SUMMER CAMP 2014 Parent Information Packetstorage.cloversites.com/sandyplainsbaptistchurch... · 2014-02-14 · SUMMER CAMP 2014 Parent Information Packet Gary McEntire Office: 770∙971∙8525

SUMMER CAMP 2014 Parent Information Packet

Gary McEntire Pastor to Students Sandy Plains Baptist Church

Office: 770∙971∙8525 x28 Cell: 404∙290∙4260 Fax: 678∙922∙2289

2825 Sandy Plains Rd Marietta, GA 30066 www.sandyplains.org

Summer Camp 2014 will be held June 13th-17th (Friday-Tuesday) in Orange Beach, Alabama. Students who have completed 7th grade through 12th grade are eligible for this event.

Registration deadline for camp is Sunday, March 23rd. A $60 registration fee is due upon registration. There will be a Parent / Camper orientation meeting on May 11th at 4:30 in the Student Center. All students and parents of students going to camp should attend this meeting. All forms and final payments are due then.

In this packet you will find:

Trip Information

Schedule of Events

Church Trip Permission Form

Medical Release Form (must be notarized – our ministry assistant, Nanci Maples can notarize during regular office hours)

Student Life Release Form (must be notarized – our ministry assistant, Nanci Maples can notarize during regular office hours.)

OVERVIEW

Student Life Camp is a five day worship event involving 1,500-2,000 middle and high school students. Students will

engage in a week of daily worship gatherings, family group bible study, church group time, and organized recreation.

They will also be provided with an event t-shirt and study book. The twice-daily worship sessions involve drama,

multimedia, music and teachings from a dynamic speaker. All activities will be supervised by at least 7 adults.



Office: 770∙971∙8525 x28 Cell: 404∙290∙4260 Fax: 678∙922∙2289


COSTS AND EXPENSES

The cost of the trip is $370 for students and $150 for adult leaders.

Students will need to have money for at least three fast food type meals and one $10-15 meal ($45 should be

sufficient). All other meals will be provided. Those students who choose to spend all of their meal money and

have nothing left for our trip home will be served leftovers from the week.

Students may also want to purchase some items not included in the cost of the trip. There will be opportunities

to buy music, books and other items related to the worship experience. They also like to hit the ice cream shop

each night after worship.

There will likely be one afternoon where the students will participate in a group activity (typically an adventure

arcade with a race track). This is optional – some go to the beach or free water park instead.

We anticipate about $120-140 should easily cover expenses for the week.

FUNDRAISING AND FINANCIAL ASSISTANCE

We understand that this is a lot of money – especially for families with multiple students. We provide many service

related fundraising opportunities to help raise money. Students should easily be able to earn over half of the cost of

camp if they work all of the events. We also receive various contributions from people in our church to help students go

to camp. Any student who requests and receives such money must work all fundraising events (unless excused) AND

they must attend 3 out of 4 Sunday evening student discipleship events each month. These begin at 5:30 and are

designed to transform your student into dedicated Christ followers.

FACILITIES (definitely not camp as you remember it)

The students will again be staying at Levin’s Bend at The Wharf. The rooms are condo type rooms that house 5-7

students per room. Students are provided with towels and linens for their stay but there is no daily cleaning service.

Each room has kitchen facilities, washers and dryers. This facility is located near many shops and restaurants. Students

will have free admission to the Oasis water park. All activities at this facility are supervised by our adult leadership. You

can view pictures of the lodging at: http://www.thewharfvacationrentals.com/Content/default.asp

http://www.thewharfvacationrentals.com/Content/default.asp



Office: 770∙971∙8525 x28 Cell: 404∙290∙4260 Fax: 678∙922∙2289


WHAT TO BRING

Bible, pen, notebook, etc.

Casual clothing for five days (see guidelines below)

Free time beach / swim attire for five days

Beach towel

Personal hygiene items

Spending money for snacks, t-shirts, music, etc.

Spending money for 3 fast food type meals and 1 sit down meal

Snacks and one or two 12 packs of drinks they might want to have during the week

Sunscreen and Sunglasses

WHAT NOT TO BRING

Alcohol, drugs, fireworks, weapons, tobacco, etc… These are “send home” types of violations.

Energy Drinks (Monster, Red Bull, 5 Hour Energy…)

Water balloons

Video game consoles

Music players and portable gaming systems will be allowed, but can only be used during free time. These can be disallowed in the event it is determined that the students are more engaged with these devices than they are with the rest of the group.

Cell phones will be allowed but can only be used during your free time.

