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For the students who go for Summer Internship as a part of their studies
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Page : 1 of 30
Summer Internship Handbook
2012-14
Building Professionals with Character”
48-B,Knowledge Park-II,Greater Noida-201306
Prepared by
Soumitra Chakraborty
Dean,SRIMT
Page : 2 of 30
Table of Contents
S/No. Topic Page No.
1 Schedule 3
2 Summer Internship 4
3 Objectives of Summer Internship 5
3.1 Orientation in the Company 5
3.2 On Job Training 6
3.3 Summer Training Report 6
4 Conduct and Behaviour 7
5 Roles and Responsibilities 8
5.1 Internship Coordinator 8
5.2 Faculty Guide 9
5.3 Student Intern 10
6 Summer Internship Evaluation 11
7 Important Tips 12
8 Recognition : Best Summer Training Projects 13
Annexures
I Initial Report Format 15
II Initial Evaluation Format 16
III Interim Evaluation Format 17
IV Company Feedback Format 18
V Final Report Front Page Format 20
VI Final Evaluation Format 23
VII Presentation Format 24
VIII Presentation Evaluation Format
25
Page : 3 of 30
1. Schedule - Summer Internship 2013
Student need to submit student registration cum declaration form
(Annexure IX) with their allocated faculty guide before proceeding on SIP.
Commencement of Summer
Internship and allocation of Faculty
Guides
May 15, 2013(PGDM) /
June 15,2013 (MBA)
Initial Report Submission by
student (Annexure -I) and
Evaluation by Faculty Guide
(Annexure -II)
Within 12 days of Joining
Interim Report Submission and
Evaluation by Faculty Guide
(Annexure -III)
Within 30 days of Joining
Closing of Summer Internship July 15, 2013(PGDM)
/August 14,2013 (MBA)
Final Report Submission along with
Employer feedback form.
(Annexure IV A, IV B and V)
August 1 , 2013(PGDM)
September 1,2013 (MBA)
Final Report Evaluation by Faculty
Guide (Annexure VI)
August 15 , 2013(PGDM)
September 15,2013 (MBA)
Project Presentations and Viva
(Annexure VII, VIII)
To be finalised and Communicated
later.
Students are required to come
prepared with their PPT on project
along with hard copy of their report.
Note: For all report submissions students have to prepare two hard copies. One copy to be
submitted with Faculty Guide.
Student have to bring their own copy during evaluation, presentation , Viva etc.
If SIP company wants copy of report from the Student intern, then in that event students have to
prepare three hard copies of the report.
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2. Summer Internship An internship is a large part of a student’s formula for job search success. Students
who have good internship experience can be hired faster and earn more than students
who do not. More and more employers are seeking students who have relevant
experience and are familiar with the work environment. After a student completes an
internship, there is greater potential for the employer to hire him or her for a full-time
position, the advantage here is that these students are already familiar with the
organization’s culture and work style .
What is an Internship? A temporary, hands-on work experience in an organization or company for which
students can earn academic credit . The opportunity to add practical, relevant
experience to your field of study .
Why an Internship? “Test drive” the path you are choosing and confirm your interest – An internship is a
good way to check out your interest in a possible career field. Not only will you have
the opportunity to build your knowledge base and test your skills by doing your job,
but you will have the opportunity to be exposed to the work of others within the
organization and find out about additional job possibilities.
Grow personally- The value of an internship often extends beyond career exploration;
a good experience can have a significant impact on your personal growth by
developing your intellectual, interpersonal, and leadership qualities.
Get experience and skills and enhance your resume with career-related experience -
Employers’ number one criteria when interviewing potential candidates for
employment is related work experience.
Develop future employment opportunities- The high demand for skilled employees
have convinced employers of the prudence of sponsoring internship programs to
identify, test, groom and recruit candidates.
Gain valuable contacts and references- Networking is an essential part of the job
search process and who better to ask for a reference or contact than someone who
knows your work style and habits. Getting to know people working in the career field
you’re interested in is easier when you’re working side-by-side with them.
Page : 5 of 30
3. Objectives of Summer Internship
The objectives of the Summer Internship Program are -
• To provide an opportunity for the Student Interns to apply the concepts learnt
in real-life situations.
• To make them aware of the corporate culture by assigning time-bound projects
in a company.
• To create awareness among Student Interns about their strengths and
weaknesses in the work environment.
