groups and local people.

First one October 2004

$2,000

Community Services Committee Attachment “A-5” 26 October 2004 Page 89 Objective Four – BUILT ENVIRONMENT

“To maintain and improve the standard, aesthetics and character of the built environment in the City of Armadale while preserving places of heritage significance to the community and significant cultural groups.”

Strategies:

• Enhance the character of the Kelmscott district centre, Armadale City Centre and Industrial areas by introducing and/or reviewing design guidelines including guidelines that prevent the occurrence of blank facades and vacant street frontages.

• Consult with the community to identify priorities for construction of new cultural and community facilities and upgrading of existing facilities.

• Encourage the development of individual shops as opposed to shopping centres to allow pedestrians to interact with the townscape and environment.

• Work with the community to preserve heritage buildings or ensure that the site is adequately recorded prior to a demolition licence being issued.

• Liaise with appropriate organizations regarding the development of attractive gateways to the City.

• Maintain and review a municipal heritage inventory of the City. • Ensure quality streetscape and park improvements by using landscaping, art work,

outdoor advertising, paving & street furniture that adds character whilst being appropriate in places of visual, aesthetic and domestic sensitivity.

Project Timeframe Cost Through the Gateway Committee, create visually attractive Entry Statements along major entrance roads into the City.

Ongoing TBA

Through Community Facilities Infrastructure Group review community facilities in the City.

2004 TBA

Community Services Committee Attachment “A-5” 26 October 2004 Page 90 Objective Five – NATURAL ENVIRONMENT

“To retain and protect the unique natural environment in and around the City of Armadale for the benefit of the community, now and in the future.”

Strategies:

• Enhance the quality of our river environments and catchment areas. • Ensure that any new development projects are subject to appropriate environmental

impact assessments. • Develop a landscaping master plan for the City which will give character and identity

to the different localities within the City. (eg: colour theme of attractive trees and shrubs).

• Promote our heritage trees by implementing creative initiatives. Trees in the Armadale City and Minnawarra Park precincts.

• Support, encourage and involve the community to care for their environment through specific programmes and initiatives.

• Work with local environmental and community groups to develop management plans for bush land reserves, natural environments and to embrace the “Corridors of Green” philosophy.

Project Timeframe Cost Implement the recommendations of the Upper Canning Southern Wungong Catchment Management Plan.

Ongoing $85,000

Involve community groups and schools in Clean-up Australia Day and Tidy WA in May Day.

Ongoing $500 pa


Appendix 1 - Report on the Cultural Projects Implemented as part of the Cultural Plan Review 2004 This document – dated 16 October 2003- was developed by the City of Armadale’s Community Development Team in consultation with Community Arts Network WA. The recommendations were utilised in the development of the City’s 2004 – 2009 Cultural Plan


City of Armadale

Report on the Cultural Projects Implemented as part of the Cultural Plan Review

2004

Contents

Executive Summary ......................................................................................... 93

Aboriginal Mural Project.................................................................................. 95

Rotunda Performance Space at Bernice Hargraves Reserve ............... 97

Performances in CBD by Young People................................................... 100

Gwynne Park Primary School Bus Shelter ............................................... 102

Seniors Story Telling...................................................................................... 104

(Tales of Times Past) History House Museum Indigenous Display ............................................ 108

Minnawarra Festival Strategic Plan............................................................ 112

Community Services Committee Attachment “A-5” 26 October 2004 Page 93 Executive Summary In 1999 the City of Armadale developed the first Cultural Policy and Plan, which was received but not endorsed by Council. As a result of a decision to review that Plan Council submitted an expression of interest to work in partnership with CANWA in April 2002. Council allocated some funds towards the initiative with the understanding that some cultural projects would be implemented as part of the review process. Twenty nine potential projects were identified by Council staff, Councillors and community members. From those suggested projects, seven projects were endorsed by Council in February 2003 for implementation. The seven projects were:

• Restoration of the Aboriginal Mural on Albany Highway; • Creation of performances by young people in CBD • Painting of the Gwynne Park Primary bus shelter; • Creation of a Rotunda (Performance Space) at Bernice Hargraves Reserve; • An intergenerational Seniors Story telling Project; • Restoration of the Aboriginal Display at History House; • Minnawarra Festival Strategic Plan.

This report presents an evaluation of each project. Key Findings:

• The development of projects revealed that projects are easier to implement if initiated by the community.

• There is an enormous potential to continue to explore the diversity of cultures throughout the City of Armadale.

• The creative process involved with one of the projects helped to reduce crime. Key Recommendations:

• Increase awareness of the benefits and applications of Cultural Mapping and Planning across all Directorates in particular with the City’s Strategic Plan.

• Continue to support cultural development strategies in the City of Armadale in Council’s future budget deliberations.

• Develop and implement a Public Art Policy. • Utilise cultural mapping exercises as a way of documenting and enhancing Council’s

and the community’s knowledge and understanding, including young people, of the culture of the people of Armadale and their history.

• Support the development of improved seniors’ policies for the future. • Provide Westfield Library as a free venue for seniors’ story telling. • Record the stories of seniors as a part of the Armadale Oral History Project. • Strategically look at how links between Departments and the Indigenous community

can be fostered.


• Review the Minnawarra Festival organisational structure and human resources required to deliver the Festival including the opportunity for the Minnawarra Festival Committee to have a more active role in the development of the Festival.

• Ensure that the Minnawarra Festival is a local event showcasing talent, skills and industry.

Community Services Committee Attachment “A-5” 26 October 2004 Page 95 Aboriginal Mural Project Project Description An Aboriginal Mural was painted on the concrete wall on Albany Highway (near Derry Avenue) in 1994. The Mural stretches for 45 metres and is 3.5 metres in height. It was identified as needing restoration in some form. The project was to restore the Mural in co-operation and consultation with the Aboriginal community, so as to reflect local Aboriginal history and identity and acknowledge in a visual sense, their place in Armadale. Objectives:

• Acknowledge local Aboriginal Culture. • Create opportunities for older people to work with young people for a greater

awareness and understanding of the Aboriginal Culture. • Enhanced entry to the City of Armadale, emphasising respect for the Armadale

Aboriginal community. Methodology: A survey was conducted in the Armadale Aboriginal community in 2002 to decide on the best strategy to restore the Mural. The survey results indicated that the best strategy was to recreate it rather than preserve the existing image. The strategy developed was to seek Aboriginal Elders who were willing to tell their stories to local school students. The students would then interpret the stories into their own pictures, which could be used by an Aboriginal Artist to develop a concept for the final Mural image. Assisted by ATSIAC members, 18 local Aboriginal Elders were contacted to discover those that felt comfortable telling their stories and were willing to participate in the project. Four agreed. Armadale Senior High School, Cecil Andrews High School and Kelmscott Senior High School were involved in the project with a total of sixty students participating in the workshops, to listen to their stories, and produce sketches. The Artist used the students’ pictures, along with her own impressions from the story telling to produce a concept that reflected the local Nyoongar culture. The concept Mural was presented to the ATSIAC, Main Roads and other Council Directorates for verification and approval before commencement. Cost: $10,441 Key Findings/Gaps

• There was a general lack of knowledge about the Aboriginal history and community. • Written documentation was only available from when the first settlers arrived in the

late 1950’s.


• Awareness of current Council policies was limited. The process for documenting oral history was already in place as relayed by History House Museum Curator.

Outcomes:

• Acknowledgment of Aboriginal sense of place in Armadale. • A visual interpretation of Aboriginal people history and culture. • Increased knowledge for students regarding the early years of Aboriginal people in

Armadale. • An enhanced entrance to Armadale showing respect for the Armadale Aboriginal

community. Recommendations

• To work in collaboration with other Council Departments on cultural projects for the sharing of knowledge and processes.

• To pursue the practical opportunities as used in the process of this project as a way of culturally mapping the history of Armadale and its people.

• To consider community art work as a way of visually enhancing knowledge of Armadale’s unique culture and history.

Community Services Committee Attachment “A-5” 26 October 2004 Page 97 Rotunda Performance Space at Bernice Hargraves Reserve Project Description: The Rotunda/Performance Space was a community arts project set in the Bernice Hargraves Reserve located on Westfield Road, Kelmscott. The idea for the project originated in the early stages of the Neighbourhood Improvement Project (NIP) consultation with members of the Aboriginal community in the Hollybush area, when the group talked about building a rotunda or meeting place. The project then grew from a cultural mapping program conducted with the community around the location and focused on the Reserve. The Community wanted a feature that identified the Nyoongar presence in the community, a meeting place and performance area for the whole of this community. The project was able to create a collective cultural identity with strong input from young people and mature residents who have lived in the area for a few generations. Objectives:

• Promote and increase community awareness of the cultural and collective identity of the area.

• Provide an opportunity for creative expression as a means of strengthening the self-resilience of people in the community.

• Skills development through participation in arts projects. • Provide a model for future community projects across Armadale through community

participation. • Improve community safety by creating a sense of pride, belonging and ownership. • Create a meeting and performance space for the local community.

