AACOP 2019 Summer Executive Training Conference

July 29 to August 1 Orange Beach, AL. Orange Beach Event Center

Exhibitor and Sponsor Package

AACOP

2019

2

You are invited to become an AACOP Conference Exhibitor and/or SponsorThe Summer Executive Training Conference will bring together over 300 Alabama Chiefs of Police as well as public safety administrators from throughout neighboring agencies. This venue is MUCH smaller than the Winter Conference. As a result, there is LIMITED SPACE available for exhibitors. Only thirty (30) spaces are available and will be released on a first PAID, first served basis. All spaces are 8’, no exceptions. AACOP encourages sponsorships for this event as described below.

Platinum Sponsorship $10,000 +• Premium or Large Equipment Booth Space • Recognition in the conference brochure, includes full page advertisement*• Sponsorship of one provided meal or hospitality night at the conference• One set of mailing labels of AACOP membership• Spreadsheet listing of AACOP Conference Attendees• Direct linkage for company web site and logo placed on AACOP web site for one year

Gold Sponsorship $5,000 - $9,999• Premium Booth Space • Recognition in the conference brochure, includes full page advertisement*• Sponsorship of one refreshment break at the conference• Spreadsheet listing of AACOP Conference Attendees

Silver Sponsorship $1,500 - $4,999• Premium Booth Space • Recognition in the conference brochure, includes 1/2 page advertisement*• Co-Sponsorship of one refreshment break at the conference• Spreadsheet listing of AACOP Conference Attendees

Exhibitor Booth Space• All Booth Spaces..... $800

Conference Program Ad Space*ALL Ads should be provided by your company. AACOP is happy to design an ad for your companyfor an additional $75. Contact AACOP for details.

• Full Page $500• 1/2 Page $300

2016 Summer Conference Exhibitor and Sponsorship Opportunities

2019AACOPSummerConferenceExhibitorAgenda(ItemshighlightedinBlueareavailableforExhibitorsponsorship.

ContactAdrianorJoe@334-207-2712or334-730-8065) SundayJuly28,20191:00AM–4:00PM Exhibitorcheck-inandBoothSet-up MondayJuly29,20198:00AM Exhibitorcheck-inandBoothSet-up

ExhibitHallOpenat10:00AM8:00AM–10:00AM Memberregistrationandcheck-in10:00AM–12:00PM ExhibitHallOpen-ConferenceOpen12:00PM–1:00PM LunchOn-Site/Exhibitornetworking

1:00PM–5:00PM CLEEPTraining–MidafternoonbreakservedinHall5:00PM–Until FamilyDinner–Flora-BamaYachtClub-(7401Perdido

KeyDr.,Pensacola,FL32507)ShuttleBuswillrunfrom5:45PMto8:15PMtoandfromhotels.

5:30PM–11:00PM MondayEveningHospitalitySuite–HiltonGardenInnIslandBayRoom(2ndfloor)

TuesdayJuly30,20198:00AM–12:00PM ExhibitHallOpen(RegistrationandCheck-Incontinues)

MorningCoffee8:00AM–12:00PM CLEEPTraining–MidmorningbreakinHall

12:30PM–1:30PM Lunchonyourown–ExhibitHallclosed

1:00PM–4:00PM NewChiefMentoring–AfternoonBreakinExhibitHall

5:30PM–11:00PM TuesdayEveningHospitalitySuite–HiltonGardenInnIslandBayRoom(2ndfloor)

WednesdayJuly31,20198:00AM–12:00AM ExhibitHallOpen

MorningCoffee8:30AM–12:30PM CLEEPTraining–Mid-MorningBreak–ServedinHall12:30PM–1:30PM Lunchonyourown–Hallcloses/Boothbreakdown1:00PM–4:00PM CommitteeMeetings5:30PM–11:00PM WednesdayEveningHospitalitySuite–HiltonGarden

InnIslandBayRoom(2ndfloor) ThursdayAugust1,20198:00AM–10:00AM EducationAwards,BusinessMeetingandConference

Closing

3

Summer Conference Exhibit Hall HoursMonday 8:00AM - 5:00PM

Tuesday 7:30AM - 12:30PMWednesday 7:30AM - 12:30PM

(No Booth Breakdowns Allowed Until 12:30PM Wednesday)

Cancellation and Refunds: If AACOP is notified in writing 10 working days prior to conference start date that you are not able to attend, AACOP will refund 100% of your registration fee. If cancellation is made within the 10 working day period and AACOP is able to ‘re-sell’ the booth, 50% of your fee will be refunded. No-shows are not eligible for refunds.