• To provide Student Interns a platform to take up on-the-job Training and
develop a network which will be useful in enhancing their career prospects.
Summer Internship can be broadly classified into three phases-
(i) Orientation in the Company,
(ii) On Job Training and
(iii) Project/research work leading to Summer Training Report.
3.1 Orientation in the Company
During the first two weeks of Summer Internship, the student intern shall undergo an
extensive Orientation program in the Summer Internship Company. During this
period, the student intern shall understand the company, its customers and the
competitors. He/She shall thoroughly study the financial statements of the company
for the past couple of years, understand the policies of the company, study the macro-
environment in which the industry is operating and prepares a SWOT analysis.
The student intern may also get oriented to various departments of the company and
get to know the key functionaries. The student interns shall meet these functionaries
with prior appointment and understand the various perspectives from them in
managing their departments. This provides a unique opportunity for the interns to
gain insights into managing the departments directly from the head of those
departments. The student interns shall also get to know their company guide and
other executives/supervisors who shall be closely guiding them during the period of
Summer Internship.
The Student Intern shall also understand the organizational structure and the top
management team including the Chairman, Managing Director, Chief Executive
Officer, etc. By the end of the orientation program in the company, the Student
Intern should be able to clearly state his/her business objectives which would include
specific and measurable targets to be achieved during the On Job Training, break-up
of targets on a weekly basis, synopsis for the Summer Training Report, etc.
Page : 6 of 30
3.2 On-Job Training
The Student Interns should keep this in their mind that the future employers will
assess them on their summer internship - and whether or not their temporary
employer liked them enough to invite them back permanently. So work as hard as you
can. At best, you may discover a fabulous new field you'd never considered before. At
a minimum, you'll get a full-time offer, which will make you more marketable to
future employers. The summer should be a time to make an investment in your future.
On-Job Training may stretch from the beginning to the end of Summer Internship.
During this period, the Student Intern would be assigned various tasks by the
organizations, which are part of the day-to-day functioning of the department within
the organization. On-Job Training gives direct exposure to execution and support
functions of the department. It gives a flavor of teamwork, organizational culture,
team dynamics, result orientation, organizational pressures, complexities in achieving
the desired results, etc. A Student Intern should take this as a learning experience and
be ambitious of achieving the desired targets or accomplishing the required tasks,
through professionalism and business acumen. On-Job Training provides good scope
for developing necessary managerial skills and positive attitude.
3.3 Summer Training Report
Each student intern shall undertake project/research work during the period of
Summer Internship leading to Summer Training Report. A student would be assigned
a specific project/research work involving project/research design, designing of
questionnaires, application of sampling techniques, administering the
survey, tabulation of data, application of statistical/managerial tools for
analysis of data and drawing inferences/testing hypothesis thereof and finally
culminating in the preparation of a detailed Summer Training Report. Summer Training Report can be chosen by a student intern in the field of his
specialization/interest. However the student has to be sensitive to the placement
opportunities and take up Summer Training Topic in that area. A good summer
training report, providing value to the corporate may be the trigger for a better
placement opportunity.
In case the Intern is not provided with a project/research topic, he
needs to identify the same him/her self after discussion with the
company as well as the Faculty Guide. The project/research work is to
be done along with the targets / job alloted by the company.
Page : 7 of 30
4. Conduct and Behaviour The Student Interns must bear in mind that they are the ambassadors of SRIRAM and
conduct themselves in the manner befitting the SRIRAM standards. SRIRAM expects
the Student Interns to maintain high professional and social standards.
SRIRAM expects that the Student Interns shall at all times during Summer Internship
conform to the rules and regulations of his/her place of work. It is particularly
important to be regular, punctual, obedient, honest and sincere at work.
Unprofessional behavior, misconduct, indiscipline, irregularity at work and
unsatisfactory performance will lead to cancellation of internship of the student.
DO'S AND DON'TS FOR STUDENTS DURING SUMMER INTERNSHIP
Do's: Student Interns should -
• Get an overview of the Company/Industry in which they are placed.
• This includes understanding the core business of the company, organizational
chart, key personnel in the company, manufacturing units, marketing channels,
financial policies, etc.
• Make an analysis of the company vis-à-vis the industry and prepare SWOT
analysis.
• Always maintain formal dress code.
• Always be polite in dealings and maintain cordial relationship with the
Company Executives.
• Always be positive and open to suggestions.