Methodology: The group initially discussed an amphitheatre for performance and marriages, with a Rotunda being a separate structure. A compromise was reached to merge the two to form a half rotunda with a concrete apron that could be used for performance. A member of the community group produced a brief sketch of the concept. Additional funding was sourced to supplement funds already attributed to the project. A storyteller and metal artists were employed to build a visual plan of the community’s identity. (Two Aboriginal members had welding skills so it seemed logical to use metal.). An initial workshop which had 25 local people and their children participate was facilitated by the storyteller. After some discussion with the storyteller, the group decided the Rotunda would reflect the identity of the local area, but with a specific focus on the young people’s view and their interpretation of the older residents’ memories. The metal artist was also introduced at this meeting. The storyteller met with other groups and collected stories. A final Sunday workshop on the proposed site was held which included local school students, and two older members of the community telling stories of their times growing up in the

Community Services Committee Attachment “A-5” 26 October 2004 Page 98 neighbourhood. The young people produced many drawings during this workshop that were used to form the design of the panels that formed the sides of the Rotunda structure. Approx 80 tiles, incised and glazed by the community from a Festival held in 2002, were used to form a circle around the stage area. Cost: $24,791 Key Findings/Gaps:

• There are a diverse range of cultures that form the community. • Young people enjoyed hearing stories from old people about life in the early days. • As the creative process built, the incidence of crime reduced.

Outcomes:

• Increased and improved community networks, participation and involvement. • Increased community capacity demonstrated in the identification of the projects

focused on neighbourhood improvement with an emphasis on children and youth. • Increased sense of place and appreciation of the uniqueness of the community. • Development of a community space in which people can meet, perform and undertake

other social activities that reflects local identity. • Increased perception of safety and reduction of crime. • Developed creative and participatory skills through involvement with the workshops.

Recommendations

• That Armadale’s diverse identity is further explored. • That cultural projects managed across all Directorates are used as a means to reduce

crime. • That Council explore all avenues for furthering young people’s knowledge about life

in the early days.


Community Services Committee Attachment “A-5” 26 October 2004 Page 100 Performances in CBD by Young People Project Description This project involved young people performing for the community in the local CBD of Armadale. The aim was not to develop a large scale youth concert incorporating rock bands as in the “Beatz in the Park” event – 14/12/02, but to involve local youth musical groups, singing groups or individuals eg: school choirs & bands. The project was one identified by Council. Objectives

• Give youth the opportunity to perform in public; • Encourage youth to be involved in music programs; • Increase visitors to the CBD; • Increase community awareness of local talent; • Enhance community spirit; • Create interest in future youth concerts.

Methodology Discussion with the Council’s Events Co-ordinator suggested that the performances should be towards the end of 2002 and the beginning of 2003. These times would coincide and complement the “Music in the Mall” events which were held through November and December and also correspond with ‘Youth Week’ in April. Consultations were held with all high schools and primary schools within the City of Armadale, with five primary schools and three high schools performing. The performances consisted of two concert bands, two jazz bands and five choirs. The Fox and Hound was the venue for the December performances with the Armadale Shopping City being utilized during “Youth Week.” Cost: $999 Key Findings/Gaps

• Schools would not have been able to attend if their transport costs were not covered by the project budget.

• The timing of the first set of performances i.e. December 2002, was not ideal for most schools especially high schools.

• There was an enthusiastic interest from schools to perform in future likewise events. • The mall attracted low numbers of visitors. • The performance area in the shopping centre was away from the majority of passing

trade attributing to the low numbers of visitors.

Community Services Committee Attachment “A-5” 26 October 2004 Page 101 Outcomes

• Creation of opportunities for young people to be involved in music programs, perform in public and develop new skills.

• Increased community awareness of young people’s talent and positive contribution. • Enhanced community spirit.

Recommendations:

• Development of similar events. • To work in partnership with local schools to deliver effective programs. • A budget allocation to include provision for transport costs for the students and their

instruments. • Performances in the CBD are located in areas that attract the greatest number of

onlookers. • Time is set aside for promotion of the event.

Community Services Committee Attachment “A-5” 26 October 2004 Page 102 Gwynne Park Primary School Bus Shelter Project Description This project was to improve the appearance of the Gwynne Park Primary bus shelter. The project was proposed by Hon Alannah MacTiernan MLA, Member for Armadale and the City’s Administrator Technical Services. The intention was to involve the students from the Gwynne Park Primary School in the project by creating artwork that reflected a “road safety” message. Objectives

• An improved appearance of the shelter; • Skill development in the art medium and participation in the project; • Opportunity for creative expression; • Improve student co-operation/participation in projects; • Promotion of local cultural identity & collective identity; • Create a sense of pride in local structures; • Provide a model for future projects; • Enhance a sense of respect, pride and belonging to the school and community.

Methodology Consultation was held with the Gwynne Park Primary School Principal and it was agreed that the School’s own Art Specialist would be capable of taking on the task of co-ordinating and supervising the project. Discussions with the Schools Art Specialist reached agreement on a road safety theme. The students attended talks, researched and then designed artwork that reflected aspects of road safety. The Art Specialist interpreted the designs and submitted them to the City for endorsement. As there is no Council Art Policy, Community Development staff and Technical Services staff took on the task of deciding whether the designs were suitable. Further discussions were held with the Art Specialist as it was felt that the design needed to reflect student designs rather than the presented adult interpretation. New designs were submitted and the bus stop was painted by the students in Term Three 2003. Cost: $2,644 Key findings/Gaps

• As there was no art policy in place, signing off on appropriate designs for implementation was difficult.

• Assumptions of the artists’ understanding of appropriate designs for the project were made.

Community Services Committee Attachment “A-5” 26 October 2004 Page 103 Outcomes

• An improved appearance of the shelter; • Opportunity for creative expression and skill development in the art medium; • Improved student co-operation/participation in projects; • Promotion of local cultural identity & collective identity; • Created a sense of pride in local structures; • Provided a model for future projects; • Enhanced a sense of respect, pride and belonging to the school and community; • Strengthened relationship between Council and the Gwynne Park Primary School.

Recommendations

• Development of an arts policy.

Community Services Committee Attachment “A-5” 26 October 2004 Page 104 Seniors Story Telling (Tales of Times Past) Project Description The Seniors’ Story Telling project ‘Tales of Times Past’ is an inter-generational project that involves training a group of Seniors in the art of telling their own personal stories to younger children in an effective way. In 2000, the project was initiated in the City of Gosnells and as the group became established, they received interest from schools and seniors in the Armadale area. The interest in the Armadale area in establishing our own group of Story Telling Seniors was verified resulting in the initiation of this project. A quote found in Batty Library Oral History section says, “When an old person dies, it is as though an entire library of books burns down”. Objectives

• Assist seniors to develop their story telling skills; • Provide local children with insight into our history through listening to the stories of

our seniors; • Provide an opportunity for the development of understanding and connection between

seniors and young people; • Record the stories and experiences of seniors living in the Armadale area; • Potential links with Oral History Project – History House Museum; • Will encourage the breakdown of stereotypical attitudes and help to support the

development of improved seniors' policies for the future. Methodology The decision was made to employ the services of the facilitator and developer of the Tales program in other Councils, Vasanti Sunderland. The project consists of a 26-week program with a 6-week lead in time for advertising and promotion. The 6 weeks’ lead in time involved; (18th Feb till 1st April 2003) The marketing and advertising of the project. Identifying possible seniors and schools to participate. Logistical matters such as venue and transport arrangements. An advertising campaign was conducted which included mail outs to all seniors’ groups and services, advertising in the local paper, meeting face to face with local seniors community groups and letter to schools inviting their participation. A venue was identified and the set up arrangements made. Connections with local community groups were used to provide transport to the group for participants who needed assistance with transport.

Community Services Committee Attachment “A-5” 26 October 2004 Page 105 The intensive 18 weeks involved; (April 1 till July 30th 2003). The facilitator working intensively once a week with the group developing their stories and confidence. The presentation of seven community performances, six at local schools and one at a local library. The development and support of the group to gain the skills and confidence to develop their own autonomy. The group identifying a permanent venue. The facilitator and 37 initial participants met on the 1st April to begin working together on developing the stories of their lives and experiences to form the stories they could tell to primary school children. Some of the topics the group considered were school days; what life at school was like when they were there; changes in technology in every day life and living through world events. The participants ranged in age from 55 to 101 and had diverse backgrounds and cultural heritage. Performances at schools began 5 weeks into the intensive phase and to date the group has conducted 5 performances at local primary schools. Another two performances are scheduled before the end of July 2003. At the performances, two to three seniors per class tell their stories and the schools provide a thank you morning tea. The group, which has 27 regular participants, continues to meet weekly at Westfield Library. The initial venue was changed due to acoustic problems. The transitional stage (August 1 till 30th November 2003). The group transitioning to an independent community group. Facilitator meeting monthly with the group. The facilitator distancing from the group to allow the group to increase its independence. Conclusion of formal project (December 2003) Facilitator to present City of Armadale with a written report on the project by no later than January 2004. After the project formally finishes, the group will continue as an independent community group. The facilitator will stay in touch with the group but not in a formal role. The City of Armadale will continue to support the group with provision of a meeting venue. Cost: $4,814 Key Findings/Gaps

• As the project has progressed, several things have become evident that have impacted on the project: o Transport for people with mobility problems. o Access to primary school for presentations by seniors with mobility problems.