Clothing that promotes alcohol, cigarettes or any other inappropriate items

Skateboards, roller skates or roller blades

EXPECTATIONS

Group Expectations o The leader must know where you are at all times. The leader has the final word. Respect and obey your

leaders. o This is a group activity. This means that everyone should be doing what everyone else is doing. No

pairing up – No disappearing. Everyone is expected to attend all meetings. Students must stay with the big group or with their leader approved mini-group. Rule of 3 applies.

o This is a person building event. Take every opportunity to spend time with God and with each other. Don’t let your technology be a distraction.

Mixed Gender Expectations o No guys in the girl rooms and no girls in the guy rooms without an adult in the room who says it is OK for

you to be there. Visiting students are only allowed in the common rooms NOT in the bedrooms. If the adult leaves the room, the visitor must leave at the same time.

o No sitting in each other laps, no lying of heads in laps or other inappropriate personal contact. o No mixed gender sharing of blankets or any other cover.



Office: 770∙971∙8525 x28 Cell: 404∙290∙4260 Fax: 678∙922∙2289


Safety Expectations o Be mindful of your actions and don’t do anything crazy. If you have any doubt in your mind as to

whether or not something is crazy, then it’s crazy. Don’t do it. o Don’t do anything to distract the bus driver. If the driver asks for quiet, everyone needs to be quiet

immediately.

Food and Lodging Expectations o Food will be allowed on the bus but everyone is responsible for keeping the bus clean after every ride.

Only drinks with screw on tops will be allowed on the bus (no cans, no cups, no cups with lids). o No complaining because the bus driver is exempt from the above rule. o Common rooms must be kept as clean as possible. o Don’t be snacking on the common food. Breakfast food is for breakfast only; lunch for lunch only.

Swim Suits and Clothing - Modesty is rule #1. At camp we are all part of an environment where we are trying to remove distractions so that we can concentrate on what God has brought us there to do. Don’t be a distraction by dressing inappropriately.

o Ladies - Swimming attire for the ladies must either be a one piece, full coverage type swimsuit or a tankini type suit. Anyone wearing a bikini or a suit that is deemed inappropriate must wear a dark colored T-shirt over the swim suit. For non-swimming activities, shorts should be no shorter than finger tip level when your arm is extended downward (this is increasingly becoming a problem). Spaghetti strap top and tank tops are OK for beach wear but not for any other activity. Halter tops and tube tops are not allowed.

o Guys – wear loose fitting shirts and pants for worship, loose fitting shorts for the beach. No sleeveless shirts at meals or group meetings.

Damages - Students are personally responsible for all damages to any facilities, including their room. If damages occur, disciplinary action will be taken, and the students involved in the damage will be required to pay for the cost of repairs.

Disciplinary Actions - A student can be sent home in the event that the student violates any of the trip rules. We don’t want to send anyone home because doing so ruins the trip for everyone. If a violation occurs, the offending student will be counseled and given direction for corrective behavior. Should the problem continue, very careful deliberation among the group leaders will occur and efforts to contact the parents will be made prior to making any decision. In the event a student must be sent home, the parents or guardians of that student will be responsible for the costs associated with sending the student home and no money will be refunded.

If you have any questions at all about what will be happening this week or if you have any questions in general about the church or the student ministry, please contact Gary McEntire. Thanks for allowing your student to participate.



Office: 770∙971∙8525 x28 Cell: 404∙290∙4260 Fax: 678∙922∙2289


SCHEDULE FOR THE WEEK (a final schedule will be distributed later)

FR

IDAY 6:45am: Leave Church (be at church and fed by 6:15am)

12:00pm: Lunch on the Road (Student Pays)

2:00-4:00pm: Registration

5:00pm: Dinner (Student Pays)

7:30pm: Evening Worship Session

10:00pm: Quiet Hours

11:00pm: Lights Out

SATU

RD

AY 7:30am: Breakfast (Provided)

9:30am: Morning Worship Session

11:00am: Family Groups and Lunch (Provided)

1:00pm: Free Time and Dinner (Provided)



11:00pm: Lights Out

SU

ND




1:00pm: Free Time and Dinner (Provided)



11:00pm: Lights Out

MO

ND




1:00pm: Free Time and Dinner (Student Pays)



11:00pm: Lights Out

TU

ESD

AY 6:30am: Clean-up and Breakfast (Provided)

8:00am: Check-out

12:00pm: Lunch on the Road (Student Pays)

6:00pm (estimate): Arrive Back at Church



Office: 770∙971∙8525 x28 Cell: 404∙290∙4260 Fax: 678∙922∙2289


TRIP PERMISSION FORM

Event Name Youth Summer Camp at Orange Beach, Alabama

Date June 13-17, 2014 Time Leave Church 6:45 am arrive back Tuesday approx 6:00 pm

Location Levin’s Bend at the Wharf • www.thewharfvacationrentals.com

Cost $370 / student

Transportation Provided by adult chaperones

Notes See informational packets for trip details.