• Maintain strict confidentiality of company information.
• Consult Faculty Guide or refer textbooks to reinforce relevant concepts.
• Always submit bills in time when reimbursement is to be claimed. Get
conversant with company policies/rules before incurring expenditure.
• Focus on assignment and complete the individual tasks allotted on schedule.
Don'ts: Student Interns should not -
• Criticize the company policies and/or Company Executives.
• Criticize or make adverse comments about SRIRAM and/or Faculty Guide.
• Misuse the facilities offered by the company.
• Go to meetings and presentations unprepared or ill-prepared.
• Be late.
• Leave the office without prior permission from the Company Guide.
• Be impolite or rude to Company Executives.
• Exceed the work given by the Company Guide and collect information that is
confidential in nature.
• Hold back any material/equipment/accessories provided by the company on a
returnable basis.
• Interfere in third party assignments.
Page : 8 of 30
• Encourage friends visiting at workplace during office hours and cause
inconvenience to others.
5. Roles and Responsibilities
5.1 Internship Coordinator
Internship Coordinator has to give necessary thrust and directions to the Faculty
Guides as well as the students.
The Internship Coordinator shall -
• Enable effective Summer Internship by donning the mantle of an organizer,
leader, evaluator, enabler, director, planner, developer and resource manager.
• Leverage the strengths of Faculty Guides to accomplish the goals set for the
Summer Internship and enhance Summer Internship outcomes.
• Contact Summer Internship companies once during the Summer Internship
duration.
• Review the progress and performance of Student Interns and Faculty Guides
from time to time and give necessary feedback to the concerned.
• Counsel Student Interns, Faculty Guides on need basis.
• Randomly select Student Interns and review their progress from time to time.
• Interact with the Company Guides on need basis and develop the relationship
with the companies.
• Seek inputs from Faculty Guides to come up with innovative practices for
improved effectiveness in Summer Internship.
• Ensure that Faculty Guides contact companies for reviewing Student Interns
once in a fortnight.
5.2 Faculty Guide
Faculty Guides will be allotted to all interns on the basis of proposed field of
work.
The role of the Faculty Guide is to facilitate the Student Intern to undertake a
meaningful On-Job Training and Summer Training Report, provide necessary
operational and academic guidance and to facilitate evaluation, with the help of the
Company Guide while the Summer Internship is in progress. The Faculty Guide
would be involved at all stages of Summer Internship.
Page : 9 of 30
The Faculty Guide shall -
• Familiarize Student Interns with evaluation process, parameters and schedules.
• Plan for evaluation of Student Interns at the initial, interim and the final stages
of evaluation. This would help overcome any shortcomings on the part of the
Student Interns when the presentation is made to the target audience.
• Guide/facilitate Student Interns in achieving the targets/tasks in Executive
Training as assigned by the Summer Internship Company.
• Tracking the performance of Executive Training has to be done on a weekly
basis.
• Display marks obtained by Student Interns in various components of Summer
Internship on the notice board periodically.
• Review the performance of the Student Intern at the company at every
alternative week in consultation with the Company Guide.
• Faculty Guides are advised to contact the Company Guide once in a fortnight
and review the performance of each Student Intern
• As far as possible, the Faculty Guide should take the initiative to hold
discussions with the Company Guide along with the Student Interns. This
would help the Faculty Guide to assess the student's progress in his/her
respective project, the quality and the quantity of work put in by the Student
Interns. These discussions would also help the Faculty Guide to judge the
behavior of the Student Interns in the company, and the relationship the
Student Interns maintain with the other executives/staff of the company.
5.3 SIP Committee
− All exception cases will be referred to SIP committee that will be formed as
and when need arises comprising of :
a)Director
b)Dean
b) Internship Coordinator (IC) and
c) Faculty guide of student involved
− Matters that are not in conformance to SIP manual will generally be referred to
SIP committee.
Page : 10 of 30
5.3 Student Intern
The Student Interns are assigned to a Faculty Guide at the beginning of the Summer
Internship. They must discuss with the Faculty Guide the various components of On-
Job Training and Summer Training Report and seek clarifications on any matter
related to them.
The Student Interns shall-
• Strictly follow the Summer Internship guidelines.
• Prepare Industry/Company profile as soon as possible after commencement of
the Summer Internship and submit it to the Faculty Guide.
• Have continuous interaction with the Faculty Guide, Placement Manager and
the Company Guide.