• There is a great interest from the students to learn about history from seniors. The children have reported that the presentations bring history to life for them.


• There is a need to consider recording the histories of the seniors in the community so that all people can access their stories.

• Stories, which tell the history of the Armadale area, could be lost forever. Children of today will not have the opportunity to learn about past experiences and not be able to pass this knowledge onto future generations. The history of the Armadale area could become fragmented. The opportunity to create valuable inter-generational links will be lost. After all, “Hi Tech used to be once a hand driven wringer”.

Outcomes

• Inter-generational links were created providing an opportunity for the development of understanding and connection between seniors and young people.

• Seniors assisted to develop their story telling skills. • Local children provided with insight into our history through listening to the stories of

our seniors. • Potential links with Oral History Project identified. Oral histories form part of the

Local Studies Collection which is housed in the Birtwistle Local Studies Library. • A new community group with a cultural focus developing in Armadale. • Project meets several of the key objectives of the 1999 Cultural Plan being:

o To celebrate the cultural diversity of our community; o To maintain a strong link with our past; and o To actively promote and encourage all forms of art activity and creative

expression in the community. • Breakdown of stereotypical attitudes.

Recommendations

• For the project to continue to be supported by Council as planned – free accommodation at the Westfield Library be provided to the group in the longer term.

• To record the stories of the seniors as a part of the Armadale Oral History Project. • Consideration to be given to ways of recording the stories of the seniors as a part of

the Armadale Oral History Project. • Consideration be given to ways of video recording the storytellers telling their own

stories so that the information is accessible to the whole community in the longer term.

• To support the development of improved seniors’ policies for the future.


Community Services Committee Attachment “A-5” 26 October 2004 Page 108 History House Museum Indigenous Display Project Description The upgrade of the indigenous display will be housed at the City of Armadale History House Museum as is the existing display which has not been altered since the Museum opened in 1976. The role of the Museum has grown over the decades and the Museum now sits within the Minnawarra Historic Precinct grounds. The Museum runs a variety of public and educational programmes. These programmes include conducting school tours, presenting informative temporary displays and recently, the addition of school holiday activities at the Museum. Objectives

• To create an attractive display accurately depicting local indigenous history, culture, artefacts, art and information as they relate to the Armadale area.

• Increase general visitor numbers and school / senior arranged tours to the Museum. • Increase indigenous participation at History House Museum, utilising an inter-

generational approach. • Actively promote the cultural identity within the indigenous community. • Create an opportunity for creative expression as a means to empower community. • Encourage and promote skill development through participation with the project.

Methodology An inter-generational approach to the project was proposed so that the display would incorporate indigenous children, youth and senior participation. The identification of appropriate people to work on the project was sought through key local indigenous agencies and committees and the broader community in general. These included:

ATSIAC Committee HHMMC Committee Aboriginal Family Support Services Best Start Program – DCD Information gathered from Indigenous Storytelling / Mural project Department of Indigenous Affairs Media release Flyers at Minnawarra Festival.

Implementation From the outset it was anticipated that forging links between the Museum and the local indigenous community would take considerable time and that if the association were to remain positive it could not be imposed on by time constraints. The Nyoongar community is beginning to show interest in this project following a slow response from initial advertising and subsequent promotion.

Community Services Committee Attachment “A-5” 26 October 2004 Page 109 Information and contacts gathered from the Nyoongar storytelling that formed part of the Mural project will be utilised and as a result, one Elder has already agreed to be involved with the display project. A new emerging Nyoongar community artist has also been identified to assist with the artwork component of the project. To date research for the display has included the Historian / Museum Curator, Community Development Staff and two Nyoongar volunteers visiting the Department of Indigenous Affairs to identify possible data and ideas for the Exhibition. An afternoon tea was organised to invite prominent Nyoongar people in the area (including ATSIAC) to view the current display at History House Museum. This gathering initiated more interest in the project. It is proposed that as this project progresses two groups of indigenous volunteers will be willing to work in conjunction with the existing HHMMC, Museum Curator and History House Museum volunteers. Artwork - The first group will be responsible for creating culturally appropriate artwork pieces that centre on the main theme(s) of the display. Display Design - The second group will be responsible for researching the cultural materials to be displayed as well as assisting in the choice of appropriate artefacts and the mounting of the display. It is hoped that these two groups will work in consultation with each other and that some volunteers will assist in both areas. Since inception of this project, an average of ten volunteers have become actively involved in the development and implementation. Ideas including a wall of fame, Nyoongar children’s art work and an interactive language and history corner, have been put forward. Co-ordinators for each portfolio have been identified. A survey will be conducted in October /November to ascertain further ideas from the Nyoongar community. Cost: $2,531 Key Findings / Gaps Project Onset Many of the indigenous artefacts and concepts currently displayed in the Museum do not necessarily reflect the culture of the indigenous people of the Armadale area. Additionally, the Exhibition has not been altered to reflect the broader community changes in attitude over time. The major issue identified with the current display was the obvious lack of interest from the Armadale indigenous community in the construction of the display. (It has since gained more interest.)

Community Services Committee Attachment “A-5” 26 October 2004 Page 110 As a result, the initial impetus for this project stemmed from the broader community’s expectation that the Museum display should accurately reflect the history of the local indigenous community and serve to foster a sense of identity and ownership within that community. The existing Museum display (regardless of content) is also outdated. New media needs to be utilised to keep the Museum relevant. As the project progresses, several issues have become evident and have impacted on the project:

• Locating appropriate indigenous people to share their stories was made more difficult because of the fragmented nature of the local indigenous community.

• There are difficulties inherent in converting oral traditions in the visual medium. • Time restraints impacted on the important task of identifying and linking together

with the indigenous community. • The local indigenous culture is relatively young. Indigenous people have settled in

the area only since the 1950s. • Due to the nature of this project and development to date, this project cannot now be

considered a stand alone project. It is very important that it is linked and/or incorporated with several other Aboriginal projects taking place in the area. This will ensure that the process and outcome are of a quality nature. Also it cannot be considered appropriate for non-Aboriginal people to co-ordinate the project per se i.e. Present Museum Curator/Community Development Officer. An appropriate committed Aboriginal person to undertake this task has been identified and will be chosen. The project cannot and should not proceed without such a person.

Outcomes:

• History House Museum will gain a culturally appropriate Indigenous Exhibition that reflects current community values.

• Links will be fostered between the Museum and the local indigenous community. It is hoped that this will lead to more involvement in the Museum by the indigenous community.

• Local indigenous participants will have developed additional skills through their involvement with the project.

• That the Indigenous Exhibition at History House Museum will comply with Council’s Collection Policy – specifically sections relating to Appropriateness and Ethics.

• That the Indigenous Exhibition at History House Museum will comply with Council’s Display Policy – specifically sections relating to Establishing display aims, Appropriateness, Research requirements and Conservation.

• A prominent Nyoongar Elder has shown a keen interest in writing a research document - “ A Nyoongar interpretation of the History of the Armadale/Kelmscott and surrounding areas”.

Recommendations:


• That the Historian / Museum Curator liaise with appropriate City of Armadale Community Development Officers so that the right information is accessed from appropriate people and committees, such as ATSIAC and local Elders.

• The Council strategically look at how links between Departments and the indigenous community can be fostered.

• That Council continue to support the project by allowing the time necessary to foster the essential links between the indigenous community and the Museum that are vital to complete the project successfully.

• That a volunteer from the Aboriginal community be identified as co-ordinator for this project.

Community Services Committee Attachment “A-5” 26 October 2004 Page 112 Minnawarra Festival Strategic Plan Project Description The source of this project originated from Council, with a suggestion that the Festival had moved away from its original intention i.e. a cultural festival showcasing local art, craft and performers. This project will pursue a number of avenues to plan for the future of the Minnawarra Festival. Objectives

• To review the current Festival direction. Methodology The following methodology was used: • A Survey was conducted at the 2003 Minnawarra Festival. • Meeting with Minnawarra Festival Committee, staff and interested parties. • Two workshops facilitated by CANWA were conducted to develop ideas and design

further strategies. Implementation The Minnawarra Festival was held on 5 and 6 April 2003. A survey was undertaken at the Festival to ascertain visitors’ ideas about “what the Festival means to them”. Following the Festival, a brief was held with the Minnawarra Festival Committee, followed by a workshop on the 28 May 2003. Results from the Festival were presented and incorporated into the workshop. A final workshop was conducted on the 16 September 2003 to reflect on information gathered at the first workshop and to further develop ideas for future Festivals. Key findings/Gaps Community members who responded to the 2003 Minnawarra Festival Survey highlighted the following:

• The Festival is friendly and family oriented. • The Festival should focus on community involvement and local show casing. • The Festival needs to be kept as a local event.

The workshops revealed that: Most of the Minnawarra Festival Committee members have had a long association with the Festival. The Festival is considered an important source for artist and social capital development in the City of Armadale. The following Values and Principles were identified as underpinning new direction for future Festivals.