Student Name

Parent Name

Best Contact Number

Alt Contact Number

In signing this consent form, I give permission for my son or daughter, ________________________ (name), to

attend the event as described above. I authorize Sandy Plains Baptist Church, or anyone they may designate, to seek

medical treatment for my son or daughter while participating in this event according to the instructions given in my

student’s Medical Release Form. I agree to pay for any costs associated with sending my student home if deemed

necessary by the group leader.

Parent Signature Date

www.thewharfvacationrentals.com

Sandy Plains Baptist Church 2825 Sandy Plains Road Marietta, GA 30066 770-971-8525

Medical Release Form/ Permission to Treat

PERSONAL INFORMATION (please write legibly):

Name of Student / Child:

Date of Birth: / / Age: Gender:







□ Check here if more than four children. Please put the additional information on the back

of this form. CONTACT INFORMATION(please write legibly):

Primary Contact: Relationship:

Primary Phone: Home / Work / Mobile (circle one)

E-Mail Address:

Street Address:

City: State: Zip:

Secondary Contact: Relationship:

Primary Phone: Home / Work / Mobile (circle one)

E-Mail Address:

NEXT PAGE

Name of Student / Child: MEDICAL INFORMATION:

Physician’s Name: Phone:

Physical Limitations (please specify for each child) (Asthma, diabetes, allergies, etc), Special Instructions (Allergic to certain meds, foods, rare blood type, etc), and / or Medications:

INSURANCE INFORMATION:

Insurance Company: Group # Policy #

Cardholder: Relationship to Student / Child:

Insurance Address:

Insurance Phone:

In the event of an emergency and none of the provided contacts are available , I hereby authorize Sandy Plains Baptist Church, or anyone they may designate, to seek treatment for my son/ daughter __________________________ for injuries or illness they may incur while participating in any church sponsored function. I authorize necessary treatment, admission and release for any hospitalization designated by Sandy Plains Baptist Church or their designate. I further authorize the release of the provided medical information to appropriate medical personnel and / or the health coverage insurance company. In addition, I release the church, its employees or agents from liability associated with participation in any church sponsored function. I understand that if I do not have medical insurance, I, as the parent or guardian, will be responsible for any medical expenses in the event of a sickness and / or injury. Signature of Parent / Guardian: Date:

Signature of Notary: Date:

Commission Expiration Date:

HELPING PEOPLE KNOW CHRIST THROUGH HIS WORD WWW.STUDENTLIFE.COM

Waiver & Release • ALL participants in Student Life events must have a signed and notarized Waiver and Release form.• This includes participating campers, adults 18 years and older, and children of adult leaders.• Participants under 18 must have the authorized signature of a Parent/Guardian.• Return this form to your group leader--they are responsible for submission.

Name of Church: ____________________________________________ City/State: _________________________

Name: ________________________________ Birthdate: _____/______/______ Age: ______ Sex: Male Female Address: ________________________________________City: ___________________ State: _____ Zip: _______

Parent/Guardian: ______________________________________________ Home Phone: (___)_________________ Work/Cell Phone: (____)_______________ Email: ___________________________________________________ Camp Location (herein after “camp location”): _______________________________________________________

Event attending: Student Life Camp Student Life Mission Camp Student Life @ The Beach

Student Life For Kids Camp Student Staffer (Volunteer) Student Life Urban Serve

Please check which one best describes the attendee (more than one may apply): Camper Adult Child of Adult Leader

Consideration. I acknowledge the personal benefits accruing to me (and my child, as applicable) by reason of participation in the above described event and am aware of the activities in which I, or my child, will be involved through said participation.

Release / Indemnification. I hereby, in consideration of such benefits and other good and valuable consideration received, consent to the above listed participation and release absolutely, forever discharge, hold harmless and covenant not to sue Student Life, a ministry of LifeWay, and camp location (including colleges, universities and conference centers), its directors, employees, agents, volunteers, and affiliates ("Student Life" and “camp location”) from any and all present or future liability, claims, demands, actions or rights of action, whether asserted by me or a third party arising out of my (or my child's) participation in event activities (the "Claims"). I agree to indemnify and hold harmless Student Life and camp location for any such Claims brought by me or a third party from any costs associated with defending or litigating such claims, including but not limited to attorney fees, costs and legal expenses.