• Report constraints if any, to the Faculty Guide without delay.
• Submit reports at various stages strictly as per Summer Internship Calendar.
• Take presentation as an opportunity to impress the host company and ensure its
success.
• Submit weekly progress report to the Faculty Guide.
• Endeavour to secure pre-placement offer in Summer Internship Company
through dedicated work and result orientation.
Page : 11 of 30
6. Summer Internship Evaluation
Summer Internship carries a significant weightage and therefore the evaluation of
Summer Internship is critical to the Student Interns’ overall performance. The
evaluation will be based on the performance of the Student Intern and Executive
Training. The evaluation shall be carried out at different stages viz. Initial evaluation,
interim evaluation, final evaluation and presentation/viva.
A well conceived and well executed Summer Internship can pave way for the
placement of a student. Thus, Student Interns, who are able to excel in their summer
internship and get a confirmed Pre-placement Offer (PPO), deserve to be rewarded
for their performance.
The various stages of evaluation and weightage at each stage are given below:
Component of Evaluation Weightage Remarks
Initial Evaluation by
Faculty Guide
10.00% Report Synopsis, SWOT
analysis, Who's Who,
Business Objectives,
Organisational Structure,
Departmental Structure,
Targets assigned
Interim Evaluation by
Faculty Guide
15.00% Progress on the project as
per synopsis, target
achievement
Feedback from Company
Guide
20.00% Feedback form filled and
signed by Faculty Guide/
HR deptt/ Deptt. Head
Final Evaluation by
Faculty Guide
25.00% Complete Project Report
and viva.
Presentation and viva by a
Panel of evaluators
30.00% Power Point presentation
along with detailed viva.
Page : 12 of 30
7. Important Tips
Apart from giving the Student Interns an exposure to real work situations, Summer
Internship provides them a meaningful opportunity to learn the art and skills of
information/data identification, collection, classification, acquisition, processing and
presentation.
• Projects under the Summer Internship could be of significance to the host
organization-in terms of their objective of "Technical Documentation" aiming
at updating or modernization of information systems.
• Therefore, Student Interns should take care to properly document their work.
They should consult their Faculty Guide for any problems they might
encounter.
• The Student Interns are advised to strictly adhere to the deadlines of submitting
reports and making presentations. Non-submission of reports by the due date
will lead to the student not being evaluated.
• The Student Interns are advised to submit the project report to the host
organization for scrutiny before submitting it to the Faculty Guide.
• This gives assurance to the host organization on maintaining secrecy of certain
confidential data.
Page : 13 of 30
8. Recognition : Best Summer Training Project
In an effort to encourage students to perform well and recognise the best performers
in the class, SRIRAM gives a opportunity to the top 10 (Ten) scoring students to
present their hard work and reports in front of a seperate panel of experts.
The selected 10 presentations will be evaluated by a panel consisting of Faculty
members and Industry Representatives.
Top 3 presentations will be eligible for following Cash Rewards.
Position Cash Reward
First Rs. 3000/-
Second Rs. 2000/-
Third Rs. 1000/-
The date of the competition will be communicated in due course of time.
Students will be allowed to make any modifications/ improvements in their initial
presentations for the same/
Page : 14 of 30
ANNEXURES
Page : 15 of 30
Building Professionals with Character”
Summer Internship 2013
Initial Report (Annexure-I)
Name of the Student
Enrolment Number
Name of Faculty Guide
Name of the Company
Office Address
Name of Company Guide
Designation of Company Guide
Contact Details of Company
Guide with contact number
E-mail id of Company Guide
Date of Commencement of
Internship
Company Profile (attach separate sheet(s) to give the following information): Brief
introduction about the company, business of the company, customers of the company and anything
special about the company like national/international awards, using new technology/international
collaboration etc., SWOT Analysis, Organisational Structure, Departmental Structure (750 words)
Description of On-Job Training with respect to targets/tasks (attach separate sheet) (200 words)
Summer Training Project Synopsis (attach separate sheet) (200 Words)
Date: ___________ Signature of Student
Page : 16 of 30
Building Professionals with Character”
SUMMER INTERNSHIP 2013
Initial Evaluation Format(Annexure-II)
Student Enrolment No. : _________________
Student Name : _____________________________________________
Company :______________________ Location:______________
Name of Faculty Guide : _______________________________________
S/No. Description Max
Marks
Marks
Awarded
1
Goals and targets: Clear definition of the goals,
tasks and targets. Precise narration of tasks involved
and setting realistic and measurable goals for concrete
results
20
2
Quality of Report: Choice of strategies and
techniques, identification and narration of markets,
clarity in report.