• Inclusiveness;


• Emotional experiences; • Expression and creativity; • Accessibility; • Diversity and variety; • Community;

The Festival should provide the following opportunities:

• Networking; • Celebration; • Togetherness; • Nurturing the Arts; • Expression and affirmation of Local Identity.

Workshop participants recognised that Festival organisers need to take a more active role in the development and preparation of the Festival if it is to truly reflect the above values, principles and opportunities. If the Festival is to experience growth, further human resources need to be considered. One Officer alone will be insufficient to undertake the developmental growth. Workshop participants reviewed the July 1999 Community Services – Minnawarra Festival Future Directions Council Report. This report outlined a series of objectives for the Minnawarra Festival. In principle the participant endorsed those objectives; however they need to be reviewed in the light of the agreed Values, Principles and Opportunities. Outcomes

• Survey results; • Identified Values, Principles; • Established opportunities; • Preliminary Strategies identified; • Identified Coordination and organisation needs;

The following are desired outcomes and further strategies are needed to accomplish them:

• A unique Festival that reflects the values, interests, ideas, culture and aspirations of the people of Armadale across all generations.

• Promotion of the cultural identity of the Armadale area. • Increased community awareness of local collective identity. • An opportunity for creative input from the community. • A sense of ownership of the Festival for the community. • Attraction of a larger percentage of visitors to the festival including youth.

Cost: $ Nil Recommendations:


• That any changes to the Festival be implemented after the completion of the 2004 Minnawarra Festival.

• That the Minnawarra Planning Festival Committee engages in further planning and in the preparation of an action plan which contains the following:

a) Short, medium and long-term strategies that reflect the Values Principles and Opportunities identified in the workshops.

b) Review the Festival organisational structure. Examine the human resources required to delivering the 2005 Festival

c) A Festival Developmental Program emphasising art and culture.

• That Council continue to keep the Festival as local as possible, showcasing talent, skills and industry.

• That the Minnawarra Festival Committee take a more active role in the development of the Festival.

• That the Festival in general reflects the values, principles and opportunities as noted above.


PUBLIC HISTORY ADVISORY COMMITTEE

TERMS OF REFERENCE

1.0 INTRODUCTION 1.1 The Council of the city of Armadale (hereinafter called the ‘Council’) hereby

establishes a committee under the powers given in s5.8 of the Local Government Act 1995, such a committee to be known as the Public History Advisory Committee (hereinafter called the ‘Committee’).

1.2 The Committee shall act for and on behalf of Council in accordance with provisions

of the Local Government Act 1995, local laws, Code of Conduct and policy of the City of Armadale and these Terms of Reference.

2.0 NAME 2.1 The name of the Committee shall be the Public History Advisory Committee. 3.0 ROLE OF COMMITTEE 3.1 To provide advice and recommendation to Council on relevant policies, procedures,

guidelines, business/services plans and programmes associated with: History House Museum Birtwistle Local Studies Library Bert Tyler Vintage Machinery Museum Minnawarra Historic Precinct

(hereinafter called the ‘Facilities’)

3.2 The Committee is to ensure that the Facilities are operated in a manner that ensures fair and equitable access to all patrons.

4.0 MEMBERSHIP 4.1 Membership of the Committee shall comprise the following:

a. 1 x City of Armadale Councillor. b. 1 x representative from the Heritage Country Tourism Association. c. 1 x representative from the Western Australian Genealogical Society – Armadale

House Group. d. 1 x representative from the Armadale and Districts Brickwork Preservation Group

Inc. e. 1 x representative from the Public History Friends Group. f. 3 x community representatives (preferably not associated with any of the

aforementioned representative organisations/groups) 4.2 In accordance with s5.11 of the Local Government Act 1995, all positions become

vacant at each ordinary Council election.

Community Services Committee Attachment “A-6” 26 October 2004 Page 116 4.3 Representative organisations will be invited to make nominations and nominations for

the three non-group representative positions will be called via public notice in the local press. All nomination details will be reported to Council for official appointment purposes.

4.4 The Committee may invite the participation of other persons (but not in the capacity

of a committee member) to assist it in its role. 4.5 In the event of a membership vacancy for the Committee not representing the

nominated groups but as per f) above during the term of the Committee, the vacancy shall be advertised in the local press with nomination details being forwarded to Council for official appointment purposes.

4.6 The Committee may appoint a working group of its members to carry out a particular

task. A working group can only exercise those powers and duties as conferred upon it by the Committee. (Note: The Committee can only confer upon a working group those powers and duties which the Committee has.)

5.0 PRESIDING MEMBER 5.1 In accordance with the Local Government Act 1995, the Committee shall appoint a

presiding member and a deputy presiding member to conduct its business in the absence of the presiding member.

5.2 The election of presiding and deputy presiding members will occur at the first

meeting of the Committee following the appointment of all committee members by Council every two years following each ordinary Council election.

6.0 MEETINGS 6.1 The Committee shall meet a minimum of four times each year. 6.2 Notice of meetings shall be given to members at least five working days before each

meeting. 6.3 If any member is absent for three consecutive meetings without leave of the

Committee, they shall forfeit their position on the Committee. The Council shall be informed and will appoint a replacement for the balance of the Committee’s term of appointment.

6.4 All members of the Committee shall have one vote. If the votes of the members

present are equally divided, the person presiding can cast a second vote. Use of the second vote shall be recorded in the minutes.

7.0 QUORUM 7.1 Quorum for a meeting shall be at least 50% of the number of offices, whether vacant

or not.

Community Services Committee Attachment “A-6” 26 October 2004 Page 117 7.2 The decision of the Committee does not have effect unless a simple majority has

made it. 8.0 EXTERNAL COMMUNICATION 8.1 Where clarification of the Committee’s views is sought, the presiding member shall

act as spokesperson for the Committee. Authorisation shall be obtained from the Chief Executive Officer of the City of Armadale prior to release of any public material, noting that the Committee is not able to issue any public statement on behalf of Council. Only the Mayor and Chief Executive Officer are authorised to speak on behalf of Council.

8.2 Committee members shall not reflect adversely on Council as a body corporate, any

individual Councillor, or an officer of Council in external communications. 9.0 DELEGATED POWERS 9.1 The Council has not delegated to the Committee any of its powers and duties. 10.0 FINANCE 10.1 Council shall be responsible for all financial management and accounting services

relating to the operations and activities of the Facilities. This means that all receipts/revenues and payments/expenditures shall be transacted and recorded using the corporate financial management and accounting systems operated by Council.

11.00 LOCAL GOVERNMENT EMPLOYEES The CEO retains under s5.41 of the Local Government Act 1995 responsibility for the employment, management supervision, direction and dismissal of all staff undertaking tasks required for the Committee to fulfil its roles. The duties of all staff shall be as directed by the CEO and will appear in a duty statement issued and signed by the CEO. 12.0 TERMINATION OF THE COMMITTEE Termination of the Committee shall be: i. In accordance with the Local Government Act 1995; and ii. At the direction of Council. 13.0 AMENDMENTS TO THIS DOCUMENT This document may be altered at any time by the Council on the recommendation of the Committee, or after giving fourteen days notice to the Committee. 14.0 COMMITTEE DECISIONS Committee decisions shall not be binding on Council.


CITY OF ARMADALE

MINUTES

OF THE MEETING OF THE BUSH FIRE ADVISORY COMMITTEE HELD IN THE COMMITTEE ROOM, ADMINISTRATION CENTRE, 7 ORCHARD AVENUE,

ARMADALE ON WEDNESDAY SEPTEMBER 29TH 2004 AT 7.00 PM 1 ATTENDANCE AND APOLOGIES Cr. Pat Hart Chairperson/Council Delegate Mr. B Watkins Manager Ranger & Emergency Services C.B.F.C.O. Mr. Ian Thompson Captain Bedfordale Brigade Mr. R Van Uden FCO Roleystone Brigade DCBFCO Mr. B Littman COA Training Officer Mr. N Plowman Captain Roleystone Brigade Mr. Mark Bowen FESA Bush Fire Service APOLOGIES Greg Standing CALM Scott Solway FCO Bedfordale Brigade Peter Johnstone FESA Bush Fire Service Mr. M McIntosh Senior Ranger/Fire Prevention Officer Kim Lambkin FESA Fire & Rescue Service STAFF Peter Meyrick Health Services Manager GUESTS: 2 DISCLOSURE OF FINANCIAL INTERESTS

Nil

3 CONFIRMATION OF PREVIOUS MINUTES RESOLVED on the motion of Mr. Noel Plowman Seconded by Mr. Ian Thompson that the minutes of the Meeting held on Wednesday April 7th 2004 be confirmed.