Medical Emergency. In the event of injury or a medical emergency, I understand that the church’s group leader, not Student Life and camp location, will be responsible for the medical care of all attendees. It will be the church group leader's responsibility to assess medical needs, obtain and consent to appropriate medical care, transport persons in need of medical care and contact parents or guardians of minors. I release Student Life and camp location from any and all liability related to medical treatment. In addition, I assume the risk and financial responsibility for any injury resulting from the attendee’s participation in all Student Life and camp location events. Missions Authorization Addendum – I acknowledge that during my (or my child’s) participation in Mission Camp, Urban Serve or as a Student Staffer volunteer that certain risks do exist. These include, but are not limited to, the hazards of being in a construction type setting, travel by automobile, the risks involved in leading recreation games and those existing because of consent of these programs. Student Life @ The Beach Authorization Addendum – I acknowledge that during my (or my child’s) participation in Student Life @ The Beach that certain risks do exist. These include, but are not limited to, the hazards of public beaches, travel by automobile or shuttle service, public condos and hotels, recreation activities and swimming in the ocean. Camp Location Recreation Addendum - The recreation programs at summer event locations strive to offer fun, safe, and challenging activities that engage the whole person--body, mind and soul. Program staffs are trained and as a team committed to your rewarding

FOR OFFICE USE ONLY Code: _____________________

Team: AQU BLU

ORG YLW GRN

experience with safety as their highest priority. They have done everything possible to mitigate any risks involved in their recreation programs. However there are inherent risks to participation in recreation activities, including but not limited to, initiative games, high and low challenge course, outdoor education, paintball and aquatics. You could experience any of the following - elevated heart and respiratory rates, uncomfortable group dynamics, climbing or descending unpredictable and possibly slick or uneven terrain, crossing narrow wires and logs, jumping, running, climbing/descending steep rock faces, traveling long distances in remote settings, carrying weight on your backs and shoulders, unforeseen forces of nature or weather, any of which could result in injury/illness that could result in loss of life, limb, and/or property.

Assumption of Risk. I am aware of the risks associated with participation in any of the above event sand do hereby voluntarily assume full responsibility for any risk of loss, property damage or personal injury, including death, that may result from participation in event activities.

Understanding. I represent and acknowledge that I have completely read and understand this document and all its terms and all matters referred to herein, and I signed voluntarily as my free act and deed, that I have had an ample opportunity to obtain the advice of counsel and that, by signing this document, I understand that I am relinquishing legal rights and remedies that may have otherwise been available to me. I understand that this Waiver and Release shall be construed as broadly and inclusively as is permitted by applicable law and agree that if any portion of this document is held invalid, the remaining shall continue in full force and effect. To the extent the restriction on filing lawsuits is deemed unlawful, I agree to submit any Claims to Peacemaker International, a Christian mediation/arbitration organization for final resolution.

Media Consent. I give my consent and permission for the taking of photographs and/or video of me (or my child) during the described event and waive and/or assign any and all rights (including copyright) in such media to Student Life and camp location. Student Life and camp location, as the sole owners of such media, shall have the exclusive right to control and determine the use, display, performance, reproduction and dissemination of any such photographs and/or videos. Copy to Camp Location. It is understood and agreed that a copy of this form shall be treated as authentic and binding as the original and that a copy of same shall be provided to camp location.

CAUTION: READ THIS DOCUMENT CAREFULLY BEFORE SIGNING. THIS IS A GENERAL RELEASE AND INDEMNIFICATION OF CLAIMS.

Please check, which applies: Parent/Guardian Attendee 18 years of age and older

Signature: _____________________________________________________________

If you are a Parent/Guardian of an attendee who is under 18 years of age, please include the following. Your Name: _________________________________________________________ Relationship to Attendee: _______________________________________________ Contact Number: _____________________________________________________

Notary Information

The following is to be completed by the notary witnessing parent/guardian’s or adult’s signature. All participants, including adults and children of adult leaders, must submit a notarized Waiver and Release before participating in camp activities.

The State of _________________________ the County of ________________________ Before me, a Notary Public, on this day personally appeared ____________________ known to me to be the person whose

name is subscribed to the foregoing instrument and acknowledged to me that he executed the same for the purpose and consideration therein expressed. Given under my hand and the seal of the office this _______________________day of ________________________________, A.D.________________________.

Notary Public, Signature __________________________

My commission expires the _________ day of______________, A.D.______________.

Please place notary stamp or seal here if applicable for your state.

Documents

SUMMER CAMP 2014 Parent Information Packetstorage.cloversites.com/sandyplainsbaptistchurch... · 2014-02-14 · SUMMER CAMP 2014 Parent Information Packet Gary McEntire Office: 770∙971∙8525