30
3
Planning efficiency & Implementation: Ability to
identify critical components of the strategy
implementation and schedule for meeting the targets.
20
4 Use of multiple resources for project enrichment: Extensive use of selling and other techniques for
accomplishing the tasks.
20
5 Compliance to guidelines: Adherence to the
instructions given by the Company. 10
Total 100
Remarks if Any:
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
Date :_______________
Name of Faculty :_______________ Faculty Signature
Page : 17 of 30
Building Professionals with Character”
SUMMER INTERNSHIP 2013
Interim Evaluation Format(Annexure-III)
Student Enrolment No. : _________________
Student Name : _____________________________________________
Company :______________________ Location:______________
Name of Faculty Guide : _______________________________________
S/No. Description Max
Marks
Marks
Awarded
1
Progress of the training: Achievement of targets;
progress made; explanation, interpretation and
learning from experience.
20
2
Quality of Report: Description of tasks, choice of
strategies and techniques, technical details; objectives
achieved; illustrations.
30
3 Planning efficiency: Adherence to schedules;
effective revisions. 20
4 Resource Mobilization: Details of resources
deployed 20
5 Compliance to guidelines: Adherence to the
instructions given by the Company. 10
Total 100
Remarks if Any:
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
Date :_______________
Name of Faculty :_______________ Faculty Signature
Page : 18 of 30
Building Professionals with Character”
SUMMER INTERNSHIP 2013
Company Feedback Format(Annexure-IV(A))
(To be provided on Company Letterhead)
Dear Madam/Sir,
On behalf of SRIRAM GROUP, we would like to thank you for giving Mr./Ms/
____________________ an opportunity to learn under your guidance as a part of
Summer Internship Program. We are sure that Mr./Ms. __________________ has
lived up to your expectations.
We request you to spare a few more minutes and provide us with a
formal feedback regarding the candidates conduct and performance as per your
interaction with him/her so as to enable us to focus on further development of the
candidate based on your inputs.
Thanks in Anticipation.
For:
Career Relation Cell ,
SRIRAM GROUP OF INSTITUTIONS,
Greater Noida.
Page : 19 of 30
Building Professionals with Character”
Company Feedback Format(Annexure-IV(B))
(To be provided on Company Letterhead)
Company :______________________ Location:______________
Intern Name : Ms./Mr. _____________________________________
Internship Commencement Date :_______________
Internship Completion Date :_______________
Evaluation Parameter Rating (out of 10 on each
parameter)
Knowledge &
Content
Knowledge of Industry
Practical Application of Knowledge
Learning on the Job
Ability to grasp new Idea
Communication
Skills
Interpersonal Skills
Writing Skills
Presentation Skills
Attitude
Ability to put in hard work
Attendance/Reliability/ Dependability
Team Spirit
Receptibility
Miscellaneous
Supervisory Skills
Target Achievement
Employability
Total
Remarks /Suggesstions
Assessor’s Name : __________________
Designation with Seal : __________________
Contact Number :____________________ E-mail :____________________
Page : 20 of 30
Format for Final Report Front Page (Annexure-V)
(To be Strictly adhered to for sake of uniformity)
Page : 21 of 30
Format for Final Report Front Page (Annexure-V)
(To be Strictly adhered to for sake of uniformity)
Page : 22 of 30
Prescribed Cover page Guidelines • The cover page must be hard bound in Navy Blue Colour with Gold Embossing.
• The size of the report would depend on the project undertaken. However it must be 100
to 150 typed pages (double space) on A4 size paper.
• All the students are required to use the uniform font and format (except in heading and
subheadings) through out the text of the report. For example, if anybody uses “Times
New Roman” of font size 12 in the text, then he/she will be using the same through out
the report.
Certificates Required The Report shall have three certificates
1. By the Head of the College
2. By the Reporting Officer of the organization where the student has
undergone training
3. Certificate containing the non-plagiarism clause duly signed by the
student
Guidelines for Summer Training • Each student will make three copies of project report in the recommended format.
• Each student is required to make three copies of project in CD and submit along with
his/her project report.