I N D E X

September 29th 2004 1. ATTENDANCE AND APOLOGIES .................................................................. 1 2. DISCLOSURE OF FINANCIAL INTEREST ................................................... 1 3. CONFIRMATION OF PREVIOUS MINUTES ................................................ 1

4. BUSINESS ARISING ................................................................................. 3 5. GENERAL BUSINESS ........................................................................................ 3

5.1 APPLICATION FOR NEW MEMBERSHIP .................................................. 3

5.2 CONTROLS ON BURNING ........................................................................... 4 6. REPORTS ............................................................................................................. 4 6.1 CHIEF BUSH FIRE OFFICER’S REPORT .................................................... 4 6.2 TRAINING OFFICER’S REPORT.................................................................. 5 6.3 OTHER REPORTS ……………………………………………………..……5 7 OTHER GENERAL BUSINES…………………...………………………..…..5 7.1 ITEMS OF MUTUAL INTEREST

Community Services Committee Attachment “A-7” 26 October 2004 Page 120 4 BUSINESS ARISING

Nil 5 GENERAL BUSINESS 5.1 APPLICATION FOR NEW MEMBERSHIP

The following applications for new membership have been received from the Roleystone & Bedfordale Volunteer Bush Fire Brigades and are herein presented for consideration.

Roleystone

Geoff Drew, Fire Fighter Member Stephen Sorbello Fire Fighter Member Michael Peters Fire Fighter Member Simon Melhuish Fire Fighter Member Ray McDermott Fire Fighter Member John Keenan Fire Fighter Member

Simon Hatfield Fire Fighter Member Ben Fermaner Fire Fighter Member

Bedfordale

Meshell Bloomfield Cadet Member Beyanka Bloomfield Cadet Member

BF 103/04 COMMITTEE RECOMEND

That Council endorse the following nominations for membership to the Roleystone & Bedfordale Volunteer Bush Fire Brigades Roleystone Geoff Drew, Fire Fighter Member

Stephen Sorbello Fire Fighter Member Michael Peters Fire Fighter Member Simon Melhuish Fire Fighter Member Ray McDermott Fire Fighter Member John Keenan Fire Fighter Member Simon Hatfield Fire Fighter Member Ben Fermaner Fire Fighter Member

Bedfordale

Meshell Bloomfield Cadet Member Beyanka Bloomfield Cadet Member

Community Services Committee Attachment “A-7” 26 October 2004 Page 121 5.2 CONTROLS ON BURNING Background At the Development Services Committee Meeting on March 8th 2004 an agenda item was put forward recommending that the Health Services Manager develop draft amendments to the City of Armadale Environmental, Animals and Nuisance Local Laws that will prohibit burning in residential zones except in exceptional circumstances. (Refer to Attachment “A-1” Summary of Attachments) At its Ordinary Meeting on 15th March 2004, Council resolved that the recommendation not be adopted and that the matter be recommitted to a later date following consultation with the Bush Fires Advisory Committee Comment

Following considerable discussion the committee was of the view to support the amendments as outlined in the attached report. Furthermore the committee were of the opinion that whilst there is a requirement for regulation, which would restrict the indiscriminate burning practices of some residents, it was essential that Council consider additional options for the disposal of green waste.

I was suggested that residents be allowed free access to the Green Waste site at Roleystone, and the Brookdale Landfill site, on two (2) separate weekends, for the disposal of green waste only. I was further suggested that the free access coincide with the Summer Safe and Winter Safe campaigns, which are facilitated by FESA as part of their Community Safety initiatives.

BF 105/04 COMMITTEE RECOMMEND

That Council: -

a proceed with the adoption of the amendments to the City of Armadale

Environmental, Animals and Nuisance Local Laws, through the report submitted to the Development Services Committee by the Manager Health Services.

b provide free access to the Roleystone Green Waste Site and the Brookdale

Landfill site on two (2) separate weekends for the disposal of green waste only. 6 REPORTS

6.1 CHIEF BUSH FIRE CONTROL OFFICERS REPORT

6.1.1 Perth South DOAC 6.1.2 Perth South Issues 6.1.3 Report on BFS Consultative Committee

BF 106/04 COMMITTEE RECOMMENDS

Community Services Committee Attachment “A-7” 26 October 2004 Page 122 That the Chief Bush Fire Control Officers Report be received

6.2 TRAINING OFFICER’S REPORT

The City of Armadale Bush Fire Brigade Training Officer Mr. Rob Littman gave a verbal report on training issues.


That the Training Officer’s Report be received. 6.3 OTHER REPORTS

6.3.1 Bedfordale Brag Coordinator Bedfordale BRAG Coordinators Mr. Ian Thompson gave an overview of their programme and reported that approximately ninety percent (90%) of the residents in Bedfordale are participating in the programme.


That the reports from the abovementioned groups be received

7 OTHER GENERAL BUSINESS

7.1 ITEMS OF MUTUAL INTEREST

Items of Mutual Interest were discussed at the meeting

MEETING CLOSED AT 2040 HRS


BUSH FIRE ADVISORY COMMITTEE

SUMMARY OF “A” ATTACHMENTS

September 29th 2004

Attachment Subject Page

A-1 CONTROLS ON BURNING AGENDA ITEM BY MANAGER HEALTH SERVICES

7 - 14

A-2

ITEMS OF MUTUAL INTEREST

15


LOCAL GOVERNMENT ACT 1995

CITY OF ARMADALE ENVIRONMENT, ANIMALS AND NUISANCE

AMENDMENT LOCAL LAWS 2005.

Pursuant to its powers under the Local Government Act 1995 and all other powers, the Council of the City of Armadale has resolved to make the following local laws. Citation 1 These Local Laws may be cited as the City Of Armadale Environment, Animals and

Nuisance Amendment Local Laws 2005. Principal Local Laws 2 In these Local Laws, the City of Armadale Environment, Animals and Nuisance Local Laws

2002 (published in Government Gazette (Special) No. 36 of 1st March, 2002 and amended in Government Gazettes 190 of 22nd Oct 2002 and 174 of 4th November 2003) are referred to as the principal local laws.

Clause 3 amended 3 Clause 3 of the principal local laws is amended by:

(a) inserting immediately after the definition of “building site” the definition “‘bush’ has the same meaning as is given to it in the Bush Fires Act 1954”;

(b) inserting immediately after the definition of “refuse” the definition “‘residential zone’ means and includes any area zoned ‘Residential’ or ‘Special Use’ under the City’s Town Planning Scheme; and

(c) deleting the definition of “rural zone” and inserting in its place “‘rural zone’ means and includes any area zoned ‘Agricultural Protection’, General Rural’, or Rural B, C, D, E or X, with or without numerical suffixes, under the City’s Town Planning Scheme.

Clause 30 amended 4 Clause 30 of the principal local laws is amended by deleting from the words “other than in

a rural zone” and replacing them with the words “other than where animals are kept in a rural zone in accordance with the City’s Town Planning Scheme or under authority of a development approval under the Town Planning and Development Act 1928”.

Clause 38 amended 5 Clause 38 of the principal local laws is amended in sub clause (3) by deleting paragraphs

(a) and (b) and replacing them with: “(a) cat; (b) horse; or (c) other farm animal or poultry for commercial purposes.” Division 4 added to Part 3 6 Part 3 of the principal local laws is amended by adding immediately following

Division 3 the following new Division:


Division 4 – Special Water Conservation Provisions Prohibition on the sinking “of wells or bores in specified area 45A Within the area described in the City’s Town Planning Scheme Nº 2 as Special Use

Zone 66, and shown shaded in Schedule 11, no person shall sink any water bore or well, other than for the purpose of providing water to the golf course.”

Clause 49 deleted and substituted 7 Clause 49 of the principal local laws is deleted, and the following new Clause 49

inserted in its place: “49. (1) Nothing in this Clause shall be construed as being in derogation of the

Bush Fires Act 1954 or any regulations or local laws made there under, and if there is any inconsistency between the provisions of this Clause and that Act or its regulations or local laws, the provisions of the Act prevail to the extent of the inconsistency.

(2) An owner or occupier of land shall not set fire to, or cause or allow to be set on fire, any bush, rubbish or refuse whatsoever on that land: (a) on a Sunday or a day that is a public holiday; or (b) except as provided in this Clause.

(3) An owner or occupier of land in an industrial zone may set fire to refuse or rubbish in an incinerator located on that land provided that: (a) the incinerator’s emission levels have been certified by a laboratory

accredited by the National Association of Testing Authorities as meeting the standards specified within Tables 1 and 2 of the latest version of the document entitled National Guidelines for Control of Emission of Air Pollutants from New Stationary Sources, first published by the Commonwealth Government in 1985 and amended from time to time;

(b) the use of the incinerator has been approved by the Council, subject to such other conditions as it considers appropriate;

(c) the incinerator is used strictly in accordance with the approval referred to in paragraph (b); and

(d) the material that is burnt will not result in the emission of gases or vapours in such quantities or of such nature as to be likely to have an adverse effect upon the environment or human health.

(4) The owner or occupier of land upon which there is an incinerator the use of which has been approved by the Council pursuant to subclause (3)(b) shall ensure either that: (a) the incinerator is certified:

(i) annually by the manufacturer as operating to the manufacturer’s recommended specifications; and

(ii) each five years in accordance with subclause (3)(a)and that in each case a copy of the laboratory’s or manufacturer’s certificate is forwarded to the Council’s Managing or Principal Environmental Health Officer, to reach him or her within fourteen days of the relevant anniversary of the approval date; or

(b) if other certification is required under an alternative emission assurance regime stipulated in writing by the Council as a condition of


its approval, that certification is provided by the dates specified within the approval conditions; and

(c) dark smoke is not emitted for in excess of five minutes in any period of one hour.