Nametags Printed On-Site: Due to the excessive number of exhibitors who require nametags printed on-site during registraion (added members, personnel changes, nicknames, etc.), AACOP has been forced to staff extra personnel just to make these new prints and reprints. Henceforth, a $25 charge for each nametag printed on-site will be billed starting with the Summer 08 Conference. Changes can be made with the AACOP office up to ONE WEEK prior to the start of the conference. Make sure you have written confirmation of your changes. Official AACOP distributed nametags MUST be worn and may not be altered. We REALLY DO NOT WANT to bill you - we want it to be correct on-site! Let’s work together to get this correct at check-in!

Pictures or Recordings: No pictures or recordings of any AACOP members, conference or events on or off site can be used without the express written consent of AACOP.

Use of AACOP Logo and Name: Exhibitors, Trainers, Hotels, or any other individual or business entity are forbidden to use the AACOP logo, name or endorsement without express written permission.

Government and Non Profit Organizations: AACOP reserves the right and strives to offer discounted booths to Government/Non-Profit entities. These ‘table tops’ may be in a separate location and may not be piped and draped. A registration fee may be required to cover the cost of meals and table top set up charges. Please contact the AACOP office for more information.

Hotel Rooms: One hotel room per paid representative is allowed in the AACOP Room Block; however, AACOP may choose to limit this to 4 rooms per conference. Two representatives are included per paid exhibit space. Additional representatives may register for $175 each.

The Alabama Association of Chiefs of Police reserves the right to cancel or refuse rental or display space to any person or company whose conduct or display of goods is, in the opinion of the Executive Board, incompatible with the general character and objectives of the exhibition. The Executive Director may reject applications that conflict with prior AACOP exclusive business agreements.

Rules and Cancellation Policies

Location

OrangeBeachEventCenter4671WharfParkway

OrangeBeach,AL36561PleaserememberthattheSummerVenueisMUCHsmallerthantheWinterConference.Asaresult,thereisLIMITEDSPACEavailableforexhibitors.Onlythirty(30)spacesareavailablethisSummerandwillbereleasedonafirstPAID,firstservedbasis.Allspacesare8’,noexceptions.Boothspacewillbereservedonafirstcome,firstservedbasis.Pleaseregisterassoonaspossibletoensurespacepreference.YourspacewillNOTbeconfirmeduntilpaymenthasbeenreceived.ExhibitorsmustberegisteredpriortotheAACOPConferenceinordertobeguaranteedaboothspace.Uponreceiptofyourpayment,youwillreceivenoticefromAACOPconfirmingyourregistrationandboothassignment.IfyoudonothaveanAACOPconfirmation,youarenotaregisteredexhibitor.

5

Exhibitor Registration - Summer 2011 ConferencePlease type or print name clearly. Representative First Name Last Name Title

Agency/Organization Conference Contact Address City, State, Zip

Phone Fax Email Address

Billing Address City, State, Zip Phone

Two Representatives Included in Registration - Additional Representatives $175.00 Each Name Title Agency/Organization

Name Title Agency/Organization

Name Title Agency/Organization

Registration Fees - Please indicate in the boxes to the right the total amount and booth number you would prefer. If your choices are not available, we will contact you for another number. The sooner we receive your application, the better chance you have of receiving your requested booth number.

Type of Booth and/or Sponsorship Cost Paid Booth # Preference

2nd Choice Booth #

Booth Space $1,500.00

Event Sponsorships (Lunch, Dinner, Hospitality, Breaks, etc) Please Call Events can be co-sponsored or shared with

other companies.

Additional Representatives (each) $175.00

Total Amount Enclosed $

#1

#2

#3

#4

The AACOP membership has voted that they want the Summer Conferences to be about education and family. We have worked very hard to structure the Winter Conference to be as Exhibitor friendly as possible and to structure the Summer Conference to support family interspersed with education and networking.

By signing below you are stating that you, AND THE BOOTH REPRESENTATIVE YOU ARE SENDING, understand and accept these considerations.

r m re rm r ue r em r r m e r m e m re r m

Printed Name__________________________ Signature___________________________

Send FormS And PAyment to:AAACOP Summer COnferenCe | P.O. BOx 211285 | mOntgOmery, Al 36121-1285

2016 Summer Executive Training ConferenceVendor Registration

$800.00