• All the students are required to follow the following instruction.
o There should not be any deviation from requirement of reproducing the cover
page of the report from the format prescribed below.
o Students should prepare an outline – “framework on which long written works
are constructed.”
o Preparation of the rough draft.
o Rewriting and Polishing the rough draft.
o Bibliography
Page : 23 of 30
Building Professionals with Character”
SUMMER INTERNSHIP 2013
Final Report Evaluation (Annexure-VI) Student Enrolment No. : _________________
Student Name : _____________________________________________
Company :______________________ Location:______________
Name of Faculty Guide : _______________________________________
S/No. Description Max
Marks
Marks
Awarded
1
Project Completion: Initial project specifications; planning
efficiency, meeting deadlines, variance with respect to the
project report.
10
2
Quality of Report Structure: Adequate Report writing;
formatting; conformity to guidelines; proper spelling,
grammar, appropriate language, references
10
3
Content: Description of project, accuracy of facts, relevance,
research undertaken, approach, data collection, analysis,
technical details, objectives achieved, illustrations
20
4 Choices of tools and techniques. 20
5
Competence : Approach to the project; overcoming
complications, management and organisation, identifying and
valuing learning outcomes, developing strategies to meet
contingencies.
20
6
Achievements and Recommendations: Objectivity of
recommendations, logical conclusion, practical implications of
findings
10
7 Reading / Referencing of literature: Details of sources, cross
reference to other research, acknowledgements and citations 10
Total 100
Remarks if Any:
____________________________________________________________________
____________________________________________________________________
Date :_______________
Name of Faculty :_______________ Faculty Signature
Page : 24 of 30
SUMMER INTERNSHIP 2013
Format for Presentation(Annexure-VII)
Following are the brief guidelines for the final Presentation/Viva
• Students will be required to prepare a power point presentation and present the
same to a panel of faculty members and corporate representatives
• The presentation should not exceed 15 minutes in any case.
• This will be followed by an in depth viva on the same.
• Slide wise details for the presentation are as under
◦ Slide 1 : Project Title, Company name, Location
◦ Slide 2 : Company Introduction and businesses, Targets v/s
achievements
◦ Slide 3 : Methodology
◦ Slide 4-5 : Analysis and Findings
◦ Slide 6 : Recommendations
• The prescribed format is to be strictly followed
• Use a white background with dark coloured text for better visibility
• Avoid use of animations whereever possible.
Page : 25 of 30
Building Professionals with Character”
SUMMER INTERNSHIP 2013
Final Presentation Evaluation Format (Annexure - VIII)
Student Enrolment No. : _________________
Student Name : _____________________________________________
Company :______________________ Location:______________
Name of Panel Member : _______________________________________
S/No. Description Maximum Marks Marks Awarded
1
Quality of Presentation: Scope, objective &
structure of presentation, use of supporting
material for presentation
20
2 Content: Logical sequencing of ideas,
application of manegerial tools to business 20
3
Communication Ability: Clarity of thought &
expression, correct usage of language,
transforming ideas into proper presentation,
delivery style, eye contact, body language and
confidence
20
4
Findings/Recommendations: Focuses analysis
of the findings, substantiating with practical
applications, stimulating further work in the area
25
5 Handling Question Answer Session: Preparedness for questions, convincing and
precise responce to questions
15
Total 100
Remarks
Date :_______________ Panel Member Signature
Page : 26 of 30
Building Professionals with Character”
SUMMER INTERNSHIP 2013
Student Registration cum Declaration form (Annexure- IX) (To be submitted to their Faculty Guide before proceeding on SIP)
Name of the Student
Enrolment Number
Name of Faculty Guide
E-Mail id
Mobile Number
Land line number
Permanent Address
Address for communication
during SIP
Contact person in case of
emergency
SIP Company Name / Address if available:
Declaration I have fully read and understood the SIP manual and I agree to abide by its rules and
regulations. I undertake to abide by SIP company office orders and rules applicable to
me during my internship with SIP company.
I will submit all my reports and compliances in time as per deadline to my faculty
guide. I will submit weekly report on my progress to Faculty Guide and keep in
touch with him/ her during entire SIP period. I understand that if I fail to submit my
report in time it will result in non marking/ zero marking in that evaluation
component.
Date: ___________ Signature of Student
Page : 27 of 30
Annexure X
Report Structure
• Cover and Title page
• Company’s Certificate of Completion of Project should bear signature and the
stamp of the officer concerned in the organization where the student has under
gone training as well as that of the head of the PGDM/MBA programme
• Certificate by the head of the institute that the work is unique.