(5) If an owner or occupier fails to comply with the requirements of subclause (4) or any other conditions of approval for use that have been imposed by the Council under the provisions of subclause (3), the Council may in writing withdraw its approval.

(6) Except as provided in sub clause (3) an owner or occupier of a lot of land whose area does not exceed 1,200 square metres shall not set fire to, or cause or allow to be set on fire, any bush, rubbish or refuse whatsoever on that land.

(7) An owner or occupier of land in a rural zone shall not set fire to, or cause or allow to be set on fire, any bush, rubbish or refuse on that land, in an incinerator or on the ground, whether under authority of a permit to do so issued under the Bush Fires Act 1954 or outside the period when such permit is required, if: (a) the material to be burnt -

(i) includes any plastic, rubber, food scraps, wet or green garden materials or other material which is likely to cause the generation of smoke or odour in such quantity as to cause a nuisance to any other person; or

(ii) is of such quantity or nature as to be suitable for removal by the Council’s refuse collection services; or

(b) there are other practicable means of disposal. (8) An owner or occupier of land in a residential zone that is not a lot to which

sub clause (6) applies shall not set fire to, or cause or allow to be set on fire, any bush, rubbish or refuse on that land, whether in an incinerator or on the ground, unless he or she has been issued with a permit to do so under the Bush Fires Act 1954 or these local laws.

(9) An application for any permit to set fire to any bush, rubbish or refuse under the Bush Fires Act 1954 or these local laws shall be in the form prescribed by Schedule 8A.

(10) An owner or occupier of land in a residential zone who applies for a permit under the Bush Fires Act 1954 or these local laws shall, in support of that application, truthfully: (a) complete the application form; and (b) answer such other questions and complete such declarations as an

authorised person may from time to time require to satisfy himself or herself that issue of a permit will not result in contravention of the provisions of sub clause (12).

(11) A permit under these local laws shall be in the form prescribed by Schedule 8B, and may be issued by an authorised person who is satisfied that no contravention of the provisions of this Clause will arise as a consequence of such issue, and may be subject to such additional conditions as the authorised person believes necessary to ensure that no such contraventions will arise.

(12) A permit issued under these local laws may be revoked by an authorised person by giving notice to the holder of the permit in the form prescribed by Schedule 8C if the authorised person is satisfied that:


(a) the permit was issued wholly or partly as a consequence of a false statement or false statements made in, or in association with, the application;

(b) contravention of the provisions of this Clause or the conditions of the permit has occurred; or

(c) contravention of the provisions of this Clause or the conditions of the permit would occur if setting fire to any bush, rubbish or refuse in accordance with the permit were allowed to take place

provided that the notice must clearly state the reason or reasons for the revocation of the permit.

(13) An owner or occupier of land in a residential zone who has been granted a permit under the Bush Fires Act 1954 or these local laws shall not set fire to, or cause or allow to be set on fire, any bush, rubbish or refuse on that land, whether in an incinerator or on the ground if: (a) the material to be burnt -

(i) includes any plastic, rubber, food scraps, wet or green garden materials or other material which is likely to cause the generation of smoke or odour in such quantity as to cause a nuisance to any other person; or

(ii) is of such quantity or nature as to be suitable for removal by the Council’s refuse collection services; or

(b) there are other practicable means of removal or disposal, whichever is applicable.

(14) An owner or occupier of land in a residential zone who has been granted a permit under the Bush Fires Act 1954 or these local laws shall, at least 24 hours before setting fire to, or allowing to be set on fire, any bush, rubbish or refuse on that land, notify the occupiers of all properties adjoining the land upon which burning is to take place of his or her intention so to do.

(15) Burning shall not take place during any period for which the Western Australian Bureau of Meteorology has issued an air dispersion or haze alert.”

Schedules 8A, 8B and 8C added 8 Immediately following Schedule 8, the following new Schedules 8A, 8B and 8C are added:


Clause 49(9) Schedule 8a

City of Armadale Local Government Act 1995

Application for permit to set fire to bush, rubbish or refuse in a residential zone NB: The City of Armadale strongly discourages burning in residential areas. A permit will be

issued only when other options are not practicable and when burning is necessary for fire hazard prevention or reduction. Refusal by the City to issue a permit does not negate the landowner’s responsibilities under the provisions of the Bush Fires act 1954.

Given Names ly Name Address Post code Home Telephone Work Telephone Address of the land where burning is proposed Lot No. St. No Street Suburb Is there a house on the land? Yes/No Area of Lot m2 Is the material to be burnt entirely standing vegetation? Yes/No If so, have alternatives (eg slashing, mowing etc) been considered? Yes/no Please explain why these are not suitable or practicable If the material to be burnt is not entirely standing vegetation, please describe it Have alternatives (eg: mulching, use of council’s green waste collection, disposal in your rubbish bin, carting to council’s waste sites etc) been considered? Yes/No please explain why these are not suitable or practicable Estimated volume of material m3 Date of proposed burn Approximate time am/pm Anticipated duration hrs What measures will be taken to minimise the potential for pollution or nuisance? I understand that the material to be burned may be inspected by a Council officer and that: making a false statement in connection with this application; burning any plastic, rubber, food scraps, green or wet garden waste or other material likely to cause

smoke or odour in such quantity as to cause a nuisance to any person; or burning during any period for which the western Australian bureau of meteorology has issued an air

dispersion alert are offences that may lead to an infringement notice imposing a modified penalty being issued against me or my prosecution.

Signature Date


Clause 49(11) Schedule 8B


Permit to set fire to bush, rubbish or refuse in a residential zone

Subject to the City of Armadale Environment, Animals and Nuisance Local Laws 2002, the

provisions of the Bush Fires Act 1954 and any regulations or local laws made there under and to the due observance of the conditions endorsed on this approval permission is hereby granted to:

Given Names Family Name address To set fire to material detailed in application No. at: Lot No. St.No. Street Suburb on the day of 2 at am/pm. Note: An authorised person is not compelled to inspect an area or material to be burnt before issuing

an approval to burn. The onus lies on the applicant burning not only to comply with the provisions of the Local Laws and the Bush Fires Act, but also to ensure there is not pollution or danger of the fire escaping. The issue of this approval in no way affects that responsibility.

CONDITIONS & LOCAL LAWS TO BE OBSERVED

1. Only the material described in the application for a permit may be burnt, and it shall not include any plastic, rubber, food scraps, wet or green garden materials or other material which causes the generation of smoke or odour in such quantity as to cause a nuisance to other persons.

2. Occupiers of adjoining properties are to be notified at least 24 hours beforehand of the day and time that burning is planned.

3. No burning is permitted on Sundays or Public Holidays. 4. Burning may proceed only in weather conditions in which smoke drift is not likely to impact

upon adjoining properties or streets in the area. 5. No burning may occur when there is an atmospheric inversion or haze alert current (details

from the bureau of meteorology telephone 1196). 6. The permit holder must ensure that a responsible person is on-site for the duration of the burn. 7. Burning time to be kept to a minimum.

OTHER CONDITIONS

Signature of Authorised Person Date


Clause 49(12) Schedule 8C


Revocation of a permit to set fire to bush, rubbish or refuse in a residential zone Subject to the City of Armadale Environment, Animals and Nuisance Local Laws 2002, permit No. Granted to: Given Names Family Name

Address To set fire to material at Lot No. St. No. Street

Suburb is hereby revoked.

REASON(S) FOR REVOCATION Signature of Authorised Person Date

Community Services Committee Attachment “A-7” 26 October 2004 Page 131 Schedule 14 amended 9 Schedule 14 to the principal Local Laws is amended by:

(a) inserting in the table immediately following the description of the offence against Clause 45(1) and its modified penalty the following:

45A Sinking a bore or well other than for the purpose prescribed

250

(b) inserting immediately following the description of the offence against Clause 49 “, other than burning in a residential Zone without a permit”; and

(c) inserting in the table immediately following the description of the offence against Clause 49 and its modified penalty the following:

49(8) Burning in a residential zone without having been issued with a permit

250

49(10) Making a false statement on an application form or making a false declaration or statement in connection with an application for a permit

100

(d) deleting the term “59(b)” appearing in last position in the column headed “clause” and replacing it with “59(1)(b)”.

Passed by resolution of a special majority of the Council on xxxxx.

The common seal of the City of Armadale was hereunder affixed on this xxth day of xxxxxx 2005 in the presence of – _________________________ ______________________ L REYNOLDS, JP R S TAME MAYOR CHIEF EXECUTIVE OFFICER


BUSH FIRE ADVISORY COMMITTEE –September 29th 2004

ITEMS OF MUTUAL INTEREST

Robbie Van Uden: Raised a concern regarding the practice of spraying long grass on

verges throughout the district. Mr. Van Uden said that the long dry dead grass had the potential to create a fire hazard.