• Acknowledgement
• Declaration given by the student
• Preface
• Table of contents (with consecutive numbering)
• List of Tables and Illustrations
• Executive Summary.
� (Introduction of the reason for project, Research Design in short,
Findings, conclusions in short)
1.Introduction 1.1 Introduction of the organization
a) Aim & Establishment of the company
1. When was it established and by whom?
2. Vision, mission, goals, aims and the policies developed
3. Its position/stage in the life cycle.
4. Types of services/products given/produced
b) Departments of the Company
1. Organizational chart showing the different departments
2. One paragraph about each of the departments explaining
their functions within the company.
1.2 Objective of the study:
1.3 Hypothesis/Hypotheses (If any)
2. Literature Review This section for the summer training report would mean writing about the ways in
which the organizational realities are similar or different from theory. The
management theory dealt with in the report must be written in detail. The review may
be of the following:
1. The Background
2. The Promoters
3. The Company and its Product line
4. Features of the Product
5. Marketing strategies
6. Competitors
Page : 28 of 30
7. Govt. Policies
8. Taxation aspects
9. Major problems
10. Achievements
11. Share Market Position
12. National and International Image
13. Future Prospects
3.Research Methodology 1. Research Design.
a. Exploratory Research (flexible) – involving survey of the concerning
literature, experience survey, etc.
b. Descriptive – describing characteristics of a particular group or
individuals.
2. Sampling Design, (Simple Random Sampling, Cluster Sampling, Systematic
Sampling, Stratified Sampling, Convenience Sampling, Judgmental Sampling)
3. Sources of data (Primary or/and Secondary data).
4. Data Collection tools/instruments.
5. Methods of data collection
6. Tools and techniques of analysis of Data. (Statistical analysis must be
supported by relevant tables, charts, graphs etc. as required.)
7. Findings and Conclusions (Outcome/ Result). Implication of the study.
8. Suggestion/ Recommendation
9. Limitation
10. Overall Experience
a. Description of work responsibilities taken (Describe the department you
worked in, Job description)
b. How could you have done your work better?
c. How could you have gained more experience?
d. What did you learn?
e. How will this experience help you in the future?
Bibliography
Appendix / Annexure If the student uses any table/graph/ Figure, then it is to be numbered and source of
information from which it is collected, is to be mentioned under each.
HOW TO WRITE BIBLIOGRAPHY
Books: Author (S) e.g. If Author name is Stephen Robbins, then it will be written as Robbins
Stephen.
Title, Place of Publication, Publisher, Date (year) of publication, Number of pages
referred from “------- to -------“.
Page : 29 of 30
Magazine & Journals/ Newspaper Author(S), Title, Volume Number, Serial Number, Date of issue, Page number
Internet: Name of the site, Article Name, Name of the Author, date of the site visited.
ANNEXURE/ APPENDICES Original data
Long Tables
Questionnaires & Letters
Schedules or forms used in collecting data
Internet Printout
Industry Printout
Typing Instructions:
Paper A4 Size
Margins Left = 1.5 inch, Right = 1 inch
Spacing within a sentence: Double
Between words: 1 space
After a colon: 2 spaces
After a semi colon: 2 spaces
After a comma: 1 space
After a full stop: 2 spaces
TEXT
Headings
Types: Centre Head ( All Caps, without underlining) 14 font size
Centre subhead ( Caps and lower case underlined) 14 font size
Side Head ( All Caps, without underlining) 14 font size
Paragraph head followed by a colon (Caps & Lower case underlined) 12 font size.
Quotation It should be placed in quotation marks and double spaced, forming an immediate part
of the text, but if a quotation is of a considerable length (more than four or five type
written lines) then it should be single-spaced and indented at least half an inch to the
right of the normal text margin.
Page : 30 of 30
Footnotes Identification of materials used in quotations in the report and the notice of material
not necessary to the body of research text but still of supplemental value.
Placed at the bottom of the page on which the reference or the quotation which they
identify or supplement ends.
They should be numbered consecutively usually beginning with No. 1 in each chapter
Foot notes are typed in single space though they are divided from one another by
double space.
All the students are required to follow the above stated guidelines and are required to
write the project report in their own language. Attaching download
information/materials in the content & annexure is strictly prohibited.