Brian Watkins: Congratulated Ian Thompson on his being presented with the FESA

Directors Award at the recent Bedfordale VBFB Awards Presentation Function, which was held at the Bedfordale Hall on Saturday September 18th 2004.

Mark Bowen: Advised of proposed Zone 2 arrangements and distributed maps

outlining the new changes. Rob Littman: Gave a brief overview on the Roleystone BRAG Cr. Pat Hart Enquired about the progress of the Araluen Botanic Park Emergency

Evacuation Plan. Brian Watkins advised that there has been a delay in progress on this

matter due to some of the participants being away on leave and the commitments of park Management during the current Tulip Festival.

Cr. Hart enquired as to the process by which funds are allocated under

the Emergency Services Levy and what arrangements are in place to ensure that appropriate consideration is given to request for funding.

The Acting FESA Bush Fire Services District Manager, Mr. Mark Bowen

advised that FESA Financial Services are currently producing a document that will provide the information, and when this is released he will forward a copy to Cr. Hart.


BUSINESS PLAN 2004/05


TABLE OF CONTENTS 1. Mission ................................................................................................. 2 2. Goals..................................................................................................... 2 3. Operational Management .................................................................. 3 4. Financial Management....................................................................... 5 5. Human Resource Management ......................................................... 7 6. Marketing Plan ................................................................................. 10 7. Future Development ......................................................................... 17 8. Appendices......................................................................................... 19


1. MISSION

Our mission is to provide an enjoyable experience and quality service to every

patron who visits the Armadale Aquatic Centre during the 2004/05 summer

season. We aim to encourage as many people as possible to take advantage of

the facilities and activities on offer at the Centre.

2. GOALS

1. To provide quality service to every person who either visits or makes

contact with the Centre during the year.

2. To provide a welcoming and friendly environment for patrons to enjoy their

visit to the Centre.

3. To provide a high level of safety and supervision for the duration of the

pool season, and minimise the risk of accidents or injuries.

4. To increase seasonal attendance from 175,000 in 2003/04 season to 185,000

in 2004/05.

5. To utilise the data from the Needs Assessment and Feasibility Study to continually

improve the efficiency and viability of the Aquatic Centre.


3. OPERATIONAL MANAGEMENT

3.1 Management Structure

The management structure of the Armadale Aquatic Centre is illustrated

below:

Manager, Armadale Aquatic

Centre

Assistant Managers Armadale Aquatic

Centre

Casual and Part-time staff,

Pool Attendants

Manager, Recreation Services

Key: Staff Abbreviations

MRS: Manager, Recreation Services

ACM: Aquatic Centre Manager

HR: Human Resources

PM: Manager, Property Services

IT: Information Technology

PRC: Public Relations Coordinator

YDO: Youth Development Officer


3.2 Hours of Operation

18 October 2004 – 25 April 2005

Monday - Friday

6 am - 8 pm

Weekends & Public Holidays

Sat: 7 am - 8 pm

Sun & Pub Hols: 9 am - 8 pm

Closed : Christmas Day and Good Friday

3.3 Safety and Supervision

Objective

Maintain the Centre’s facilities in a safe condition at all times, so as

to minimise the risk of accidents and injuries and uphold the City’s

duty of care.

STRATEGIES BY WHEN

BY WHO

COST $

1. Implement and adhere to the Centre’s Risk Management Strategy.

Ongoing MRS ACM

WER

2. Ensure ongoing adherence to the incident reporting system and ensure follow ups are carried out.

Ongoing All Centre Staff

WER

3. Undertake an official Safety Audit of the Centre’s facilities and management practices

Feb 2005 Royal Life

Saving Society

1000

4. Implement vehicular and internal after hours security patrols of the Centre

Oct 04 MRS 4 000

5. Engage static security guards for patrolling the centre and car park during opening hours when large crowds are expected

Oct 04 MRS

3 000

* N/A - Not applicable ** WER – Within Existing Resources


∗

Performance Measures

The number, type and impact of incidents that occur during the season.

* The number of times the police and security are called to attend

incidents at the Centre.

* Acceptable results from the Safety Audit.

4. FINANCIAL MANAGEMENT

Objective

To achieve the revenue forecasts predicted in the Centre’s operating

budget and maintain expenditure within the Centre’s capital and

operating budget.

Operating income and expenditure budget for 2004-2005 is as follows:

Revenue School Admissions (81,440) Kiosk Sales (76,350) Casual Admissions - Adults (42,756) Casual Admissions - Children (42,756) Program Activities (25,450) Casual Admissions - Family (24,432) Concession Books - Children (14,252) Concession Admissions - Seniors (11,198) Concession Admissions - Spectators (10,180) Concession Books - Adults (7,126) Sales Swimming Aids (3,054) Pool Subsidy (3,000) Equipment Hire (2,545) Blue Phone (1,323) Sundry Income (814) Hire of Meeting Room (407) Lost Property Collection Fee (102) Total( Revenue) (347,185)


Expenditure Operational Salaries 219,652 SGC Superannuation 17,510 Vehicle Operating 305 Staff Medicals 1,629 Blue Phone 1,934 Vol Superannuation 1,957 Sundry Expenses 2,036 Sundry Office Expenses 2,036 Telephone 2,545 Staff Uniforms 2,647 Purchases Swimming Aids 3,156 Insurance 4,072 Pool Maintenance 5,294 Compensation Premium 5,438 Advertising 6,312 Chemicals 9,773 Security Expenses 10,180 Vandal Damage 10,180 Plant Maintenance 10,485 Repairs & Maintenance 15,270 Building Maintenance 15,270 Cleaning 16,186 Purchases Hire Play Equipment 509 Grounds Maintenance 17,815 WAWA Expenses 18,324 Electricity Expenses 19,953 Program Activities 25,450 Pool Heating Gas Expenses 39,888 Kiosk Expenses 61,080 Sub Total 546,886Capital Backwash Facility 10,180 Replace Fencing 15,000TOTAL 572,066


∗


Achievement of the financial objectives. 5. HUMAN RESOURCE MANAGEMENT

Objective 1

To recruit and appoint the most appropriate staff possible to operate

the Centre at a premium level of customer satisfaction, safety and

revenue.

STRATEGIES BY WHEN

BY WHO

COST $

1. To revise all position descriptions and salary levels to ensure they match all current objectives of the Centre and to attract quality applicants.

August 04 MRS HR

N/A

2. To implement a recruitment timetable so that all staff are appointed and operational a week prior to the Centre’s seasonal opening date

Oct 12, 04

HR MRS ACM

WER

3. To implement two additional staff training days reviewing and refreshing all operational procedures, plant use and maintenance

Dec 04 Feb 05

ACM WER



Completion of the review of the positions description by the target date. ∗

* Successful recruitment of the staffing team by the target date.


Objective 2

Ensure that all staff receives the appropriate ongoing training to

enable them to carry out their work responsibilities in an efficient and

professional manner.

STRATEGIES BY WHEN

BY WHO

COST $

1. Implement a thorough staff induction-training programme for all staff covering all areas of the Centre’s operation and fulfilling the City’s responsibility to Occupational Health & Safety, Risk Management Policies and Customer Service

Oct 13, 04

MRS ACM HR

WER

2. Carry out a minimum of three refresher

training sessions throughout the season to reinforce safety and operational procedures

Feb 05 ACM WER



Preparation of the staff training and induction checklist and schedule ∗

∗

∗

∗

∗

Implementation of the staff induction programme.

Signed declarations from each staff member to be placed on their personal

file stating their participation in the induction program.

Annual performance reviews.

The number of incidents or complaints regarding staff performance or

conduct by customers.


Objective 3

For all staff to maintain high levels of personal presentation and to be

easily identifiable by the customers.

STRATEGIES BY WHEN

BY WHO

COST$

1. Improve the design and efficiency of the

staff uniforms and have all staff sign a

declaration of issue and return.

Oct 04 ACM 1,800

2. Ensure that all staff wear the Centre’s

uniform whilst on duty, and in

accordance with the guidelines of the

operational manual.

Ongoing ACM N/A

3. Issue all staff with a name badge for

security and improved customer service.

Oct 04 MRS 75



∗

∗

The number of occasions when staff do not meet the required standard in

terms of personal presentation.

The number of customer complaints regarding staff personal presentation.

Community Services Committee Attachment “A-8” 26 October 2004 Page 143 MARKETING PLAN

6.1 Market Research

Objectives

1. To determine the level of community awareness of the Armadale

Aquatic Centre, its facilities and programmes.

2. To determine current visitation patterns of people within the

catchment area.

3. To determine user perceptions and satisfaction levels in relation to

current facilities, services and management of Armadale Aquatic

Centre.

4. To assist with the identification of target markets for the introduction

of new products and programs.

STRATEGIES BY WHEN

BY WHO

COST $

1. Utilise data from the Needs Assessment

Study to identify the target market and

the most successful aspects and

programs of the Centre.

Nov 04 MRS

ACM

N/A

2. Initiate two customer surveys to identify

customer satisfaction levels and

opportunities for new initiatives.

Dec 04,

Feb 05,

ACM N/A

3. Encourage ongoing customer feedback via

the provided customer feedback forms at

the Centre.

Ongoing All AC staff

N/A


6.2 Market Mix

6.2.1 Price

Objectives

1. Maintain an affordable fee structure that encourages people to use

the Centre and, at the same time, helps to maximise revenue.

2. Maintain flexibility with the pricing structure, to encourage use of

the Centre during off-peak periods and special events

STRATEGIES BY WHEN

BY WHO

COST$

1. Review fee structure on an annual basis. May 05 MRS N/A

2. Provide a series of multi entry ticket

booklets and season passers to encourage

ongoing patronage.

Oct 04-April 05

MRS 750

3. Offer discounts for occasional promotional

days.

Oct 04- April 05

ACM WER

4. Offer discount entry vouchers to measure

advertising success.

Oct 04- April 05

MRS N/A

5. Offer special price packaging for special

events with the aqua tube lessee.

Oct 04- April 05

MRS

ACM

WER


6.2.2 Product

In the context of the Aquatic Centre, the product refers to the

facilities, activities and programmes available to the community.

Objective 1

To maintain the presentation and function of the Centre as a viable

competitor in the market place

STRATEGIES BY WHEN

BY WHO

COST $

1. Undertake an annual maintenance and capital works review.

April 05 MRS PM

ACM

N/A

2. Identify the impact of vandalism and provide a budget allocation for ongoing repairs.

April 05 MRS

10,000

3. Instil a sense of pride in the presentation of the Centre by all the staff and have this reflected in the thoroughness of the daily and spot cleaning procedures.

Ongoing ACM N/A

4. Undertake repairs to the lining system of the 25 metre pool.

Oct 18, 04

PM

10,000

5. Replace part of the perimeter fencing. Oct 18, 04

MRS PM

15,000

6. Investigate options and obtain cost estimates for a backwash water recycling facility.

Oct 18, 04

MRS PM

1,000

7. Implement a comprehensive cleaning schedule .

Oct 14, 04

MRS ACM

15,000

8. Implement a comprehensive grounds/garden maintenance schedule.

Aug 04 MRS 8,500

9. Construct a new front counter reception. Oct 18, 04

PM 5,000


Objective 2

Maintain and expand existing programs by a minimum of 10% and

investigate opportunities for introducing new activities/programs to the

Centre.

STRATEGIES BY WHEN

BY WHO

COST $

1. Refine and review Kiosk products for sale so as to maximise customer satisfaction and revenue.

Oct 04 MRS WER

2. Introduce birthday party packages for different age groups.

Oct 03 ACM WER

3. Increase attendances at the “Water Walkers” program by introducing two “Come & Try” days.

Oct 04 ACM SO

WER

4. Introduce group adult learn to swim programs.

Nov 04 ACM WER

5. Introduce “Aqua Circuit for Seniors” Nov 04 ACM WER6. Promote special event days with

discount entry prices and additional products e.g. the aqua tube and kiosk. Including but not limited to: Family Days. Open/ dollar days. Blue light disco’s and pool parties

ACM WER

7. In addition to the successful ‘Slingshot Festival’ conduct at least one new youth event/activity.

Feb 05 ACM YDO

8. Investigate establishing non-traditional water space usage programs.

Kayaking Scuba classes Underwater hockey

ACM WER

9. Encourage staff to continually make suggestions or research other facilities for further product/program introduction.

Ongoing ACM N/A


Promotion

Objective

Introduce a range of innovative promotional strategies to increase

seasonal attendances from 175,000 to 185 000.

STRATEGIES BY WHEN

BY WHO

COST $

1. Develop a new commercially printed

colour brochure advertising all of the

Centre’s programs and opening times.

Oct 04 MRS 500

2. Develop new in house produced

promotional flyers and bookmarks for

the Centre’s activities and programmes.

Oct 04 ACM 500

3. Establish a static display promoting the

Centre to be used in Council displays at

Community Days and Events .e.g

Minnawarra Festival. etc

Nov 0 MRS WER

4. Target schools outside the City of

Armadale, advising them of the services

and facilities on offer at the Armadale

Aquatic Centre.

Sept 04 MRS N/A

5. Develop a schedule for a series of media

releases and feature advertisements in

local newspapers to promote the

Centre’s programs and special events.

Oct 04 MRS

PRC

1,200


STRATEGIES BY WHEN

BY WHO

COST $

6. Promote the learn to swim programs, via

direct mail out and school newsletters

with the objective of increasing

enrolments by 20%.

Oct 04 MRS WER

7. Write to all playgroups, childcare and

family centres, providing information

about the Centre’s programmes.

MRS N/A

8. Direct mail outs to schools, promoting

the Centre for end of year excursions.

Aug 04 MRS N/A

9. Expand the information of the Centre on

the Council web site.

Nov 04 MRS IT

N/A

10. Provide pre-recorded information to

customers answering identified

frequently asked questions via the

telephone on-hold function.

Nov 04 MRS 500

11. Introduce and promote a series of

promotional days or pricing packages to

coincide with other calendar events

including:

⇒ ⇒ ⇒

Seniors Week Children's Week Australia Day

As per event date

ACM 1,000

12. Update internal signage promoting the

Centre’s programs.

Oct 04 600


The number and type of promotional strategies used during the season. ∗

∗ The number of new schools using the Centre.


∗

∗

∗

∗

The total number of attendances at the various programmed activities.

Total seasonal attendances.

Feedback received from customers.

The % increase of attendees in the Learn to Swim and other established

programs.

FUTURE DEVELOPMENT

Objective

Implement capital improvements to the Centre as funded in Council's

2004/05 budget.

STRATEGIES BY WHEN

BY WHO

COST$

1. Construct a new unisex disabled toilet and

changeroom.

Oct 18, 04 PM 19,000

2. Resolve delamination problem in the 25-

metre pool.

Sept 04 MRS

PM

15,000

3. Install new front reception counter. Oct 18, 04 MRS

PM

5,000

4. Investigate options and obtain cost

estimates for a backwash recycle facility

Nov 04 MRS 1,000


The completion of all funded projects items by the nominated timeframes. ∗


Objective

To ensure that the Armadale Aquatic Centre remains competitive and

continues to adequately meet the needs of the community.

STRATEGIES BY WHEN

BY WHO

COST$

1. Complete the current Feasibility Study

being undertaken and develop a budget

and timetable strategy for implementing

Council’s preferred development option

Dec 05 MRS

30,000

Community Services Committee Attachment “A-8” 26 October 2004 Page 151 APPENDIX 1 – Fee Schedule

The adopted Fee Schedule for 2004/05 is as follows:

CATEGORY Fee $ Casual Admissions Family (2 adults and up to 2 children) 8.50 Adults 3.30 Adults Off Peak (Mon to Fri 1 hour prior to closing) 2.00 Child under 2 Free Child 2 – 5 years 1.10 Child 6 – 15 2.20 Children Off Peak (Mon to Fri 1 hour prior to closing) 1.10 Pensioners/Seniors Card Holder (Aged, Service, Disability, Carer, Widow “B”, Sole Parent and Seniors Card holders)

2.20

Spectators Non swimming person attending School Swimming, Club Swimming and Swimming Lessons/Coaching

1.50

Concession Books Adults (10) 2.70 Adults (25) 2.60 Pensioners/Seniors (10) 2.00 Pensioners/Seniors (25) 1.90 Child (10) 1.90 Child (25) 1.80 Season Pass Adult 165.00 Child 99.00 Pensioners/Seniors 99.00 Council Staff 99.00 School Admissions General 1.30 School Carnivals Booking Fee (non refundable) 50.00 Half Day (9.00 am – 12.30pm) or (12.30 pm – 3.00 pm) Minimum charge for up to 125 students 150.00 Students (over 125) 1.30 Teachers Free Spectators 1.50 All day (9.00 am – 3.00 pm or Twilight (4.00 pm – 7.00 pm) Minimum charge for up to 250 students 300.00 Students (over 250) 1.30 Teachers Spectators 1.50 Swimming Club Meets - officials and timekeepers (max 18) Free - spectators 1.50 After Hours Pool Hire - per hour to 11.00 pm or normal admission fees – whichever is greater

150.00

- bond 300.00 Swimming Classes/Lessons - Adults (includes entry) per lesson 7.00 - Child (includes entry) 10 lesson block 66.00


CATEGORY Fee $ Professional Coaching Exclusive coaching rights-per month 300.00 Aquarobics (includes entry) 6.00 Pool Meeting Room Hire Fees- - Community Groups per hour 7.00 - Commercial Activities per hour 11.00 - Swimming Club per season 300.00 Pool Equipment Hire Fees Ball Hire per hour 2.00 Raft Hire –per hour 1.50 per half hour 1.00

Sea Monster Ride - per half hour 1.50 - group hire per hour 33.00 - Swimming Aids per use 1.00 Volleyball - registration fees 5.00 - game fee per person 3.00 - casual court hire per hour 2.00 Other Lost Property Collection Fee 1.00 Pay phone – per call 0.50














Documents

SUMMARY OF “A” ATTACHMENTS · 10/26/2004 · summary of “a” attachments 26 october 2004 attachment no. subject page a-1 city of armadale financial report for the 3 months